HomeMy WebLinkAboutRES 139 Draft 01 2002-2004COUNTY OF HAW
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TATE OF HAWAII
RESOLUTION NO. JL39 C
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN
AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF BUSINESS,
ECONOMIC DEVELOPMENT & TOURISM, PURSUANT TO HRS 46-7, FOR A
HAZARDS MITIGATION PLAN GRANT
WHEREAS, the State of Hawaii Department of Business, Economic Development & Tourism,
through its Office of Planning's Hawaii Coastal Zone Management Program, has authorized funding
to the Planning Department towards the development of the County's Hazards Mitigation Plan; and
WHEREAS, the objective to supplement existing resources in areas of perceived weakness in
the preparation of the hazard mitigation plan;
WHEREAS, the proposed scope of services under this agreement includes hazard area
identification analysis, review of current research finds on public education and warnings regarding
hazard mitigation, and preparation of a detailed analysis of the existing County emergency operations
plans;
WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county departments obtain
the consent of the council to enter into agreements with the federal or state governments respecting
action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any
funds or other assistance in connection with projects being or to be undertaken pursuant to those
powers.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII,
in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is
authorized to execute, on behalf of the County, the State of Hawaii Contract for Goods and Services,
attached hereto and incorporated herein by reference as Exhibit "A" to enable the County to further "
develop its Hazards Mitigation Plan.
BE IT FURTHER RESOLVED that the Mayor of the County of Hawaii is authorized to sign the
above -referenced agreement and any related documents on behalf of the Office of the Mayor and the
County of Hawaii pursuant to the Hawaii County Charter.
SE IT FURTHER RESOLVED that the County Clerk of the County of Hawaii shall transmit
copies of this resolution to the Office of the Mayor and to the Departments of Finance and Planning.
Dated at Kona , Hawaii, this 23rd day of January , 2004.
INTRODUCED BY:
COUNCIL MEMBE , COUNTY OF HAWAII
COUNTY COUNCIL
County of Hawaii
Kona,Hawai`i
I hereby certify that the foregoing RESOLUTION was by the
vote indicated to the right hereof adopted by the COUNCIL of
the County of Hawaii on January 23, 2004
ATTEST
ROLL CALL VOTE
Reference C-441/Res. 140-04/Frill 201/
FC
CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 1.39 04
AYES NOES
ABS EX
ARAKAKI
X
CHUNG
x
ELARIONOFF
X
HOLSCHUH
X
JACOBSON
X
REYNOLDS
X
SAFARIK
x
TULANG
X
TYLER
X
6 0
3 0
Reference C-441/Res. 140-04/Frill 201/
FC
CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 1.39 04
STATE OF HAWAII
CONTRACT FOR GOODS AND SERVICES
(IN THE FOLLOWING CATEGORIES: EXEMPT; SMALL PURCHASE;
SOLE SOURCE; OR EMERGENCY)
This Contract, executed on the respective dates indicated below, is effective as of
2013, between Department` of Business, Economic Development, &. Tourism,
(Insert name ofstate department, agency, board or commission) Office of Planning
State of Hawaii (hereinafter "STATE"), by its Director
(Insert title of person signing for State)
(hereinafter 'TROCUREMENT OFFICER"), whose address is _ P.O. Box 2359, Honolulu,
Hawaii 96804 and County of Hawaii
(Insert name of companylperson)
(hereinafter "CONTRACTOR"), a government entity
(Insert corporation, partnership, joint venture, sole proprietorship, or other legal form of the Contractor)
under the laws of the State of Hawaii , whose business address and taxpayer
identification number are as follows: 101 Pauahi Street, Suite 3, Hilo, Hawaii 96720
RECITALS
A. The STATE is in need of the goods or services, or both, (also referred to as
"goods and services"), described in this Contract and its attachments. The CONTRACTOR is
agreeable to providing the goods and services.
B. This Contract is for (check one box):
❑ (1) A procurement expenditure of public funds for goods and services
that is otherwise exempt from public bidding as set forth in section 10313-102, Hawaii Revised
Statutes (HRS), and chapter 3-120, Hawaii Administrative Rules (HAR); or
; or
❑ (2) A small purchase procurement of goods and services as set forth
in section 103D-305, HRS, and subchapter.9, chapter 3-122, HAR; or
❑ (3) A sole source procurement of goods and services as set. forth in
section 103D-306, HRS, and subchapter 9, chapter 3-122, HAR; or
❑ (4) An emergency procurement of goods and services as set forth in
section 103D-307, HRS, and subchapter 10, chapter 3-122, HAR.
AG/SPO FORM -1{(2) (1/01) .
EXHIBIT "A"
�J
C.. Loney is available to fund this Contract pursuant to:
(l) N/A
(identify State sources)
or (2) Public Laiv 92-583; as amended
(Idents Federal source)
or both, in the following amounts: State $ -0-
Federal
0 -
Federal $ 26, 000.00
D.• The agency's Chief Procurement Officer is Aaron Fuj ion a
who 0 has approved this procurement or E3is not required to approve this procurement.
NOW, THEREFORE, inconsideration of the promises contained in this Contract,
the STATE and the CONTRACTOR agree as follows:
1. Scope of Services. The CONTRACTOR shall, in a proper and satisfactory
manner as determined by the STATE, provide all the goods or services set forth in Attachment 1,
which is hereby made a part of this Contract.
2. Compensation. The CONTRACTOR shall be compensated in a total amount
not to exceed 'TWENTY-SIX THOUSAND AND N0/100
DOLLARS ($ 26,000.00 ), including approved costs -incurred and taxes, according to -the
Compensation and Payment Schedule set forth in Attachment 2,- which is hereby made a part of this
Contract.
3.' Bonds. The CONTRACTOR ®is required to provide ®is not required to
provide ® a performance bond ® a payment bond. ® a performance and payment bond in the
amount of N/A
DOLLARS ($ NZA )•
4. Standards of Conduct Declaration. The Standards of Conduct Declaration of
the CONTRACTOR, is attached and is made a part of this Contract.
5. Other Terms and Conditions. The General Conditions and any Special
Provisions are attached hereto and made apart of this Contract. In the event of a conflict between
the General Conditions and the -Special Provisions, the Special Provisions shall control.
6. -Liguidated )Damages. Liquidated damages shall be assessed in the amount
of N/A DOLLARS ($ N/A )
per day, in accordance with the terms of paragraph 9 of the General Conditions.
2 AG/SPO FORM -K(2) (1/01)
I
66
' 1
7. Notices. Any written notice required to be given by any party to this Contract
shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid.- Notice
required to be given to the Procurement Officer or the CONTRACTOR shall be sent to the
respective address as indicated in this Contract. A notice shall be deemed to have been received three
(3) days aller mailing or at the time of actual receipt, whichever is earlier. The CONTRACTOR is
responsible for notifying the STATE in writing of any change of address.
IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures, on
the dates below; to be effective as of the date first above written.
Approval Recommended:
Christopher J. Yuen
Planning Director
APPROVED AS TO
FORM AND LEGALITY:
Deputy Corporation Counsel
County of Hawaii
CORPORATE SEAL
(If available)
APPROVED AS TO FORM:
STATE
(Signature)
(Print Name)
(Print Title)
(Date)
CONTRACTOR
County of Hawaii
(Insert name of Contractor)
(Signatwe)
(Print Name)
(Print Ttle)
(Date)
Deputy Attorney General
*Evidence of authority of the CONTRACTOR's representative to sign this Contract for the CONTRACTOR must be attached.
I
mars%vA iioR�i -�lZI `E/vAl
o
CONTRACTOWS ACKNOWLEDGMENT
STATE
SS.
COUNTY OF J
On this day of 9 In 9 before me appeared
and to
me known., to be the person(s) described in and, who, being by me duly swbm, did. say that
he/she/they is/are and of
the -CONTRACTOR named in the foregoing
instrument, and that he/she/they is/are authorized to sign said instrument on behalf of the
CONTRACTOR, and acknowledges that he/she/they executed said instrument as the free act and
deed of the CONTRACTOR.
(Signature)
(Print Name)
(Notary Seal)
Notary Public, State of.
My commission expires:
4-
AG/SPO FORM -X(2) (1/01)
CERTIFICATE OF EXEMPTION FR M CIVIL SERVICE
1. By Heads of Departments or Agencies as Delegated by the Director of Human
Resources Development (a.)
Pursuant to a delegation of the authority by the Director of Hunan Resources Developments,
I certify that the services provided under this Contract, and the person(s) providing the
services under this Contract are exempt from the civil service, pursuant to §76-16, Hawaii
Revised Statutes (HRS), or if the services under this Contract are not exempted from civil
service by §76-16, HRS, they are exempted from civil service by Section 8, Act 230, 1998
Hawaii Session Laws 785, 788.
(Signature)
(Print Name)
(Print Title)
(Date),
a. Item 1 of this certificaate may be. used by all department heads and others to whom the
Director of Human Resources Development (DHRD) has delegated authority to certify §76-
1.6, HRS, civil service exemptions. The specific paragraph(s) of §76-16, HRS, upon which
an. exemption is based should be noted in the contract file.
NOTE: If authority to certify exceptions under §§76-16(2) and 76-16(3), HRS, has not been
delegated, only the Director of DHRD may certify §§76-16(2) and 76-16(3)
exceptions.
5 AG/SFo FORM -K(2) (3/01)
CERTIrgICATE 00F. EX.E.01PTION FROM CIVIL SERVICE
2. By the Director of Human Resources Development, State of Hawaii (6.)
I certify that the services to be provided under this Contract, and the person(s) providing the
services under this Contract are exempt from civil service,- pursuant to §76-16, Hawaii
Revised Statutes (SIRS), or if the services under this Contract are not exempted from civil
service by §76-16, HRS, they are exempted from civil service by Section 8, Act 230, 1998
Hawaii Session Laws 785, 788.
(signdture)
(Print Name)
(Print Title, if designeesof the Director of DHRD)
(Date)
b. Item 2 of this certificate may be used only by the Director of Human Resources Development
(DHRD) or the Directors designee.
NOTE: If authority to certify exemptions under §§76-16(2) and 76-16(3), HRS, has not
been delegated, only the Director of DHRD may certify §§76-16(2) and 76-16(3) exceptions.
6 AG/SPO FORM -K(2) (3/01)
a, Y
STANDARDS OF CONDUCT DECLARATION
For the purposes of this declaration:
"Agency" means and includes the State, the legislature and its committees, all executive.
departments, boards, commissions, committees, bureaus, offices, the University of Hawaii,
and all 'independent corninissions and other establishments of the state goverment but
.excluding the courts.
"Controlling interest" means an interest in a business or other undertaking which is sufficient
in fact to control, whether the interest is greater or less than fifty per cent (50%).
"Employee" means any nominated, appointed, or elected officer or employee of the State,
including members of boards, commissions, and committees, and employees under contract
to the State or of the constitutional convention, but excluding legislators, delegates to the
constitutional convention, justices, and judges.
On behalf ofg CONTRAC'T'OR, the undersigned does
declare as follows:
1. CONTRACTOR 13 is* ®is not a legislator or an employee or a business in which
a legislator or an employee has a controlling interest.*
2. CONTRACTOR has not been assisted or represented by a legislator or employee for
a fee or other compensation to obtain this Contract and will not be assisted or represented -by a
legislator or employee for a fee or other compensation in the performance of the Contract, if the
legislator or employee had been involved in the development or award of the Contract.
3. CONTRACTOR has not been assisted or represented for a fee or other cognpensation
in the award of this Contract by an agency employee or, in the case of the Legislature, by a
legislator.
4. CONTRACTOR has not been represented or assisted'personally on platters related
to the Contract by a person who has been an employee of the agency within the preceding two (2)
years and who participated while in state office or employment on the matter with which the
Contract is directly. concerned. .
5. CONTRACTOR has not been represented or assisted on matters related to this
Contract, for a fee or other consideration by an individual who, within the past twelve (12) months,
has been an agency employee, or in the case of the Legislature, a legislator.
*Reminder to agency: If the "is" block is checked, the agency is required, under section 84-15, HRS, to post a notice
of its intent to award the contract and file a copy of the notice with the State Ethics Commission, ten (10) days before
entering into the Contract.
7 AG/SPO FORM -K(2) (2/0E)
6. CONTRACTOR has not been represented or assisted in the award of this Contract
for a fee or other consideration by an individual who, a) within the past twelve (12) months, served
as an agency employee or in the case of the Legislature, a legislator, and b) participated while an
employee or legislator on matters related to this Contract.
CONTRACTOR understands that the Contract to which this document is attached is voidable on
behalf of the'STATE if this Contract was entered into in violation of any provision of chapter 84,
Hawaii Revised Statutes, commonly referred to as the Code of Ethics, including the provisions
which are the source of the declarations above. Additionally, any fee, compensation, gift, or profit
received by any person as a result of a violation of the Code of Ethics may be recovered by the
STATE.
DATED: Honolulu, Hawaii,
CONTRACTOR
(Insert name of Contractor)
(Signature)
(Print Name)
(Print Title)
(Date)
*Reminder to agency: If the "is" block is checked, the agency is required, under section 84-15, HRS, to post a notice
of its intent to award the contract and file a copy of the notice with the State Ethics Commission, ten (10) days before
entering into the Contract.
8 AG/SPO FORM -X(2) (1101)
u
Attachment 1
SCOPE OF SERVICES
1. The CONTRACTOR, in a proper and satisfactory manner as determined by the
STATE, in developing a multi -hazard mitigation strategy for the County of
Hawaii ("County"), shall:
a. Perform the following hazard area identification analyses for the County
which shall include, but not be limited to:
(1) Apply hazard zoning and scenario approaches and make
recommendations regarding the application of those approaches to
the County;
(2) Apply and determine the appropriate hazard ranking methodology
for the County;
(3) Apply network modeling to rank qualitative measures of the
.impact and likelihood of natural hazards in the County; and
(4) Submit a progress report describing the work performed under this
subparagraph for STATE approval.
b. Review current research findings on public education and warnings
regarding hazard mitigation and integrate those findings into those kinds
of activities currently taking place in the State of Hawaii. Discuss
implications of those findings and identify future directions for improving
public awareness and warning response for hazards in the County. Submit
a progress report describing the work performed under this subparagraph
for STATE approval.
c. Prepare a detailed analysis of the existing County emergency operations
plans and how it should link to the County's multi -hazard mitigation
strategy. Submit a progress report describing the work performed under
this subparagraph for STATE approval.
2. Prepare a final report to the STATE for the STATE's approval, which shall
include, but not be limited to, a description of work accomplished, and a
statement of how the work will be used in the County's multi -hazard mitigation
strategy.
3. Credit the Hawaii Coastal Zone Management Program of the Office of Planning,
Department of Business, Economic Development, and Tourism, State of Hawaii
as a partner and sponsor of the County's multi -hazard mitigation strategy.
4. Submit the final report to the STATE incorporating any and all changes made by
the STATE for the STATE's approval.
Attachment 2
COMPENSATION AND METHOD OF PAYMENT"
A. In consideration for services to be rendered by the CONTRACTOR under this
Agreement, the STATE agrees to pay the CONTRACTOR an amount not to
exceed TWENTY-SIX THOUSAND AND NO/100 DOLLARS ($26,000.00), tax
inclusive.
Payment shall be made only after the STATE has determined that services have
been satisfactorily provided and the STATE has approved the services rendered.
Payment shall be made to the CONTRACTOR by the STATE upon receipt of an
original invoice and in accordance with the following schedule:
1. EIGHT THOUSAND NO/100 DOLLARS ($8,000.00) upon the STATE's
receipt and approval of the work described in Paragraph La. herein.
2. SIX THOUSAND AND NO/100 DOLLARS ($6,000.00) upon the STATE's
receipt and approval of the work described in Paragraph Lb. herein.
3. SIX THOUSAND AND NO/100 DOLLARS ($6,000.00) upon the STATE's
receipt and approval of the work described in Paragraph l.c. herein.
4. THREE THOUSAND AND N0/100 DOLLARS ($3,000.00) upon the -
STATE's receipt and approval of the work described in Paragraphs 2 and 3
herein.
5. THREE THOUSAND AND N0/100 DOLLARS ($3,000.00) upon the
STATE's receipt and approval of the work described in Paragraph 4 herein.
B. Payments shall be made by the STATE to the CONTRACTOR upon receipt of
original invoices from the CONTRACTOR. Progress payments shall not be
construed as final acceptance of services required under this Contract.
C. The STATE may withhold up to.ten (10) percent of the contract amount pending
receipt and approval of any required services or documentation as outlined in
Attachment 1, "Scope of Services."
D. It is agreed by and between the parties hereto that the entire amount of the
CONTRACTOR's compensation as described herein is payable out of federal
funds, and that this Contract shall be construed strictly to be a Contract to pay said
compensation to the CONTRACTOR only out of federal funds after such funds
are received from the federal government. This Contract shall not be construed as
2
a Contract to pay the CONTRACTOR's compensation out of any funds other than
those that are received from the federal government under any circumstances.
Attachment 3
This Contract shall commence on the effective date of this Contract and all services under
this Contract shall be completed no later than .December 31, 2003, unless this Contract is sooner
terminated or extended as hereinafter provided.
This Contract may be extended fro a total period of time not to exceed six (6) months. However
the initial extension shall not exceed three (3) months with one additional extension allowable
that shall not exceed three (3) months. The CONTRACTOR shall submit any extension request
in' writing for STATE approval a minimum of sixty (60) working days prior to the termination of
the Contract. Said request shall provide detailed reasons for the delay in and steps to be taken to
ensure the timely completion of the project. If the STATE approves the extension request, a
Supplemental Agreement shall be executed by both parties in accordance with the General
Conditions. The CONTRACTOR shall not be entitled to any additional compensation to
complete the work described in the primary contract.
M
Ir
CONSULTANT SERVICES CONTRACT
THIS CONTRACT, made by and between the COUNTY OF HAWAII a municipal
corporation, by HARRY KIM, its Mayor, whose address is 25 Aupuni Street, Hilo, Hawaii
96720, hereinafter referred to as "County" and the UNIVERSITY OF HAWAII, whose address
is 1601 East-West Road, Honolulu, Hawaii 96848-1601, hereinafter referred to as "Consultant,"
Witnesseth:
WHEREAS, the Hawaii County Civil Defense Agency is in the process of developing a
Hazards Mitigation Plan;
WHEREAS, the University of Hawaii School of Ocean and Earth Science and
Technology, in joint arrangements with the Institute of Geological & Nuclear Sciences, has
specialized expertise in hazard planning that would complement the County's team working on
the Plan;
WHEREAS, the funding source for this contract is the grant from the Economic
Development Agency which was secured for hazard mitigation planning;
WHEREAS, Consultant is part of the University of Hawaii, which is exempt from
procurement requirements as a governmental body under HRS §103-102(b)(2)(G);
WHEREAS, the Consultant is qualified, ready, willing and able to provide such services;
and
NOW, THEREFORE, in consideration of the premises set forth herein, the County and
the Consultant hereby agree to the following:
A. Employment of Consultant. The County hereby agrees to engage the Consultant
and the Consultant hereby agrees to perform the services hereinafter set forth. The Consultant
represents that it has, or will secure at its own expense, all personnel required in performing the
services under this contract. All of the services required hereunder shall be performed by the
Consultant or under its supervision, and none of the work or services covered by this contract
shall be subcontracted without the prior written approval of the Planning Director.
B. Best Effort. Consultant agrees that it will, at all times, faithfully, industriously,
and to the best of its ability, experience, and talents, perform all of the duties that may be
required of it pursuant to the express and implicit terms hereof to the reasonable satisfaction of
the County.
C. Scope of Services. The Consultant shall do, perform and carry out in a
satisfactory, and proper manner, as determined by the Planning Director or as may be modified
by written agreement by the parties as hereinafter set forth, the services described in the
PAWPWINWRoy T\ Contracts\Hazard Mitigation\UH SOEST contract.doc
EXHIBIT "A"
Consultant's proposal or reasonably related, attached hereto as Exhibit A and incorporated herein
by reference.
D. Services of the County.
1. The various user departments of the County shall place at the disposal of
the Consultant all pertinent information that it may have in its possession
or to which it may have access.
2. The Planning Director shall cooperate fully with the Consultant and shall
coordinate all information needs and requests of the Consultant, including
but not limited to arranging for Consultant's access to various County
departments for information relevant to this contract.
3. The Planning Director shall process invoices from the Consultant within
thirty (30) days of receipt of the invoices.
E. Term of the Contract. The services of the Consultant under this contract shall
commence immediately from the date of this contract and shall be for a period not exceeding
ONE YEAR, unless otherwise extended by written agreement. Upon fulfillment of the scope of
work, as determined by the Planning Director, the Planning Director shall notify the Consultant
in writing of satisfactory completion of this contract.
F. Compensation.
1. Compensation for services and expenses shall be a lump sum of TWENTY
NINE THOUSAND AND NO/100 DOLLARS ($29,000.00) (including taxes
and expenses). Invoices may be submitted monthly and shall be payable
within 30 days of submittal of invoices based on percent, completion, subject to
verification by the Planning Director.
2. In the event of termination, Consultant shall be paid for such time and
expenses as was expended prior to notification of termination.
G. Ownership. It is understood that the County is the exclusive owner of all work
products developed by the Consultant for the County and that the Consultant is prohibited from
selling such work to other parties.
H. Employment Status. It is agreed and understood that the Consultant shall not be
entitled to the benefits and privileges of an employee of the County of Hawaii under the
County's Civil Service System, and it is further agreed and understood that the Consultant shall
be excluded from participating in any fringe benefits resulting from work performed under this
contract.
2
I: Termination. It is agreed and understood that the Consultant may terminate this
contract upon mutual agreement after ten (10) days written notice to the County. In the event of
any violation by the Consultant of any of the terms of this contract, the County may elect any
remedy available to it in law or in equity without limitation, including but not limited to,
termination of this contract for independent services without prior notice in which event the
County shall be liable to pay for such satisfactory services performed as of the day of the breach
of this contract. All materials, data, documents or information gathered, compiled, produced, or
obtained pursuant to this contract shall be the property of the County, and the Consultant shall
immediately, upon termination of this contract, deliver said materials to the County.
It is understood and agreed that any services to be provided in accordance with
the terms of this contract may be terminated immediately, in whole or in part, upon a finding by
the County that the services must be provided by public employees pursuant to Civil Service
Laws or that such services will be discontinued. It is further understood, that should such a
finding be made, the County will not be liable under this contract for any resulting damages, and
such a termination will not be considered a breach of this agreement.
J. Modification of Contract. No waiver or modification of this agreement or any
covenants, conditions, or limitations herein contained shall be valid unless in writing and duly
executed by the party to be charged therewith, and no evidence of any waiver or modification
shall be offered or received in evidence of any proceedings, arbitration, or litigation between the
parties hereto arising out of or affecting this agreement, or the rights or obligations of the parties
hereunder, unless such waiver or modification is in writing, duly executed as aforesaid, and the
parties further agree that the provisions of this section may not be waived except as herein set
forth.
K. Changes. The County may from time to time require changes in the scope of
services of the Consultant to be performed hereunder. Such changes, including any increase or
decrease in the amount of the Consultant's compensation, shall be incorporated by written
amendment to this agreement.
L. Liability. The Consultant shall indemnify, defend, and hold harmless the County
from claims, suits, actions, damages, and costs resulting from its errors, omissions, and negligent
acts in the performance of these services.
M. Assignment. Portions of this contract may be subconsulted; however, not without
the County's prior written permission.
N. Non -Discrimination. The Consultant agrees that it will not discriminate against
any employee or applicant for employment because of race, color, religion, sex, or national
origin. The Consultant will assure that applicants for employment and employees are treated
fairly during employment without regard to their race, color, religion, sex, or national origin.
Such actions shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection of training.
3
�] 1
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed
this day of 52003.
RECOMMENDED APPROVAL:
WILLIAM DAVIS
Civil Defense Administrator
APPROVED AS TO FORM
AND LEGALITY:
CORPORATION COUNSEL
4
COUNTY OF HAWAII
By HARRY KIM
Its Mayor
CONSULTANT:
UNIVERSITY OF HAWAII
By MARVIN S. ENOKAWA
Its Director of Office of Research Services
•
STATE OF HAWAII )
) SS.
COUNTY OF HAWAII )
On this day of
•
2003, before me personally
appeared. HARRY KIM, to me personally known, who, being by me duly sworn, did say that he
is the Mayor of the County of Hawaii, a municipal corporation of the State of Hawaii; that the
seal affixed to the foregoing instrument is the corporate seal of the said County of Hawaii; that
the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority
given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County
of Hawaii (1991), as amended; and said HARRY KIM acknowledged said instrument to be the
free act and deed of said County of Hawaii.
Notary Public, State of Hawaii
My commission expires:
5
STATE OF HAWAII
) SS.
CITY & COUNTY OF HONOLULU)
On this day of 2003, before me personally
appeared MARVIN S. ENOKAWA, Director of Office of Research Services of the University of
Hawaii, to me known to be the person described in and who executed the foregoing instrument,
and acknowledged that he/she is authorized and executed the same as the university's .free act
and deed.
Notary Public, State of Hawaii
My commission expires:
Ell
EXHIBIT A
PROPOSAL
ASSISTING HAWAI'I COUNTY CIVIL DEFENSE
WITH THE DEVELOPMENT OF A HAZARD MITIGATION PLAN
1.0 INTRODUCTION
Hawai'i County Civil Defense is required to develop a Mitigation Plan for the Big Island of Hawai'i. The purpose
of this proposal is to outline the areas of work we can undertake to assist Hawai'i County Civil Defense with the
development of its Mitigation Plan. The proposal draws on the collective experience of a range of specialists in risk
assessment, land use planning, central and local agency policy development and implementation, community
consultation and emergency management. UH-Manoa and the Institute of Geological & Nuclear Sciences will
perform the work jointly.
2.0 PROPOSED WORK
The proposal addresses three key areas of work to be undertaken as follows:
1. Hazard Area Identification
2. Risk and Vulnerability Analysis
3. Mitigation Measures
2.1 Hazard Area Identification
It is not uncommon for natural hazard area identification to be revisited over time. As urban
development and tourism ventures encroach into previously undeveloped areas, the landscape
often undergoes changes that result in changes to the risk posed by natural hazards in an area.
Advances in our hazard knowledge as a result of higher resolution data and improvements in
modelling techniques also dictate whether or not areas should be included on hazard maps.
Thus, natural hazard identification is an ongoing process.
Where lifeline or asset data is unavailable we will make the necessary recommendations on how to work without the
data or how data might be acquired. This phase will be undertaken in the following three stages:
a) "Hazard zoning" vs. "scenario' approaches.
7
There are a number of techniques to employ when looking to both manage natural hazards and
educate communities about their hazards. Two key techniques are "hazard zoning" and
"scenario" development. For this task we will:
i) provide a comparative discussion on the difference between "hazard zoning" vs. "scenario"
approaches to the management of natural hazards
ii) review current hazard zoning work, alongside previous developed hazard scenarios and
identify future directions.
Estimated time: 20 hours.
b) Hazard ranking relevance and methodology
A number of methodologies of varying complexity and effectiveness have been developed for ranking natural
hazards. Choosing the most appropriate methodology depends on the extent and quality of hazard information and
resources available (determined in Part 1 a) -c) of this proposal). We will present a brief review of the options
available for ranking hazards, and in consultation with Hawai'i County staff we will select an appropriate method,
and undertake a hazard ranking exercise.
Estimated time: 40 hours
2.2 Risk'and Vulnerability Analysis
Resilient networks (e.g. pipelines (water, gas, other) and electrical, telecommunication,
transportation- and building services) are needed is we are to manage our hazard risks effectively
and recover from hazard events promptly. While it is often difficult to collect up-to-date
information on each of these, it is important to identify the main arteries or trunk lines of key
networks.
To do this, each of these data should be digitised off maps and imported to the GIS (digitising is
not part of the scope of this proposal). Identifying the risk exposure of networks through
network modelling can only be done if the entire grouping of datasets is treated as a system. The
models can demonstrate the importance of interdependence as well as the relative weight of each
network on the others. An assessment of the time for each service to recover following a
potentially significant natural disaster can also be made with this information. Note that the
ranking criteria are based on the perception of the tasks groups understanding of community
needs. Where possible, the task group will interact with Hawai'i County officials to determine
appropriate measures.
When performing the risk classification, we may rank:
■ The qualitative measures of the impact of the hazard (e.g. 1=no injuries or loss, 5=death, huge financial loss)
■ The qualitative measure of likelihood of the hazard (e.g. 1= happens all the time, 5=rarely occurs)
The impact of the damage can also be rated from 1 to 5 for different times during a disaster (e.g. during,
immediately after, the period following, or after the situation returns to normality). The resulting rankings provide a
basis for prioritising action where financial resources are a limiting factor and should reflect the needs of the study.
These vulnerability charts are then used for identifying the needs for mitigation measures. Again, the result of this
work will depend on the quantity and quality of available data.
Estimated time: 40 hours.
2.3 Mitigation Measures
a) Overall methodology for mitigation (reduction) section of the plan
This work will outline the methodology for the mitigation section of the plan. In this context
"mitigation" refers to the reduction element of emergency management. Reduction measures are
those that prevent further exacerbation' of a hazard (e.g. land use policies which limit
development in hazard prone areas) or which limit the genesis of hazard risk (e.g. flood walls).
The methodology for this element of the Mitigation Plan would work through two key areas (1)
identifying and influencing existing processes (these are generally statutory processes e.g. the
Hawaii General Plan, - which contains policies on natural hazards and land use) and (2)
identifying appropriate reduction tools and assessment of these (e.g. cost/benefit, community
acceptance).
Estimated time: 40 hours
b) Practical implications of current research to structure a public education and
warning system
We will review current research findings on public education and warnings and then integrate
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this with a review of current activities in Hawaii. We will discuss the implications and identify
future directions for improving public awareness and warning response.
Estimated time: 20 hours
c) Preparedness: Relationship of the Emergency Operations Plan and this hazard mitigation
plan
We will review the Emergency Operations Plan to identify and discuss linkages to the proposed mitigation plan.
Estimated time: 20 hours
3.0 TIME LINE
Task
Activity
Outputs
Timing
Hazard Area Identification
Hazards Report
April 2003-
1
a)
"Hazard zoning" vs. "Scenarios"
Final End
b)
Hazard Ranking
May 2003
Risk and Vulnerability Analysis
Risk and vulnerability
- Draft End
2
Report
April 2003 -
Final End
May 2003
Mitigation Measures
- Draft End
3
a)
Overall methodology for mitigation section
Methodology Report
April 2003
b)
Public education & warnings
- Final End
C)
Preparedness
Preparedness Report
May 2003
4.0 COSTS
The costs to carry out the work discussed in this proposal are as follows:
Task Activity Cost
1 Hazard Area Identification 6000
a) "Hazard Zoning" vs. "Scenarios"
b) Hazard Ranking
10
2
Risk and Vulnerability Analysis
4000
3
a)
b)
c)
Mitigation Measures
Mitigation Section
Public Education & Warnings
Preparedness
8000
Project Management
3326
Total direct costs
21326
UH overhead @ 0.36
7677
TOTAL
29000
5.0 CONTACT
Bruce Houghton
Gordon A Macdonald Professor Of Volcanology
University of Hawaii
POST 617C, 1680 East-West Road
Honolulu, HI 96825
808 956 2561
bhought@soest.hawaii.edu
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