HomeMy WebLinkAboutCOM 0441.001 2002-2004 vv os
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Harry Kim ~ Christopher J. Yuen
Mayor
Dincfm
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Roy R. Takemoto
Deputy Dirccrnr
E~DIIYC~kI D~ ~M~llMtt a,
~nrvunxv a, zooa PLANNING DEPARTMENT n ~
101 Pauahi Street, Suite 3 Hilo, Hawaii 96720-3043 O n ~
MEMORANDUM (808) 961-8288 Fax (808) 961-8742 z C~ Z
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TO: AARON CHUNG, CHA FINANCE COMMITTEE - -
FROM: ROY1'AKEMOTO
SUBJECT: CZM GRANT FOR HA RD MITIGATION-BACKGROUND INFORMt~3'lON J L'
CC: TROY HINDRED, CIVIL DEFENSE; LISA WONG, DATA SYSTEMS o
Since the effective date of the contract is prior to the request for Council action, the following
is offered as explanation.
1. The purpose of the CZM grant was to retain technical assistance from the UH
SOEST to plug some weaknesses in the plan and to provide overall technical
assistance.
2. The State Civil Defense and FEMA originally set November 1, 2003 as the
deadline to submit the County's hazard mitigation plan. Later, they changed the
deadline to November 1, 2004. Then, in May we found out that the deadline had
changed back to November 1, 2003.
3. To meet the deadline, UH SOEST has provided assistance. Their work is not
complete. After the Council's appropriation, we will be able to execute the
contract and pay them for work already done, and for ongoing work.
4. We met the November 1, 2003 deadline by submitting an interim plan (to view
the plan, go to htto://www.mothernature-hawaii.com/county hawaii/olanninp.htm). We
have scheduled to refine this plan with further studies, agency coordination, and
public input for target completion by summer 2004. The Council will be apprised
of public meetings.
5. The original funding source for the UH SOEST contract was the existing EDA
grant under Civil Defense. In July or August, CZM offered the subject grant.
Therefore, although UH's work had already started in order for us to meet
FEMA's deadline, the change in funding source to an unappropriated grant
source created this dissonance between the contract date and the request for
Council action.
6. The hazard mitigation planning effort is funded by multiple funding sources. I
have attached the budget for your information so that you may understand the
relationship of this CZM grant to the other funding sources.
Please call me if you have any questions. I will not be able to attend the January 23 meeting,
so I would appreciate if we could communicate in advance of that meeting or you could ask
Troy Kindred or Lisa Wong to attend the meeting to answer any questions.
Comm. Noy
Ref. Toe 4i
Ref. Dote
HazaN Mitigation Plan
Butlget
As of: 111612003 -
1451014 200000 85]14 ]5000 2fi 000 35p00 5900 30000 28000 300000 4]0 D00 19000 16000 - 20po0 25,000 10000 5900
Civil Defense Planning Public Works CZM Police USGS Gou Mq(intl Mated
EDA Pre- Flood Mitigation Pre- ess.oeu r:nm.. x~e ninq CD PM Pln
Disaster County Orsaster Pm~ Pm-
County Mitigabon CZM Hazartl asM1 Mitigation Fuel Tae County q..cl Divster Diaastrr Food
Item Total TofaI EDA EDA casM1 matcM1 Street) Mitigation FEMA Grant matcM1 (Spatial) Funtls FEMA LIDAR FEMA matcM1 wnmemioo. Sbeel S tial MYi anon
Salanes - ~ - 20500 8200 d,BOD
Fnnge BeneFlts - - - - 4500 1,800 1,100
Egwpmenl 3fi 9]4 36 W4 389]4 -
Contradual - -
Saeetleyer(MaplecM1) - -
PM1aselDes~gn 98000 2)000 - 23000 ]5000
PM1ase ll lmplememaOl 26000 6000 fi000 20000
GP$ 68.000 40 D00 40000 28000
Tax parcel layer fig 000 66000 53558 12442 3000
Land use modeling lPpCl 30000 - 30000
Planners 64 800 64 800 64 800
magery 15000 - 15000
Speaalistslpala Dev 404.909 38309 35642 2fi6] 26000 35400 4,600 300000
Pnnpng and Supplres 2,500 2,500 2.500
Travel 2 982 2.982 2 982
Mmga0on Prpleas 62>000 - 4]0000 15]000
Olner 3148 3148 3148 - -
Total 1449]14 285 ]t4 2000D0 85,]14 ]5000 2fi 000 35.400 4600 30000 28000 300000 4]0000 15)000 18.000_ - _20,000
Balance unbutl efetl 1.300 (0) 0 0 1 300
Encumbered -
Travel
Aitline coupons 123240 123240 -
Egmpmenl
GIS Desktop computer 2$50 B8 255088
42" large paper cutler ]SB 85 ]58 85 - -
HP2600DNwitlelonnalc 1,53628 1$36.28 -
Wvercllf8es i61S0 16150
Wtle format color laser 6.38560 638560
Laptop 2,54151 2,54151
$pdtldl Analyst2 2,89545 289545 -
ArcIMS 6,]BO 00 6,]8000
Server 10909 fiB 1090968
Computer Qroy) 3655.39 - 3,fi5539 -
Adobe Ramemaker ]9918 ]9918
Supplies
Laser pnnler cartndges ]4]24 ]4]24
Inklet Cartntlges 28030 28034
Maxell Backup Tape 84966 84966
Sawn Toner and Paper 260 10 260 t0
OtM1er
Am lnfolA¢View 314]80 314]90
Contractual _
Cunis 2480000 24,80000
wammnra 2D DOD DO zD.DDO DD - -
anis amemmem a1 1o DoD o0 10 ooo 00
Nsmmwa amenemenl al moon DO to ooo oo -
ReyceJone(taxparce0 fib-00000 53.55800 12,442 DO -
SSFM 41).00000 3540000 4600 OD -
SSFM Am ILOMR7 5,00000 3 ]00 DO 1 300 OD
Mantlh fi800000 4000000 2800000
UH SS11Speoel Growln) 3000000 30.00000
UH SOEST 29,000 00 3 000 00 26 000 00
MaplecM1 98000 p0 2300000 ]500000 -
Balanre wmmm~tted 829.]2244 34.94240 4.)8004 )00.00000 4]0.00000 20.000
ButlgetAmentlments: - -
EDA1YO2 ExM1A
Budge) 1/8/2004