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Home My WebLink AboutCOM 0491.000 2002-2004 ~`•~-•-`,"hr, Jane H. Testa Harry Kim rP:'•,~~ a Mayan iJry~• Director 2004 FEB y R~ 9 1`i County of Hawaii , ~ , DEPARTMENT OF RESEARCH AND DEVEI,~D~3WI' i1 I IraV`JAI~ 25 Aupuni Street, Room 219 • Hilq Hawaii 96720-0252 (806) 961-8366 • Fax (808) 935-1205 Email: chresdev@in[erpac.nel February 3, 2004 The Honorable Aaron S.Y. Chung, Chair, Committee on Finance Members, Hawaii County Council 25 Aupuni Street Hilo, HI 96720 Dear Chair Chung: In compliance with Ordinance No. 03-137, Section 4, we are submitting our expenditure plan including the criteria for the disbursement of funds to community based organizations for Community Anti-Drug Efforts ($100,000; Account No. 010-111-5111.53) Enclosed find our expenditure plan and the criteria for the funding as required by the ordinance. Attached find the community grant application form and a copy of the grant proposal evaluation used by the review committee. Sincerely, Jane Testa, Director Department of Research and Development Enclosures sr cc: Office of Management Finance Comm. No. Ref. To: Ref. Uate Hawaii County Resource Center (808) 961-8085 Fax (808) 935-1205 &MaiC hcm~co hawaii.hi us ORGANIZATION: Hawaii County Resource Center RE: Ordinance 03-137 1. Plan of Expenditure WHAT: Hawaii County Resource Center (HCRC) will disperse, publicize, accept and enable the review of applications from community groups working on the prevention and education level of our island's anti-drug efforts. Community events, youth and/or family recreation, mentoring, public awareness, and renovation and beautification projects are amongst the kinds of projects that will be funded. The "Healing Our Island Community Fund" application form is attached. WHY: The funds from Act 3, Special Session Laws of Hawaii 2003 are to be given to the community for anti-drug efforts aimed at preventing crystal methamphetamine use on the island of Hawaii. Grassroots community groups know best what is needed in their own neighborhoods and with the support of the HCRC, these community groups will have some much-needed funding and will also be helped to meet their objectives. WHO: A team of volunteers will review grant applications on a regular monthly basis. Volunteer grant coaches are available when community groups need help with their applications. HCRC staff will coordinate as needed, as well as providing administrative support for the process. HOW: Grants of up to $2,000 will be disbursed per community effort, with an eye to providing funds in all the island districts. Preference will be given to projects that promote a collaboration of two or more groups. 2. Criteria for disbursement of funds All grant proposals are evaluated on the same criteria: Group Information Community Description Project Description Community Group Description Budget Evaluation The detailed Grant Proposal Evaluation form used by the review committee is attached. Healing Our Island Community Grant Proposal Evaluation Date: Amount Requested: Name of Group Requesting: Evaluator: EVALUATION CRITERIA Possible Score Points Application Information Name of rou and Contact Person com leted 1 Total amount of funds re uested stated 1 Ex ected com letion date 1 Total 3 Comments: Community Description Area to be served clear) defined 3 Po ulation demo ra hic rovided 3 Total 6 Comments: Project Description Clear) addresses need for dru education/ revention 4 Collaborative effort clear) defined 4 Po ulations and numbers who will benefit clear) defined 3 Clear) state ex ected outcomes 4 Time frame is included and is realistic 3 How ro ram will be im lemented ex lained 4 Total 22 Comments: EVALUATION CRITERIA Possible Score Points Community Group Description Back round of the rou clear) defined 3 List of members/collaborators attached 2 On- oin or revious ro~ects rovided 2 Abilit to be successful is ex lained 2 Tota I 9 Comments: Budget Detailed bud et submitted 3 Bud et total a uals detailed bud et 4 Flow mone will be s ent is clear) defined 3 Other fundin sources are shown if a licable es / no Total 10 Comments: Evaluation Means b which ro~ect will be evaluated are clear 4 Desired outcomes a ear to be measureable 4 Grou a ears to have ca acit to be successfu100 4 Total 12 Comments: Total TOTAL Possible SCORE TOTAL SCORE 62 HEALING OUR ISLAND COMMUNITY FUND Dear Community Grant Applicant: Hawaii County Resource Center is administering funds issued by the State Legislature as part of SB 1305 as a grant in aid. It is to be used at the neighborhood and community level with a focus on drug use prevention and education, such as community event(s), renovation and beautification, public awareness, mentoring, and youth /family recreation. Your proposal should reflect the basic goal of drug use prevention and education whether it is a one time event or an ongoing project. It is expected that your drug and alcohol free project will strengthen relationships within the community. Preference will be given to projects which promote collaboration of two or more groups. In preparing your proposal, please be sure it: ~ Does not exceed $2000.00 ~ Has two signatures on ~ Identifies positive outcomes the proposal form ~ Is complete, all questions answered Make two copies of your proposal. Retain one for amour records, and send one copy to: Healing Our Island Community Fund 25 Aupuni St. Room 219 Hilo, HI 96720 Proposals received by the 15°i of~each month will be reviewed on a monthly basis 2nd notilicalion given within 30 days ofdccision. We may call you or request a site visit Grant recipients must have a checking account and shall submit a press release to the local paper announcing the award. Within 30 days oCcomplction of the project a report of the budget, anv receipts, and the final evaluation arc required. Unspent funds are to be returned at that time. Mahalo for your commitment to your community! HEALING OUR ISLAND COMMUNITY FUND Community Grants Proposal Form Name(s)of your group(s): Contact person: Phone: Address: City: Zip: E-Mail Address: Amount Requested: $ Expected Completion Date: COMMUNITY DESCRIPTION: Describe your community, including its people and boundaries (physical, social and otherwise). Physical area to be served: (district, neighborhood, etc) Social information: (age groups, income levels, ethnicity -tell us about your community) PROJECT DESCRIPTION: What will you do to meet the need for drug education and prevention in a collaborative way? Who and how many will bcnelit Gom this projccC? What positive outaanc will this pn>jcct produce's Community Grants Proposal Form -page 2 COMMUNITY GROUP DESCRIPTION: Describe your collaborative group. When, why, and how did you get started? Who are the members? (attach a list of their names) Do you have ongoing community projects? What previous projects have you completed, if any? Why do you feel you can work together successfully? BUDGET: How will this grant money be spent? What other funding sources are available to you? Please use this section or attach a detailed budget. Project costs or expenses: Amount: 1. Purchased Supplies (art supply, lumber, etc) $ 2. Equipment or facility rental , (kazaoke, etc) $ 3. Publicity expenses, photocopying, postage, etc $ 4 Reimbursements (milcat~c, rcGcshments, etc) Othcr(plcasc spc<ifv) Alcohol xnd ~icrsonncl costs_ S, - arc not allasccd. - PROJEC"f "CO'I'AL: $ Please list an~~ "in hind" contributions such as labor, professional sers~ices, materials or other donations you expect to rccci~~e: Community Grant Proposal -page 3 FINAL EVALUATION: Upon completion of your project a report is required. It shall include a report of expenditures, a statement as to the difference your project made, and the results your project provided. How will you determine if your project has made a difference? FISCAL RESPONSIBILITY: Who wilt oversee expenditures? The two unrelated persons listed below shall accept fiscal responsibility, insuring that any grant monies received will be used for the activities described herein, and that otherwise funds will be returned to the Healing our Island Community Fund. 1. Signature Name (Print or Type) Date Position in Group 2. Signature Name (Print or Type) Laic Position in t~n~u~~