HomeMy WebLinkAboutCOM 0008.024 2002-2004 rtV os
Harry Kim ' William Takaba
Mayor Direcmr
r
Nancy E. Crawford
••n~oi M~ Deputy Ovecmr
County of Hawaii
Finance Department o
25 Aupuni SVee[, Room I18 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248 rte..,
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February 19, 2004 = ~
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The Honorable James Arakaki, Chairman, can
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
Februayy 1 through February 15, 2004
Attached is a Report of Transfers Authorized showing transfers made from February 1
through February 15, 2004. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
N~°
Deanna Sako
Controller
Attachments
Comm. No.
Ref. To:
Ref. Date
Report of Transfers Authorized For the period: February 1 through February 15, 2004
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
11 2/3/04 General Police 5203.02 Police Admin Div OCE 135,000.00 5203.20 Police Admin Div Equip 135,000.00
12 2/3/04 General Civil Service 5152.02 Health & Safety OCE 9,000.00 5151.06 Civil Service Equip 9,000.00
13 2/13/04 General Fire 5222.01 Fireworks Enfomement S&W 23,642.00 5225.02 Fire Equip Maintenance OCE 26,642.00
5222.02 Fireworks Enforcement OCE 3,000.00
170,642.00 170,642.00
Form #:A-102 COUNTY OF HAWAII
Revised: 07/07
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Hawaii County Police Department DIVISION: Administration
CONTACT: Nori Ishii PHONE: 961-2273 DATE: Ol / 21 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.02-112 Admin -Mileage & Auto Allowance $ 135,000.00
TOTAL: $ 135,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5203.20-449 Admin Equip -Motor Vehicle $ 135,000.00
TOTAL: $ 135,000.00
EXPLANATION (Provide complete explanation):
Funds are available due to vacancies. See attached summary.
Funds are needed to purchase three (3) blue and whites for the deparhnent. The department's vehicles have high
mileage and is constantly under repair. The repair costs are more extensive and increasing in cost. Due to a
status quo budget, the department has been unable to purchase a vehicle since 1999.
JgN 29
SUBMITTED BY: ~ DATE:
Department Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: '~ANI ~ ~ Zp~4
Director of Finance ' ~
roved Deferred Denied
Signed: DATE: / 3
ayor
Transfer No. 11
Car Allowance:
July 2003 - December 2003:
$2,290,788 budgeted/2 (1/2 year) _ $1,145,394.00
Expended until Dec S 974.502.83
Amount unexpended for first 6 mo $ 170,891.17
Form a:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Department of Civil Service DIVISION: Health & Safety
CONTACT: Charmaine L. Kamaka PHONE: 961-8215 DATE: O1 / 28 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Oi0 151 5152.02 1l5 Misc. Contrail Services $ 9,000.00
TOTAL: $ 9 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010 151 5151.06-454 Computer Equipment & Software $ 9,000.00
TOTAL: $ 9 000 00
EXPLANATION (Provide complete explanation):
The number of claims being managed and assigned to the TPA (State Workers' Compensation Division) is less
than anticipated. Therefore the current fiscal year total budgeted amount is not expelled to be expended.
Per Data Systems, the computers currently m use by the Health and Safely Division and Workers' Compensation
Branch staff should be replaced. Further, replacement of the computers will make the Division compatible with
the new (FRESH) County computer system.
SUBMITTED B ~ / ~ DATE: ~ Q~
p rtment Head
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ACTIO[V: Recommend Approval _ Recommend Deferral _ Recommend Deniat
Signed: DATE: FE8/2 290
Director of in
Approved _ Deferred _ Denied
Signed: DATE: a' /3
Mayor
Transfer No. 12
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Form a:A-102 COUNTY OF HAWAII
Revised: 07/Oi
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Equipment Maintenance
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 02 / 10 / 04
FISCAL PERIOD: July 1, 20 03 to June 30, 20 04
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5222.01-011 Fireworks Enforcement - Regular S &W $ 23,642
O10-221-5222.02-107 Fireworks Enforcement OCE Advertising 2,000
010-221-5222.02-111 Fireworks Enforcement OCE Rental 1,000
TOTAL: $ 26,642
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 1 0-22 1-5 22 02-228 Fire Eqpt Maint. - OCE - M. V. Parts & Supp $ 26,642
TOTAL: $ 26 642
EXPLANATION (Provide complete explanation):
All anticipated expenditures have been made for the Fireworks Enforcement Program for the fiscal yeaz.
Additional funds aze needed in the Equipment Maintenance Account as dictated by high level of equipment
breakdowns in excess of amount budgeted on a "statusyuo" basis.
SUBMITTED BY: ~ DATE: ~ / I ~ / o ~
;,,.pepartment Head
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ACTION: L Recommend Approval _ Recommend Defercal _ Recommend Denial
Signed: DATE: Off./ ~-t / °y'
Director of Finance
_A(;ppr~ove~d~~ ~ _ Deferred _ Denied
Signed: ~~'Sr ~`~'MNUF~ DATE:
Mayor
Transfer No. 13