HomeMy WebLinkAboutCOM 0116.001 2002-2004 +~r or y
Harry Kim bl~: William Takaba
Mnyor Director
i~,~~ Nancy E. Crawford
•.•?,r, ai M'~'. • Deputy Director
fE8 2y Ail 11 'i0
County of I-~~aii ~
FinanceDepif~ Hi~WNi
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 . Pax (808)961 -824R
February 23, 2004
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution to Amend Resolution No. 37-03, Multi-year lease for office space for the Kona Driver
License Section
On February 20, 2004, the County Council adopted Resolution No. 37-03 that authorized the
payment of funds of a later fiscal year and more than one fiscal year for the multi-year lease of office
space for the Hawaii County Police Department's Kona Driver License Section at 75-5722 Hanama
Place, Kailua-Kona. Since that time, the needed office space to properly accommodate the functions
of that office has increased by 622 square feet bringing the total lease space to 2,622 square feet and
the property owners have acquired another realtor to administer this lease.
Enclosed is a resolution amending Resolution No. 37-03 by increasing the square footage of office
space and the monthly lease amount and mentioning the new realtor's name in the Kona Driver
License Section's multi-year lease.
In order to expedite the implementation of this lease so that the office space renovations may
commence immediately, I would like to request a waiver from the Finance committee and have this
bill heard at the next Council meeting scheduled for March 5, 2004.
If there are any questions, please do not hesitate to call me.
~UW^'~
William Takaba
Director of Finance
APPROVED:
~C~
Harry Kim
Mayor
Enc.
Comm. No.
cc: Police Ref. to:~
~YS. l (o3-D`f Ref. Date,_~
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 2/19/04
STAFF CONTACT: Nori Ishii PHONE: 961-2273
A. REQUEST:
To amend Resolution #37-03 by increasing the square footage of the multi-year lease at 75-5722 Hanama
Place.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The County Council passed Resolution #37-03 allowing the County of Hawaii to enter into amulti-year lease
for the Kona Driver License Section at 75-5722 Hanama Place. At the time the request for space was made,
it was estimated that we needed approximately 2,000 square feet for the Kona Driver License Section. After
working with the architect on the functions of the Driver License Section in relation to the proposed layour of
the office, we determined that the original request was approximately 622 square feet less than it should be.
Thus, we are requesting approval to lease approximately 2,622 square rather than 2,000 square feet at the
original rent per square foot.
SIGNED: ` " DATE: FEB 2 O 2004
Department Head
COUNTY OF HAWAII STATE OF HAWAII
RESOLUTION NO. 3 ~ U:3
RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND MORE THAN ONE FISCAL YEAR FOR AMULTI-YEAR LEASE OF
REAL PROPERTY FOR THE KONA DRIVER LICENSE SECTION
WHEREAS, Section 10-11 of the County Charter requires that any contract, lease, or other
obligation requiring payment of funds from the appropriations of a later fiscal year and more than one
fiscal year be approved by resolution; and
WHEREAS, the Hawaii County Police Department's Kona Driver License Section needs to
relocate to another facility; and
WHEREAS, its present location poses a safety and fire hazard to the employees and to the
public; and
WHEREAS, the County wishes to enter into a five (5) year lease with Sofos Realty for the
2,000 square feet of office space located at the Kona Center, 75-5722 Hanama Place, Kailua-Kona;
at an approximate cost of $4,584 per month.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII:
1. That the Mayor is hereby authorized to enter into amulti-year lease agreement for office
space for the Police Department.
2. That sufficient funds be budgeted in future fiscal years to cover the anticipated obligations
of the County under the lease agreement.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the Departments
of Finance and Police.
Dated at Hilo ,Hawaii, this 20th day of February , 2003.
INTRODUCED BY:
COUNCIL ME BER, C N OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawai' i
Hilo, Hawaii AYES NOES ABS EX
ARAKAKI
I hereby certify that the foregoing RESOLUTION was by the CHUNG g
vote indicated to the right hereof adopted by the COUNCIL of ELARIONOFF g
the County of Hawaii on _ February 20, 2003 HoLSCHUH X
A"17EST lACOaSON g
LEITHEAD--TODD X
REYNOLDS
SAFARIK }t
TYLER X
8 0 1 0
Reference C-116/FC
\YI ~Fi_~...---
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 3 i O3
,TAMES Y. ARAKAKI 'Y "+tiy AARON S.Y. CHUNG
~ ~ BOBBY JEAN LEITHF.AD-TODD
Chairman & Prr,cfdinK 0~~'er
LENINGRAD ELARIONOFF
.I. CURTIS TYLER, III FRED C. HOLSCHUH, M.D.
1 /ce Chninnurc BOB JACOBSON
n JOE REYNOLDS
GARY SAFARIK
HAWAII COUNTY COUNCIL
Counm gfHaw~ai'i
Hawaii Countr BuilAing
?5 Aupuni Street. Suite 209
Hi[a, Hnwai'i 9670
February 24, 2004
Re: Conan. 116.1
James Y. Arakaki, Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Resolution No.163-04 transmitting a resolution to Amend Resolution
No. 37-03, Multi-year lease for the office space for the Kona Driver License
Section.
Pursuant to Section 1(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial [t is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Aaron S.Y. Chung, Ch 'r
Committee on Fina
Appr e ate/Waive t cil: Disapproved/Date/Refer to FC:
i
Ja e rakaki, Chair James Y. Arakaki, Chair
H ai`i ounty Council Hawaii County Council