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Home My WebLink AboutCOM 0542.000 2002-2004 MtY o• y_ Harry Kim u-w William Takaba Mrryor ~ ~ Direclar •p Nancy E. Crawford Depury Director ~T~•D~•Nji~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808)961-8248 ems. c-, 0 February 23, 2004 ~7 T m Honorable James Arakaki, Chairperson and ~ Members of the County Council - o~ Hawaii County Council - ~ 25 Aupuni Street Hilo, Hawaii 96720 - -c Re: Resolution Creating Positions `-O Enclosed is a resolution creating a Deputy Division Chief for the Department of Environmental Management Wastewater Division. This position is needed to improve management of the administration duties as well as facilitate a reorganization plan of duties for more efficient operations and effective use of resources of the Wastewater Division. The Deputy Division Chief will assist the Division Chief with administration duties and also be responsible for the activities of the Wastewater capital improvement and equipment replacement programs. There are sufficient funds in the Sewer Fund to cover the cost of this position. If there are any questions, please do not hesitate to call the Department of Environmental Management. William Takaba Director of Finance APPROVED: C,~~1 r Harry Kim Mayor Enc. Comm. No. ~ ~ Z cc: Environmental Mgt Ref. To:_ rQ$~ . / S -D~f Ref. Uote Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 2/19/04 STAFF CONTACT: Barbara Bell PHONE: 961-8083 A. REQUEST: A resolution authorizing the Department of Environmental Management Wastewater Division to create a new position titled Deputy Division Chief at paygrade EM-05. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED)' The position is needed to improve management of the administration duties as well as facilitate a reorganization plan of duties for more efficient operations and effective use of resources. The Deputy Division Chief will assist the Division Chief with administration duties as well as be responsible for the activities of the Wastewater capital improvement and equipment replacement programs. SIGNED: DATE: Z Department Head REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MAYOR DATE: 1 /29/04 FROM: DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION/BRANCH: WASTEWATER REQUEST: NEW POSITION Deputy Division Chief EM-05 TITLE PAY GRADE REALLOCATION CURRENT TITLE /POSITION NO. PAY GRADE PROPOSED TITLE PAY GRADE OTHER (change in FTE, transfer, atc.J CURRENT TITLE/POSITION NO. PAY GRADE COMMENTS: Reference attached Memo to Mavor Kim dated 1 /29/04. Z•2-Zoo~ DEPARTMENT HEAD DATE APPROVED DISAPPROVED MAYOR DATE DC$ CP•005 (2/93)(11/93) tom' UJC~d WASTEWATER DIVISION DEPARTMENT OF ENVIItONMENTAL MANAGEMENT =~`"'x' 108 RAILROAD AVENUE- HILO, HAWAII %720 (808) %18338 -FAX (808) %r-8644 MEMORANDUM: DATE: JANUARY 29, 2004 TO: MAYOR HARRY KIM THROUGH:BARBARABELL, DIltECTO~ FROM: PETER BOUCHER, WASTEWATER DIVISION CHIEF SUBJECT: REQUEST FOR NEW POSITION: DEPUTY DIVISION CHIEF (EM-OS) Your approval is requested for the creation of one (1) new Deputy Division Chief position for the Depaztment of Environmental Management Wastewater Division, which will be funded through the Sewer Fund. Draft copies of the necessary Civil Service forms aze attached for your information. This position is needed to improve management of the administration duties as well as facilitate a reorganization plan of duties for a more efficient operation and effective use of our resources. The Deputy Division Chief will assist the Division Chief with administration duties as well as be responsible for the activities of our capital improvement and equipment replacement programs. The incumbent will also be responsible for assuming the duties of the Division Chief in my absence. Lyle Hirota, is currently performing most of the duties of this new position in addition to his current division Superintendent role. Although our Superintendent is capable of performing these duties, continuous overtime to perform the duties will have an adverse effect on this valued employee as well as the division. Your favorable consideration for this request will be greatly appreciated. RECOMMENDED BY: APPROVED BY: ti~ blob Bazbaza Bell Harry Kim Date DIRECTOR ~ MAYOR Attachments cc: Mazgazet Almada-DEM Personnel Specialist NEW POSITION INFORMATION FORM Department: Environmental Management Date: 1 /29/04 Division/Branch: Wastewater Division # of Pay Fund Similar Class Title Grade Salary Source Pos. in De t. EM-05 030-631- 0 Deputy Division Chief $4,681 - 5631.01- $6,402/mo. Ol 1 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): Since 1996, intensive rehabilitation of our sewer lines as well as redesign and replacement of approximately 50%of the mechanical systems were necessary to accommodate our increasing customer base, improve efficiency and eliminate avoidable sewage spills. Capital improvement projects to add sewer lines and construct three new sewage pump station were also completed during this time frame. Since then, the division has also been subject to increased enforcement of HIOSH requirements as well as regulatory requirements thatare requiring more stringent conditions on our NPDES permits. Managing the division's capital improvement and equipment replacement programs as well as maintaining the facility requirements requires dedicated time and effort. The division is in need of the Deputy Division Chief who'll be responsible for the current and future projects of these programs, virtually consisting of more than 50% of the duties and time required of this position. The Deputy Division Chief will also be assisting the Division Chief with administration of the division as well as assume the Division Chief's duties in his absence. Performance of these duties have been required and previously assigned to our Superintendent for the continuous function of the division. New Position Form Page 2 2. Can new duties be assigned to existing positions or handled in other way such as short term contracts, etc. Currently the Supt. Of Wastewater Treatment and Disposal is performing the duties as described in the attached "Proposed" position description. Assignment of the new duties to the Superintendent occurred due to the direct knowledge and experience acquired from his responsibility of direct management of the wastewater operations and maintenance of the facilities. The duties assigned to this position are ongoing and cannot be fulfilled in shorf- term contracts. One of the major responsibilities of the Wastewater Operations Program Superintendent is to assume duties of the Division Chief in his absence. Assignment of the duties to the next level above the division chief, which is the Dept.'s Director, would not be effective for management of the Wastewater Division's daily operations. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.j: The duties that the Wastewater Operations Program Superintendent will be responsible for are essential for the continuous function as well as for improved management of the division's operations and facilities. The growing responsibilities of managing,maintaining, improving, and expanding the division's facilities and the County sewer system is becoming increasingly difficult for the division's existing administration and management staff. 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) No other apparent and logical alternative have been recognized or considered. 5. Why were manpower needs not planned through budgetary process? Funds for this position are currently budgeted for FY 04-05. b. List other rationale or pertinent statements and data: DCS CP-002 (2/93) DEPARTMENT OF CIVIL SERVICE 1. Position No. COUNTY OF HAWAII LOCA710N POSTI'ION DESCRIPTION FORM aw- Envirommental Mptrrt. Type: Civil Service (X) Exempt ( ) Div. or Bnr. Wastewater Permanent (X) Temporary ( ) Seetiw Administration Full Time (X) Part-Time ( ) caog. Loc. East Hawaii 2. FOR CIVIL SERVICE USE ONLY locatiaa Class Salary Raoge Etrective Date Approved: Date By: Autho ~ Date Director of Persaumel 3. DUTIES OF THE POSITION List each rimy eesi~ed to the poeitioa aepemely. Arta~ge a¢se dories is Iopoei prier begiming wish those pafwmed moat fiegaeoay rod fdbwed by Wan perrormed oeomipmlly. Be oler, complete, and aoroiae. Stick to Wtmeofa of tieF avoid the mo of vague a genpd te~ma. Give ®ptime0e of tha average om~ of time m rimy. Ifa malloaetian of me ppitica u Rgoeded. show the mpot m duff rceaons fa tlsae Pe~pmiag eaa6 major ea, ohengm and the snot date when tlaas; ohsngra aaowred ffmore apa« is needed, use a black sheet and ammh m this fpm. Duttes ummarv: Show Plans, directs, and coordinates the installation, operation and maintenance of the Cormty's wastewater collection, ado treatment, and disposal systems; and performs other related duties as required. of time 1. Responsible for the activities til'the wastewater operations and maintenance program: (1) (2) (3) 30 a. Plans, directs, and coordinates the installation, operation, repair and maintenance of the wastewater treatrnent and disposal facilities a~ systems. b. Analyzes and evaluates the operation and maintenance functions; recommends and implements new or improved practices; prepares operational reports. c. Organizes, coordinates, and/or directs training program for plant personnel. d. Participates in s~ is responsible for the administration of the plants' safety program. 2. Responsible for the activities of the wastewater equipment replacement program: (1) (2) (3) 30 a. Designs and supervises design of modifications to existing sewers, pump stations and treatment facilities. b. Works with consultants in the preparation of plans and specifications, estimates and reports. c. Prepares bid documents, cost estimates and other documentation for award of contracts. d. Recommends and prepares specifications for equipment and material purchases. 3. Responsible for the activities of the wastewater capital improvements program: (1) (2) (3) 20 a. Plans for fulwe capital improvement projects. b, Consults with and advises engineers and contractors in the review, analysis, and interpretation of plans, designs, and specifications for new facilities and alterations to existing facilities. 4. Assist with administration of the Wastewater Division: (1) (2) (3) 15 a. Establishes appropriate policies and procedures. b. Evaluates and comments on administrative and technical reports and correspondence. c. Assists in the development of the division's operating and CIP budgets. d. Participates in meetings and conferences relating to wastewater systems and programs. e. Monitors the necessary permits and regulations required for the operation of the watewater systems. f. Assumes the duties of the Division Chief in his absence. 5. Performs other related duties as required. (1) (2) 5 Key: (1) The performance of this fimction is the reason this job exists. (2) The number of other empbyees available to perform this function is limited. (3) This function is hi specialized and employee is hired for s ial expertise or ability to perform this firmction. 4. Supervision Received Give the position no. and title of immediate supervisor of this ition. Position Number 2465 Title: Civil ~ ear VII 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official orgatuizetion chart. Position No. Title Nature of Supervision SEE ATTACHED SHEET DCS CP-I (Z/90) 6. Present Class Pay Grade 7. REQUESTED ACTION New Paeitioa-Initisl Allacffiioo x Chmga in Duties and Reeponail+ilitierReallocstica (X) RedaaiptiamReview ( ) Effective DMe l-hLr-04 Requested Class Allocation Deputy Division Chief Pay Glade EM-OS 8. CERTIFICATION OF EMPLOYEE The duties ~ responsibilities described above are accurate and complete. Employee's Name (Print) Employee's Signature Date 9. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. General supervision and direction b. Indicate the qualifications absolutely necessary to perform the duties of the positing Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary far Work Performance Circle hi ear 1 and Hi Schad t z 3 a s s 9 s 9 to tt <tz) S ial or Professioml: Coll 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind and length in years: Training artd Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in civil, environmental, mechanical or sanitary engineenng or a related engineering field and four years of professional engineering work experience and two years of responsible experience in the operation, maintenance and supervision of wastewater treatment facilities or of systems having extensive and hi lex ses arm facilities. Knowledge, Skills and e o : pnncrp s o supervision a s on; pnncrp es prat ces o engmeenng as app e o e abilities design, construction, maintenance, operation and testing of wastewater collection and treatment equipment and systems; safety regulations; principles of hydraulics and electricity as applied to wastewater treatment and pumping plants; record keeping and reporting systems and procedures. Ate: plan, direct, ccordinate and review the work of subordinates; apply engineering principles to the solution of specific prelems; interpret, review a~ analyze plans and specifications related to engineering features; interpret and apply tcehnical provisions of various cxdes; prepare engmeenng reports and correspondence; deal tactfully and effectively with consultants, employees and the public; give and follow oral a~ written instnictions; direct work m emergency situations; work odd hours and under hazardous, obnoxious and unfavorable surroundings. hysical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Licenses or certificates required: Possession of a certificate of registration as a professional engineer in the State of Hawaii. Valid Hawaii State Driver's License, T 3 10 CERTIFICATION OF 1.MNIEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date 11 CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signature Date 12 CERTIFICATION OF DEPARTMENT HEAD I certify that the above statements are accurate and complete to the best of my knowledge ~ ,~J Department Head's Signature f~~ ~<f'~~~~ Date ~ " G,~ • Distribution: Original -Civil Service, t st Copy - D°paiUnent, 2nd Copy -Employee 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION Deputy Division Chief Position No. Title Nature of Supervision HC-2374 Sanitary Chemist Immediate HC-3540 Storekeeper Immediate HC-2090 WTP Supervisior IV Immediate HC-2225 WTP Supervisior III (Kona) Immediate HC-2616 Sewage Plant Maint. Mech. Supervisor Immediate HC-0303 Sewer Maint. Supervisor Immediate HG2102 Sewer Maint. Supervisor (Kona) Immediate HC-3776 Plant Electrician/Electronics Repairer Immediate County of Hawaii Current Department of Environmental Management Wastewater Division -Chart III-A 2003 Position Organization Chart wastewater Division Chief 2465 EM-07 Operatlons Engineefing Support Staff upedmendent ct CMI Engineer V Accountant I Wastewater g151 SR-28 2025 SR-18 Treatment 2609 SR•28 Civil Engineer III Sr Account Clerk 3283 SR-22 0293 SR-13 3770 Weetewetef W88teWatef Westewatef Engineering Aid III Una Treatment Electrical Treatment Support Staff 2122 SR-1s Account clerk MaMtenance Malnfenanee Opentbna 4097 sR-11 Sewage Plant Plant ElectricieN Storekeeper East Hawaii West Hawaii Maintenance Electronics East HaWall West Hawall Lahofatory 3540 SR-11 Mach Supervisor Repairer Sewer Sewer 2616 FI-12 3778 BC•12 WWT PIent 1/V1(JT PIem Sanitary Chemist Meimenence Maintenance Supervisor N Supervisor III 2374 SR-22 Supervisor Supervisor Sewage Plant 2080 FII-13 2225 FII-12 0303 FI.10 2102 FI-10 Maintenance Mechanic Sewer Sewer 2167 BC-12 PUm StatlOn WTP Opeator N WTP Opeator III Sewage Plant Maintenance Maintenance 2761 0295 BC-13 2751 BC-12 Maimenance Repairer Repairer Mechanical Wastewater 0296 2762 Mechanic 0294 BC-10 2100 BC-10 Repairer Pumping Plant 0297 1418 80.12 0304 2101 2166 BC-09 Operetor 3818 WTP Operator II 2651 2652 3774 BC-10 2810 BC-11 Mechanical 3775 WTP Operator ll 2903 Repairer 2069 8C-11 3217 BC-09 2811 Wastewater 2904 Pumping PIem 3087 Operator 2320 BC-10 Assistant WTP Operator Asaistam WTP 3968 BGO6 OperetIX 3541 3869 B(i-g6 3542 3690 WTP = Wastewmer Treatment Plant 3819 3538 (temp) 3534 (temp) 3537 (temp) 3535 tam Chart III-A Revised 2/19/2004 1:44 PM Wastewater Division Chief 2465 EM-07 Deptuy Division Chief Propsed #ltms EM-OS Operations Engineering Support Staff SupenMentlen[ of Civil Engineer V Accountant I Wastewater 41St SR-26 2025 SR-18 Treatment 2609 SR-28 Civil Engineer III Sr Account Clerk 3283 SR-22 0293 SR-13 3770 Wastewater Wastewater Wastewater Engineering Aitl III Line Treatment Electrical Treatment Support Staff Iz722 sR-ts~ Account clerk Maintenance Maintenance Operations ao97 SR-1i Sewage Plant Plant Elec[nciaN Storekeeper East Hawaii West Hawaii Maintenance Electronics East Hawaii West Hawaii Laboretory 35ao SR-tt Mech Supervisor Repairer Sewer Sewer 2fii6 FI-72 3776 BC-12 WWT PWnt WWT Plant Sanitary Chemist Maintenance Maintenance Supervisor IV Supervisor III 2374 SR-22 Supervisor Supervisor Sewage Plant 2090 FII-13 2225 FII-12 0303 FI-10 2702 FI-10 Maintenance Mechanic Sewer Sewer 2767 eC-12 Pump Station WTP Operator IV WTP Operator III Sewage Plant Maintenance Maintenance 2761 0295 BC-73 2751 BC-12 Maintenance Repairer Repairer Mechanical Wastewater 0296 2762 Mechanic 0294 BC-10 2100 BC-70 Repairer Pumping Plant 0297 1478 BC-12 0304 2101 2166 BC-09 Operator 3818 WTP Operetor II 2651 2652 3774 BC-10 2670 BC-11 Mechanical 3775 WTP Operator II 2903 Repairer 2089 BG11 3277 BG09 2611 Wastewater 2904 Pumping Plant 3087 Operates 2320 BC-10 Assistant WTP Operator Assistant WTP 3088 BC-08 Operator 3541 3089 BC-08 3542 3090 WTP =Wastewater Treatment Plant 3819 3536 (temp) 3534 (temp) 3537 (temp) 3535 tem preparetl Z&oa SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. new (If no position number indicate "nevi'.) a) New monthly salary $ 6.402 b) Present monthly salary specifically included in FY budget (If NOT BUDGETED, INDICATE -0-) $ c) Net funds required (Item "a" minus item "b') $ 6.402 d) Remaining number of months in current fiscal year 4 e) Funds required in remainder of fiscal year (Items "c" x item "d") $ 25.608 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? Countv b) Funds are budgeted in account number: c) Funds are available in account number: 030-631-5631.01-011 Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. `tee- z-z- z~~f Department Head Date DCS CP-004 (2193) Rev. 8/94; 8197