HomeMy WebLinkAboutCOM 0546.000 2002-2004 Mir os ~
Harry Kim ~'•y.~ ~ William Takaba
• yley,
Mnl'o:' Director
• Nancy E. Crawford
Deputy Direcor
T~ Of•M~~
N
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County of Hawaii o,~
c 'T'
Finance Department ~
25 Aupuni Street, Room 118 Hiln, Hawaii 96720 - -
(808)96I-8234 • Nax (808)961-8248
T
March 2, 2004 u
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution to Negotiate Lease
Enclosed is a resolution authorizing the Director of Finance to negotiate a lease of real
property located along the north corner of the intersection of Kawili and Kapiolani
Streets and identified by TMK 2-4-57:Por. 01 to the Hawaii Island Veterans Memorial,
Inc. This nonprofit organization plans to use the property as a Combined Veterans
Center and Veterans Housing.
If there are any questions, please do not hesitate to call the Department of Parks &
Recreation.
William Ta aba
Director of Finance
APPROVED:
~ V
Harry Kim
Mayor
Enc.
cc: P&R
2eS. lbFs-G`l~
Comm. No.~-
Ref. To:
Ref. Uote
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: PARKS & RECREATION DATE: February 27, 2004
STAFF CONTACT: pain MizunO PHONE: 961-8311
A. REQUEST:
To authorize the Director of Finance to negotiate a lease of real property along
the north corner of the intersection of Kawili and Kapiolani Streets to Hawaii
Island Veterans Memorial.
B. BACKGROUND AND NSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Hawaii Island Veterans Memorial, anon-profit organization, desires to lease the
area along the north corner of the intersection of Kawili and Kapiolani Streets,
Tax Map Key No. (3)2-4-57:Pro. 01. For the puropose of construction and
development of a Combined Veterans Center and Veterans Housing.
A copy of the draft lease agreement is attached.
SIGNED: DATE: °2/~~~UL
Depa ent Head
TABLE OF CONTENTS
Lease for Hawaii Island Veterans Memorial, Inc.
PARAGRAPH PAGE
A. The Lessor Covenants and Agrees with the Lessee:
1. Quiet Enjoyment 3
2. Term 3-4
3. Rent 4
B. The Lessee Covenants and Agrees with the Lessor:
1. Utility Services 4
2. Covenant Against Discrimination 4
3. Sanitation, Etc. 4
4. Waste and Unlawful, Improper, or Offensive Use of Premises 4
5. Compliance with Laws, Etc. 4-5
6. Inspection of Premises 5
7. Improvements 5
8. Liens 5
9. Assignments, Etc. 5
10. Mortgage 6
11. Indemnity 6
12. Liability Insurance 7
13. Maintenance 7
14. Written Consent Required for Repairs and Renovations 7-8
15. Costs of Litigation 8
16. Entry by Lessor 8
17. Contracts for Construction 9
18. Condition of Premises 9
19. Notice 9
20. Use 9-10
21. Property Tax 10
22. Records 10
23. Tax-Exempt, Non-Profit Status 10
24. Personal Property 11
25. Personnel 11
26. Surrender 11
27. Non-Waiver 11
28. Hold-over 11
29. Abandonment 11
30. Destruction, Etc. 11-12
31. Condemnation 12
32. Breach and Termination 12
33. Headings 12
34. Complete Agreement 12-13
35. Lessee Not an Agent of Lessor 13
36. Forum Selection 13
2
THIS LEASE AGREEMENT, made this day of ,
2004 by and between the COiJNTY OF HAWAII, a municipal corporation of the State of
Hawaii, by HARRY KIM, its Mayor, whose mailing address is 25 Aupuni Street, Hilo, Hawaii
96720, hereinafter referred to as LESSOR, and HAWAII ISLAND VETERANS MEMORIAL,
INC., community based, non-profit veterans organization, by its President, Francis Pacheco,
whose mailing address is 66 Wainaku Avenue #5, Hilo, Hawaii 96720, hereinafter referred to
as LESSEE;
WITNESSETH:
That the Lessor does hereby lease unto the Lessee the premises described as the area
along the north corner of the intersection of Kawili and Kapiolani Streets, Tax Map Key No.
(3)2-4-57:Por. Ol, 5.615 acres, and more particularly described in Exhibit "A" attached hereto
and made a part hereof. To have and to hold the demised premises during the period March 1,
2004 through February 28, 2009.
A. THE LESSOR COVENANTS AND AGREES WITH THE LESSEE:
1. Ouiet Enioyment. That the Lessor hereby covenants and agrees with the Lessee that
upon the observance and performance of the covenants, terms, and conditions hereof on
the part of the Lessee to be observed and performed, the Lessee shall and may have, hold,
possess, and enjoy the demised premises for the term hereby demised, without hindrance
or interruption by the Lessor or any other person or persons lawfully claiming by,
through, and under it, except for the Lessor's right of entry to make repairs, improvement,
and inspections as set forth herein.
2. Term. The term of said lease shall be for a period of 5 years with renewal options of 5
year increments, unless sooner terminated by either the Lessor or Lessee giving to the
other at least thirty (30) days previous notice in writing of intention to terminate this
3
lease. On site construction shall begin prior to February 28, 2008, which is within the
first 4 years of this agreement.
3. Rent. The Lessee hereby covenants and agrees to pay the sum of $1.00 per year for the
term of this lease.
B. THE LESSEE COVENANTS AND AGREES WITH THE LESSOR:
1. Utility Services. That the Lessee shall pay when due, all utility charges, duties, and rates
of every description, including water, sewer, gas, electricity, refuse collection, or any
other charges, pertaining to said demised premises, or any part thereof, or any
improvements thereon.
2. Covenant Against Discrimination. That, except as may be provided in this lease or by
law, the use and enjoyment of the premises shall not be in support of any policy which
discriminates against anyone based upon race, creed, color, religion, sex, handicap,
national origin, or familial status.
3. Sanitation, Etc. That the Lessee shall keep the demised premises in a strictly safe, clean,
sanitary and orderly condition, in compliance with all applicable standards of the county,
state, and federal governments.
4. Waste and Unlawful Improper, or Offensive Use of Premises. That the Lessee shall
not commit, suffer, or permit to be committed any waste, nuisance, strip, or unlawful,
improper, or offensive use of the demised premises, or any part thereof, nor, without the
prior written consent of the Lessor, cut down, remove, or destroy, or suffer to be cut
down, removed, or destroyed, any trees now growing on said premises.
5. Compliance with Laws, Etc. That the Lessee shall comply with all of the requirements
of all county, state, and federal authorities and observe all county ordinances and state
and federal statutes, pertaining to the said premises, and pertaining to the Lessee's
4
activities, now in force or which may hereinafter be in force, and comply with all
applicable licensing requirements of the state and federal governments, and with all
applicable accreditation and other standards of quality generally acceptable in the field of
Lessee's activities.
6. Inspection of Premises. That the Lessee will permit the Lessor and its agents, at all
reasonable times during the said term, to enter the demised premises and examine the
state of repair and condition thereof, after the giving of 24 hours notice by the Lessor or
its agents, except that in case of emergency, no notice need be given for entry.
7. Improvements. That the Lessee shall not at any time during said term construct, place,
or install on said premises any building, structure, or improvement of any kind and
description whatsoever, except with prior written approval of the Lessor and upon such
conditions as the Lessor may impose, unless otherwise provided herein.
8. Liens. That the Lessee will not commit or suffer any act or neglect whereby the demised
premises or any improvements thereon or the estate of the Lessee in the same shall
become subject to any attachment, lien, charge, or encumbrance whatsoever, except as
hereinafter provided, and shall indemnify and hold harmless the Lessor from and against
all attachments, liens, charges, and encumbrances and all expenses resulting therefrom.
9. Assienments, Etc. That the Lessee shall not transfer, assign, or sublease the said
premises or any portion thereof, nor permit any other person to occupy or use the said
premises or any portion thereof except in furtherance of the uses expressly permitted in
paragraph 20 herein and shall not transfer or assign or sublease this lease or any interest
herein, either voluntarily or by operation of law, and any transfer or assignment so made
shall be null and void. Lessor declares that it enters into this lease on reliance on the
specific identity of the Lessee.
s
10. Mortaa~e. That, except as provided herein, the Lessee shall not mortgage, hypothecate,
or pledge the said premises or any portion thereof or this lease or any interest therein
without the prior written approval of the Lessor and any such mortgage, hypothecation, or
pledge without such approval shall be null and void.
11. Indemnity. That the Lessee will indemnify, defend, and hold the Lessor and the State of
Hawaii harmless
(a) from and against any claim or demand by third persons for loss, liability, or damage,
including claims for property damage, personal injury, or wrongful death, arising out
of any accident on the demised premises and sidewalks and roadways adjacent thereto
or occasioned by any act or nuisance made or suffered on the premises, or by any fire
thereon or growing out of or caused by any failure on the part of the Lessee to
maintain the premises in a safe condition, or arising from the Lessor's supervision, if
any, of the Lessee's activities or the premises, or arising from the Lessor's inspection,
if any, of the Lessee's activities or the premises, including any negligence in the
Lessor's supervision, if any, or inspection, if any, of the Lessee's activities or the
premises, and will reimburse the Lessor for all costs and expenses in connection with
the defense of such claims;
(b) from and against all actions, suits, damages, and claims by whomsoever brought or
made by reason of the non-observance or non-performance of any of the terms,
covenants, and conditions herein or the rules, regulations, ordinances, and laws of the
federal, state, municipal, or county governments, including actions against the Lessor
brought by the Federal government for noncompliance with Federal grant
requirements caused by the Lessee's failure to comply with the terms of this lease.
6
12. Liability Insurance. That the Lessee shall procure, at its own cost and expense, and
maintain during the entire period of this lease, with an insurance company or companies
acceptable to the Lessor, a policy of comprehensive liability insurance, with minimum
amounts of $1,000,000.00 per occurrence for bodily injury and property damage, insuring
against all claims for bodily injury, death, and property damage; that said policy or
policies shall cover the entire premises, including all buildings, improvements and
grounds, and all roadways or sidewalks on or adjacent to the demised premises in the
control or use of the Lessee. The Lessee shall furnish the Lessor with a certificate
showing such policy to be initially in force and shall fumish a like certificate upon each
renewal of such policy, each such certificate to contain or be accompanied by an
assurance of the insurer to notify the Lessor with 30 days minimum notice, of any
intention to cancel any such policy under this lease as set forth herein or limit the amount
of its liability under this lease. The Lessee shall cause the Lessor to be named as an
"additional insured" on the above-mentioned comprehensive liability insurance policy.
The policy shall have a deductible for not more than $500.00 per claim.
13. Maintenance. That the Lessee shall keep the premises in good repair (wear and tear
resulting from the reasonable use of the same excepted). The Lessee shall, at its own
expense, perform all necessary maintenance of the premises. The Lessee shall promptly
repair and correct, at its own expense, any condition or defect in the premises which
creates a risk of harm to persons or property, or which exposes the premises to rapid
deterioration in excess of normal weathering.
14. Written Consent Required for Reaairs and Renovations. That prior to commencing
any repairs or renovations, the Lessee shall notify the Lessor and secure the Lessor's
written consent, which shall not be unreasonably withheld. The Lessor may require the
7
Lessee to produce plans showing the work to be done. The Lessor may inspect any
repairs and renovations and require that it be done in conformance with good and
accepted construction practice and in compliance with applicable laws, codes, and
regulations.
15. Costs of Lineation. That in case the Lessor shall be made a party to any litigation
commenced by or against the Lessee (other than condemnation proceedings), the Lessee
(other than condemnation proceedings), the Lessee shall and will pay all costs and
expenses incurred by or imposed on the Lessor; furthermore, the Lessee shall and will pay
all costs and expenses which may be incurred by or paid by the Lessor in enforcing the
covenants and agreements of this lease, in recovering possession of the demised premises
or in the collection of delinquent rental, taxes, and any and all other charges.
16. Entry by Lessor. That the Lessee shall permit the Lessor, its agents and invitees, or
independent contractors hired by the Lessor, to enter on the premises or any part thereof,
at all reasonable hours, for the purpose of inspecting same, including inspections related
to the services provided at the premises, or making repairs, improvements, or alterations
necessary or desirable for the safety or the preservation of the premises, upon the Lessor
or its agent giving 24 hours' notice of entry, except that in case of emergency, no notice
need be given for entry. That the Lessee shall cooperate with the Lessor to the fullest
practical extent in permitting the Lessor to make such inspections, alterations, repairs,
and improvements. That any temporary diminution in or interference with the use of the
premises to the Lessee occasioned by such inspections, alterations, repairs, and
improvements shall not be a breach of this ]ease, and shall not result in any liability on
the Lessor. Nothing in this paragraph shall be construed as requiring the Lessor to make
any inspections, repairs, improvements, or alterations to the premises.
8
17. Contracts for Construction. That the Lessee shall not make any contract for
construction, repair, renovation, or improvement on, in, of, or to the premises, or any part
thereof, or for any work to be done or materials to be furnished on or to the premises,
without first obtaining the written approval of the Lessor. The Lessor's approval maybe
conditioned on the Lessee providing adequate assurance that it has the financial ability to
pay for the cost of any such contract, or to otherwise provide sufficient assurances that no
mechanic's or materialman's lien maybe levied against the premises.
18. Condition of Premises. That the Lessee has examined and knows the condition of the
premises, that the premises are leased as they now are, that the Lessor expressly disclaims
any warranty of fitness for any particular purpose, and that the Lessor shall not be
responsible for the present or future condition thereof. The Lessor shall not be required
to perform any repairs, alterations, or improvements whatsoever during the term of this
lease.
19. Notice. That in the event of any material change in the condition of the premises,
whether through the acts or omissions of the Lessee or otherwise, or any defect
discovered in the premises, the Lessee shall immediately notify Parks and Recreation,
County of Hawaii, of the change in condition of the premises or the defect. "Material
change" includes, but is not limited to, any change, which may create a risk of harm to
users or occupants of the premises, or any change which exposes the premises to rapid
deterioration in excess of normal weathering. Nothing in the paragraph shall be
construed to imply a duty by the Lessor to remedy or repair any such changes.
20. Use. That the Lessee shall use the premises to construct a combined veterans center,
veterans housing, and other related purposes, by obtaining grants, donations, and other
forms of funding. The facility will serve all Veterans and Veterans Organizations that
9
will include Veterans Affairs, Administrative Offices for counseling and re-adjustment
assistance, Community Based Out Patient Clinic, Transportation Services, and the State
Office of Veterans Services. The Lessee shall fund, construct, maintain, and operate the
Combined Veterans Center as described in Exhibit "B" of their letter dated 6/23/01,
attached hereto and made a part hereof, as Exhibit "B".
21. Property Tax. That the Lessee shall pay promptly, when due, all real property taxes,
rates, assessments, impositions, duties, charges, and fines, which shall, during the term of
this lease, be lawfully charged, assessed, imposed, become a lien upon, or become due
and payable upon or on account of each and every part and pazcel of land leased by the
lessee.
22. Records. That the Lessee shall establish and maintain records of intake, discharge,
services, and other documentation necessary to show compliance with paragraph 20
above, including but not limited to the financial status of clients served, and the scope and
nature of services rendered at the premises and shall maintain and preserve all required
records and documents for three yeazs after the expiration of the Lease Agreement. All
records referred to in this paragraph shall be available for inspection by the Lessor and its
agents on reasonable notice, provided that the Lessee and Lessor shall agree on measures
necessary to protect the privacy and individual identity of clients receiving services from
the Lessee.
23. Tax-Exemnt, Non-Profit Status. That the Lessee has and shall maintain status as a tax-
exempt, non-profit organization as certified by the Internal Revenue Service. The Lessor
may require the Lessee to provide evidence of such certification. That the Lessee has,
and shall continue to have during the lease term, bylaws or policies which describe the
manner in which business is conducted.
10
24. Personal Property. That the Lessee shall, at its own expense, provide all equipment and
all other property of any nature necessary for the uses described in paragraph 20 above.
25. Personnel. That the Lessee shall, at its own expense, provide all necessary staff for the
provision of the services described in paragraph 20 above.
26. Surrender. That the Lessee shall, and will, at the expiration or sooner termination of this
lease, peaceably and quietly surrender and deliver possession of the demised premises to
the Lessor, together with all buildings and improvements of whatever name or nature,
now on or hereafter erected or placed upon the same, in good order and condition,
reasonable wear and tear excepted, and that Lessee shall remove, at no expense to the
Lessor, all of the Lessee's personal property at the termination of this lease.
27. Non-Waiver. That the failure of the Lessor to insist on the strict performance of the
terms, agreements, covenants, and conditions herein contained, or any of them, shall not
constitute or be construed as a waiver or relinquishment of the Lessor's right thereafter to
enforce any such term, agreement, or condition, but the same shall continue in full force
and effect.
28. Holdover. That if Lessee shall hold over, after expiration of the term hereby created,
with consent of the Lessor, it shall be deemed a renewal of this lease and of all terms,
covenants, conditions, and agreements herein contained, for the period of thirty days.
29. Abandonment. That if the Lessee abandons the premises, its right to possession shall
cease and this Lease shall terminate, without prejudice to any other rights of the Lessor.
"Abandonment" shall include, but not be limited to, Lessee's failure to use the premises
for the purposes and uses listed in paragraph 20 herein.
30. Destruction, Etc. That if, during the term of this Lease, the premises shall be
substantially destroyed or become untenantable by reason of fire, the elements, or any
11
other cause, then this Lease may be terminated by either the Lessee or the Lessor upon
notice in writing to the other party, and the Lessee shall be released from further
obligation hereunder. Notwithstanding any insurance on the premises, Lessee shall not be
required to rebuild the premises should they be destroyed or become untenantable.
31. Condemnation. That in the event that all or part of the premises be taken for public use,
under the right of eminent domain, all of the awazd received for such taking shall belong
solely to the Lessor, and no part of such award shall belong to the Lessee. If the entire
premises are taken, or if so much of the premises are taken that the premises become
unsuitable for the uses specified in paragraph 20, this Lease shall terminate, and the
Lessee shall be released from further obligation hereunder.
32. Breach and Termination. That if the Lessee shall become bankrupt or shall abandon
the said premises, or if this lease and said premises shall be attached or otherwise taken
by operation of law, or if any assignment shall be made of the Lessee's property for the
benefit of creditors, or if the Lessee shall fail to observe and perform any of the
covenants, terms, and conditions herein contained and on its part to be observed and
performed, the Lessor may at once re-enter such premises or any part thereof, and upon or
without such entry, terminate this lease without prejudice to any other remedy or right of
action.
33. Headings. That the marginal headings throughout this lease are for the convenience of
the Lessor and Lessee and are not intended to construe the intent or meaning of any of the
provisions thereof.
34. Complete Agreement. This lease contains the full and complete agreement of the parties
and supersedes any prior agreement between the parties, and there are no covenants,
12
terms, agreements, or conditions or understandings, either oral or written, between the
parties other than herein set forth.
35. Lessee Not an Agent of Lessor. Nothing herein contained is intended or should be
construed in any way establishing the relationship of copartners between Lessee and
Lessor, or as constituting the Lessee as the agent, employee, or representative of the
Lessor for any purpose whatsoever.
36. Forum Selection. No action or proceeding involving this Lease shall be commenced by
either party except in the Circuit or District Courts of the Third Circuit, County of
Hawaii, State of Hawaii; nor shall any action commenced in such court be removed or
transferred to any other state or federal court.
DATED: Hilo, Hawaii
COUNTY OF HAWAII:
Its Mayor: HARRY KIM
DATED: Hilo, Hawaii
HAWAII ISLAND VETERANS MEMORIAL,
INC.
Its President: FRANCIS PACHECO
RECOMMEND APPROVAL: APPROVED AS TO FORM:
PATRICIA G. ENGELHARD Deputy Corporation Counsel
Director, Department of Parks and Recreation County of Hawaii
13
STATE OF HAWAII )
SS:
COUNTY OF HAWAII )
On this day of , 2004, before me personally appeared HARRY
KIM, to me personally known, who, being by me duly sworn, did say that he is the Mayor of the
COUNTY OF HAWAII, a municipal corporation of the State of Hawaii; that the seal affixed to
the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing
instrument was signed and sealed in behalf of the county of Hawaii by authority given to said
Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii
(1991), as amended; and said HARRY KIM acknowledged said instrument to be the free act and
deed of said County of Hawaii.
Notary Public, State of Hawaii
My commission expires:
STATE OF HAWAII )
SS:
COUNTY OF HAWAII )
On this day of 2004, before me personally
appeared , to me known to be the person described in
and who executed the foregoing instrument, as of
,and acknowledged that he/she executed the same in
behalf of the organization and acknowledged the instrument to be the free act and deed of the
organization.
Notary Public, State of Hawaii
My commission expires:
14
°
S
~
STATE OF HAWAII
SURVEY DIVISION
23,608 DEPT. OF ACCOUNTING AND GENERAL SERVICES August 22, 2003
C.f.F. No HONOLULU
COMBINED VETERANS CENTER, VETERANS HOUSING
AND OTHER RELATED PURPOSES SITE
Waiakea, South Hilo, Island ofAawaii, Hawaii
Being a portion of the Government (Crown) Land of Waiakea.
Beginning at the south corner of this parcel of land, the north corner
of the intersection of Kapiolani and Kawili Streets, the coordinates of said point of
beginning referred to Government Survey Triangulation Station "HALAI" being 5613.82
feet South and 6690.70 feet East, thence running by azimuths measured clockwise from
True South:-
1. Along the north corner of the intersection of Kawili and Kapiolani Streets on a curve
to the right with a radius of 30.00 feet, the
chord azimuth and distance being:
103° 10' 42.43 feet;
2. 148° 10' 297.86 feet along the northeast side of Kapiolani
Street;
3. 238° 10' 249.44 feet along Grant S-]4,064 to The Protestant
Episcopal Church in the Hawaiian Islands;
4. 148° 10' 362.34 feet along Grant S-14,064 to The Protestant
Episcopal Church in the Hawaiian Islands;
-1- ~AI-i~~f~ ccw~f
C.S.F. No. 23,608 - August 22, 2003
5. 238° ]0' 240.45 feet along the remainder of the Government
(Crown) Land of Waiakea;
6. 328° 10' 690.20 feet along the remainder of the Government
(Crown) Land of Waiakea;
7. 58° 10' 450.89 feet along the northwest side of Kawili Street
to the point of beginning and containing
an AREA OF 5.615 ACRES.
SURVEY DIVISION
DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES
STATE OF HAWAII
Glenn J. Kodam
Land Surveyor gm
Compiled from map Earn. by
County of Hawaii, CSF 13321,
Hawaii File Carton 165 and other
Govt. Survey Records.
2
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c~+° ~ Grant 11, 3 to ~ Groot 9129
y~j ~ ~llio H. Hill o`o ~ o
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C r\ N u t` ~ Crone 9008
m~0 ~ \ ~ POrtiOn Ot
> Grant 11,871 to'1;,,
~ Flowers o/ a crone fo.tm
Hawaii, Ltd. ~
OLOlVt4 ST12E
a
Q M 238'1'0'-240.45
~ h~
Grant 5-14,064 ^!i,
a The Protestor - +n ~
~ ~ Episcopbl Church
~ vi ~ in the
w`' ~ Hawaiian Islonds o ~ Crant 5-14,827 cant font
o ~ (C.S.F. 13,321) ~ o°, Hilo Meishoin
crone 9tee
I i
~ ~ 2J>rfo'-24o.u
iS ~ - £ -
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5.615 ACRES
tOR1~0' 42AJ Government (Crown) Con crvnt 9tJ9
_ )0.00 d
5610 450.89 cron19557
5613.82 5 KAW~LI STREET
6690.70 E
~
Groot I7,17J
WAIAKEA EDUC4710NAL COMPLEX
Governor's Executive Order 3832 Grant 5-75,616
(C.S.F. 22,922) , to Honpo Hongwanji ,
Mission of Hawoii
. Grant 8957
COMBINED VETERANS CENTER, VETERANS HOUSING
AND OTHER REL4TED PURPOSES SITE
Waiokeo, South Hilo, Island of Hawaii, Hawaii
Jab H-442(2001) Scale: 1 inch = 200 feet
_ 1i~OlH~D NOR Tf~ ~CA~,~
TAY ww: 2-4-57:P4r. 01 SURVEY D~ViSION
DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES
c.s.r. uo. 23.608 STATE OF HAINAI~ ~cL wvu•e zz. zoa3
HAWAII ISLAND VETERANS MEMORIAL, INCORPORATED
1590 KILIKINA STREET'' HILO, Id. 96720
ANON-PROFTr CORPORATION • ASSISTWG ALL VETERANS
cHATRMAN To: Ms. Patricia G. Engelhard, Director 6/23/01
Robert Montaeue Coun of Hawaii De t Parks and Recreation
vice cxnIRMAN t3' p '
Charles Meyer 25 Aupuni St. Room 210
secRETARV Hilo Hi. 96720 Director
Mabel DeSilva Dep Dir
TREASURER :Planner
cdbert sampaia Fr: Lt. Col. Ret Robert L. Monta ue, Chairman `Accountin
MANAGER' ( ) g 9
Hawaii Island Veterans Memorial Inc. (HIVMI) ~'ersonnel -
BoARD of BIRECroas 1590 Kilikina St_ ~ ;
Hilo, Hi. 96720 ~ 1~,,,, - ~ ,~sJ'
{ IL-
Robert Montague
Clarence Smith ~
Mabel Txsd.~a Subject: Combined Veterans Center, corner of Kawili, and Kapiolani Streets. ~ ~v
Motnyoshi Tanaka ,l/~ ft"" ~('il
Hayato Tanaka 14 (~'1
Norman Smith
Victor Nakamura Dear Director En elhazd: ~
Joseph Shertard g
Victor Chun
Gordon Matsuda In our letter 2/28/01 our uested written concurrence from the adjoining properties to
Charles Mayes y y
cnarles sanders the Combined Veterans Center (CVC) property. At incl. 1- 4 enclosed, you will find the
Robert Arthurs written concurrence and approval. The University of Hawaii, Hilo Campus is especially
Buddy Johnson
Ine xaleikini anxious for this facility to be build, so the two organizations can start with collaboration
Frank Kaipo of ro ams such as extension courses, and Student Nurses on the Job Training in the
Francis Pacheco P
CBOC. There are also several other programs available,
BOARD OF 1RUSTEES
Robert Montague It is understood that once the DLNR takes action with the Land Board, to set the property
Charles Mayes aside to Hawaii Coun for the ore of a Combined Veterans Center, that County of
Gilbert Sampaia PmP
Edmund Bteatchel Hawaii would become the Landlord and not responsible for maintenance or service costs
Ceo re Tekea generated by the CVC.
6
17errick Ah Slog
Marvin Raan With reference to a Plan for use and maintenance of the area for as long as HIVMI plans
Robert Pettit
Harold Bargado to provide service. HIVMI will be responsible for all expenses for operations and
Robert Dodson
Raymond Carvalho Administration of the CVC., there will be a Project/Program Manager in charge of the
Sid Springer facility who will manage the every day operation and administration of the CVC. for the
Paul Miwa Board of Directors, who will also have various responsibilities for operation of the
Dennv Austin
facility.
The Annual projected income and expense forecast is at inc1.5 The income is realistic in
that HIVMI intents to lease 7,000 square feet of floor space to Veterans Affairs Medical
and Regional Office Center (VAMROC) in Honolulu, Hi., for a Hilo, CBOC. We feel
that we can offer a very competitive Bid, as compared to the Private Sector, when
considering price per foot as lease/rental property, thereby generating a significant annual
cost savings to Veterans Affairs.
EXHIBIT "B"
There is also the possibility of leasing floor space to the State of Hawaii for the Office of
Veterans Services (OVS). Generating a substantial cost saving to the State of Hawaii.
The HARP has expressed a desire for floor space, and VFW needs space for an Hawaii
Island Service Officer, this concept will put all Veterans Facilities in one location for
convenience to VA, the State of Hawaii, Service Officer, Travel coordination and pick up
of Veterans, and most importantly the Veterans and their families.
The Veterans Hall will be utilized for Veterans Group activities, meeting place, and the
Public may make use of the facility for Receptions, Conventions, Seminars, and Reunions
for a reasonable fee per function. There will be little or no charge to Seniors, Youth,
and Veterans Groups for day time Programs.
Hawaii Island Veterans Memorial Inc., feels the CVC will be very self-sufficient, and a
definite asset to the community, with no burden to the County of Hawaii for Operation
and Administrative costs. Thank you very much.
Sincerely:
I~~ ob
Col. (Ret) R ert L. ontague
Chairman
incl. 5
UNIVERSITY
OF HAWAII
HILO
May 15, 2001
Lt. Col (Ret) Robert L. Montague, Chairman
Hawaii Island Veterans Memorial Inc.
1590 Kilikina Street
Hi]o HI 96720
Dear Lt. Col. Montague:
I was delighted to learn of your plan to develop a Veteran's Center adjacent to our campus on
Kawili Street.
This will be a valuable asset to our community and an appropriate venue through which crucial
services and appropriate recognition can be provided to the many veterans living on the Big
Island.
I look forward to talking with your organization about the possibility of developing collaborative
programs between the Veterans Center and the University of Hawaii at Hilo.
I wish you every success in this important venture.
Sincerel ,
ose~g
Chancellor
Office of the Clu+n cellar
200 W. KAWILI STRF.GT
H1L0, HAWAII 96720-4091
PHONES (808) 974-7444
PAX- (808) 974-7622
An Equal Opportunity/Affirmative Action Institutirni
s f~..~ 9
BENJAMIN J. CAYETANO ~ , e ®e~ PAUL G. LeMAHIEU, Ph.D.
GOVERNOR ~ ~ SUPEFINTENDENT
/.a'~
~im A~
STATE OF HAWAII
DEPARTMENT OF EDUCATION
OFFICE OF THE DISTRICT SUPERINTENDENT
HAWAII DISTRICT
P O. BOX 4160
HILO, HAWAII 96]200160
June 12, 2001
Hawaii County Administration
Lt. Col. (Ret) Robert L. Montague, Chairman
Hawaii Island V eterans Memorial, Inc.
159 Kilikina Street
Hilo, Hawaii 96720
Dear Sir:
Please accept this means of correspondence to support the Hawaii District, Department of
Education's verbal concurrence and approval for HIVMI to build a Veterans Center on
the seven-acre parcel of land across of Waiakea High School.
The Hawaii District, Department of Education supports the Hawaii Island Veterans
Memorial, Ines. intent to provide Veterans AtI'airs counseling and re-adjustment
assistance. We also support a Veterans War Museum with artifacts and wartime items of
interest. We believe the Veterans Center will be one of the first of its kind in the state of
Hawaii.
If there are any questions, kindly refer them to my attention or call me at (808) 974-6600.
Thank you.
S~ cerely, c~
~0.x.~. 07 ~S o..t_
Dan I. Sakai
District Superintendent
c: Ray Minami, Facilities Director, Division of Administrative Services
Dr. Judith Saranchock, Principal, Waiakea High School
AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER
eyk
d r Rtt.: 5
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1
The Church of the Holy Apostles
"Called by God & empowered by the Holy Spirit to proclaim
JESUS, to love, to serve and to grow spiritually."
June 13, 2001
To: Hawaii Island Veterans Memorial Inc.
Lt. Col. (Ret) Robert L. Montague, Chairman
1590 Kilikina Street.
Hilo, Hawaii 96720
Dear Mr. Montague,
The Church of the Holy Apostles is happy to support the Veterans Center Project.
It is our hope you will try to incorporate, in your landscaping design, the existing
large trees on your property which were spared during the most recent bulldozing
by the County. We are especially concerned with the kukui nut trees bordering the
church property.
Sincerely,
Rev. Jeannette Myers
Priest in Charge
Priscilla Hope
Sr. Warden
The Rev. Jeannette Myers, Priest in Charge
The Rev. John Holmes, Deacon Priscilla Hope, Sr. Warden
1407 Kapiolani St. Extension Hilo, Hawaii 96720
Rev.KobunYachi ~ I
Resident Minister (I~O(_jI • ~
97 OLONA STREET
HILO, HAWAII, 96720
Phone: 935-6996 • Fax: 969-3450
June 12, 2001
Lt. Col. (Ret) Robert Montague, Chairman
Hawaii Island Veterans Memorial Inc.
1590 Kilikina Street
Hilo, Hawaii 96720
Dear Mr. Montague:
Our sincere apology for not communicating with you earlier on this matter.
We, the members of Hilo Meishoin Church, fully support HIVMI to build
the Veterans Center Project adjacent to our church. We certainly appreciate
what the Veterans did for our country and we look forward to the completion
of the project.
VG~Y Y urs,
Mark Nakamura, President
Hilo Meishoin Church
HAWAII ISLAND VETERANS MEMORIAL, INC.
ANNUAL PROJECTED INCOME/ EXPENSE
PHASE I & II
INCOME: Annual
Floor Space proposed Rental Income (VA) $ 126,000.00
Floor Space proposed Rental Income (OVS) 10,800.00
Veterans Hall Rental Income 8,000.00
Total Income $ 144,800.00
EXPENSE:
Accountant/ Legal $ 3,$00.00
Van service operational cost $ 900.00
Equipment Lease $ 1,800.00
Equipment Purchase $ 2,400.00
Property Lease $ 1.00
Ground Maintenance (Contract) $ 3,600.00
Insurance (Bldg, Bond Off., Van) $ ]0,000.00
Vet. Center Program Mgr./Gust. (Contract) $ 18,000.00
Vet Center office Clerk (Contract) $ 10,000.00
Real Property Tax (501 (c-3) exempt)
Supplies $ 600.00
Utilities (includes tel. Elec. Water sewer) $ 4,500.00
Van Loan pymt. $ 2,400.00
Program expenses $ 10,000.00
Transportation expense Rural areas $ 8,000.00
Sub Total Expense $ 76,001.00
Rehab. Expenses
Members $ 5,000.00
Scholarship Programs $ 25,000.00
Total $ 106,001.00
General Excise tax (GET) $ 5,792.00
Corporate Income Tax (501 (c-3) exempt)
Total Expenses $ 111,793.00
Total Net Reserve Fund $ 33,007.00
inc1.5