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Home My WebLink AboutCOM 0008.026 2002-2004 MtY DI y~ Harry Kim r3~'';~ " ~ William Takaba Mayor Ovecmr .,t:~ Nancy E. Crawford • Depury Orrec(or County of Hawaii Finance Department 25 Aupuni Slreel, Room 118 Hln. I InHnu 96720 (808)961-8234 Fax (808)961-a21% 0 0 s n L]n ~ T c- ~ _ Z f March 24, 2004 - - s -r~ 3 The Honorable James Arakaki, Chairman, - and Members of the Hawaii County Council County of Hawaii - rv 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds March 1 through March 15, 2004 Attached is a Report of Transfers Authorized showing transfers made from March 1 through March 15, 2004. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ~J e1t>`~ Deanna Sako Controller Attachments Comm. No. U. Z~O Ref. To: 1FC~ Ref. Date MAR ~ 4 2004 Report of Transfers Authorized For the period: March 1 through March 15, 2004 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 18 3/1/04 General Fire 5225.01 Fire Equip Maintenance S&W 2,000.00 5221.10 Fire Protection Equip 2,000.00 19 3/5/04 Gene21 Fire 5224.01 Fire Prevention S&W 35,000.00 5225.02 Fire Equip Maint OCE 35,000.00 20 3/8/04 General Finance 5911.70 Provision for Reallocation - G 14,369.50 5125.01 Real Property Tax S&W 909.00 5173.01 Public Works Admin S&W 1,304.00 5183.01 Engineering Division S&W 2,977.50 5271.01 Prosecuting Attorney S&W 4,004.00 5503.01 Parks & Rec Admin S&W 5,175.00 21 3110/04 General Police 5207.02 South Hilo Police OCE 33,500.00 5205.02 Criminal Intel) Unit OCE 2,000.00 5208.02 North Hilo Police OCE 2,500.00 5209.02 Hamakua Police OCE 2,000.00 5210.02 Waimea Police OCE 3,000.00 5211.02 Kohala Police OCE 2,000.00 5212.22 Kona Police CID OCE 15,000.00 5213.02 Kau Police OCE 4,000.00 5214.02 Puna Police OCE 3,000.00 84,869.50 84,869.50 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 02 / 27 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5225.01-011 Fire Equip Maint - Regular S & W $ 2,000 TOTAL: $ 2 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.10-454 Fire Protection -Eqpt -Computer $ 2,000 TOTAL: $ 2 000 EXPLANATION (Provide complete explanation): There are sufficient excess funds in this S &W account due to mechanic positions vacant since the beginning of this Sscal yeaz. Funds will be used to purchase a computer system to run the Mitchell On-Demands Vehicle Repair & Service software. This system requires Windows 98 2E, DVD Drive, high-resolution monitor, and color inkjet printer. This system will be located at the Fire Department's Maintenance Shop. SUBMITTED BY: a DATE: L l_~l~ department Head +++++++++ff+ffff ++f+ff+fff+++++++++++ffff ff++++++++fffffff+f+f+++++ff+++f++++++++++++ff+++f+r+ffff++ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~ 2 / Z 7 / o¢ D ector of Finance A roved _ Deferred _ Denied Signed: ' ~ ~ ~ ~ DATE: ~ Mayor Transfer No. 18 Form S:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Equipment Maintenance CONTACT: Gerald Malano PHONE: 961-8309 DATE: 03 / 04 / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5224.01-011 Fire Prevention - Regular S &W $ 35,000 TOTAL: $ 35 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5225.02-228 Fire Eqpt Maim. - OCE - M.V. Parts & Supp $ 35,000 TOTAL: $ 35 000 EXPLANATION (Provide complete explanation): There are sufficient funds in this S & W account for current yeaz needs, net of this transfer, due to Fire Inspector positions vacant since the beginning of the fiscal yeaz. Additional funds are needed in the Equipment Maintenance Account due to the lazge volume of repairs and high cost of Fire Pumper parts, in excess of budget assumptions. SUBMITTED BY: DATE: 3 / / ~ epartment Head wwwwwwwrwrwrrr rrrrrrrwwwww~ rrrrrrwrwwwrrrrrrrwrwww rwrrrrrwrwr,rrrrrrrrwwwwwrrrrrrrrwwwwwrrrrrrrwrwwrrrrrwwwrrrrw ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: MAR/- 4 294 Direct of Finance Approved _ Deferred _ Denied Signed: \-Yr~^"'Y'_ DATE: `3/ 5 Mayor Transfer No. 19 '~i Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Tom PHONE: 961-8259 DATE: 03 / 04 / 04 FISCAL PERIOD: July t, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-911-5911.70-341 PROVISION FOK REALLOCATION - G $ 14,369.50 TOTAL: $ 14 369.50 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-121-5125.01-011 REAL PROPERTY TAX - S & W $ 909.00 010-173-5173.01-011 PUBLIC WORKS ADMIN - S & W 1,304.00 010-183-5183.01-011 ENGINEERING DNISION - S & W 2,977.50 010-271-5271.01-O1 1 PROSECUTING ATTORNEY - S & W 4,004.00 010-500-5503.01-011 PARKS & RECREATION ADMIN - S & W 5,175.00 TOTAL: $ 14 369.50 EXPLANATION (Provide complete explanation): To transfer amounts from the reallocation account into the various departmental salaries and wages accounts; per Civi] Service's first quarter reallocation report (Comm. 205.2) and second quarter reallocation report (Comm.205.3) to the County Council. SUBMITTED BY: DATE: MAR / 5 2gO4 De rtment *#***#*#####*##*######*#4*#***####****####*****###****###*#***##k*#***#*****####****#*#****###***#*###****##***###*** ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: MAR / 5 2QU4 / Director of Finance Lr;ty Approved _ Deferred Denied Signed: DATE: _~A 8 2qu4 Mayor Transfer No. 20 Form tt:n-1oz COUNTY OF HAWAII Revised: D7/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii County Police Department DIVISION: Administration CONTACT: Nori Ishii PHONE: 961-2273 DATE: 03 / OS / 04 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 33 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached g TOTAL: $ 33 500.00 EXPLANATION (Provide complete explanation): See attached. SUBMITTED BY: ~"L~' DATE: 1~ ~8 Department Head #**####*#i*****i**#**#k## ***#*##4#*#**4*4###**##4###******###k#**##**4####***##*****##k*#***###*****#Y#***4##****### ACTION: I Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: MAR/ 9 2Q04 Dire finance Approved _ Deferred Denied Signed: DATE: 3 / t~ / Ot- Mayor Transfer No. 21 7/- FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1) 010-201-5207.02-115 South Hilo -Misc. Contract Services $ 33,500.00 TOTAL $ 33,500.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 2) 010-201-5205.02-227 CIU -Office Supplies $ 1,000.00 3) 010-201-5205.02-235 CIU -Misc. Supplies $ 1,000.00 4) 010-201-5208.02-114 North Hilo -Electricity $ 2,500.00 4) 010-201-5209.02-114 Hamakua -Electricity $ 2,000.00 4) 010-201-5210.02-114 Waimea -Electricity $ 3,000.00 4) 010-201-5211.02-114 Kohala -Electricity $ 2,000.00 5) 010-201-5212.22-115 Kona CID -Misc Contract Services $ 15,000.00 4) 010-201-5213.02-114 Kau -Electricity $ 4,000.00 6) 010-201-5214.02-115 Puna -Misc Contract Services $ 3,000.00 TOTAL $ 33,500.00 EXPLANATION: 1) Funds are available due to the guard services for the cellblock not starting as intended on July 1, 2003. The guard service began on September 1, 2003 after all the necessary background checks of the vendor's personnel were completed. 2) Funds are needed to cover higher than anticipated costs for office supplies such as toner cartridges. 3) Funds are needed to cover higher than anticipated costs for supplies such as batteries, paper and memory sticks. 4) Funds are needed to cover higher than anticipated costs for utilities such as electricity. 5) Funds are needed to cover higher than anticipated costs for forensic services. 6) Funds are needed to cover higher than anticipated costs for body removal and towing.