HomeMy WebLinkAboutCOM 0021.117 2002-2004 JAY T KIMURA
PROSECUTING ATTORNEY c~Ntv,c• Hqw 34 RAINBOW DRIVE
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CHARLENE Y IBOSHI RH: ssl~o4ss
FAX: 961-6908
FIRST DEPUTY sa4-a4oa
PROSECUTING ATTORNEV 934-3503
~•TF Ot~MK~'` WEST HAWAII UNIT
PO. BOX ]48
KEALAKEKUA, HAWAII 96]50
OFFICE OF THE PROSECUTING ATTORNEY PH: azz-zssz
FA%: 322-6584
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DATE: March 12, 2004 s
TO: James Y. Arakaki Council Chair and 3
Council Members I--~
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FROM: Jay T. Kimura - w
RE: FINAL REPORT
Name of Grant Program: Juvenile Accountability Incentive Block Grant (JAIBG)
Federal or State Grantor: Federal
County Grantee Department or Agency: Office of the Prosecuting Attorney
Grant No. (IF KNOWN): DHS-03-OYS-1474
Amount of Grant: $214,856.00
Amount of County Match: $25,783.00
Grant Period (Commencement & Completion): October 1, 2002 -October 3Q, 2003
Goals: See Attached page 1 Exhibit A
Objectives: See Attached
Outcomes or Results: See Attached
Comm. No. 7- ~ • ~ ~7
Ref. To: L
Ref. Date
Form FR 6/Ol
SCOPE OF SERVICES
The PROVIDER shall in proper and satisfactory manner, as determined by the STATE,
pursuant to the Juvenile Accountability Incentive Block Grant (JAIBG) Program,
P.L. 106-113, November 17, 1999, Catalogue of Federal Domestic Assistance (CFDA)
No. 16.523, Grant No. 2001-JB-VX-0015, enhance current accountability-based
sanctions for juveniles in order to attain the outcome of reducing the recidivism rate of
juvenile offenders in the County of Hawaii. In accordance with Program Purpose Area 2
of the JAIBG Program Guidance Manual, Version 3.0, attached hereto as Attachment 4
and made a part hereof, the PROVIDER shall develop and administer accountability-
based sanctions for juvenile offenders and establish and maintain interagency information
sharing programs that enable the juvenile and criminal justice systems, schools, and
social services agencies to make more informed decisions regarding the early
identification, control, supervision and treatment of juveniles who repeatedly commit
serious delinquent or criminal acts.
I. Program Activities
The PROVIDER shall:
A. Maintain the Office of Juvenile Justice and Delinquency Prevention's
Comprehensive Strategy for Serious, Violent and Chronic Juvenile Offenders
(herein refened to as Comprehensive Strategy) for the County of Hawaii.
Continue to support the interagency and community committees to reduce
serious, violent and chronic juvenile delinquency in a multi-faceted,
coordinated approach.
Facilitate and coordinate the implementation of the Comprehensive Strategy
plan to include but not limited to: working with community planning teams,
creating consensus on services to be provided; building support for a
comprehensive program approach that draws on all sectors of the community
for participation; facilitating workgroup meetings and preparing the
workgroup reports, including assisting in implementing the priority
recommendations of the Youth Workgroup; reseazching the feasibility of
establishing a community assessment center; collecting information on
programs addressing the County's four priority risk factors; facilitating
collaboration between the juvenile justice system and other service provision
systems, including mental health, health, child welfare and education;
developing mechanisms that effectively link different service providers;
addressing community risk and protective factors; developing an inventory of
existing programs as well as gaps in services; and identifying and developing
appropriate graduated sanctions.
Exhibit "A"
Page 1
B. Establish, maintain and coordinate an Interagency Information Sharing
Program that enables the juvenile and criminal justice system, schools, and
social services agencies to make more informed decisions regazding the eazly
identification, control, supervision and treatment of juveniles who repeatedly
commit serious delinquent or criminal acts.
Identify appropriate ways to address the County's four priority risk factors o£
availability of drugs, family management problems, family conflict, and early
and persistent anti-social behavior.
C. Provide a match of not less than 12% of the total amount of the funds awarded
for project-related costs allowable under federal guidelines. The match must
be in addition to funds that would otherwise be made available to conduct the
scope of services, and must meet the federal guidelines for match
requirements.
D. Serve as the county agency responsible for implementing the JAIBG program
in the County of Hawaii, and convene a local Juvenile Crime Enforcement
Coalition to be responsible for developing and implementing a coordinated
enforcement plan to reduce juvenile crime within the county jurisdiction. The
membership must include, unless not practicable, individuals representing
police, sheriff, prosecutor, State or local probation services, juvenile court,
schools, business, and religious affiliated, fraternal, nonprofit, or social
service organizations involved in crime prevention.
E. Attend and participate in meetings concerning the statewide coordination of
the JAIBG Program as initiated by the STATE.
F. Maintain confidentiality of all information gathered about juveniles. The
Provider shall also be required to comply with applicable provisions and
mandates of the Health Insurance Portability and Accountability Act (HIPAA)
of 1996. The HIPAA regulates how individually identifiable health (medical
and mental health) information is handled to ensure confidentiality.
II. Outcomes
To incorporate an outcomes framework for service delivery, the PROVIDER
shall:
A. Establish performance targets and milestones that address the above outcomes
and submit the performance targets and milestones on Outcome Forms 3-l, 3-
2, and 3-3, included in Attachment 2, to the STATE prior to the Agreement
execution date.
Exhibit "A"
Page 2
B. Track and report its progress in meeting the established performance targets
and milestones and meet with the STATE to review the results of progress and
make necessary modifications and corrections.
C. Evaluate its progress in meeting the established outcomes, performance tazgets
and consumer milestones. The PROVIDER shall use this self-evaluation to
improve and strengthen the services and to refine the outcomes, performance
targets and consumer milestones.
III. Other Service Requirements
The PROVIDER shall:
A. Submit Quarterly Program Reports, Expenditure Reports, and Match Reports
no later than thirty (30) days after the end of a quarter. Quarterly reports are
due:
January 30, 2003
Apri130, 2003
July 30, 2003
Quarterly program reports shall include Outcomes Forms 3-1, 3-2, 3-3, 3-4, 3-
5, 3-6, 3-7, 3-8, 3-9, 3-10, and 3-11, attached hereto as Attachment 2 and
made a part hereof. The PROVIDER shall use appropriate computer
hazdwaze and Word 97, Access 97, and Excel 97 to record, monitor, and
report data as printed reports and, as maybe required, on 3.5 HD diskettes.
Quarterly expenditure and match requirements shall be reported on required
STATE forms.
B. Submit final Program, Expenditure, and Match Reports no later than thirty
(30) days after the end of the Agreement period, or October 30, 2003.
C. Furnish any additional reports or information that the STATE shall require or
request within 10 working days of notification.
D. Meet with representatives of the STATE to discuss the progress of the work
required hereunder.
E. Certify by signing and require subcontractors to sign the U.S. Department of
Justice, Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements attached
hereto as Attachment 3 and made a part hereof.
IV. Quality Assurance and Evaluation Specifications
Exhibit G°A"
Page 3
c~3
Contract No. Form 3-9
Office of Youth Services
Resu~~ ~ ~0a~niDg
Annual Report
Contract Number: Name of Agency:
DHS-03-OYS-1474 Hawaii County Office of the Prosecuting Attorney
Program Name:
Federal Fiscal Year 2001
1. During the past fiscal year, what were the major accomplishments of your agency
toward achieving the milestones and performance targets established for this
contract? What activities proved to be especially effective?
Began implementation of comprehensive strategic plan including assisting three
high school groups develop projects and producing a newspaper insert on
improvements and graduated sanction in the juvenile justice system. Other activities
included coordinating juvenile justice conference for both East and West Hawaii and
Training of youth facilitators to improve parenting programs for graduated sanctions.
In the area of development of an intake and assessment center, the Office of the
Prosecuting Attorney along with community partners outline a memorandum of
understanding, identified key components of center and investigated other similar
programs throughout the nation.
A matrix of graduated sanctions was produced and development of SHOCAP
program to deal with serious violent and chronic offenders was begun. Included in the
work for the SHOCAP program included identifying and quantifying existing problems,
development of a data matrix and program outline.
2. Where did your agency's programs fall short, or were least effective in achieving the
milestones and performance targets? Why were these programs not as effective?
All expectations were accomplished.
3. In reviewing the Scope of Services for this contract, which components of the Scope
did you successfully move toward implementing or achieving? Which components
did you have difficulty implementing or achieving?
All performance targets including implementation of strategic plan, beginning
development of an assessment center developing a matrix of graduated sanction and
initial work on SHOCAP was accomplished. No difficulty was experienced.
Form 3-9
Contract No. Form 3-9
4. How many youth (unduplicated count) did you work with in your program this past
1999 - 2000 contract period? Did this target population differ from what you
expected? In what ways did they differ?
Not Applicable
5. What behavior changes did you observe in the youth being served by this program?
Not Applicable
6. What problems does this program have to deal with, in terms of staffing, program
planning and administration, outcomes monitoring and reporting, communication,
youth participation, finances, or communication with OYS? How have these
problems been resolved? If the problems have not been resolved, what are your
plans for resolving these problems?
None
7. What new skills, knowledge, values did you learn through the development and
implementation of the outcomes framework? In what ways did the outcomes
framework change the way that you traditionally developed and implemented a
program?
Greater cooperation of community members in the judicial system, greater participation
was also demonstrated..
8. Please describe any new curriculum model or program activity that proved to be
especially effective.
Not Applicable
Form 3-9
Contract No. Form 3-9
9. What other comments or observations do you have that will help OYS understand
your agency's successes, strategies, problems in working with the youth?
None
Submitted by: Howard G. Medeiros Date: 12 / 19 / 03
For OYS Use Only
Reviewed by: Date: / /
Form 3-9