HomeMy WebLinkAboutCOM 0569.001 2002-2004Harry Kim
Mayor
March 24, 2004
AT
vwunfv of atxal`i
DEPARTMENT OF PUBLIC WORKS
Aupuni Center
101 Pauahi Street, Suite 7 • Hilo, Hawaii 96720-4224
(808) 961-8321 • Fax (808) 961-8630
The Honorable James Y Arakaki Council Chairperson
and Members of the County Council
Hawaii County Council
Hilo HI 96720
Subject: Fuel Tax 2004 Proposal
Bruce C. McClure
Director
Ronald K. Takahashi
Deputy Director
Attached are documents for your information and use in your deliberation of the
administrations fuel tax proposal.
Fuel Tax 2004 — Highlights
This is the five-page document that we handed out at the public information meetings.
Fuel Tax Allocation Formula, $50
This is similar to sheet 5 of the above document. It is another example of the same
formula but using a second sample price for Kona asphalt. This formula will be more
fully explained at the committee meeting. The formula's purpose is to see that each
district has the same opportunity to have its roads resurfaced regardless of the cost of
asphalt. A formal ordinance will be forthcoming when the new bids are opened for fiscal
year 2004-05.
Department of Public Works Highway Maintenance Division Budget Narrative for
FY 2004-05
This is the department's justification for the additional positions for the Highway
Maintenance Division.
Comm. No.
Ref. To:
Ref. Datefflff imL
The Honorable James Y Arakaki Council Chairperson
and Members of the County Council
March 24, 2004
Page 2
Traffic Budget Needs for FY 04-05 Justification for Fuel Tax Increase
This is the department's justification for the additional positions for the Traffic Division.
Summary of Fuel Tax Resurfacing Projects Contracted vs. Inhouse
This is a summary of all of the resurfacing projects that have been completed since the
additional 3.8 cents fuel tax was authorized in 1988. Further information on the subject
will be provided at the committee meeting. Please note in the comparison that the cost
per mile is drastically different. We would like to point out, however, that the figures are
slightly misleading because most contracted resurfacing jobs had 24 foot or wider
pavements while many of the inhouse projects had roads that were less than 24 feet wide.
We look forward to our discussion on this very important issue of how we will maintain
our road system that allows each of us to travel to work, shop or play on this very BIG
island.
- f. &,-ccx�
Bruce C. McClure, P.E.
Director, Department of Public Works
u/:. 1
APPROVED:
Harry Kim
Mayor, County of Hawaii
Fuel Tax 2004 - Highlights
What The Administration is proposing to increase the existing 8.8 cent per gallon fuel tax by 4.0
cents (a total of 12.8 cents) to be expended in the highway fund. Concurrently, the Mass
Transit will be proposing an increase of 2.0 cents for transportation expenditures, for a
collective total increase of 6.0 cents per gallon (a total of 14.8 cents). For an average car
with a 20 gallon tank filling up monthly, that's $14.40 additional taxes paid each year.
Why • Additional roads are added to our inventory annually. (This does not include roads in
limbo)
• We are the only County that resurfaces its roads in house. (We save money doing this)
• We are unable to keep up with our regular maintenance and operational responsibilities
(examples: pot -hole patching, grass cutting, litter pick-up, herbiciding, overhang cutting,
culvert & ditch maintenance, road re -striping, installation & repairing street lights & traffic
signals).
How The value for the fuel tax increase was determined after looking at:
• What it would cost to have adequate staff and equipment to maintain our road system.
Benefits We would be able to resurface roads on a 20 -year cycle
We would be able to keep up with our regular responsibilities — lessen the ratio of
number of miles per employee
• We would be able to better address traffic flow problems
• We would have more traffic division staff in N/S Kona, and N/S Kohala districts to
improve maintenance and response times
When The administration will submit the fuel tax increase to the County Council in March 2004.
Revised: 03/09/04 Page 1 of 5
Fuel Tax 2004 - Highlights
Kauai: 13.00 with 220 miles of road and 70 employees
( 3.1 miles/ employee)
Maui: 18.00 with 607 miles of road and 130 employees
(4.7 miles / employee )
Honolulu: 16.50 with 1,156 miles of road and 400
employees (2.9 miles/ employee)
State (Big Island): 16.00 with 335 miles of road and 109
employees (3.1 miles/ employee)
Hawaii: 8.80 with 904 miles of road and 136 employees
( 6.6 miles / employee)
-Federal: 18.40
Proposal
Hawaii: 12.80 with 904 miles of road and 188
employees (4.8 miles / employee)
• 5 to 1 Program (i.e. 5 miles of road per employ
- Resurface 30 to 35 miles each year (i.e. 20 year
- 35 new positions
- 13 new pieces of equipment
- Implemet upon passage of increase
• Traffic Division's Design and Maintenance
- 17 new positions: (6 for Design & 11 for Mail
- 6 new pieces of equipment
- Implemet upon passage of increase
Subtotal
5.0
0.0 8.8
9.0 3.8 0.0 12.8
Revised: 03/09/04 Page 2 of 5
Base
Local Road Improvements
Roads in Limbo
Total
(Never Sunsets) I
(Sunsets after 10 years)
HRS§ 243-5, 10, (7/1/55 - 6/30/57)
Res 387-88, Original additional 3.80
Res 97-03, Due Aug'04
History
Res 147, 1957 Original, 30
Res 192-97, Reauthorized
Res 129, 1977 Raised to 50
1904
Res 241-98, Reauthorized to 2008
904
725 + 179 TEA
460 t
Miles of Road
Kauai: 13.00 with 220 miles of road and 70 employees
( 3.1 miles/ employee)
Maui: 18.00 with 607 miles of road and 130 employees
(4.7 miles / employee )
Honolulu: 16.50 with 1,156 miles of road and 400
employees (2.9 miles/ employee)
State (Big Island): 16.00 with 335 miles of road and 109
employees (3.1 miles/ employee)
Hawaii: 8.80 with 904 miles of road and 136 employees
( 6.6 miles / employee)
-Federal: 18.40
Proposal
Hawaii: 12.80 with 904 miles of road and 188
employees (4.8 miles / employee)
• 5 to 1 Program (i.e. 5 miles of road per employ
- Resurface 30 to 35 miles each year (i.e. 20 year
- 35 new positions
- 13 new pieces of equipment
- Implemet upon passage of increase
• Traffic Division's Design and Maintenance
- 17 new positions: (6 for Design & 11 for Mail
- 6 new pieces of equipment
- Implemet upon passage of increase
Subtotal
5.0
0.0 8.8
9.0 3.8 0.0 12.8
Revised: 03/09/04 Page 2 of 5
Personnel:
Fuel Tax 2004 - Highlights
HIGHWAY FUND - PROJECTED FUEL TAX INCREASE
Highway - 35 positions
Traffic- 17 positions
Supplies
Equipment replacement
Annual additional recurring expenditures
Assumes $820,000 fuel tax revenue per 1 cent
One time costs:
Highway add'I equipment
Traffic W Hawaii new facility
Traffic E Hawai'i facility impry
Traffic Add'I equipment
Add'I materials and supplies
Add'I administrative costs (travel, training, etc.)
Contractual catch up costs
TOTAL ONE TIME ONLY COSTS TO KEEP UP:
Available Fund Balance at FY end 6/30/03
TOTAL AN Add Assumed Appropriation lapsing to FB
Highway Maint. Traffic
$ 1,455,208
837,109
$ 63,100 87,235
$ 700,000 133,000
2,218,308 1,057,344
$ 3,275,652
$ 0.027 $ 0.013 0.04
$ 958,200
$ 850,000
$ 300,000
$ 233,400
$ 450,000
$ 10,700
$ 606,000
$ 2,450,100
(A) $ 3,408,300
$ 2,994,498
$ 500,000
(B) $ 3,494,498
B -A $ 86,198
Assumed fuel tax increase if shortfall (B -A) above
ANTICIPATED FUEL TAX INCREASE PER GALLON 0.040
Revised: 03/09/04
Page 3 of 5
Fuel Tax 2004 - Highlights
District
Item
Kau
Puna
S. Hilo
N. Hilo
Hamakua
N.
Miles
61
188
276
102
H E
M
Existing
10
22
45
20
I
P
G
H L
Additional
2
15
6
0
w o
A E
YE
S
Total
12
37
51
20
&
a S. Kohala N. Kona S. Kona All Island Total
128 149 904
19 20 6 142
3 9 35
22 29 171
E
T M Existing 12 5 10 / (27)* 27
R P
F o Additional 1 6 10 17
F Y
I E
C E Total 13 11 20 / (37)* 44
S
* Located in East/West Hawai'i but does islandwide
Revised: 03/09/04 Page 4 of 5
FUEL TAX ALLOCATION FORMULA
Assumptions:
-Hot Mix #4 used for almost all repaving jobs, per Highway Division FY04 Cost of AC
$
Hilo
Local Road
Kona
Difference
$
-Hilo area prices apply to North and South Hilo, Puna, Hamakua, and
Hot Mix #2
$
44.00
$
69.00
157%
South Hilo
for 75% of work in North and South Kohala and Ka'u
Hot Mix #3
$
45.00
$
70.00
156%
Hamakua
-Kona area prices apply to North and South Kina, and for 25% of work
Hot Mix #4
$
36.00
$
71.00
197%
South Kohala
in North and South Kohala and Ka'u
Hot Mix #5
$
51.00
$
73.00
143%
South Kona
-AC accounts for 82% of repaving cost
Cold Mix
$
57.00
$
76.00
133%
Allotment for 2004-2006:
Total 724.1
n/a
$ 540,000
$
188,673
$
PART 1:
For other costs $3,000,000 x 18% = $ 540,000 allocated on mileage basis - 18%
238,266
$
238,30d'%
$
275,700
$
PART 2:
For purchase of AC $3,000,000 x 82% = $ 2,460,000 allocated on mileage adjusted for AC cost
- 82%
27.9
124%
34.7
4.00%
$
0
$ 3,000,000
20,807
$
119,160
$
119,200-
$
PART 1 - Allocation formula based on number of miles, to be used for 18% of total:
(cost not affected by the price of AC)
$
Total
Total Adj.
Allocation
617,700 $
Local Road
Present
Allocation
$
Miles
$ 714,300
Amount
Puna
172.4
23.81%
$ 128,568
South Hilo
181.5
25.07%
$ 135,354
North Hilo
33.2
4.59%
$ 24,759
Hamakua
66.5
9.18%
$ 49,593
North Kohala
27.9
3.85%
$ 20,807
South Kohala
75.2
10.39%
$ 56,081
North Kona
84.6
11.68%
$ 63,091
South Kona
22.2
3.07%
$ 16,556
Ka'u
60.6
8.37%
$ 45,193
66.5
Total 724.1
n/a
$ 540,000
P Adjusted allocation formula based on number of miles adjusted for the cost of AC,
to be used for 82% of total:
Local Road AC Cost Weighted Adjusted Adjusted
Miles Factor Miles Allocation Allocation -AC
Puna 172.4 100% 172.4 19.88% $ 489,132
Part 1
(see above)
Other
Costs
$ 128,568
$
Total
Total Adj.
Allocation
617,700 $
- :
Rounded
617,700
Present
Allocation
$
Changes
$ %
Chane Chanc e
(96,600) -13.5%
$ 714,300
South Hilo
181.5
100%
181.5
20.93%
$
514,951
$
135,354
$
650,305
$
650,300;
$
751,800
$
` (101,500)
-13.5%
North Hilo
33.2
100%
33.2
3.83%
$
94,195
$
24,759
$
118,954
$
119,000:
$
137,700
$
(18,700)
-13.6%
Hamakua
66.5
100%
66.5
7.67%
$
188,673
$
49,593
$
238,266
$
238,30d'%
$
275,700
$
(37,400)
-13.6%
North Kohala'
27.9
124%
34.7
4.00%
$
98,353
$
20,807
$
119,160
$
119,200-
$
115,500
$
3,700
3.2%
South Kohala'
75.2
124%
93.2
10.75%
$
264,563
$
56,081
$
320,643
$
320,600,
$
311,400
$
9,200
3.0%
North Kona2
84.6
197%
166.7
19.22%
$
472,852
$
63,091
$
;' 535,943
$
535,900 '
$
350,400
$
185,500
52.9%
South Kona2
22.2
197%
43.7
5.04%
$
124,082
$
16,556
5
140,638
$
140,600
$
92,100
5
48,500
52.7%
Ka'u'
60.6
124%
75.1
8.67%
$
213,198
$
45,193
$
258,391
$
258,400
$
251,100
$
7,300
2.9%
Total 724.1
n/a
867.1
100.00%
$
2,460,000
$
540,000
$
3,000,000
$
3,000,000
$
3,000,000
$
n/a
"AC cost factor is (197% x 25% + 100% x 75%), since 25% of AC for district comes from higher priced Kona sources Page 5 of 5
2 A cost factor is 197%, representing cost differential in Kona vs Hilo AC price
FUEL TAX ALLOCATION FORMULA, $50
Assumptions:
-Hot Mix #4 used for almost all repaving jobs, per Highway Division FY04 Cost of AC
not affected by the price of AC)
Hilo
Kona
Difference
-Hilo area prices apply to North and South Hilo, Puna, Hamakua, and
Hot Mix #2
$
44.00
$
69.00
157%
$ 128,568
for 75% of work in North and South Kohala and Ka'u
Hot Mix #3
$
45.00
$
70.00
156%
$ 24,759
-Kona area prices apply to North and South Kina, and for 25% of work
Hot Mix #4
$
36.00
$
50.00
139%
$ 20,807
in North and South Kohala and Ka'u
Hot Mix #5
$
51.00
$
73.00
143%
$ 63,091
-AC accounts for 82% of repaving cost
Cold Mix
$
57.00
$
76.00
133%
Allotment for
2004.2006:
Total 724.1
n/a
$ 540,000
PART 1:
For other costs $3,000,000 x 18% = $ 540,000 allocated on mileage basis - 18%
Puna
PART 2:
For purchase of AC $3,000,000 x 82% = $ 2,460,000 allocated on mileage adjusted for AC cost -
82%
22.12%
$ 544,186
$
128,568
$ {
1iF2,755"""
$ 3,000,000
714,300
'$
South Hilo
181.5
100%
1 - Allocation formula based on number of miles, to be usi
(cost
not affected by the price of AC)
°Ch3hges,
Local Road
C
iLvl�
Arnoun
172.4
23.81%
$ 128,568
Hilo
181.5
25.07%
$ 135,354
Hilo
33.2
4.59%
$ 24,759
kua
66.5
9.18%
$ 49,593
Kohala
27.9
3.85%
$ 20,807
Kohala
75.2
10.39%
$ 56,081
Kona
84.6
11.68%
$ 63,091
Kona
22.2
3.07%
$ 16,556
60.6
8.37%
$ 45,193
Total 724.1
n/a
$ 540,000
Part 2 - Adjusted allocation formula based on number of miles adjusted for the cost of AC,
Part 1
°Ch3hges,
C
to be used for 82% of total:
(see above)
° _ <��'
Local Road
AC Cost
Weighted
Adjusted
Adjusted
Other
Present
$ a79
Miles
Factor
Miles
Allocation
Allocation -AC
CostsL
Allocation
Puna
172.4
100%
172.4
22.12%
$ 544,186
$
128,568
$ {
1iF2,755"""
$
714,300
'$
South Hilo
181.5
100%
181.5
23.29%
$ 572,911
$
135,354
$
7Qt,265',
$
751,800
North Hilo
33.2
100%
33.2
4.26%
$ 104,797
$
24,759'1254560";
$
137,700
•.°�.r
513^/q
Hamakua
66.5
100%
66.5
8.53%
$ 209,909
$
49,593
$
275,700
North Kohala'
27.9
110%
30.6
3.93%
$ 96,654
$
20,807
:'
117`-,4661
$
115,500
South Kohala'
75.2
108%
81.2
10.42%
$ 256,361
$
56,081
¢ 2,:4,W
312,440.
$
311,400
North Konaz
84.6
139%
117.6
15.09%
$ 371,189
$
63,091
$ 4340 :$"
434;280
$
350,400
;�
83;8$0$3:$?/a
SOUIhKOnaz
22.2
139%
30.9
3.96%
$ 97,404
$
16,556
$
143,560.
$
92,100
$
21,Sfi5: ',.23,770
Ka'u'
60.6
108%
65.4
8.40%
$ 206,589
$
45,193
$ 251491'..'
251,7$0
$
251,100
"$
880;, ' . "Q -3%a
Total 724.1
n/a
779.3
100.00%
$ 2,460,000
$
540,000
# 3`881!;000: `$": "3;000,000
$
3,000,000
'AC cost factor is (139% x 25% i 100% x 75%), since 25% of AC for district comes from higher priced Kona sources
2 A cost factor is 139%, representing cost differential in Kona vs Hilo AC price
DEPARTMENT OF PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
BUDGET NARRATIVE FOR FY 2004-05
HIGHWAY MAINTENANCE
Over the course of many years, the Highway Maintenance Division has increased its road mileage
with the dedication of new subdivisions and roads, the maintenance of additional existing roads, and
the addition of Hawaiian Homes subdivisions and roads. Along with the responsibility for these
additional roads are the drainage structures and sidewalks.
Prior to 1995, our Division did very limited resurfacing of County -maintained roadways. We did a lot
of patching which resulted in patches over patches and caused the roadways to be uncomfortable to
travel on. This resulted in numerous complaints from the public.
When resurfacing projects are scheduled, several districts assist each other in completing a specified
project. By doing this, other programs in the districts fall behind schedule or are completely stopped
while the resurfacing projects are in progress. For example, our grass cutting programs are halted
since these same operators are needed to operate rollers for the resurfacing projects. Road shoulder
repairs, pothole patching, overhang trimming, drainage system improvements, etc., as well as
responding to complaints from the public are also affected during this period.
The resurfacing program is very beneficial and if possible, should continue for the public's safety. At
the present rate, all remaining roads should be resurfaced within the next 13 years, then the 20 -year
cycle should start again.
The continuation of our Division's other programs is just as important for the safety of our citizens -
road shoulders should be maintained to provide a safe area for motorists to utilize if the need arises,
trees should be trimmed to prevent branches from hitting vehicles, and complaints should be
addressed in a timely manner.
Our goal is to keep all programs in active operation, be more proactive in planning, and achieve
efficient and effective management of resources.
Division's Core Responsibilities
Our Division's core responsibilities include tree trimming; grass cutting; herbiciding; litter pickup;
repairing and patching potholes; manually cutting overhangs; maintaining road shoulders;
investigating complaints; maintaining paved/unpaved roads; cleaning and maintaining culverts,
ditches and other flood prone areas; maintaining guardrails including replacement, repair, new
installations; repairing and maintaining bridges; constructing sidewalks, retaining walls and headwalls;
establishing safety programs and conducting training; responding to emergencies, flooding, high
winds, earthquakes, volcanic eruptions, evacuations, etc.; providing assistance to Police, Fire, Solid
Waste, P&R and other departments/agencies as needed; and other related responsibilities.
Tree Trimming Program
A used boom truck was purchased around 1990 in an effort to improve our tree trimming program for
the entire island- Each district was to use the boom truck for two months out of the year. A smaller
boom truck was purchased in 1997 to improve our program's effectiveness and efficiency. These two
boom trucks are rotated islandwide and our program has improved.
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yrtdoc Page 1 03/24/04, 12:01
PM
Grass Cutting Operation
Prior to 1996, our grass cutting operation was that of having one machine with one cutting unit, either
a side cutter for shoulder work or a cutting unit to cut the grass on the shoulders. There were two
machines following each other for this operation. During 1996, we did research and purchased new
cutting machines where one machine had two cutting units. This way, one operator could do both
jobs at one time or separately when the need required.
We are continually doing research to improve this operation and are looking for better equipment to
be more productive and efficient.
In fact, in FY 2003-04, we are requesting new truck -mounted boom mowers. These mowers can be
driven from the left and operated from the right for visibility and safety. Other major benefits include
increased productivity because the mowers can travel to and from work sites at the speed limit;
improved safety because of its narrow width and regular traffic speeds, reduced threat of theft or
vandalism because it can be brought back to a secure baseyard each night, and it consumes less fuel
per mile.
Resurfacing Program
The resurfacing program started in 1995. Many roads had not been resurfaced for over 50 years.
Major portions of County -maintained roads showed signs that resurfacing needed to be done soon; if
it was not done, the base of the road would require major repairs resulting in major costs.
Our Division requested the use of 50% of the Fuel Tax Increase revenues to address this concern.
This request was approved and our resurfacing program began to develop. Inventory of roads,
developing a condition standard for each road, developing a contract for the rental of pavers, rollers
and trucks were initiated. Equipment was rented from vendors within the district where the
resurfacing was done. Computers were also purchased for data storage and recordkeeping.
It took our Division five years to reach our goal of 30-35 miles of resurfacing per year.
Year
Miles
Comments
1995
4.40
1996
10.06
1997
13 03
1998
24.82
Projects were on hold due to possible
1999
9.32
fuel tax funding of Mohouli St.
FY 99-00
35.16
FY 00-01
23.89
Projects were on hold due to possible
FY 01-02
6.45
fuel tax funding of Puainako St.
FY 02-03
39.63
Total
166.76
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 2 03/24/04, 12:01
PM
Road Conditions - Islandwide (as of June 2003):
Condition
Description
Miles
1
Excellent
524.46
2
Good
170.56
3
Fair
151.63
4
Poor
39.28
5
Unpaved - Gravel
17_54
Gravel
Total
903.47
Road Conditions - Breakdown by Districts (as of June 2003):
Condition 3-4-5:
208.45 miles at 30 miles per year = 6.9 years to complete
208.45 miles at 35 miles per year = 6.0 years to complete
After 6.0 - 6.9 years, Condition 2 roads will need resurfacing:
170.56 miles at 30 miles per year = 5.7 years to complete
After approximately 12 years, Condition 1 roads will need resurfacing:
524.46 miles at 30 miles per year = 17.5 years to complete
Then the cycle starts again.
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 3 03/24/04, 12:01
PM
Condition 5
Condition 1
Condition 2
Condition 3
Condition 4
i Un aved-
District
Excellent
Good
Fair
Poor
Gravel
Totals
So Hilo
181.75
48.98
40.55
80
4.25
276.33
No Hilo
4.85
4.34
17.85
6.6b
.30
33.94
Hamakua
14.77
12.11
23.15
1180
5.51
67.34
No Kohala
24.46
1.5085
--
1.05
27.86
So Kohala
50.71
24.47
23.30
1.08
30
99.86
No Kona
89.71
19.46
13.40
35
122.92
So Kona
13.37
6.10
7.16
26.63
Kau
36.721,
8.03
2.50
12.35
1.00
60.60
Puna
108.1245_57
22.87
6.65
4.78
187.99
Totals
524.46
170.56
151.63
39.28
17.54
903.47
Condition 3-4-5:
208.45 miles at 30 miles per year = 6.9 years to complete
208.45 miles at 35 miles per year = 6.0 years to complete
After 6.0 - 6.9 years, Condition 2 roads will need resurfacing:
170.56 miles at 30 miles per year = 5.7 years to complete
After approximately 12 years, Condition 1 roads will need resurfacing:
524.46 miles at 30 miles per year = 17.5 years to complete
Then the cycle starts again.
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 3 03/24/04, 12:01
PM
Our Division also compared other road maintenance entities within the State and found the following:
Entity Resurfacino of Roads Done By
State (Island of Hawaii) All work contracted out
City/County of Honolulu All work contracted out
County of Kauai All work contracted out
County of Maui Work contracted out; assist in hauling materials
only when County trucks are available
County of Hawaii Work done by County employees
In FY 2002-03, we purchased a Caterpillar Asphalt Paver. We received it in October 2003 and it will
be shared among our districts for use on resurfacing projects. Paver rental costs will then be reduced
significantly.
Additional Roads
From 1997 to 2003, over 58 miles of roads (including drainage facilities) were dedicated to the County
with no additional personnel.
At the present time, Hawaiian Homes is developing subdivisions throughout the entire island. Upon
completion, these roads and drainage structures will also be turned over to our Division for
maintenance.
Remaining Status Quo
With no increase in funding, our Division will need to concentrate on our core responsibilities
throughout the island. We will do resurfacing only when the districts have achieved their core
responsibilities and resurfacing will be very minimal or not at all. We may have to go back to the old
system of patching upon patching. Another alternative may involve overtime, which would include
working on Saturdays.
Proposed Prooram - 5 to 1 Ratio
To address the maintenance of our existing 903.47 miles of roadway, to keep up with our core
responsibilities and the yearly addition of roads and drainage structures, the Highway Maintenance
Division assessed its programs and determined that 5 miles per employee is a reasonable beginning
in addressing this goal. The 5 to 1 Proposal would allow our Division to keep all programs active and
to maintain and continually make improvements to the County's roadway transportation system to
permit the safe and efficient movement of people and goods around the island.
Our Division evaluated the six road districts and found the following (as of June 2003)
District Milea4e Employees Ratio (Mi/Emp)
S Hilo
276.33
45
6.14
N Hilo/Hamakua
101.78
20
5.09
N/S Kohala
127.72
19
6.72
N/S Kona
149.55
20
7.48
Ka'u
60.60
10
6.06
Puna
187.99
22
8.55
Totals
903.47
136
6.64
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Our Division also compared other road maintenance entities within the State and found the following
(as of June 2003):
Entity
Mileage
Employees
Ratio (Mi/Emp)
State (Island of Hawaii)
335.00
109
3.07
City/County of Honolulu
1,156.00
400
2.89
County of Kauai
220.00
70
3.14
County of Maui
607.00
130
4.67
County of Hawaii
903.47
136
6.64
In this proposal, we are requesting thirty-five (35) employees and thirteen (13) pieces of equipment to
update our present workforce. This includes twenty-nine (29) Laborer IIs, six (6) Equipment Operator
Is, seven (7) 6 -Passenger Dump Trucks and six (6) Truck -Mounted Boom Mowers. We feel a ratio of
5 to 1 is the best workable ratio for the maintenance of roads within our County.
Our plan is to budget this over a two-year period, with positions, equipment and associated costs to
be requested incrementally. Our 5 to 1 Proposal commenced in FY 2002-03 by establishing eleven
(11) new positions. However, due to budgetary constraints, these positions remain unfilled. We now
request funding for FY 2004-05 and a fuel tax rate increase may be necessary to fund this proposal.
The proposal would accomplish the following:
Present
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 5 03/24/04, 12:01
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Present
Ratio
Proposed
Employees
Mi/Em
Add New
Proposed
Ratio
District
Mileage
(as of June 02)
(as of June 02)
Positions
Employees
Mi/Em
S Hilo
276.33
45
6.14
6
51
I
5.42
N Hilo/Hamakua
101.78
20
5.09
20
5.09
N/S Kohala
127.72
19
6.72
3
22
5.81
N/S Kona
149.55
20
7.48
9
29
5.16
Ka'u
60.60
10
6.66
2
12
5.05 .
Puna
187.99
22
8.55
15
37
5.08
Totals
903.47
136
6.64
35
171
5.28
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 5 03/24/04, 12:01
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The breakdown by fiscal year follows:
Fiscal Year District
Position
Cost
Equipment
Cost
2004-05 S Hilo
(5) Lab II
$115,885
(1) 6 -Pass
$ 40,000
(2) EO 1
52,778
Puna
(1) Mower
: 110,000
N/S Kohala
(2) Lab 11
46,354
(1) 6 -Pass
40,000
$139,062
(1) 6 -Pass
(1)Mower
110,000
N/S Kona
(7) Lab II
162,239
(1) 6 -Pass
40,000
(2) Mower
220,000
Ka'u
(2) Lab II
46,354
(1) 6 -Pass
40,000
Puna
7 Lab II
162,239
(3)6 -Pass
120,000
2 Mower
220.000
Totals
(23) Lab II
$533,071
(7) 6 -Pass
$280,000
(6) Mower
$660,000
(New positions budgeted at an 11 -month salary.)
Fiscal Year District
Position
Cost Equipment Cost
2005-06 S Hilo
(1) EO 1
$26,389
N/S Kohala
(1) EO 1
;.. 26,389
N/S Kona
(2) EO 1
52,778
Puna
(2) EO I
52,778
(2) EO 1
6 Lab II
139.062
Totals
(6) Lab II
$139,062
(6) EO 1 $158,334
(New positions budgeted at an 11 -month salary only. Add positions & associated costs as
requested in FY 2004-05.)
Fiscal Year District Position Cost Equipment Cost
2006-07
(Add positions & associated costs as requested in FY 2004-05 & 2005-06.)
The breakdown by district follows:
District
Position
Equipment
S Hilo
(5) Lab II
(1) EO 1
(1) 6 -Pass
(1) Mower
N/S Kohala
(2) Lab II
(1) EO 1
(1) 6 -Pass
(1) Mower
N/S Kona
(7) Lab II
(2) EO 1
(1) 6 -Pass
(2) Mower
Ka'u
(2) Lab II
(1) 6 -Pass
Puna
(13) Lab 11
(2) EO 1
(3) 6 -Pass
2 Mower
Totals (29) Lab II (6) EO 1 (7) 6 -Pass (6) Mower
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Projected additional associated costs include:
Fringe Benefits:
Current fringe benefit rate is 59.34%.
Safety Equipment:
Laborer II: $300 per employee for first year
$200 per employee for subsequent years
Equipment Operator I: $300 per employee for first year
$200 per employee for subsequent years
Small Tools:
Laborer Il: $100 per employee for first year
$100 per employee for subsequent years
Equipment Operator I: $200 per employee for first year only
Equipment Repairs:
$1,000 per equipment for first year (year acquired)
$1,000 per equipment for subsequent years
Fuel/Lubricants:
$2,000 per equipment for first year (year acquired)
$2,000 per equipment for subsequent years
Equipment Parts:
$1,000 per equipment for first year (year acquired)
$1,000 per equipment for subsequent years
Misc Equipment:
Mobile Radio: $2,600 per 6 -Passenger Dump Truck
Hamakua Basevard - $700.000 (Account No. 5301.02-115
Construction of a new baseyard facility is requested due to the condition of the present facility. The
present warehouse is an old military quonset but building that has a leaking roof, electrical problems
and requires high maintenance. It has become too small for the storage of our current equipment and
supplies. Also, the present facility is not on County property. A possible site (on County property) has
been located in the Paauilo area. This would centralize operations for the North Hilo/Hamakua
districts and make operations more efficient.
Hamakua Road's Office/Misc Equipment - $8,860 (Account Nos. 5301.06-450 and 5301.06-480)
Various office and miscellaneous equipment purchases are requested for the new Hamakua Road
Baseyard.
Roadside Maintenance - Fencing - $190,000 (Account No. 5301.76-115)
Fencing installation is requested for new buildings at Hamakua, Kona, Kau and Puna Baseyards.
This will protect our equipment/facilities and deter vandalism.
04 -05 -Budget Narrative with 5 to 1 Prop (2-Yr).doc Page 7 03/24/04, 12:01
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Kohala/Kona Road's Construction & Repair Equipment - $250,000 (Account No. 5301.06-456)
Our B -202s will be submitted as:
One (1) Tractor Mower w/Rear Mounted Flail Kohala $ 50,000
Two (2) Tractor Mower w/Sickle Bar & Rear Mounted Flail Kohala $115,000
One (1) Extension Tractor Mower Kona $ 85,000
However, we are in the process of purchasing a new type of cutting unit called a Truckat. We
anticipate receiving this equipment within a year. If this unit turns out to be more efficient and
productive than our current units, then we would like to make a gradual change to these new units.
FLOOD CONTROL:
The Flood Control's funding request is not more than the current year's budget amount.
However, we are asking for an additional $29,062, as submitted in our Supplemental Budget Request.
04 -05 -Budget Narrative with 5 to 1 Prop (2-Vr).doc Page 8 03/24/04, 12:01
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WHAT
I. Normal overhead increases due to inflation.
(Basic required needs to operate.)
1. Salaries & Wages
2. Material Costs
3. Electricity Costs
4. Fuel Costs
5. Overhead for New Facilities
II. Personnel
1. Administration
a. Account Clerk
b. Clerk II
c. Violations Clerk
2. Engineering Design Team
a. Civil Engineer V
b. Civil Engineer III
TRAFFIC BUDGET NEEDS FOR FY 04-05
JUSTIFICATION FOR FUEL TAX INCREASE
WHY (Justification)
Cost of salaries, wages and fringe benefits increases.
Cost of necessary materials; i.e., poles, fixtures, signal
heads, striping, paint, signage, etc.
Energy (Power) operating costs for signals, street lights,
and facilities.
Costs for vehicle fuels.
Facility addition in Hilo and new facility in Kona. Office
and sensitive electrical equipment housing.
Inventory personnel and accounting assistance.
Office assistance in administration.
Assist the police in nonmoving violations throughout the
county.
To address traffic engineering problems, concerns, and
project designing.
Designing and redesigning of roadways, with assistance
from CE III.
Designing and redesigning of roadways.
BENEFITS
(Necessary and required item.)
(Necessary and required item.)
(Necessary and required item.)
(Necessary and required item.)
(Necessary and required item.)
Will address the failed inventory audit. Enable
cost savings in more efficient purchasing of
materials.
Enabling prompt response to all maintenance
requests. Allow for accurate control of
information received and disseminated. Insures
all matters be addressed in a timely manner.
Remove parking and other nonmoving vehicle
violations that are causing traffic problems.
Allows us to be proactive and promptly address
safety issues, and improve emergency
response.
Provides the the expertise needed to help
address traffic engineering concerns and safety
problems, finding solutions to relieve traffic
congestion, manage growth and long term
visions, assuring compliance with design and
safety requirements. To proactively bring about
needed changes.
Assists CE V to bring about needed changes.
c. Electrical Engineer IV Designing and redesigning of traffic signal systems and
street lights, with assistance from EE III.
d. Electrical Engineer III Designing and redesigning of traffic signal systems and
street lights.
e. Drafting Technician Drafting and technician assistance to engineers.
f. Construction Inspector (unfunded position) Construction inspection of all traffic engineered roadway
facilities.
3. Maintenance Crew
a. Electrical Maintenance Supervisor Provide direct supervision of all electrical maintenance
crew activities.
b. Electrical Helper (East Hawaii)
c. Electrical Helper (West Hawaii)
d. Lead T/S/M Installer (West Hawaii)
e. T/S/M Installer (West Hawaii)
f. T/S/M Installer (West Hawaii)
g. T/S/M Helper (West Hawaii)
h. T/S/M Helper (West Hawaii)
Assist the traffic electricians, in Hilo, on all types of work.
Assist the traffic electricians, in Kona, on all types of
work.
Build-up of the Kona signs and markings crew for West
Hawaii maintenance work.
Build-up of the Kona signs and markings crew for West
Hawaii maintenance work.
Build-up of the Kona signs and markings crew for West
Hawaii maintenance work.
Build-up of the Kona signs and markings crew for West
Hawaii maintenance work.
Build-up of the Kona signs and markings crew for West
Hawaii maintenance work.
Will provide the expertise needed in the
planning and design of new traffic related
electrical systems. Also provide assistance in
the redesign and upgrade of current signal and
street systems. To proactively bring about
needed changes.
Assist EE IV to bring about needed changes..
Drafting work is to be done in-house to enable
construction without delays.
Will assure that all traffic projects measure up
to county standards.
Will make certain thatjobs are done in a timely
and efficient manner, planning all work
according prior. With public safety being of
primary concern.
Enable assistance to Traffic Electrician to
provide safe and prompt maintenance for all
signals and street lights for East Hawaii. Also
needed comply with OSHA safety standards.
Enable assistance to Traffic Electrician to
provide safe and prompt maintenance for all
signals and street lights for West Hawaii. Also
needed comply with OSHA safety standards.
Enable more efficient maintenance work and
quick response time for traffic emergencies in
West Hawaii.
West Hawaii will have improved services in
installation and maintenance of traffic control
devices.
West Hawaii will have improved services in
installation and maintenance of traffic control
devices.
Will assist installers to do the installation and
maintenance field work to fulfill the goal of
providing improved services for West Hawaii.
Will assist installers to do the installation and
maintenance field work to fulfill the goal of
providing improved services for West Hawaii.
III. Miscellaneous Contractual Services
a. Underground street light circuit upgrades. Address direct burial safety issues and add underground Provides safety and enhance street light
street light circuits in various areas. placement and aesthetics.
b. Underground traffic signal circuit upgrades.
c. Embedded flashing crosswalk lights.
d. Signs and markings catch-up work.
IV. Equipment
a. 4X2 pickup
b. 4X4 diesel pickup
Upgrade traffic signal systems and cover unforeseen
construction upgrade overruns (underground work).
Public safety need oriented projects.
Allows the catching -up of backlog work orders.
Replace old and high maintenance vehicle.
Replace old and high maintenance vehicle.
c. Cargo Van New van for Kona electrical maintenance and call -out
services.
d. 1 -ton diesel pickup Pickup for signs & markings inspections and material
hauling for Kona operations.
e. Sedan For violations clerk use.
f. Miscellaneous Office Equipment For all new Kona and Hilo personnel.
g. Computer & AutoCad software Basically the standard drafting program for all engineers,
nationwide.
h. Computer & software For violations clerk, for ticket, registration and
background vehicle searches.
i. Computer & software For account clerk inventory and general accounting work.
j. Speed Board Motorist education.
k. Variable Message Board Motorist education and directions.
I. Fork Lift Loading and unloading of heavy supply materials
Provides motorist and pedestrian safety.
Enhance pedestrian safety.
Reduce backlog work orders, for motorist
safety.
Safer, more efficient, and less maintenance
costs of vehicle.
Safer, more efficient, and less maintenance
costs of vehicle.
Enhance Kona operations for electrical
maintenance call -outs.
Vehicle build-up for Kona operations &
maintenance signs & markings crew.
Island wide coverage and required vehicle to do
job.
Required equipment for job function and safety.
Keeping with the standard drafting software for
engineered drawings. Able to assist in the
planning, design and maintenance of traffic
facilities.
To retrieve vital motorist data from State and
Police networks.
For computer inventorying and accounting
work.
Motorist safety and awareness, and to help
Police in enforcement of speeding.
Road crew safety, public education, and Civil
Defense emergency traffic safety.
Reduces personnel back and other related
injuries.
Summary of Fuel Tax Resurfacing Projects
Contracted vs. Inhouse
Total 337 244.84 $7,790,657.19 $2,297,107.99 $1,470,797.25 $3,679.25 $23,886,726.19
Year
Projects
Miles
Cost
Cost / Mile
Materials
Labor
Equipment Misc
Total
1988
4
1.93
$223,461.40
$115,783.11
1989
7
8.93
$1,102,179.50
$123,424.36
1990
16
17.51
$2,009,699.19
$114,774.37
1991
6
3.89
$916,915.27
$235,710.87
1992
10
5.57
$1,431,376.42
$256,979.61
`may°
1993
12
9.13
$1,506,361.88
$164,990.35
0
1994
6
5.04
$878,105.94
$174,227.37
1995
5
3.64
$982,404.50
$269,891.35
1996
12
22.44
$3,273,980.41
$145,899.31
Average
8.7
8.7 ( 720 miles at 9 miles
per year will take 80 years to do all roads)
$177,984.52
1995
2
4.4
$287,496.00
$130,082.56
$77,421.00
$494,999.56
$112,499.90
1996
15
10.06
$551,145.30
$169,686.05
$95,038.89
$815,870.24
$81,100.42
1997
33
13.03
$663,488.05
$217,887.14
$120,541.42
$1,001,916.61
$76,893.06
1998
32
24.82
$931,215.43
$302,632.51
$219,516.71
$1,453,364.65
$58,556.19
1999
19
9.32
$406,101.06
$100,631.10
$92,961.90
$599,694.06
$64,344.86
o
1999-2000
35
35.16
$1,546,731.35
$513,050.90
$371,485.66 $876.00
$2,432,143.91
$69,173.60
c
2000-2001
37
23.89
$1,068,970.00
$231,776.52
$129,285.43 $639.00
$1,430,670.95
$59,885.77
2001-2002
12
6.45
$448,580.00
$129,326.27
$70,227.08 $408.00
$648,541.35
$100,549.05
2002-2003
74
39.63
$1,886,930.00
$502,034.94
$294,319.16 $1,756.25
$2,685,040.35
$67,752.72
Average
28.8
18.5
(720 miles at 19 miles per year will take 40 years to do all roads)
$76,750.62
Total 337 244.84 $7,790,657.19 $2,297,107.99 $1,470,797.25 $3,679.25 $23,886,726.19