The URL can be used to link to this page

Home My WebLink AboutCOM 0594.000 2002-2004 MtY or y_ GARY SAFARIK ~ Tel: (808) 961-8267 Council Member •r Fax: (808) 961-8912 •1 r.~J: ~ ?~r' oi`Mi'Mr n. r? G~ COUNTY COUNCIL ~ County ofHawai'i ~ F. . Hawaii County Building April 7.2004 25 Aupuni Street Hilo, Hawai `i 96720 ~ James Y. Arakaki, Chair u Hawai`iCountyCouncil v 25 Aupuni Street Hilo, Hawaii 96720 RE: Request to Waive Consideration of HSAC Executive Committee Item Relating to HSAC FY 2004-2005 Annual Budget Pursuant to Section I (g) of Rule 4 of the Procedure of the Council of the County of Hawaii, 1 request your support for waiver of this matter from my Committee on Public Works and Intergovernmental Relations for consideration and approval by the full Council at its next scheduled meeting on April 21, 2004. Enclosed is a memorandum dated March 29, 2004 from Dain P. Kane, President, requesting our Council's consideration of the proposed HSAC FY 2004-2005 Annual Budget. Action requested: Approve the HSAC FY 2004-2005 Annual Budget. Action to amend the HSAC FY 2004-2005 Annual Budget is recommended by the HSAC Treasurer by April I5, 2004. It is therefore advantageous that approval is granted for this matter to be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Public Works and Intergovernmental Relations for placement on its future agenda. Sincerely ~ t Yiary Safa i , C it Commute on P lic Works nd Intergovernmental Relations Approved/Date/Waive Sfl Council: Disapproved/Date/Waive to Council: i' / ~L es .Arakaki, Chair James Y. Arakaki, Chair Haw i`i County Council Hawaii County Council GS/sb Attachments Comm. No. Ref. To: ~ Ref. bate ~R t ~ ~nn,t District V -Puna Makai H~Waii S~d~e .~SSOC~-~tion-~of Counties Counties of Kauai, Maui and ~~,1Cc"~'f>~ ~oq~ty of Honolulu COU~~~. ~ ~~Ftt~~ _ March 29, 2004 ° ~ g " e `4°J 4 s r w^~• oP TO: Dain Kane, County of Maui Attn: Shannon Alueta Gary Safarik, County of Hawaii ~ Attn: Skip Bethea ~ Donovan Dela Cruz, & County of Honolulu = ~ Atta: Andrew k'ne FROM: -James Kunane Tokio ounty of Kauai = v RE: HSAC FY 2004-2005 ANNUAL BUDGET ;v Attached hereto is the proposed HSAC FY 2004-2005 Annual Budget for your Council's consideration and appioval prior to June 30, 2004. As the HSAC Treasurer, I reviewed last year's budget and anticipated costs in an effort to collectively meet our organization's goals and objectives for the upcoming year. The attached HSAC FY 2004-2005 Annual Budget was referred to the counties at the Monday, March 22, 2004 HSAC Executive Committee meeting. Please be aware that the HSAC dues have been increased by $3,000, whereby each County Council will contribute $12,000 in dues for FY:;04=05: A portion of the dues will offset the NACo and WIR dues and the balance will be earmarked for subsidizing the 2005 NACo Annual Conference wliich~sis'lierig~_ bested by the City ~ County of Honolulu (see attachment :for "'detail'ed breakdown). If you have any questions, relating to this matter please don't hesitate to contact Cyndi at 241-6371. Thank you for your attention to this matter. JT:ca Attachments o o. , "EO~r~ :2004-54/CAad "'w~" Hav~al~ ~t~~e ,~ss~~l~t~~n ~f C®unt~~s Counties of Kauai, Maui and Hawaii, City 8. County of Honolulu ~Y. `h March 29, 2004 e 4 . TO: MEMBERS OF THE HSAC ECUTIVE COMMITTEE FROM: JAMES KUNANE TOKIO REASURER RE: HSAC FY 2004-2005 ANNUAL BUDGET Pursuant to the Bylaws of the Hawaii State Association of Counties and as the Treasurer of the Association, I am submitting the attached budget for Fiscal Year 2004-2005 along with the budget details. In preparing this next year's balanced budget, I have incorporated the following assumptions and changes: 1) Interest Income projection decreased $300 from last year. 2) Conference Income will remain the same from last fiscal year. 3) HSAC. dues will increase by $3,000 from last fiscal year in order to identify funds from each County to support the 2005 NACo Annual Conference (O`ahu to host). 4) Fund Balance is estimated at $28,498.72. 5) Executive Committee Travel account increased $1,200.00 due to the increase in inter-island airfare. 6) Auditing/Accounting will decrease based on previous,..,year's expenditure. 7) NACo dues tc increase by 2.8%. - 8) 2005 NACo Annual Conference account incorporated which includes carryover funds from that account (FY 2003-2004 $13,498.72). It is my recommendation that the Executive Committee submit this budget by April 15, 2004 to the Councils for consideration. Att. o of "^a or H~ ~ :2004-53/CAaki FY 2004-2005 BUDGET DETAILS: Revenues 1) Interest Income ($25.00 x 12 months) _ $300.00 2) Conference Income from Mid-Year and Year-End Conferences = $10,000.00 3) County Assessments ($12,000.00 x 4 counties) _ $48,000.00 4) Fond Balance from prior FY = $13,498.72 (NACo Conf. 2005 (O`ahu) $ 7,000.00 (Extra Conference Income `03 Mid-Year: Hawaii) $ 8,000.00 (Extra Conference Income `03 Year-End: Kauai) $28,498.72 Expenditures 1) Executive Committee Travel = $4,500.00 ($150 x 3 members x 10 meetings) 2) Executive Committee Audit/Accounting = $3,500.00 ($3,500 x 1 financial audit) 3) Executive Committee Miscellaneous = $750.00 4) Stationery = $100.00 5) Special Committee Travel = $600.00 ($100 x 3 members x 1 committee x 2 mtgs.) 6) Special Committee Miscellaneous = $100.00 (contingency or Special Committee expenses) 7) NACo Travel = $9,000.00 ($1,000 x 3 Board Directors x 3 mtgs.) 8) NACo Promotional = $500.00 (promotions at NACo meetings) 9) NACo Miscellaneous = $900.00 (Congressional Luncheon and contingency) 10) NACo Dues = $23,041.00 (City 8v County $17,388.00; Hawaii $2,502.00; Kauai $1,064.00; Maui $2,087.00) 11) WIR Travel = $3,000.00 ($1,000 x 1 Board Director x 3 meetings) 12) WIR Promotional = $500.00 (promotions at WIR meetings) 13) WIR Dues = $3,000.00 ($2,750 for dues/$250 for Public Lands Trust F~xnd) 14) NACo 2005 Annual Conference (hosted by City & County of Honolulu) _ $28,498.72 D:2004-53/CAati PROPOSED HSAC BUDGET FOR FISCAL YEAR 2004-2005 Proposed FY 03-04 FY 04-OS REVENUES Budget Budget 1. Interest Income 600.00 300.00 2. Conference Income 10,000.00 10,000.00 3. County Assessments 36,000.00 48,000.00 Total Revenues 46,600.00 58,300.00 Fund Balance, prior FY 15,024.72 28,498.72 TOTAL REVENUES AND FUND BALANCE 61,624.72 86,798.72 EXPENDITURES HSAC Committees: 1. Executive Committee Travel 3,300.00 4,500.00 2. Auditing/Accounting 4,750.00 3,500.00 3. Executive Committee Misc. 500.00 750.00 4. Stationery 100.00 100.00 Special Committees: 5. Special Committee Travel 600.00 600.00 6. Special Committee Misc. 100.00 100.00 NACo/WIR: 7. NACo Travel 9,000.00 9,000.00 8. NACo Promotional 500.00 500.00 9. NACo Miscellaneous 1,150.00 900.00 10. NACo Dues 22,426.00 23,041.00 11. WIR Travel 3,000.00 3,000.00 12. WIR Promotional 500.00 500.00 13. WIR Dues 2,200.00 3,000.00 14. NACo Conference - 2005 (O`ahu) 13,498.72 37,307.72 TOTAL EXPENDITURES 61,624.72 86,798.72 D:2004-53/CAaki