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Home My WebLink AboutCOM 0551.003 2002-2004 ~-r7-C3: i:i6~^':=:- ~urCnas~n4- :909 95~ ~?a3 s i/ e ,Message Page 1 of 1 l°aka~a, ~!!!am Subject: FU1r~ Polic;~ Harry, Dixie asked me to fo{tow-up on this, but I was not aWe to receive any info from th® F;nance people on Maui; VYould you be abts 40 obtain the inf®srnation through Ohs Maui t'olice Department? I would appreciate your help. Please ~aU rtte whe~i you have time. Thanks. - t,.? ~ c_~ ' t ` - -~-Orsgi~l Message--.m. ~ a---+ t'rom: Katmtt Uixis ~ ~ cL.` Seat: Tuessfay. 1=tbruary 2S, 2003 4:29 t'M To. Taksbs, 4r/illiata - Sobjecf: I"caiim erefiidas I r-~-' +~fi B;U, r~-: , wo Jost lesmeri Shat Maui County has wnv®rted is toursty-lamed padice sa~shides. Can you ~atease _ . your' encsnierpart ora iltasa dos some oilier fira~oe IPA) ared see #:ow tt is roast, from berth a artd ndai ' stand~inL end smdast Test tPse t~ snd a~rss eae to a tY ? Thanks, oix;~ =7 Y Y s ~ Ipost-iY Psax Note 7571 Das~ t ~ ao q~jtl ~1 ~'"~~t.~L. ~u~ C°'tatt'- °twa~sstsm.~_ co. -~9v - 1?t12.~S ~ r°e+wee r R (r'~ ----~~5 i7 fax•~~~~~.3~t7 fax. Ut-~'~~ C~~ N®, s ~~.e~< ~ I . ~ ~ - , ~ MAUI COUNTY e SUBSIDIZED AUTOMOBILE STUDY t .~s~ _ POLICE DEPARTMENT - 0~~~~4 COUNTY OF MAUI ~v . ~ ~ k.,,,; a THOMAS M. PHILLIPS M YCR 55 MAHALANI STREET CHIEF OF FOL!CE ~T WAILUKU, HAWAII 96793 CUR REr'ERENCE ~ (808) 244-6400 KEKUHAUPIO R. AKANA FAX (808) 244-6411 DEPUTY CHIEF OF POLICE YouR REFERENCE March 19, 2003 M 4f T0: KENNETH TAIRA DEPUTY DIRECTOR OF PERSONNEL SERVICES FROM: THOMAS PHILLIPS CHIEF OF POLICE SUBJECT: SUBSIDIZED AUTOMOBILE STUDY As requested enclosed are two copies of our most recent study on the subsidized vehicle . program. This study was completed on July 18, 2002. If you have any questions or need further information, please let me know. ~h'rJ - ~as i lil p~ . Chief of Police Attachments cc: Ty Yoshimi, Accounts Administrator, Department of Finance JAN-22-2004 THU 10 01 AM MRUI POLICE DEPT, CHIEFS FAX NO. 18082446411 P, 02 COUNTY OF MRUI. DPS ID~808-270-7969 RUG 19'03 1532 No .005 P.02 ' To ROBERT TAM $O AfiSI6TANT CHIEF OF UNIFORMED SERVICES FROM T,AWREIVCE HUDSON, CAP'ItAI1V, LAHAINA AIbTRICI' SUlIJECT SUBSIDIZED VEI$CLE PROGRAM Sir, attached with this communication is tha recoM dtait of the Subsidized Vehicle program. Jn this report, the quote that Mr. ~ Takahashi gave regaading the "fully-loaded" cost of a fleet at 530,000 has been used in the computations. For ease of reading, the report is broken into tlu following segments: Pan I - Swavnary page 2 Part Il - Nfarory page(s): 3-0 Part JIl -Coat Constderationr page(s): 5-12 PanlV .?scN~flcahon page(s):I3.19 Pan v - Tronsitiox Page(s): 20-24 Tables 1.1 =Workload trends from 1973 ro 3000. Page 3 2.l - G'ost ofFleer vshtele vs a Subsfdissd Vihlcla Page 5 • 2.2 = Ute~formed Service Breakdown ofatrbstdtsed vehicles and Jleet Page 5 2.3 = Subsidy inc?rares for the past thirty years, page fi 2.4 - Maror Paul Sta,Bltte Cottcernr p~ ~ 2.5 = Ons year comparative: Unmarked Sttbsidlred Flee? vs Umnarkad Standing Fleet page 8 2.5A- Miscellansaus 6gttipmem Page 8 2.6 = kepairs and Maintenance pie 9 2.7 - Seven year comparative: Subsidised Fleet vs S7onaii»g Fleet Pge ] 0 2.8 = ,Seven year comparative: Un6lormed Services Subsidised Flett vs Stattding Fleet Pge 11 3.1 = Frn year study oflYonalu/u Pollee Department's motor vehicle collisiena Pge 13 4.1 = DisMtt I Transition Table p~ 20 4.2 = U+strict 117Yanstrion Table Pge 21 4.3 = District Ill Transitbtt Table Pge 21 4.4 = Disidcr !V Transition Table pge 22 4.5 -District Y Transition Table p~ 22 4.6 = Uiatriet V! Transition Table ~ Pge 23 4.6 =,411 Districts 7lnrrsition Table pge ~ RnpeetlWly snblgittsd. Capt. I.. Anelson E-6467 07-19-02 21g5 hone • _ . PART I - SiTiVIM~RY r Previous stuaies and reports submitted by the SHOPO Union nave stated that a subsidized fleet is "...a cheaper and more efficient police force than using county-owned fleet vehicles."oPreviots reports submitted to the Maui Police Commission by the Maui Police Department have stated "...the use of Police Fleet Vehicles is significantly more cost effective than using Private Subsidized Vehicles. It is clear that the financial impact of changing from Fleet to Su'osidy does- - - _ not justify the change on an economic basis." cArgumenu can be made either way, however. it is our opinion that a standing fleet is probably cheaper to operate than a subsidized fleet. Regardless,,°ihe main question should be how to better provide police service to our community and enhance the professionalism of our department. While economics must play a role in the decision, economics should not be the deciding factor. ,The benefits of a subsidized fleet, both to the community and to the officers, far outweigh the additional cost per year that may be expended. Further, in all other enterprises or businesses, money must be spent to improve service. The "bottom line" is that a subsidized vehicle fleet will improve the quality of life in Maui County, therefore, it is cost effective and should be considered. Page ~ of AUG-26-03 TUE 10:26 AM NAUI POLICE DEPT, CHIEFS FAX;18082446411 PAGE 3 COUNTY OF MRUI. DP; ID~808-270-7969 RUG 19'03 15:33 No.005 P.04 PART II - W61'ORY YEAR POPVLATl09i ALL ppPt)LA770{V ~1K>PiTtA7'tON SIrt1VICis CALLS MVAS OP04C1ri1S P8A OI11~CR I>ER P1t2L /WP 2069 1ze094 ]06 ae ~ 64o a:,3c x133 1940 121997 786 397 t11o! 609 $3084 5650 199a 120711 306 391 ~ 604 99'372 5822 1997 121447 3I0 ]92 1741) 004 91516 SL93 1996 117013 313 374 576 94701 1069 ' 1994 11598a 706 879 MW 579 96664 8310 11q/ 113000 286 ]95 (186)600 89784 5744 1993 1IOSOB 390 371 (104)x49 90410 5020 1992 100504 297 3~ n9K) 618 96666 1900 1991 !80404 241 751 ns3)549 110615 s459 1990 92000 397 713 n94 478 1OH79 69N 1989 89900 Z5Z 766 (Ibh fIB 118439 S71] 1900 07765 281 712 (113) ND 188'/08 SZ58 . 1987 85303 266 321 n73) 196 106721 S0A1 1986 83303 254 32h niS) 505 ln3w 5013 19$5 7x)50 222 ]]6 n4p 344 102104 43]9 1901 J1191 217 713 n18) 101 120x09 1123 1983 71191 272 261 (177) 409 101494 7873 l9a2 71191 267 266 (!7q 109 86950 3640 19$1 71191 230 709 fL501474 $7670 7457 1480 71191 227 ]l4 n48) 481 68281 3865 1979 59661 243 294 (132) 461 15127 2011 1978 59661 192 311 (125)478 73L95 25611 1977 99661 187 319 (122) 689 59616 3191 1976 69641 179 773 1116) 311 45096 2874 1975 59000 182 324 1118) 510 49771 2563 1974 6L/34 180 291 n17) 148 N674 1996 1973 !1073 187 287 nil) 14] 41956 1822 'Population per pierol orilesr is bray on 65% r4 psinl api4eel ~o r6e 9~tro1 ]'unction. , • Page 3 of 23 a'Table 1.1 illustrates that a patrol onc~er in 19T was responsible for 443 persons w'itiie his present eay counterpart is responsible for 640 persons, or an increase of 44%. Tne patrol oficer of 2000 responded to an average of 412 calls for service and 26 motor vehicle collisions. in 19 i3, the patrol officer responded to an average oI 369 calls for service and 16 motor vehicle collisions. This represents increases of 16% and 62% respectively. Tne Maui Police Depatrment has adopted the ideal ratio of sixty percent available time to fpm percent obligated time as recommended by the Interna^onal Association of Chiefs of Police. This nationally and internationally recoffiized standazd was created to ensure that law enforcement professionals can respond to, and provide, the basic services to the communit;,~ in which it serves. ,g The roadways of Matti Cotmty has increased significantly between 1971 and 2000, as did businesses and vehicles. The amount of roadways, businesses, and traffic in our communirv impacts the officers available time and ability to respond to calls for service. While the decision to discontinue subsidized vehicles in 1976 may have been prudent at that time. the subsidized vehicle program should be revisited to address current changes in our community and in the way we, as a Depar~ent, provide police service. . iciormation provided ov the Maui Poiice Denatnrtent's Annual repons. Pace 4 of 1 1 PART- COST CONSIDERATIONS 'Table 2.1 Cost of a fleet vehicle vs a subsid:=ed vehicle. Tne below table views the cost er year. FLEET VEHICLE SUBSIDIZED SAVINGS "FULLY EQUIPPED" Vehicle 058,71 I i5~8~6 52Jli - -Light Bar Assembly -0- 530 -530 -Partition -0- -0- -0- - Organizer -0- -0- -0- -Conduit -0- +$20 -520 -Prisoner seat -0- -0- -0- - Warranty $931 -0- $931 -Insurance -0- 51427 -51?27 -Radio *52,100 I *52,100 -0- . TOTAL S11.602 59.433 52.169 * One time cost for about 8 years. tNumber obtained from subsidy of 5488 x 12 (months) x 8 (years). $Condtrit will be installed only once over the course of eight years.. ONtunber obtained from 30,000 (cost of vehicle) _ 3.~ (Life of vehicle) = 871 annual Table 2.2 Uniformed Service breakdown a{subsidy=ed vehic?es and )`leer. BEATS SUBSIDIZED *FLEET VEHICLES VEHICLES Dis'sict I (WKU) 10 8~ 6 District II (LAV) 2 9 3 District III (Hf11Vl 2 7 3 District IV' (L.-lHl 5 42 . =Cos[ facrors obtained from Administrative Sen~ices memo dated April ~0. '001. and ~or.~crsauon with V~. Greg Takahashi. Pace . o[ 23 BEATS SUBSIDIZED "FLEET VEHICLES VEHICLES Distrct V (~CK) 2 21 ~ District VI (KIH) ~ 36 I 4 Traffic - 10 4 26 I 209 I 27 *The number of fleet vehicles required was derived as one (1) per district for transport purposes and the other vehicle(s) based on a m;n;mum of 50% of the assigned beats with the **+;n;mtim number being one (1). Example: Lahaina operates five beats. Four vehicles are needed for a standing fleet based one being for transport, and three which would represent 60% of the beats. Honolulu Police Department has 1,300 subsidized vehicles and 400 fleet vehicles (this includes motorcycles-bikes, vans, ATVs and three- whteled ctuhmans.), spread out over eight distrie2s and 120 beats. 'Table 2.3 Subsidy increases {or the ast thirry yem~s. YE_-SRS AMOUNT BY CONTRACT PERCENTAGE INCREASE 197;-1976 $140 39% 1976 - 1977 I S19i 5.3% 197 i - 1979 I $206 I 29% 1979 - 1981 $266 I 16% 1981 - 1983 530 11.x% L98~ - 1987 5340 - I 11.7% ! 987 - 1989 5380 21.8% ! 989 - 1993 5=163 5.4% 199; - 199 $438 0% 199 -1997 I 5483 I 0% 1997 - 1999 $488 0% ! o00 _ 2003 I 5483 0% . 'Information provided b~' previous SHOPO agrecr.,ents. Page 6 of .3 QIn 1976 the monthly salary of an SR-18 (Police Of'ncer) was about 5878.00. Therefore. the subsiay of $140.00 was aboun eoual to 16% of the monthly salary. Currently a PO ' (Police Otncer II) makes about 52,860.00 monthly. Therefore, the subsidy of 5488.00 is about equal to 17% of the monthly salary. It is reasonable to assume that monthly subsidies will be between l6 and 17% of the monthly salaries for future budget planning. p Should the Department elect to proceed with a subsidized fleet over a standing fleet, personnel adjustments should be made to the Motor Pool Section. As mentioned in administrative memo _ dated 04-20-01, it was mentioned that there should be tw•o eacpansion positions to deal with the increase in record keeping requiremenu. The below table will illustrate the proposed adjustments. Table 2.4 Motor Pool Staffing Concerns COMPLETE FLEET SUBSIDIZED FLEET Position Pay Position Pay Motor Pool Coordinator $29,712 Motor Pool Coordinator 529.712 Utilirv worker $24,282 Clerk $19277 Attendant (Full-time) $22,290 Clerk $19?77 Attendant (Part-time) $10,896 Attendant (Part-time) 510.896 Attendant (Part-time) $10,396 Attendant (Part- time) I S 10.896 Car washers 516.796 Car washers 516,796 Premium Pay 51,900 I Premium Pay 51.900 TOT.-~L 5117,318 _ TOT.~I, 5108.754 Paee _ of T_ble 2.5 One veer comparative cost: Unmarked Subsidtred Fleet vs Unmarked Standing Fleet. i FLEET VEHICLE- SLBSIDIZED S--~VZ~GS ~ UiriVL4RKED UiV~L~RKED V'ehicle` I 2125 16400 -3731 - Partition 0 0 0 -Organizer 0 0 0 -Conduit I 0 X20 -20 - Prisoner seat 0 0 0 -Warranty 931 0 931 - Insurance 0 1427 -1427 TOT.-1L 5,156 8,977 -3,791 "17,000 (unmarked vehicle cost) divided by 8 (years -life of u~arked vehicle.) f Number obtained from subsidy of 5450 x 12 (months) x 8 (years.) $ Conduit will be installed only once over the course of eight years. . Eighty-three vehicles for subsidized and standing fleets. (Ten point five new vehicles will be purchazed each year for a standing fleet) Over the course of ein~rt years it will cost 5174,300 to outn"t a subsidized fleet with the 800 MHz radios and about the same for a subsidized fleet. Table :Lliscellaneous E uiDment. Unmarked Subsided Fleet vs. Unmarked Standing Fleet ITE;VI COST (each) COST FOR COST FOR SUBSIDIZED Ui`iMARKED Light Bar I 169.00 - 14,027 14,027 Jiren 150.00 12,450 12,450 first :\id Kit 23.60 I 1,968.8 1,958.8 Fire Extinguisher I 30.40 I 2,523?0 2,523.20 Brooms 4 332 332 Dust Pans 20.31 I 1,68:.73 1,685.73 j Blankets ~ 4 ~ 332 332 TOT.~L I 401.31 33.'_'_5.73 33._'25.7; • Page 8 of 23 Over the course of ei~t years it will cost about 533,22.73 to outfit a subsidized or standinS unmarred fleet with the tnentioned equipment. Annual average cost comparison between a standing unmarked beet and a subsidized unmarked fleet. Base Radios Mise Eqp ~ Total Standing Unmarked Fleet 178,600 ~~,060 14,203?6 ~ X04,763.26 Unmarked Subsidised Fleet 669,131 21,787.6 4163.20 696,071.7 -the base yeaziy cost of an unmazked subsidized fleet consisting of 83 vehicles is 669,131. -The base yearly cost of a standing unmarked fleet consisting of 10.6 new purch2ses a year is S 178,600. The "bottom line" in regazds to cost is that a subsidized fleet for uttmazked vehicles costs about 5390,631 MORE to operate than a complete standing fleet. Table 2.6 Repairs and Maintenance . FY 2000 I FY 2001 AVERAGE Maintenance 194,290 1164,081 1174,186 Tires 21.400 120.980 121,190 Tne current fleet consists of 201 tnarked and unmarked vehicles., When the department transitions to subsidized vehicles, the fleet should decline to about 40 vehicles, or 80° o. Therefore, the d~attment should be spending about 80° o less on repairs and maintenance. This would realize an annual savings of about 516,300. • Page 9 of 23 r ' 0 Z 0 TABLE 2.7 Seven r five cwt: Subsidised Flece vs Staad' Flier. YEAR i YEAR 2 YEAR 3 YEAR 1 YEAR 5 YEAR 6 YEAR 7 Tt7IA1S D o ~ ~ SoWdy 212,637 483,978 66[,969 423,958 2,143,918 1,363,938 (,473,933 6284381 ate. $9~n 60900 63,100 69,30D 69,300 63,000 63,000 3I,300 422100 ~ Read! Fleet 120000 130,000 120,000 138000 110,000 130,000 120,000 930000 ` Staff 108,734 106,734 108,754 208,754 108,714 108,734 L08,754 761278 r 1?talatesance 1(16,066 132,833 126,993 76,196 46,890 39,075 39,073 627132 ao iJemrrked 82,284 F64,566 2A6,852 329,[36 411,420 493,709 569,131 2297095 ~ ~ i ZOTAL 730(63 1705255 1353868 1657344 1894012 2218471 2342393 /1312/06 ~ o i ti w 5taedlag 1Rat 900.000 998000 1.080,000 1,080,O0D 960,000 990,000 1,020,000 7020000 ~ Stiff 1I7948 117,448 117,948 177,948 [17,948 111948 117,948 623636 w Mdo/eaaau 193,375 195,375 195,375 195,375 193,373 193,375 195,375 1367625 x " 1Tamarlued• 188,276 188276 188276 188276 1E8276 188276 188276 1317932 H o TOTAi. 2401599 1491999 158]599 ]581599 1461589 1491599 132[599 lOlS3tI93 D c U th D7F1?E9tE14C~ 650936 386344 227791 -757(5 X32413 -726672 -820794 -790813 ~ o Ali figaces ace in IAS Dollar eurreoty. + 188,276 =17 931 03Ily aptipped cmmeked vehicle x I05 new +s6acles per year. ~ w 0 The entire aevral ear coat for a sabsidiud fleet is $11 32 006 or ao annua[ av Y 2, erage of 31,617,429. The elrtire seven-year cost f~ a standing flset is S 10,531,193 oz azl annual avezage ofS ],S 13,421. ~ Year 7 rspreaents a "7lorrml" rear follwving the frsnstthite. Thereforr; tice "bottom-[ilee" in regards to coat fs that a w snbaidaed fleet costs abort 5820,794 more to opezate than a 9wosplete staodhlg that. z 0 0 ti o H Page 10 of 23 u°, m ~ 0 I F. N f. C'3 d ~ ~ 0 Z ti 1 O Table 2.8 Seven eau- con aralive cast: Uni •m Orr! Sabstdizsd Fleet vs S(andin Flee(. YEARI VEARI YEARS YEAR4 YEARS YBAR6 YEAR7 TOTALS 3 D C c~ ~bidy 5212,657 5463,978 5681,969 S9T3,958 3!,343,948 51363,938 51,473,433 6284361 off.. Egsipmest 369,900 563,100 569,300 569,300 563,000 3b30D0 S3l,500 422100 ~ Rady Flat St20,~0 SISOA00 SI20,000 SI30,OOD 5120;000 5130,000 5120,U00 930000 ' Staff SI08,754 5106,754 S1D8,754 St06,754 5108,754 5108,734 5196,754 761278 H 90afnMnaee (161,737 5!16,372 582,841 560,868 S80,t68 SSO,fl66 380,846 6&422 t' ao TOTAL 6(1048 921201 6062864 1332680 1515511 I7f6b64 1815056 9882181 ~ ~ ~ w N ~ y m O StaadineFleN 5900,000 5990,000 51060.000 51,080,000 (960,000 f990.DDD SI,OM,000 7020000 ~ ..6w Shtf 51!7,946 SIt7,At8 5117,948 5117,348 5117,948 St 17,946 (!17,948 823636 ti4aialmaa 5193,371 5193,375 5193,373 5193,373 5195,375 Si 95,375 St95~73 1367625 ` TOTAL 12!33X! 130.1323 1393323 1393323 !273323 !303323 [333323 921326[ x " M-DIFFER6iNCE 54!275 ]79119 330199 60143 -24324'7 -463237 -481132 131!188 a ~ The entire severryear cost for a sobsidilaod lla:Y is 59,082,181 or anannua! average of 51,297,454, c U The entire seven year coal for a standing Heel is 59,213,262 or an attn0al average ofS1,316,180. a o ~ ~'i'he °bsltom line" in regards to eosi is that a Uniform only subsidised fleet eosfs abo~d 5481,732 more to opcrale !hoe a o coorpiete standing Beet on a>t arlaual basis. s w m W z o o w o Page 11 of 23 0 `n N r I C'3 6 - PART IV -JUSTIFICATION ' Ob~'iousiy it is more cos etiective to maintain a s'anaing reet rather than a subsidized fleet. However, cos and cost alone should not be the deciding factor. Many other factors must be taken into consideration prior to making an informed decision on whether or not to maintain a standins fleet. The section of the report will lis pros and concerns regarding the implementation of a subsidized vehicle program. CONCERNS LISTED ON POLICE FLEET V.S. SUBSIDIZED VEHICLES COST COMPARISON AND EVALUATION REPORT SLBMITTED TO THE POLICE COtiLyIISSION ON APRII. 18, 1990. Concern: "Department responsible for providing replacement vehicle at no cast to the officer for damages incurred while on duty where Employee is not grossly negligent. Additional vehicles must be maintained specifically for this purpose at each District." Commentary: This concern is already addressed in table 2? of this report. This cos has akeady been factored into this report. Moreover, negligent officers are required to provide their own replacemenu at no cost to the department. Lastly, motor vehicle ' collisions are less likely to occur when the officers are operating their own vehicles. Concern: "Officer continues to receive subsidized allowance during repairs as a result of on-duty damage. Subsidized costs are incurred regardless of availability of vehicle for use. Commentary: One of the strongest arguments for adopting a subsidized program is that officers and their vehicles are ready for duty whether on or o$ duty. While it is true that subsidies will be paid whether the vehicle is available or not, it can be countered by stating that the vehicles will be visible while off duty far more often than they will be in a repair shop. Concern: "Officers continue to receive subsidized allowance during period of authorized leaves or absences up to six months -including sick and industrial injury leave. Subsidized costs are incurred regardless of availability of vehicle for use." Commentary: Once again, off-durv officers will be much more visible in subsidized ~ehiclrs than ever before. Therefore, they will be providing a police service durine their orf-duty hours without additional comnettsation besides the subsidy. Page 1? oI 33 Concern: "Deparm3ent pays for liability and prooem' aamage and no-fault insurance for ' all subsiaized vehicles. Costs which may include coverage for family members if aot identified in billing. Cost may reflect negative rids - trails abstract of family members or expezience not related to work." Commentary: The employee provides coverage for collision and comprehensive ina,rance. Costs for repair are reimbursable if the damage occurred "on-duty" or incurred while performing an official police function, and (I) was the malicious or negligent act of a third parry, or was not the result of gross negligence on the pan of the officer. On-duty subsidized vehicles are less likely to be involved in a motor vehicle collisions for several reasons. The first being that the operators aze familiaz with their vehicles. The second is that the operators aze less likely to make "risky" maneuvers in their own personal vehicle. $elow is the table from Honolulu Police Deparunent.:~s mentioned previously H.P.D. has 1300 subsidized vehicles and 400 fleet vehicles. Table ;.I Five vemsrudv a~Hanolulu Police DeDarrmenr's motor vehicle collisions. FY FY 1997 FY FY 1998 FY 1999 FY 1999 FY 2000 FY 2000 ( FY 2001 FY 2001 1997 1998 Subs+d2cd Gsims Inverted Clauns Incurted Gaittu inamed Clauns Incurred Clams Ine+aced O+Mury 86 254,432 56 62.573 70 129939 87 s88652 56 309421 OtP-dory 39 495192 689 Z'~8301 47 158396 b3 117099 J3 608521 ' Othu Drava 8 '_1639 3 55 14 16392 14 53638 6 L982 TOT.~L 133 711263 128 290929 131 604:.': I I65 659389 105 930924 S+andmg 49 431810 s8 2190?S 43 ?05282 58 165193 49 59383 Fleet Fifty-nine (~9%) of al] on-dury motor vehicle collisions involved subsidized vehicles. Fom-one (41 involved fleet vehicles, yet the fleet vehicles account for only ?4% of all on-duty vehicles. While the overall totals for subsiaized vehicles are clearly higher thah' that of the standing fleet, please bear in mind that if H.P.D. was solely fleet the incidents involving fleet vehicles would probably triple. By contract the Counts would be required to cover public liability and propem' damage insurance to include no-fault insuzance for each subsidized vehicle. On checking with the City and County Risk +~lanager of Honolulu (Ms. Beverly Braun), the following information was obtained: Each subsiaized vehicle is covered for 300K bodily iniurv and ?SOK nronem damage as well as "under-insured" or "not insured" motorists. This is far more coverage than what is required by State Statue which states that there must be a minimum of 20K bodily injury and f OOK propem and "under-insured" or "not insured" motorists. Prize 13 of .3 r ' In addition, these rates are the HIGHEST they have been is the past Sfteen veers. ' Despite all the above, the average cost per vehicle in Honoiuiu is S 1.0 i 8 per near as o: March 2002. Checks were than made with Hawaii County Risk Manager (Mr. Bill Gray). :~ccorains to :vfr.-Gray, Hawaii County has 100K bodily injury, I OOK properry damage and "under- insured" or "not insured" coverages. Partially due to the loss history of the Hawaii County Police Department, the average cost per vehicle is $1,776 per yeaz as of March 2002. VLr. Gray went on the say that the loss ratio may be a bit inflated as the insurance company pays out about ~3 cents on the dollaz. (Loss Ratio =money paid out in losst vs. premium paid to insurance provider.) The County of Maui cannot, by Honolulu legal opinion, `self insure" subsidized veh due to the fact that the County has no real vested ownership in the vehicle. The individual officer is the owner of record. according to Ms. $raun, there are many options available in regazds to ~n~~nce I ' coverage. Currently there is a proposal to create a "Captive" ina„ance company. This company would only offer coverage for police subsidized vehicles. This tympany would be raid a premium as with normal inoirance providers. Should there be a difference betwrn losses paid out and premiums paid in, the excess monies would be returned to the County. It is expected that this "captive" company will be aeated by July 2003. .-according to Ms. Braun. the other jtuisdictions such as Hawaii County and Maui County could sign up with this "captive" company. With this prot>ram in place. it is e.~cpected that insurance rates for each vehicle will be less than $1000.00 . For the sake of this trport. the average between Honolulu and Hawaii County will be used. The average is $1,427 per vehicle. Concern: "Department pays for costs of repairs and damages for on-duty operation and (that are) not the result of negligence by the officer. Costs for repairs paid for by the Department may not necessarily decrease unless negligence is determined. Determination of negligence requires immediaze attention from Disciplinary (Adminicrrative) Review Board to expedite repairs." Commentary: The Department is already responsible for repairs in which ofitcers are involved and there is no gross negligence. As mentioned previously, motor vehicle collisions are less likely to occur with a subsidized fleet. Tne .-1.RB. meeu as needed ' :urd renders lair decisions. Page 14 of 23 ' Concern: "Department pays for the installation and removal of al] required equipmeat. The volume of mobile radios to be iszlled and maintained increases by 100% (26~ v.s. 126) -increasing service demands and associated cost'. Commentary: True, the Department does install and uninstall as needed. In the course of eight years the deparment will have installed 118 x 2 = Z36 (mazked vehicles) and 83 unmarked vehicles for a total of 319 vehicles. During that same period of time, the department will have installed 209 (,patrol subsiaized) and 83 (unmarked subsidized) vehicles for a total of 292 vehicles. Concern: "Subsidized vehicle rates increase anntrallv." Commentary: ,~.s mentioned in table 2.3, there has been no increase to the subsidy since 1989. It is true thaz a subsidy will be about 16 to 17 per cent of the annual income. This is a reasonable cost to supply a quality vehicle. Concern: "Subsidized vehicles may be used up to 7 years (8 if approved) from the date the vehicle was first sold. Present patrol fleet is kept approximately 225 years, {changed to 3.5 yeah by Mr. Takahashi in a recent conversation} because of high mileage and associated increased maintenance and repair costs, as well as frequency of downtime and unavailabilirv." ' Commentary: This concern lrnds mot credence to going subsidized. When the present report was being completed, the cost factor is based upon a patrol vehicle lasting 3.5 years, not 2S. This would have a sismificant impact on the cost factor. The fact that the fleet vehicles go "down" so ofren also lends credence to a subsidized vehicle fleet. The employee will be more responsible to his own vehicle. The employee is required to provide a replacement vehicle due to off dory datnages. Concern: "The Police Fleet Vehicles used for patrol have significant mechanical differences from private vehicles,. These differences are part of the `Police Package' and affect the performance and safety of the Officers using the vehicle. It includes...""The specially packaged Police Vehicle des~ibed above are available only to law enforcement agencies." Commentary: The SHOPO contract clearly states "The employer shall determine the specifications of such vehicles." The employee is required to ett5ure that his personal vehicle "measures up." The most important safety feature is prevention. This has been cle~ rly proven with a subsidized fleet vs. a standing fleet. Concern: "tifaui Police Department's service to the outer islands and rural districts requires the transfer and reassignment of Officea. IT private subsidized vehicles were rued, moving the vehicles will im•olve: Pace ! ~ of 23 AUG-26-03 TUE 10:30 AM MAUI POLICE DEPT. CHIEFS FAX:18082446411 PAGE 16 COUNTY OF MRUI, DPS ID~808-270-7969 RUG 19'03 15 39 No .005 P.17 ' 1. Additional coats for tba depattmem to ship vehioles - SIIOPO contractual obligation. At present, the DeparemeM pays to ship only one vehicle and not alJ officers elect to ship their personal vehicle. 2. Autharizatlon from the Legal Owners of the vehicles are required prior to shipment of vehicles... " 3. "Notification to the insured that vehicles are being transported and will be used on another islsod Ias~aeace preatium coats would probably inwease for these vehicles used outdde of the island of Maui. These oost increases would be absorbed by the Depatiment pursuant td SHOPO contract. 4. Veltiale service and repairs and rentals oa the outside islands are not readily available and major repahw arc significantly more expensive and dowmime longer than on Maui. The availability of veltieles for Police use is restricted, because subsidized vehicloa can trot be resasigaW ro others in the event of major repairs, Subsidized vehicles are used only by the officer receiving sul>.aidy." Commentary: (Refer to above iteror 1 throttih A.) 1. Tlto depattmem is requited to ship one vehicle per the MOO. The vehicle can be the subsidized vehicle. 2. True, that is the officers responsibility, 3. A conjecture that tray or may sot be true. Three imurence companies were contacted and asked for the price diffacace between having a vehicle on Maui as opposed to a vehicle on Molokai or Lanai. The answer was that there would be no price difference -all islands are considered Maui County. The tlaee insurance companies that ware ctnrtaoted were Progressive, American Insurance. and All State. 4. A true statement. However, trace again it is the officer's responsibility to secure a replacement vehicle. If the damages occurred while on duty and there was no gross negligence. than the department would be required to provide a vehicle for business use to the employee. This coatbigcncy was already calcu)atod into the cost factor in a "standing fleet" in each distdtx to address this very concern, Concern: "The present fleet patrol vehicles are ell white, ntttnbered and have unique Police decals which are clearly identified Bad visible to the public, Private subsidized vehicles would sot have the same visibiliry or rtxAgnitioa. Being ttt?abfe to distinguish a Police Vehicle has been a public contera is the past, for obvious reasons." Page ] t1 of 23 ' Commentary: True, all marked police vehicles have cotttmand presence. L'nrnazked police vehicles will, however. become readily identifiable to the residents and visitors alike. Moreover. the improved technologies in name markings and lights now available for unmarked vehicles makes citizens well awaze that the vehicle is an unmarked police vehicle. Currently, the department utilizes some of these lights on the traffic enforcement vehicles. There will be more unmazked vehicles than tnazked vehicles on the road. This- will improve the citizens feeling of security within their community. The motoring public will exercise additional caution as they realize that police enforcement will be _ more readily available. With the influx of police in the traffic ways. the opportunity for "road rage" will be less likely and traffic enforcement will increase both on and off-duty. The blue bubble lights are highly visible during the night and day.. Concern: "The use of private subsidized vehicles would often time require additional police backup officers to transport arrested persons using the caged patrol wagon. Use of these Patrol wagons is definitely not as efficient as the present practice of transporting artrstees in the caged patrol vehicles. The use of the patrol vehicles eliminates the waiting time for the patrol wagons and allows the officers to perform other functions." Commentary: The proposal calls for standing fleet vehicles in each district. The standing vehicle fleet would consist of a transport vehicle and enough fleet vehicles for a minimum coverage of 50% of the authorized bears. In each district, officers not yet eligible to receive a subsidized vehicle will be tttiliang a standing fleet vehicle. These officer(s) will provide transport. Policies and procedures will indeed have to be drafted. Concern: "Police Fleet vehicles assigned to patrol are used more than 16 hours per day, 7 days per week. This maY;m;~es utilization of the vehicles with downtime used for regular maintenance and tzpairs, if needed. All vehicles are serviced and washed regularly and impeded prior to rue." Commentary: Subsidized vehicles will not be used to this extreme and will, therefore, last longer. The difference between ._5 to 4 veers for a patrol vehicle and 8 vents for a subsidized vehicle. Concern: "The road conditions on Maui and the other islands vary significantly and accessibility and service to certain areas would be easier with 4-wheel drive vehicles. The oiiccr's primary concern should be public safety and not whether mad conditions may cause vehiculaz damage. The use of police fleet vehicles assures that vehicles aze property assigned and equipped, and removes the possible reluctance in proceeding on less than ideal roads with one's peaona! vehicle." Commentary: Many districts have -wheel drive vehicles available as the "standing t7eet.'~ In those instances when an immediaze response is not warranted. the wheel ' drive vetticfe can be used. 1n those instances when an immediate response is warranted. it Pate 17 of 23 ' is doubtful that there eY.ists a single officer within the Maui Police Depart-nent that would place the safety of another injeopazdy, rather than risk damage to his vehicle. Omcers with subsidized vehicles will drive in a more prudent fashion. i nev will take less risks and be involved in less motor vehicle collisions, however. they will respond to all instances as best as possible regardless of possible damage to their vehicles. Hawaii County has roads that aze also in poor condition and in very rural azeas. Many of the officers have opted to purchase four-wheel drives as their subsidized vehicles.. This trend may continue on Maui. Concern: "In summary, the use of Police Fleet Vehicles is significantly more cost effective than using Private subsidized Vehicles. It is clear that the financial impact of changing from Fleet to Subsidy does not justify the change on an economic basis.....In terms of safety. the Police Fleet Vehicle meet performance standards that aze not available oa Private Subsidized Vehicles:' Commentary: There is no argument that a standing fleet is more cost effective than a subsidized fleet As mentioned previously, and will be established in detail in the "PROS" section, is the fact that the decision to stay with a "standing fleet" should not solely be based on an economics. ADVANTAGES OF A SUBSIDIZED FLEET V.S. A ST4I~IDING FLEET ' d A. As mentioned eazlier in this report, there will be a reduction in on- drrrv motor vehicle collisions with a subsidized flect Officers will be more familiar with the vchicies due to the fact that they operate them on a daily basis. They will be bener able to control their vehicles when operating them under adverse conditions. They will be less likely to take umzecessary risks with their vehicles. . The lessening of motor vehicle collisions will lessen litigation regazding the collisions thus increasing available County wide funds. In addition. officer involved motor vehicle collisions usually become a media item. The fewer collisions, the less negative media attention on the Deparnnent. 1. As a side note, officcrs beginning then shifts will no longer be required to carry their briefcase, raincoat and a plethora of equipment to and from the vehicle on a daily basis. ' B. A subsidized flee[ will provide for two hundred police vehicles on the roadways of itifaui County at any given time. These vehicles will be equipped w nth radios. Off-duty officers will be able to assist in aay emergency situation that may arise such as mass mobilizarion or ~itical incidents. The citizens will see an increased police presence within the County. The increased police presence will act as a deterrnt to criminal behavior and improve the community bonds. Page l8 of ?3 ' C. Subsidized vehicles will be frilly equipped with radios, emergency L_hu and all necessary equipment necessary to function as a patrol unit. 0$-dun% ofztcers will be able to assist in any emergency situation that may arise. 1 pis will include backing up officers who are on solo traffic stops, responding to civil disturbances while off=duty, responding to assist in the event of man-made and natural disasters. Certain districts can become isolated during these events. Having off- - duty of-racers living in these azeas, and able to respond quickly will better serve the public. Subsidized vehicles would have proven themselves in the Aloha airlines _ incident, the Riot az One Alit Beach Park, and the extended closing of Honoapiilani Highway blocking off the Lahaina district. Officers will be able to report for duty in the event of an emergency quicker due to the emergency equipment. 1. Officers working o$-dury employment will have the added advantage of having emergency lighting and equipment on-hand in case of emergencies such as motor vehicle collisions. D. Vehicle subsidies can be used as a tecntitment/retention tool. While a subsidized vehicle will not, in and of itself, recruit an officer, cleazly it will be given consideration when the officers contemplates resignation to transfer to another jurisdiction that has subsidized vehicles. The enticement of an additional $488 ' per month for a new applicant may sway the applicant towards the devarmrent with a subsidized vehicle program. For instance, a police applicant deciding between Hawaii County and Maui County may well chose Hawaii County due to the subsidized vehicle program. E. Officers will be allowed to care for their own vehicles. 'They will take pride in the ownership and maintenance of these vehicles. That coupled with an increase in income, will greatly improve the morale of the officers. It has been curly demonstrated in numerous studies that officers with high morale are less likely to violaze departmental directives or an individuals civil rights. Once again_ this will improve the deparanental image within the community and lessen the possibilities of litigation against the depatmtent. Moor vehicle collisions is one of the primary risk exposures to the County. F. The cost to repair or build a single parking stall is 55.000.00. The parking lot at the Hale Maka'i building is overflow1ng- Subsidized vehicles will gr•..atly lessen the parking situation at the mairi station and the outside districts. Ar[ interesting note. iI Honolulu Police Department revered back to a standing t7eet, the existing parking would simply not be adequate. The expense of a land purchase to increase the pazking lot size Ior Maui is a !arse cost consideraton. Page 19 of f ' PART V -PROPOSED TR~'VSTI'ION FOR PATROL It would be unrealistic to presume thzt the enure transition could be completed in ~.5 yeazs, the life expectancy of a fleet vehicle. The transition, however, should cover no more than seven vars. This will enable the program to be completely in operation while the majority of the fleet vehicles remain operable. The following guidelines aze proposed: - Eligible ofncers will have a m;n;mum of three years police service with the Maui Police Deparm~ent. - - The transition will be conducted by seniority. The breakdown and vehicle purchases should follow the below pattern: TRAt~1STTION TABLES 'Subsidy cost includes subsidy, insurance and equipment not including the radio. Table 4.1 DISTRICT I Y-1 Y-2 Y-3 Y~ ~ Y-5 Y-6 Y-7 ELIGIBLE 12 12 12 12 I 12 12 11 OFFICERS SUBSIDIES 12 24 36 48 I 60 7Z 83 SUBSIDY COST• I 87996 175992 263988 I 351984 439980 527976 608639 RADIOS 25200 25200 ?5200 ?5200 I 25200 25200 21100 RE4DY FLEET 2 2 2 2 ~ 2 2 2 RE4DY COST I 60000 60000 60000 60000 60000 60000 60000 TOTAL 113796 261192 349]88 I 431184 ~ 525180 613176 691739 STANDING FLEET I I9 I I9 20 I 20 I 19 19 20 COST 570000 510000 600000 ~ 600000 I 570000 570000 600000 DIFFERENCE 396804 308808 250812 I 162816 I 44820 -43776 -91739 ' Page 20 of Z3 _ Table ' DISTRICT II I Y-] Y-2 Y-3 I Y-i I Y-i Y-6 Y-- ELIGIBLE 1 2 ? 2 I 0 0 OFFICERS SUBSIDIES I 3 5 7 I 8 I 8 8 SUBSIDY COST' 7333 21999 36665 51311 58664 X8664 58664 RADIOS 2100 4200 4200 4200 2100 0 0 READY FLEET 0 I 0 I 0 I I 0 READY COST 0 10000 0 30000 0 30000 0 TOTAL 9433 56199 40865 85531 60764 I 88664 I 58664 STANDING FLEET 0 1 1 I I I I 0 COST 0 30000 30000 30000 30000 30000 0 DIFFERENCE -9433 -26199 -10865 -5553] -30764 -58664 -58664 Table 43 ' DISTRICT III Y-1 Y-2 Y-3 Y-i I Y-5 Y-6 I Y-7 ELIGffiLE I 2 2 I 2 0 0 0 OFFICERS SUBSIDIES I 1 3 5 7 7 7 SUBSIDY COST' 7313 I 21999 36665 51331 51331 51331 51331 RADIOS 2100 4200 4200 4200 0 0 0 READY FLEET 0 I 1 I _ 0 I I 0 I I 0 READY COST 0 10000 0 I 30000 0 I 30000 0 TOTAL I 9433 I 56199 I 40865 I 8553] I 51331 81331 51331 STANDING FLEET 0 1 I 1 I I 1 0 COST 0 I 30000 30000 I 30000 ~ 30000 30000 0 +!-DIFFERENCE -9433 I -26199 -10865 I -55531 I -2]331 -57331 I -51331 Page ? I oi_~ Table 4.4 DISTRICT IV I Y-1 I Y-2 I Y-3 I Y-3 I Y-5 I Y-6 I Y-7 I ELIGIBLE 6 6 7 7 7 7 0 OFFICERS SUBSIDIES 6 12 19 26 33 40 I 40 SUBSIDY COST' 43998 87996 li9327 190658 241989 293320 I 293320 RADIOS 12600 12600 14700 14700 14700 14700 0 READY FLEET I 0 1 0 I 0 I READY COST 30000 0 30000 0 30000 0 30000 TOTAL 86598 100596 784027 205358 286689 308020 3?3320 STANDING FLEET 5 5 6 6 5 5 6 COST 150000 150000 180000 180000 150000 150000 180000 DIFFERENCE 63402 49404 X027 -2.5358 -136689 -158020 -143320 Table 4.~ ' DISTRICT V Y-1 Y-2 Y-3 Y-t Y-5 Y~ Y-7 ELIGIBLE 3 3 3 3 I 3 4 4 OFFICERS SUBSIDIES 3 6 9 I 12 I S 19 I SUBSIDY COST' 2!999 43998 65997 87996 109995 1139327 168659 RADIOS 6300 6300 6300 6300 6300 I 8400 8400 READY FLEE 0 1 0 1 0 I 0 READY COST 0 30000 0 30000 0 30000 0 TOTAL 28299 80298 7L'97 124296 116295 177727 171059 STANDING FLEET I 3 2 2 I I ? 2 COST 30000 60000 60000 60000 30000 I 60000 60000 -/-DIFFERENCE I 1701 -20298 -12297 ~4Z96 I -86295 I -117;27 -117059 I Page of 33 Table ''..o DISTRICT VI I Y-1 Y-2 I Y'-3 I Y-i I Y-5 Y-6 I Y-' ELIGIBLE 6 6 7 7 i 7 0 OFFICERS SUBSIDIES 6 12 19 26 I 33 40 I 40 SUBSIDY COST" 43998 87996 139327 I 190658 241989 293320 I 29;320 R.~IDIOS 12600 12600 14700 14700 14700 14700 0 READY FLEET 1 0 1 0 1 0 I I READY COST 30000 0 30000 0 30000 0 I ;0000 TOTAL 86598 100596 184021 205358 286689 308020 1323320 STANDING FLEET S S 6 6 5 5 6 COST' 150000 150000 780000 180000 150000 150000 180000 DiFF£RENCE 63402 49404 -1027 -?5358 -136689 -]58020 -143320 Table -~.7 ALL DISTRICTS Y-1 Y-2 Y-3 ~ Y~ Y-5 Y-6 Y-7 ELIGIBLE OFFICERS 29 31 ;3 33 ;0 30 1S SUBSIDIES 29 66 9; ]26 I 156 186 I 201 SUBSIDY COST` 212657 483978 681969 923958 I 1143948 1363938 14T93; RADIOS 160900 65100 69;00 69300 I 63000 63000 31500 READY FLEET I 4 S 4 I S 4 ~ I 4 READY COST 120000 150000 120000 IS0000 120000 150000 120000 TOTAL 393557 699078 811269 11143258 ( 1326948 1576938 16?5433 STANDING FLEET 30 ;3 36 I 36 I ;3 33 34 COST 1900000 990000 1080000 11080000 960000 990000 1020000 DIFFERENCE 506443 29092= '_08731 -63258 -366948 -586938 -605433 Paee__ of ' GT April 20, 2001 TO: CLAYTON TOM, CAPTAIN, WIALUKU PATROL VIA: ROBERT TAM HO ASSISTANT CHIEF, UNIFORMED SERVICES FROM: GREG TAKAHASHI BUSINESS ADMINISTRATOR SUBJECT: COST COMPARISON -FLEET VS. SUBSIDIZED VEHICLES MARCH 19, 1990 MEMORANDUM APRIL 16, 2000 MEMORANDUM With reference to my original memorandums, attached are preliminary, updated cost considerations for further review and analysis. As indicated preliminary cost estimates for our fleet cost is $1,415,991 and $2,583.520 for ' a subsidized program - a net difference of $1,167,529. Issues must be addressed to validate estimates. The costs estimates indicated should be verified and critical assumptions confirmed or ascertained. These assumptions include: FLEET OPERATIONS-CURRENT 1. Quantity of Patrol Vehicles - 118? Quantity of Unmarked Vehicles - 83 5houid assess Department's Need and Quantity of Vehicles affected by a 2. Useful life of Patrol Vehicle - 4 Years useful life of Unmarked Vehicles - 8 Years Useful life of Additive Options - 8 Years useful Irfe of Mobile Radio - 8 Years Should assess reasonableness of this assumption 3. Motorpool Expense - $182,000 Budgeted Should determine any indirect (associated costs. SUBSIDIZED FLEET -PROPOSED Page _ o~ 3 ' 1. Quantity of Patrol Vehicles 8 Unmarked Vehicles A. Should assess Department's Need to maintain a fleet of marked and unmarked vehicles for operations and support purposes. B. Would not eliminate need. 2. Matorpool Expense A. Must determine impact on operational costs - assume significant reduction due to less vehicles being maintained. - B. Must determine whether current staffing is justifiable -assume a reduction in work force may be appropriate due to reduction in fleet. 3. Support Staff A. Assumes signficant record keeping requirements for processing Subsidized Allowances, Gas Issuances, Insurance Premiums, and Other Claims. B. Assumes significant increase in installation and removal of light bar, siren, and radio units. C. Proposed 2 expansion positions may not be adequate to perform tfie work involved.. ' 4. Subsidy Group 18 Subsidy Group II A. Need to confirm eligible officers. 5. Light Bar Assembly 8 Communications Organizer A. Need to determine spec cations and estimated costs 6. Insurance Premium A. Need to determine range of public liability and property damage insurance -used existing reimbursement. 7. Window Tint A. Need to determine estimated number of vehicles eligible for annual safety check reimbursements and amount-estimated S5 for all vehicles. Page 2 of 3 ' Additional concerns include: 1. Gasoline Issuance A. Fuel issuance is limited to 10 official duty miles per gallon and system to account for such issuance is needed monthly. 1. Wailuku Station Fuel Control System was installed in February 1999, however, remains unused as a security device and - management tool. -Need 1o be operational 2. Need information per subsidized vehicle, none available for Retail Purchases: Lahaina Patrol, Kihei Patrol, Hana Patrol, and Lanai Patrol 3. Molokai Station -May be able to obtain information from County /Fire Dispensing Unit 2. Outside District Assignments A. Need to determine whether speck type of vehiGes (4x4) needed for Hana & Lanai as a condition of assignment. B. Transition period for shipment of vehicles may be a significant consideration -multiple transfers. ' 3. The total Impact on the Radio Shop cost and operations nat addressed herein other that the assumption that an additional person is needed for the install, removal, and maintenance of additional radios. Please advise. I can readily recalculate the estimated cost /economic impact based on your input. cc: Kekuhaupio Akana, Deputy Chief of Police t Page 3 or 3