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Home My WebLink AboutCOM 0623.000 2002-2004 ~tv or M~ Harry Kim ~;c~ William Takaba Mayor ; • Director : Nancy E. Crawford ~i~•., • • • •.`y~ Deputy Direc(or O• Mr n~ C> County of Hawaii r=~ Finance Department r- . 25 Aupuni Street, Room 118 Hilq Hawaii 96720 ~ ~ - (808) 961-8234 Fax (808) 961-8248 - ~ - May 6, 2004 Honorable James Arakaki, Chairperson and ~ Members of the County Council o Hawaii County Council c 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget The State of Hawaii Department of Defense, State Civil Defense has authorized its FY2004 State Homeland Security Grant Program funding of $1,960,060 for the Hawaii County Civil Defense Agency. These program funds, derived from the Department of Homeland Security, Office for Domestic Preparedness, are to be used for the purchase of specialized equipment to enhance the capability of state and county agencies to prevent, respond to, and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear or explosive (CBRNE) weapons. It also provides for the protection of critical infrastructure and prevention of terrorist incidents; for costs related to the design, development, conduct and evaluation of CBRNE and cyber security programs; and for costs associated with implementing State Homeland Security Assessments and Strategies. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawaii Department of Defense, State Civil Defense. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this amount to the FY 2004 State Homeland Security Grant Program account. Due to the State Civil Defense's signing deadline of May 28, 2004, the Hawaii County Civil Defense Agency would like to request a waiver from the Finance committee and have this resolution and bill heard at the Council meeting scheduled for May 19, 2004. If there are any questions, please do not hesitate to call the Civil Defense Agency. 'C~ William Takab Director of Finance APPROVED: \-~~tl r ~ylxn/Di ~ Harry Kim Mayor Enc. Comm. No._ Z Ref. To: • cc: Civil Defense Ref. Date MaY 1 o ann~ I ~ ~ Hawai'i County is an Equal Opportunity Provider and Employer Form 8-52 7/18/91 DEPARTMMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Hawaii County Civil Defense DATE: Mat/ 3, 2004 STAFF CONTACT: Trot/ Kindred PHONE: 935-0031 A. REQUEST: To prepare a resolution to enter in an agreement and to accept a grant of $1,960,060.00 from State Civil Defense to be used for the continued development of its Homeland Security Grant program through the purchase of specialized equipment. Also, please prepare a bill for an ordinance to appropriate funds. We request to waive Finance Committee due to State Civil Defense's request signed copy be returned by May 28, 2004. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State of Hawaii has received funds for FY 2004, from the Department of Homeland Security, through the Office of Domestic Preparedness (ODP). The grant is a result of congressional funding for the purchase of specialized equipment to enhance the capability of county agencies to prevent, deter, respond to and recover from threats and acts of terrorism. The FY 2004 State Homeland Security Program provides funds for homeland security and emergency operations planning; the purchase of specialized equipment to enhance the capability of local agencies to prevent, respond to, and mitigate incidents to terrorism involving the use of chemical, biological, radiological, nuclear, and explosive (CBRNE) weapons and cyber attacks; for costs related to the design, development, and conduct of a State CBRNE and cyber security training programs and attendance at ODP sponsored CBRNE training courses; for costs related to the design, development, conduct, and evaluation of CBRNE and cyber security exercises; and for costs associated with implementing State Homeland Security Assessments and Strategies. Hawaii County, in turn has been awarded $1,960,060.00 for such purposes and needs to enter into an agreement with State Civil Defense in order to receive these funds. SIGNED: ~ DATE: ~ ~~l artment Head GRANT SUMMARY (Su lement to B-52, Re nest for Council Action) T e of Grant A ro nation bein re uested: (New or an additional a ro nation) ® New (for this fiscal year period). OR ? Additional xppropnation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ? No Council? ? Yes ? No Name of Grant Program: FY 2004 State Homeland Security Program Grantor: Office of Domestic Preparedness, Department of Homeland Security through State Civil Defense County Grantee Department or Agency: Hawaii County Civil Defense Agency County Grantee Contact Person: Troy M. Kindred Phone Number: 935-0031 Amount of Grant: $1,960,060.00 Grant Period (Commencement & Completion): Apri14, 2004 to Apri13, 2006 Purpose of Grant: to continue the development of a homeland security program. To continue to provide planning, equipment, training, exercise, and management and administrative funding to emergency prevention, preparedness, and response personnel. County Match required?: ? Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: _ PermanenL• ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: Contractual: ? Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form LINDA LINGLE ~s<` ~0 ~ M1 . ~ ~ GOVERNOR t~~.,/9Sn \\'I\L•II'/// \D MAJOR GENERAL ROBERT G. F. LEE ~ DIRECTOR OF CIVIL DEFEN6E ) 3\~y EDWARD T. TEI%EIRA zs PHONE (80~)]331;pp VICE DIRECTOR OF CIVIL OFFENSE FA% (808) ]33128] STATE OF HAWAII DEPARTMENT OF DEFENSE OFFICE OF THE DIRECTOR OF CIVIL DEFENSE 3949 DIAMOND HEAD ROAD HONOLULU, HAWA11 9 6 61614 9 5 April 30, 2004 Honorable Harry Kim Mayor, County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Mayor Kim: Memorandum of Aoreement for the FY 2004 Grant Program The State of Hawaii has received approval from the Department of Homeland Security, through the OfFce for Domestic Preparedness, for the release of FY 2004 Grant Program funds. The FY 2004 Grant Program funds are provided to prevent, deter, respond to and recover from threats and acts of terrorism. The FY 2004 funds are provided and administered in three programs State Homeland Security Program, Law Enforcement Terrorism Prevention Program and Citizen Corps Program. The three programs are integrated to better facilitate the organization and coordination. This grant is a result of congressional funding for the purchase of specialized equipment to enhance the capability of state and county agencies to prevent and respond to incidents of terrorism involving the use of chemical, biological, radiological, nuclear or explosive (CBRNE) weapons. The law enforcement terrorism prevention funds enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism through information sharing and intelligence gathering, target hardening to reduce vulnerability and intervention activities to interdict terrorists before they can execute. The Citizen Corps Program funds will be used to support Citizen Corps Councils with planning, outreach, training and management of Citizen Corps programs and activities. State Civil Defense has been designated as the recipient of the total allocated grant funds. The performance period for this grant is from April 7, 2004 through April 6, 2006. ~~~23456 ~31 ~ ~d ADD S ~ ~O N Mp.Y 2004 N Received N Ha::^!aii CDUrlty 5~.1 (~I'eL QYiLila£ ti 2~=~2~Z OZ 6~g~'~~~ Honorable Harry Kim Page 2 April 30, 2004 Hawaii County is the final recipient of $2,446,044.00. The grant funds are distributed in the three programs below: State Homeland Security Grant Program $ 1,960,060.00 Law Enforcement Terrorism Prevention Program 456,544.00 Citizen Corps Program 29,440.00 The FY 2004 Grant Program continues to provide Hawaii County with funding for planning, equipment, training, and exercises to support emergency prevention, preparedness, and response personnel. Hawaii County response agencies should utilize the State Homeland Security Assessment and Strategy to more effectively fill the gaps between needs and existing capabilities. All funds will be recorded in an Initial Strategy Implementation Plan (ISIP) that identifies expenditures. The detailed budget worksheets and an ISIP portraying the use of the FY 2004 Grant Program funds will be provided to Hawaii Civil Defense Agency by June 6, 2004. For your review, the terms and conditions of the grant program funds being distributed to Hawaii County are in the attached Articles. This grant has no match requirement. If you agree to the requirements of the grant, please sign and return the original copy of each Article to State Civil Defense before May 28, 2004. To be eligible for future funding, the State has three requirements that must be fulfilled - • The State must adopt the National Incident Management System (NIMS) (as mandated by HSPD-5, beginning in FY 2005); • Develop a State Communications Interoperability Plan; and • Develop a State Homeland Security Exercise and Evaluation Program. Hawaii County will be a vital partner in the development of these plans and programs. Thank you for your cooperation in expediting this initiative. If additional information is needed, please have your staff contact Ms. Dolores Cook, State Civil Defense, at 733-4300, extension 542, or email at dcookCa~scd.hawaii.gov. Sincerely, ROBERT G. F. LEE Major General, HIARNG Director of Civil Defense Attchs. c:?Mr. Troy Kindred, Administrator Hawaii Civil Defense Agency JAMES Y. ARAKAKI "Of" AARON S.Y. CHUNG ..;:...4p'o Chairman & PresidingO~cer ' iq, LENINGRAD ELARIONOFP FRED C. HOLSCHUH, M.D. J. CURTIS TYLER, I[I BOB JACOBSON Vice Chairman ';M JOE REYNOt-DS GARY SAFARIK MICHAEL C TULANG HAWAII COUNTY COUNCIL Counh~ of Nan~ai'i Haw'ai'i Couuh~ Building 25 Aupimi S(ree(, Suite 209 Hilo, Hau~ni'i 96720 May 7, 2004 Re : Comas. 623 James Y. Arakaki, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 188-04 to authorize the Mayor to enter into an agreement with the State of Hawaii Department of Defense, State Civil Defense. Bill No. ~ ~ ~ transmitting a bill for an ordinance amending the Operating Budget by appropriating this $1,960,060.00 to the FY 2004 State Homeland Security Grant Program account. Pursuant to Section 1(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Aaron S.Y. Chung, Chair Committee on Finance Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: a e j'. Arakaki, Chair James Y. Arakaki, Chair Ha ai`i County Council Hawaii County Council