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HomeMy WebLinkAboutAGE FC 07/22/2004 2002-2004 Aaron S.Y. Chung M.vw"+t~ James Y. Arakaki, Member ('hair ~~ia: Leningrad Elarionoff, Memher Fred C Ftolschuh. M.D.. Memher Bob Jacobson. Member, Gary Safarik Joe Reynolds, M19emhe~~t t'iee('huir Michael C. T~i~ng, Meer J. Curtis "Iyle~n, Meer HAWAII COUNTY COUNCIL COMMITTEE ON FINANCE ~ 40th Session DATE: .luly 22, 2004 (Thursday) PLACF,: Councilroom TIME: 10:00 a.m. (Note: Please turn cell phones, pagers and other mobile communication devices on silent mode.) CALL TO ORDER STATF,MENTS FROM THE PUBLIC ON ITEMS ON THE AGENDA REFERRALS Comm. 574: SINGLE AUDIT REPORT FOR FISCAL YEAR ENDING .TUNE 30, 2003 Prom Legislative Auditor Constance Kiriu• dated April 2. 2004, transmitting the above report, prepared by KPMG, LL,P, as part of the Council's overall audit contract. The Single Audit Report is prepared for federally awarded programs to meet reporting and auditing requirements. A separate memorandum received on March 29. 2004 from Controller Deanna Sako submitting a "Summary Schedule of Prior Audit Findings" is included with the Single Audit Report. Comm. 654: POST-AUDIT REPORT OF THF. COUNTY OP HAWAI'1 -FISCAL YEAR ENDED JUNE 30, 2003 From Legislative Auditor Constance Kiriu, dated June 15.2004, submitting the post-audit Financial Auclil Reprn•! of the Cotenly nl~Ha~+~ai'i for- the Fiscal Year ended .hme 30, 2003, and Munagemen! Let[er dated March l9, 200•J, as prepared by KFMG LLP, which satisfies the requirement of §10-13 of the Hawaii County Charter, relating to the responsibility of the County Council to conduct an annual independent audit of the accounts and other evidences of financial transactions ofthe County and of every county agency and executive agency. The Mana,~~emenl LeNer contains findings and recommendations related to Unauthorized User Access and Collection of Receivables. llav'm l (buNy~ ea mi Eyaa/ Oyparlunlry' Prurvdcr and 6'nzplorn' F'C-40 Page 2 July 22, 2004 Comm. 8.33: TRANSFER OF FUNDS -JUNE 16 - 30, 2004 From Controller Deanna Sako, dated July 12, 2004, transmitting a Report of Transfers Authorized showing transfers made from June 16 through 30, 2004, and copies of the approved transfer forms. Comm. 678: AN ORDINANCE TO AMF,ND ORDINANCF. NO. 04-74, AS AMENDED, THE (Bill 290) OPERATING BUDGET FOR THE COUNTY OF HAWAI`[ FOR THE FISCAI. YEAR ENDING JUNE 30, 2005 (by appropriating $5,000 into the Victims Services Coordinator project account and bringing the total grant appropriation to $39,000) From Finance Director William Takaba, dated June 30, 2004, transmitting the above bill The State of Hawaii Department of the Attorney General's Crime Prevention and .lustice Assistance Division is providing an additional funding of $5,000 to the Hawaii County Police Department's Victims Services Coordinator project. Included in the program is the hiring of a Victims Services Coordinator to service the on-going needs of victims from domestic violence/sexual assault while cases remain under investigation and the purchasing of equipment and supplies. Comm. 683: TABULAR SUMMARY OF BONDED INDEBTF,DNF,SS OF "FHE COUNTY OF HAWAII AS OF JUNE 30, 2004 From Finance Director William Takaba. dated July 9, 2004. transmitting the above document pursuant to Hawaii Revised Statutes §47C. Concurrence to the tabular summary (with supporting schedules) of the Chairman of the Finance Committee and the Corporation Counsel are also attached. Comm. 689: AN ORDINANCE AMENllING ORDINANCE NO. 04-75, AS AMENDED, (Bill 296) RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF' FOR THE FISCAI, YEAR.IULY 1, 2004 TO JUNE; 3Q 2005 (adds the Kilauea Corridor Traffic Signal Upgrade Project for $500 000) From Finance Director William Takaba, dated July 12, 2004, transmitting the above bill, which increases the federal funding of this existing project to $2.1 million. phis project consists of upgrading the signal systems at the intersections of Kilauea Avenue with Kawailani Street, Kawili Street, Mohouli Street, Aupuni Street and Kckuanao'a Street; including asphalt paving; and constructing curb ramps, and concrete curb/gutter/sidewalks. 'This additional funding is being requested to cover anticipated construction bid amount, cost of construction engineering and possible future costs such as change orders due to unforeseen conditions. Comm. 690: RESOLUTION AUTHORI7.ING THE OFFICE OF "FHE MAYOR'f0 ENTER (Res. 210-04) IN'f0 AN AGREEMENT W[TII THE STATE OF 3tAWAl'1 DEPARTMENT OF HHALTH, PURSUANT TO HRS 46-7, FOR AN AUTOMATED EXTHRNAL DEFIBRILLATOR ACCESS PROGRAM GRANT'; and (Na[e: Bill 297, also related to Comm. 690, continues on the Wert pa~~e. FC-40 Page 3 July 22, 2004 (Bill 297) AN ORDINANCE TO AMEND ORDINANCE NO. 04-74, AS AMENDED, TI [E OPERATING BUDGET F'OR THE COUNTY OF HAWAI'1 FOR THI? PISCAI. YEAR ENDING JUNE 30, 2005 (by appropriating a $62,000 Automated External Defibrillator (AED) Access Pro rg am grant) From Finance Director William Takaba, dated July 12, 2004. transmitting the above bill. The State of Hawaii Department of Health has authorized a $62,000 grant towards the Hawaii County Fire Department's AED Access Program. These funds will be used to establish a community AED advisory committee: coordinate AED training with the American Heart Association; purchase 17 to 20 AF;D's for placement with identified agencies; and assist AED agencies with medical protocols. Comm. 691: AN ORDINANCE AMENDING ORDINANCE NO. 04-75, AS AMENDED, (Bill 298) RELATING TO PUBLIC IMPROVEMENTS AND FINANCWG'1'HERPOF FOR fHE FISCAI. YEAR JULY 1, 2004'FOJUNE 30, 2005 (by adding $6,000.000 in federal funding to the Capital Budget for the Kuakini Highway Improvements - Palani Road to Hualalai Road project) From Fiuancc Director William Takaba, dated July 12. 2004, transmitting the above bill, which increases the federal funding for this existing project to $16.4 million. "phis projects includes widening of Kuakini Highway within the project limits, concrete curb/gutter/sidewalk, paving, drainage improvements, retaining walls, traffic signal improvements, and utility relocation. This additional appropriation is being requested to cover anticipated construction bid amount, cost of construction engineering/management, and possible future costs such as increase in utility costs and change orders due to unforeseen conditions. UNFINISHED BUSINESS Comm. 647: AN ORDINANCE AMENDING THE HAWAII COUNTY CODE 1983 (1995 (Bill 280) EDff1ON) BY ADD[NG A NEW CHAPTER RELATING TO BUSINESS IMPROVEMENT DISTRICTS Prom Council Vice Chair J. Curtis'fyler, Ill, dated June 2, 2004, transmitting the above bill, which enables the establishment and creation of Business Improvement Districts. which will provide an alternate method of financing supplemental services and improvements when public funds are not available. Comm. 647.1: From Mayor Harry Kim, dated .Tune 13, 2004, in support of Bill 280. Comm. 647.2: From Bob Cochrane, Recl Things of Hawaii, LLC and twenty-seven (27) other citizens and business owners in Kona, in support of Bill 280. (Nose: ('onim. 617.3 con[inues on the nex! page.) PC-40 Pagc 4 ,luly 22, 2004 Comm. 6473: From Dr. Charles Aftoora and Kobert Smith, dated June 9, 2004, in support of Bill 280. Comm. 647.4: From Rick Gaffney, President of Pacific Boats & Yachts, dated .Tune 1 1, 2004, in support of Bill 280. Comm. 647.5: From Rick West, F,xecutive Director of the Hawaii Island Economic Development Board (HIEllB), dated .Tune 1 1, 2004, in support of Bill 280. Comm. 647.6: From Teresa W. Leicher, dated June 9, 2004, in support of Bill 280. Comm. 647.7: Copy of letter to [deputy Corporation Cowlsel Bobby Jean Leithead-"fodd from Legislative Auditor Constance R. Kiriu, dated July 7, 2004, requesting answers to three questions regarding Bill 280. STATEMENTS FROM THE PUBLIC/ADJOURNMENT The meeting place is accessible for persons with physical disabilities. Persons who need special accommodations to attend this meeting should call 961-8245 by Ju/y 19, 2004. Persons using TDDs may call 961-8521. (Copies of this agenda and the communications are posted and filed at the County Clerk's Office. 25 Aupuni SL, Hilo: the Office of the Mayor. 75-5706 Kuakini Highway, Suite 103. Kailua-Kona; and the Kona Councilmembers' Office, 77-6399 Nalani St., Suite 104, Kailua-Kona. For further information, please call 961-8245. Those wishing to testify, please register with the County Clerk's staff prior to the convening of the meeting. If possible, submit fifteen (15) written topics of the testimony to staff prior to the convening of the meeting.) VIEWING OF' MEE"fWG ON GOVERNMENT ACCESS TELEVISION -Channel 52 (Hilo/Kona) Planning Committee and Finance Committee -Tuesdays, .luly 27 and August 3, 2004, at 830 p.m.; Parks and Environmental Management Committee -Thursdays, .Iuly 29 and August 5, 2004, at 8:30 p.m.; and all three Committee meetings -Sunday. August 8, 2004. at 10:30 a.m.