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Home My WebLink AboutCOM 0140.083 2002-2004 Harry Kim .c Alan R. Parker Mayor ~ . ~ Executive an Aging ~p •~OI N'~ County o~ Hawaii OFFICE OF AGING Hilo Lagoon Centre, 101 Aupuni SVeet, Suite 342, f lilo, Hawaii 96720-4262 s Phone (808) 961-8600 • Fax (808) 961-8603 ~ Hanama Place, 75-5706 Kuakini Highway, Sui[e 106, Kailua-Kona, Hawaii 96740-1751 ' - Phone (808) 327-3597 • Fax (R08) 327-3599 ~ ~ - F, z DATE: August 9, 2004 3 TO: James A. Arakaki, Council Chair ` and Council Members r'; VIA: Dea na ako ontroller per`" FROM: Alan Parke ,Executive on Aging RE: FINAL REPORT Name of Grant Program: Retired and Senior Volunteer Program Grantor: Corporation for National Service County Grantee Department or Agency: Hawaii County Office of Aging Grant No.: 01SRPH1086 Amount of Grant: $82,498.00 Amount of County Match $55,000.00 County Revenue Account Numbers: #3301.14 County Expenditure Account Numbers: #010-481-5482.02 Grant Period: July 1, 2003 to June 30, 2004 Purpose of Grant: To provide volunteer opportunities for individuals 55 year of age or older. Final report required by grantor: See attached report Should you have any questions please contact Pauline Fukunaga at 961-8600. pf Comm. No. 1 v Ref. To: Ref. Date„AIIG 1 `.2 204 Hmuai'i County is an equal opportunity provider attd employer. An Area Agency on Aging tarn by BMASHIYA RPi_gt on July 19, 2004 7:49 PM Retired and Senior Volunteer Program Progress Report ~i ~ legal Applicant: Hawau County O1Tice of Aging Project Name: RSVP of Hawau County I Address: 101 Aupuai Street Suite 342 Project Director: Stuart Kearns CitylStatelZlp: Hib HI 96720 Telephone: 8089618600 Fax: 8089618603 Email: Grant Number. OISRPHIOS6 Period Covered by this Report: From 01/01/2004 To: 06/3N2004 Demographics # ofUolunteers 1300 # of Votunteers in Outcome-Based Assignments 712 # of Volunteer Hours - 180604 ~ Pertormance Measures ~ Elemem Progress Towards Measure AMERICA READS Not applicable I Cortxrunity Need: According [o the Department of Education (DOE) [he most recent SAT readmg scans for third grade students, showed that 24 of 27 elementary schools in Hawaii County fatted to meet the national standard of only 23% of students reading below average. The percentage of third grade students at these schools readmg bebwaverage ranged &om24%to 72%. There s a need to assist the students in these elementary schools improve they reading to grade IeveL Period of Accomplishment: Actual Completion Period: Cd30/04 Planned # of Stations Contributing: 8 Actual # Stations Contributing: - 20 i I it i Page 1 CYJCS Form A-1020 FxpiraUOn Date: May 31, 2003 Ofvffi Conud Nurfier: 3045-0033 Fdm by BMASHfyA RP!_R2 on July 19, 2004 7:49 PM r____ ~ Retired and Senior Volunteer Program Progress Report Performance Measures Element Progress Towards Maesure ~j Service Activity: Volunteers did ah the anticipated service activities. ~ Volunteers will serve as reading tutors for K-3 students who read below age/grade IeveL Ia classroorrs, volunteers wrll tutor i individuals or small groups of students doing all or some of the following: practice reading and writing skills; Practice reading ' readiness skills including letter recognition and sounds; mad with and [o students and discuss stories; listen to students read; practice writing readiness skills; engage students in activities and conversations that advance basic literacy skills; help students with wncep[s of print, alphabet recognition, and sigh[ words; and, adrrmisterword checklists, spelling, and other literacy activities. Period of Accomplishment: Actual completion Period: 6/30/04 Planrred # of Stations Contributing: Actual # Stations Conlribufing: 20 ' Element Progress Towards Measure Anticipated Input: 59 vohmtcers contnbuted 3,946 hours of tutoring to one or ~m 30 RSVP volunteers vvih tutor madmg with K-3 students students weekly. (~tidance i~ supervision provided as averaging 2.5 hours per week each for apprormmtely 30 weeks. anticipated. This should resuh in a combined total of approttirru[ely 2,250 hour of tutoring. Farh volunteer will tutor one or more students weekly. Guidance and supervision willbe provided ~ by DOE teachers, America Reads Vista volunteers, and PCNC coordinators. Period of Accomplishment: June 30, 2004 Actual Completion Period: 6/30/04 Planned # of Stations Contribu0ng: AUual # stations Contrilarting: 20 ~ Element T Progress Towards Measure Anticipated Accomptish~nts/Outputs: Mom than 100 students have received reading hey. Appro>o~tely ] 00 students will receive tutoring for reading during the schoolyearas reported by schools. ~ Ii i I Period of Accandishment: June 30, 2004 Actual Campelion Period: 6130/04 Planned # of Stations Contributing: Actual # Statlorre ConuiMding: 20 Element Progress Towards Measure Anticipated In[enrediate I~ract/Outcome: Pending. Schools have not reported resuhs. 80% of students who receive tutoring will show reading i i improvement based upon teacher assessments. I, Perod of Axomplishment: June 30, 2004 Actual Completion Period: 6/30/04 Planned # of Stations Contributing: Actual # Stations Contributlng: - ~ _ II ~ __J Page 2 CNCS Form A-1020 6cpiration Date: May 31, 2003 OfvE Control Number. 30450033 Porn by BMASHIVA RP!_R2 on Juty 19, 2004 7:49 PM Retired and Senior Volunteer Program Progress Report Performance Measures i Elemem progreu Towards Measure Anticipated Fnd ImpacUOutcome: Pending. Schools have not reported results. Based upon reading assessment tools ad~istered by the ~ schools at the end of the school year, 50% of students will be reading at grade level Period of A«anplishrnem: June 30, 2004 Actual Completion Period: 6J30/04 Planned # of Stations Comributing: Actual # Stations Comributing: 20 Element Progress Towards Measure COMMUNITY REVITALIZATION/IMPROVIIv1IIJ'I' Notapplicabk. ~ Service Activity: RSVP volunteers will plant, weed, water and otherwise care for I flower and foliage plantings at the [Jniversiry of I3awaii at Hilo campus. Period of Accomplishmem: Actual Completion Penod: 6730/04 Planned # aT Stations Contributing: 1 Actual # Stations Comrihuling: 1 Elemem - press Towards Measure Anticipated Input 9volunteers provided 778 hours of service. University of 5 RSVP volunteers will work an avernge of 3 hours per week I-lawau at Hilo provided planting materials & equipment. for an annual total of 750 hours. University of Hawaii at Hilo will provide planting materials, gloves, hand tools, etc. Period of AaomplishmeM: June 30, 2004 Actual Completion Period: 6/30/04 Planned # of Stations ConUibuting: Actual # Stations ConLi6uting: 1 Elemem Progress Towards Measure l7I'HERIDUCATION Notappficable. Comity Need: 25 public elementary schools and 7 chartered schools have reported to the Kiwanis Club of Fast Hawaii that over 3,000 students annually begin [he school yeaz lacking the basic school supplies. In Hawaii these supplies such as paper, composition tablets, pencils, rulers, erasers, etc. mtst be 'i I purchased by the students' farm7ies. Iack ofthese supplies hinders each student's ability to fully participate in classroom and homewodc assignments placing them a[ a disadvantage to the other students. I Period of Accomplishment: Actual Completion Period: 6/30/04 Planned # of Stations Cordribufing: I Actual # Stations Contribding: 1 Page 3 CN(S Form A-1020 Expiration Date: May 31, 2003 OMB Control Nunber: 3045-0033 l~n by BMASHKA RPt PR on July 19, 2004 7:49 PM Retire- ~ d and Senior Volunteer Program ~ Progress Report I Pertttrmance Measures Element Progress Towards Measure I, i i Service Activityc AD service activities done as anticipated. RSVP volunteers will be assigned to staff collection sites (usually shopping carts) outside ofparticipating businesses. They will greet customers, passout infortmtional arterial, aad receive donations of school supplies and cash. At the end of i each day [hey will remain with the collection wagon until the supplies and cash are picked up by ICiwanis Club members. Period of Accomplishment Actual Completion Period: (,/30404 ~ Planned # at Stations Contributing: Actual # Stations Gadributlng: 1 Element ----Progress Towards Measure - Anticipated Input: 200+volunteers provided about 2,000 service hours. The ~ RSVP of Hawaii County will provide at least I50 vohm[eers Kivranis Chrb of East Hawaii provided art its inputs as island wide to staff the collection sites. These vohtnteers m aniticipated. parts will normally work 3~t hour shifts at ten or nnre participating businesses on 10.15 collection days during July and August. The total service hours will be appm>armtely 1,250. The programsponsor, [Ciwanis Club of Fast Hawaii, will ~ i provide printed nrterials, liaison with participating businesses and do daily collection pick ups and supply storage. They will also purchase supplies with donated cash and distribute the supphes to each elementary school as requested. The Rethed Teachers Association will also provide li®ted volunteer collection site staffing. ' Period of Accomplishment: June 30, 2004 Actual Completion Period: N30/04 Planned # of Stations Contributing: Actual # Stations Contributing: 1 Element Progress Towards Measure Anticipated Accomplishments/Outputs: [{iwanis has repotted the value at $25,000. The value of school supplies and cash donations col~cted should be appro>orretely $20,000 as reported by Kiwanis collection results. Period of Accomplishment: June 30, 2004 Actual Completlon Period: 6430/04 Planned # of Stations Contributing: Actual # Stations Contributing: 1 ' I Element Progress Towards Measure Anticipated Intermcdia[e ItrQacUGutcome: Kiwanis distribution foram reflect $25,000 worth ofsupplies Approx~r[ely $20,OOOwoAh of school supplies will be distributed to 31 schools as reported by Kiwanis- distributed to 25-30 schools based on thertrequests- i Measured by Kiwanis distribution fours. li Period of Accomplishment: June 30, 2004 Actual Completlon Period: 6430/04 Planned # of Stations Contributing: _ - Actual # Stations Contributing:- 1 - i I Page 4 CNCS Foan A-1020 Exturation Oate: May 31, 2003 OMB Control hWmber. 304b0033 fin by BMASHIYA RPT'_fl2 on July 19, 2004 7:49 PIv1 Retired and Senior Volunteer Program ~ Progress Report ~ I Performance Measures Element Progress Towards Measure Anticipated Fad Impact/Outcome: Kiwanis reports serving about 3,5(10 students. 3,000 students who receive the supplies wrIl be given the oppoRUnity to fully participate in classroomand homewodc activities enabling them to begin the school yeaz on an equal I basis with other students. Measured by # of students served at each school I Period of Accomplishment: June 3Q, 2004 Actual Completion Period: 6/30(04 Planned # of Stations Contributing: AGUaI # Statons Contribu0ng: 1 Element Progress Towards Measure OTHFR HEAL1'IUNUTRI'I"ION Not applicable. Conmmity Need: According to the Hawaii County Nutrition Program (HCNP) 1,200 elderly in Hawaii County aged 60 and above lack the ability and/or resources to provide adequate daily nutrition to remain independent. This places themat high risk for it premature mstitutionali~tion. ~I Period of Accomplishment Actual Completion Period: Planned # of Stations Contributing: IS Actual # Stations Contributing: i Elemem Progress Towards Measure Service Activity: RSVP volunteers perfomed all the services mentioned. RSVP volunteers will help serve congregate and home delivered meals, or will wodc in support of programs providing elderly nutrition services, elderly transportation, and/or social ~ activities. i Period of Accomplishment: Actual ComplMion Period: 6/30104 Planned # of Stations Conbibuting: Actual # Stations ContriMdirg: 16 i Element Progress Towards Measure I Anticipated Input: 453 volunteers provided services through 16 stations i ~ At least 320 RSVP volunteers wdlprovide services through 15 conlnbuting 52,894 hours of service. ~ ~ stations m support ofnutrition related activities for eklerty contnbuting at least 25,000 hours ofservice. Period of Accanplishmerd: June 30, 2004 Actual Completon Period: 6/30x04 Planned # of StaOorrs Contributing: Actual # Stations Contributing: l6 Elemem Progress Towards Measure Anticipated Accomplishments/Outputs: HCNP reported 161,474 meals served to elderly. (Congregate i 125,000 meals wall be served to ederly during the year. This 85,950 & MOW 75,524) writ be measured by Congregate Meal sign-m sheets and ~ Meals-on-Whack delivery rosters. ~~I Period of Accomplishment: June 30, 2004 Actual Campkiion Period: 6/30/04 ~I Planned # of Stations Contributing: _ _ _Actual # Shdlons Conbibuting: 16 J Page 5 t7JCS Form A-1020 Expiration Dale: May 31, 2003 OMB Control (dumber 3045-0033 Run by BMASHIVA RPi_PR on Juy 19, 2004 7:49 PM Retired and Senior Volunteer Program Progress Report I Performance Measures Element Progress Towards Measure Anticipated Intermediate Impact/Outcome: HCNP reported unduplicatged 1,637 elderly received meals. 1,200 elderly will receive meals through the Meals-on-Wheels (Congregate 1,086 & MOW 551) i and Congregate Meals prograrm. This will be treasured by Congregate Meal sign-in sheets and Mealson-Wheels delivery j rosters. i Period of Accomplishment: Jude 30, 2004 Actual Completion Period: 6130/04 Planned # of Stationa Contributing: Actual # Stations Contribnting: 16 Element Progress Towards Measure Anticipated lid Lnpact/Outcome: 98% or 1,610 elderly remained independent thereby avoiding Partially as a result ofRSVP services, at least 85% or 1,020 premature institutionalizvtion. elderly will terrain independent during the grant year thereby avoiding pre~[ure msti[utionaliretion. This will be measured by HCNP client temmatmn reports. j Period of Accomplishment: Lune 3Q, 2004 Actual Completion Period: 6/30104 Planned # of Stations Contributing: Actual # Stations ContritaNng: 16 Element Progress Towards Measum OTHIIt HUMAN NFIDS Not applicable Service Activity: RSVP volunteers will staffinfom~ation booths at [he new and j old County buildings. They will answer questions, give dQections, and distnbute printed infomation as requested. ' Period nt Accomplistunent: Actual Completion Period: 6130/04 Planned # of Statiom Contributing: 2 Actual # Stations Contributing: 2 ' Element Progress Towards Measure Anticipated Input JS volunteers provided 4,471 hours ofservxe. County 40 RSVP volunteers will contnbute an average oft hours per personnelprovided infomational materials dad supervision. week for an annual total of 4,000 hours. County departmental staffwill provide printed ¢iformational neterials and i supervision. Period of Accomplishment: June 30, 2004 Actual Completion Period: 6/30/04 I Planned # of Stations Contributing: Actual # Stations Contributing: 2 j _ _ j i I Nartatives ChalMrges i Continued problemof not being able to access eCaant system fromofflce. i TlA Needs i None PannemhiplCollatwration Development Page 6 CNCS Form A-1020 Expiration Date: May 31, 2003 ON6 Cannol I~Wnber 3045-0033 Run by BMASHNA RP!_Fl2 on Juty 19, 2004 7:49 PM _ _ g _ _ Retired and Senior Volunteer Pro ram Progress Report Narratives Continued the successful partnership with the Kiwanis Club of East Hawaii in carrying out the annual school supphes , collection project. ~ Resource Development ~ 171 new volunteers were enrolled and 10 new volunteer stations were added. Other Accomplishments ~ None j I None Attachme~ns None i ~i ~ i i l I I ~ i II Page 7 CNCS Form A-t020 Fxpvatbn Date: May 31, 2003 OMB Control Nuntec 3045-0033