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Home My WebLink AboutCOM 0743.000 2002-2004 MiV os M.~ Harry Kim ~,c~ I~ William Takaba Mayor Director Nancy E. Crawford ~i;•. Depu{y Director ,~O~~M~ County of Hawaii Finance Department 25 Aupuni Sheet, Room 118 • Hilo, Hawaii 96720 (808)967-8234 • Fax (808)961-8248 n~ `.i September 1, 2004 ~ r~ Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 r\~ . Re: Resolution Creating Positions Enclosed is a resolution creating two (2) Recycling Specialist (Temporary) positions for the Department of Environmental Management Solid Waste Division. These positions are needed to create, institute, and monitor the County's beverage container deposit and recycling program. The funding for these new positions is being provided by the State of Hawaii Department of Health's Beverage Container Deposit Program Grant. If there are any questions, please do not hesitate to call the Department of Environmental Management. William Ta aba Director of Finance APPROVED: C~~i~,X~/CY~ Harry Kim Mayor Enc. cc: Environmental Mgt tea., a~ 3-~?I 7 Comm. No. ~ 1 7 Ref. To:,, F Hawaii County is an Equal Opportunity Provider and Employer Ref. Uate ~ ~F Q 1 LUN'1 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 8/30/04 STAFF CONTACT: Barbara Bell PHONE: 961-8083 A. REQUEST: A resolution authorizing the Department of Environmental Management to create two new temporary Recycling Specialist positions. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED)• The State Department of Health, by law, must implement the Beverage Container Redemption Program by January 1, 2005. The State DOH recognized that it would be better to have each county be responsible for developing and monitoring the program for their county, rather than having Neighbor Islands under control of the State on Oahu. Therefore, the Recycling Sections in each county have been requested to assume responsibility for implementing and monitoring the Beverage Container Redemption Program. The Department of Environmental Management, Solid Waste Division is requesting that two temporary Recycling Specialist positions be created for implementing and monitoring this program. The positions will be funded by a grant from the State DOH. SIGNED: ~ " DATE: 8/30/04 Department Head REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MANAGING DIRECTOR DATE: 8/31 /04 FROM: DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION/BRANCH: Solid Waste Division -Recycling Program REQUEST: ® NEW POSITION R=may^IingSpeciolist I~posificrasi ca ~ TITLE PAY GRADE ? REALLOCATION POS.NO. CURRENT TITLE PAY GRADE PROPOSED T(fLE PAY GRADE ? OTHER IcFwnge in FfE, hansfa, etc.l POS. NO. CURRENT TITLE PAY GRADE COMMENTS: This is a new scope of duties and services being delegated to the Counties to implement. There are no similar existing services within the County of Hawaii. The requested positions will create, institute, and monitor a beverage container deposit and recycling program. Per §342G of Hawaii Revised Statutes entitled Deposit Beverage Container Program a redeemable deposit fee will be collected on all eligible beverage containers in an effort to encourage recycling and reduce land disposal and illegal dumping of affected containers. A separate container fee is also collected by the State's Department of Health from the beverage industry for each eligible container and a portion of those container fees are then being distributed to the counties to assist in developing and monitoring public redemption centers. ~ 3i 6 ~'L~~ a APPROVED ? DISAPPROVED MANAGING DIRECTOR DATE DCS CP-005 (2/93)(11/93)(7/01) Z y ,t, y7 NEW POSITION INFORMATION FORM Department: Environmental Management Date: 8/30/04 Division/Branch: Solid Waste -Recycling Specialist # of Similar Pay Annual Fund Pos. in Class Title Grade Sala Source De t. Recycling Specialist SR 20 $ 34,632 - State none tem ora a ointments $49,344 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): Per §342G of Hawaii Revised Statutes entitled Deposit Beverage Container Program a redeemable deposit fee will be collected on all eligible beverage containers in an effort to encourage recycling and reduce land disposal and illegal dumping of affected containers. A separate container fee is also collected by the State's Department of Health from the beverage industry for each eligible container and a portion of those container fees are then being distributed to the counties to assist in developing and monitoring public redemption centers. 2. Can new duties be assigned to existing positions or handled in other way such as short-term contracts, etc. This is a new scope of duties and services being delegated to the Counties to implement. There are no similar existing services within the County of Hawaii. The requested positions will create, institute, and monitor a beverage container deposit and recycling program. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.): The staff will 1) create the program services and measurements of effectiveness, 2) monitor the amount of funds generated by the return of beverage containers for the deposit fee, 3) assist in training redemption center operators in proper, 4) prepare quarterly reports identifying issues arising in the operation of redemption centers, 5)monitor compliance with regard to contracts between permitted redemption centers and satellite collection centers, and 6) conduct outreach to insure the public is aware of the purpose and to increase participation in the program. Pos.# 08/30/043:47 PM New Position Form Page 2 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?) Technology can help the new staff monitor their activities and effectiveness. However, staff is required to implement, activate the services, and respond to public inquiry. 5. Why were manpower needs not planned through budgetary process? The request was not made a part of the FY 04-05 budget because the State had not yet determined the amount of funds it could allocate to the various Counties. A task force was also defining the scope of activities to be performed within the funds that could be generated. This proposal is being made a part of the FY 05-06 budgetary process to make the positions permanent after the department has had an opportunity to examine the continuation of funds and participation of the public. b. List other rationale or pertinent statements and data: 1) This program and funding is established by legislation. 2) This program expands the recycle program services in the county. 3) This program is intended to reduce the littering of beverage containers and extend landfill life. 4) This program educates the public on another aspect of reducing litter. DCS CP-002 (2/93J Class if icatio n / Eq uipaperl I I /Z # 9310 DEPARTMENT OF CIVIL SERVICE 1. Position No. COUNTY OF HAWAII [ ocATloN Environmental POSITION DESCRIPTION FORM Dept. Management Type: Civil Service ( X) Exempt ( ) Div. or Bur. Solid Waste Permanent ( ) Temporary (x) section Recycling Full Time ( X) Part-Time ( ) Geog. Loo. Hilo 2. FOR CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: Dale By: Au[horil Dale Director of Personnel 3. DUTIES OF THE POSITION Usl each duty assigned to the position separately. Arrange these dunes m logical order begmmng with those peribrmed most trequenlly and [ollowe0 by those pertbrmed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occured. If more space is needed, use a blank sheet and attach to this form. Duties Summary: Show Person in this position will monitor container recycling to ensure compliance with program; inspect and evaluate of time recyclers who collect and process deposit beverage containers; provide public education and outreach; provide technical assistance to recycler; evaluate and recommend corrective and preventive measures, where needed, to protect the public and the environment; and report program progress to the State. Examples of Duties: Monitoring Support: Monitor certified redemption centers including, site establishment, service to public, signage, 30% hours of operation, handling and processing of materials. Conduct on-site investigations of redemption centers to ensure compliance to law. Provide other monitoring support as required. (1) Technical Assistance: Manages contracts between county and redemption center operators. Provides technical 30% assistance and support to private sector businesses actively developing or participating in the program. Maintains information on program progress. Prepares quarterly summary reports that evaluate program success and make recommendations for improvement. Assists in researching funding opportunities for recycled product research and market development. Provide other technical support as required. (1) Education Outreach: Provide educational and outreach support to promote and increase participation in recycling of 30°/n deposit beverage containers. Assists in implementing and monitoring demonstration projects. Provide other education outreach support as required. (2) Performs office work and other duties as required. (2) 10% Key: Q) The performance of this function is [he reason this job exists. (2) The number of other employees available to perform this function is limited. (3) This function is highly specialized and employee is hired for special expertise or ability [o perform this function. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 4219 Title: Rec clin Pro ram Coordinator 5. SUPERVISORY RESPONSIBILITIES OE THE POSITION List must coincide with [he official organization chart. Position No. Title Nature of Supervision none DCS CP-1 (2/90) 6. Present Class Vay Grade 7. REQUESTED ACTION New Position-lnitial Allocation ( (x) Changes in Duties and Responsibilities-Reallocation ( ) RedeseripGon-Revicw ( ) Pffective Uate Requested Class Allocation Recycling Specialist Pay Grade SR 20 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) VACANT Employees Signature Date 9. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe [he nature and extent of supervision which you exercise over this position. General Supervision b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and [he qualifications a new employee must bring [o the position rather than the qualifications of [he employee who now occupies i[. Education -General Basic Qualifications Necessary for Work Performance Circle hi hest ear Elementa and Hi h School t z 3 a 5 e 7 s 9 to a iz S ecial or Professional: Colle e 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind Training and Experience: and length in years: A combination of education and experience substantially equivalent to graduation from and accredited college or university with major work in business or public administration, urban planning, civil or environmental engineering, public health or a related field, and two years of professional work experience in the development, administration or implementation of recycling, waste recovery, waste reduction or comparable programs. Knowledge, Skills and Abiliti riow e ge o Principles and practices of administration; publicity methods and media; principles of psychology and human behavior; recycling and waste reduction techniques, laws and regulations; recycling education and promotion principles; trends and developments in recycling; familiarity with issues, problems and concerns relating to environmental health; government organizations and functions; research methods and techniques; report writing. Ability Plan ,develop and coordinate comprehensive recycling, information, education and promotion programs; interpret and apply laws, rules and regulations; work effectively wth others; formulate ideas and communicate effectively, orally and in writng, with various segments of the public,: provide technical assistance concerning recycling programs; evaluate operations and implement changes; prepare analytical reports with recommendations. Physical Requirements: Persons seeking appointment of positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Phvsical Effort Grouping: Light. Licenses or certificates required: Possesion of a valid Hawaii State driver's license (Type 3). 10 CERTIFICATION OF IMMEDIATE SUPERJ~V//ISOR/~ I certify that the abov//e statements are accurate and complete. Immediate Supervisor's Signature j,%~ ~!'~~l ' (.r°~n Date g I 1 CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signature Date Q~ ~ 3 ~ ~ 12 CERTIFICATION OF DEPARTMENT' HEAD 1 certify that the above statements are accurate and complete to the best of my knowledge ~ ,(,,department Head's Signature ( ~~~y Date ~ Q 7~ Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee U ~ 5 m W ~5. c j ui ~ ~ U ~ s o ~3 m c a 5 ~ ; ~ E ~ ~m s - a a z 38°m ~R~., nom P w~m a ~ ti N~m~~as~~ s z ~3 vsm ~ `E € S 3 y g~ a. y g`g 3 3 d° w 3 5~u m a ~ o e ~ ~C 3 .w p ss ~ w~y _o ~ ~ ~ - ~~m rl H Q~ ~ n O p y u C i.i a c 3 O ~ A G 3 ^u ~ 61 O v L E m y a R3 O W m g U o ~ ~o ~~€~~s ~ O ~ n „ b M ~ N E 9e~~ ~ A r~~~r 5 a ~ ~ y ~~m ~ 5 ~N Fiy a ~ i ci ~3 ~ a`m 6 ~ 3 O ~ µ ~ ~ c ~ m m < € 383 ~~m: °se o,t~ s g e a yi 4u~ W m~ a V ~R ~ ~ ~e~ ~ ~b~ 3~~ ~ Yx~ms _E b v ~ o ~ o x~S x~8 Nbc~a 9 d ~ ddd €^tl~"M°la o d ~ ee8 ~~a~ ~~a G ~ ~ E ~ g ~ ~ q { ~ ~ A z bs 3 ~s~~~gg g spp sg U° e~ ~ m a d ~ U m a C ° t~ 3 $ a '~~Sa o i°..s E° O C G A c ~ ~a~ ~ W ~ ~ fi gg55 C, Y'3 Pi 3 n~S~&888 6 9 ~m ~ s o ~ ~ qq s ~ o a 4 ~ 9 S S^d ~ ~ a "a i j a°~~ a ~ S~a~&R~A~rAFA ~iY4a ~5 ~iS 3'8 3~~~ ~ a 1 U SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. ~ nPw nncitiant (If no position number indicate "new".) a) New monthly salary $ 3,030 b) Present monthly salary specifically included in FY 04-05 budget (If NOT BUDGETED, INDICATE -0-) $ -0- c) Net funds required (Item "a" minus Item "b") $ 3,030 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 48,480 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)2 State b) Funds are budgeted in account number: new -pending appropriation c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-91 1-591 1.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. 8/30/04 epartment Head Date DCS CP-004 (2/93 Rev. 8/94; 8/97 CP 004- 08/30/044:02 PM