HomeMy WebLinkAboutCOM 0779.000 2002-2004
MIV OF
Harry Kim'•'y.= % _ - William Takaba
Mayor' Director
j Nancy E. Crawford
Deputy Director
~ OFMF
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 F Fax(808)961-8248
September 22, 2004
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Operating Budget
The State Department of Transportation Public Affairs - Safe Community Program is
providing an additional funding of $10,000 to the Hawai'i County Police Department's
Seat Belt Grant Program. The grant funds will be used to reduce the fatalities and
injuries to front seat occupants, and rear seat occupants aged 17 and under, of motor
vehicle collisions by increasing the usage rate of seat belts.
Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the
additional funds into the Occupant Protection (Seat Belt Enforcement) Program
account and bringing the total grant appropriation to $60,000.
If there are any questions, please do not hesitate to call the Hawai'i County Police
Department.
William T <aba
Director of Finance
APPROV~EID:
40QQ
Harry Kim
Mayor
Enc. Comm. No. 1
Ref. To! 0
cc: Police Ref. Data-Y2-2-420r
4 4 336 -7 Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 9/20/04
STAFF CONTACT: Nori Ishii PHONE: 961-2273
A. REQUEST:
To appropriate an additional $10,000.00 under "Seatbelt Grant" under account number 010.201.5219.76.021.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The State Department of Transporation Public Affairs-Safe Community Program is providing a grant to
reduce fatalities and injuries to front and rear seat occupants aged 17 and under, of motor vehicle collisions
by increasing the usage rate of seatbelts to 97%.
SEP 2 0 2004
SIGNED: DATE:
Department Head
GRANT SUMMARY
(Supplement to B-52, Request for Council Action
Type of Grant Appropriation being re uested: (New or an additional appropriation)
? New (for this fiscal year period). OR ® Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
? Yes ? No Council? ® Yes ? No
Name of Grant Program: Seatbelt Enforcement
Grantor: State Department of Transportation Public Affairs Office-Safe Community Program
County Grantee Department or Agency: Police Department
County Grantee Contact Person: Acting Major Paul Ferreira Phone Number: 961-2265
Amount of Grant: $60,000.00
Grant Period (Commencement & Completion): October 1, 2004 - September 30, 2005
Purpose of Grant: To reduce fatalities and injuries to occupants aged 17 and under.
County Match required?: ? Yes ® No
If yes, Matching Amount? Budgeted in account#
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: _ Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
B-52 Grant Summary Forth
LINDA LINGLE UU; RODNEY KHARAGA
GOVERNOR DIRECTOR
Deputy Directors
BRUCEY MATSUI
LINDEN H. JOESTIN G
BRIAN H. SEKIGUCHI
STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION IN REPLY REFER To
869 PUNCHBOWL STREET
HONOLULU, HAWAII 96813-5097
HWY-V 9.0366
September 17, 2004
Chief Lawrence Mahuna
Hawaii County Police Department
349 Kapiolani Street
Hilo, Hawaii 96720
Dear Chief Mahuna:
Enclosed for your action is a copy of the approved highway safety reimbursement
project No. OP05-05 (01-H-02), entitled "Hawaii County Police Department Seat Belt."
A total of $60,000.00 has been obligated to the project.
The grant funds will be used to reduce fatalities and injuries to front seat occupants, and
rear seat occupants aged 17 and under, of motor vehicle collisions by increasing the
usage rate of seat belts.
Progress reports must be submitted quarterly within 15 days (ending May, August and
November) and a final report must be submitted within thirty days of the end of the
grant period. Reimbursement claims must be submitted in accordance with the
agreement (monthly or quarterly) by the 20th of the month following the claim period.
A claim must be submitted even if no expenditures were made.
The project is subject to the audit requirements of the Office of Management and
Budget (OMB) A-133, Audit of State/Local Government & Non-Profit Organizations.
Note that the Department/Program Number and Title with which this project should be
associated in the Schedule of Federal Assistance should be associated in the Schedule of
Federal Assistance Programs section of your single agency audit report are: Department
of Transportation/20.600 - State and Community Highway Safety Program. A copy of
all audit reports covering the grant period must be sent to the Department of
Transportation - Safe Community Program, 869 Punchbowl Street, Room 405,
Honolulu, HI 96813.
Chief Lawrence Mahuna HWY-V 9.0366
Page 2
September 17, 2004
Within 60 days of the date of project approval, the Safe Community Program should be advised
of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering
the period of this grant to be issued.
Very truly yours,
154
ALEXANDER K. KAONOHI, JR.
Motor Vehicle Safety Administrator
Enclosure
APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM - SAFETY OFFICE
FOR SCP-SO USE ONLY
PART I
(Applicant to complete) Project Number: OP05-05 (01-H-02)
1. APPLICANT (Name and Address) Title: HCPD Seat Belt
Hawaii County Police Department
349 Kapiolani Street Standard Area Op
Hilo, Hawaii 96720
2. AGENCY UNIT (Name and Address) Effective Date: 10/l/04'
Hawaii County Police Department
349 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds obligated
$ 60,000.00
3. DURATION (Month, Day, Year)
A. Grant Period B. Project Period FY Funds 05 Addendum_YES _X_ NO
From: 10-01-04 From: 10-01-04
To: 09-30-05 To: 09-30-05 Benefit of STATE -X_ COUNTY
j4. LOCATION OF PROJECT Sa. Type of Application (Check Appropriate Item(s)
Hawaii County Police Department -Initial -Revision Continuation
349 Kapiolani Street
Hilo, Hawaii 96720 5b. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to
reduce fatalities and injuries to front seat occupants, and rear seat occupants aged
17 and under, of motor vehicle collisions by increasing the usage rate of seat belts.
8. BUDGET (Schedule B)
8A. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services $60,000.00 $226,911.00 $286,911.00
(2) Consultant Services $0 $0 $0
(3) Commodities $0 $3300.00 $3300.00
(4) Other Direct/Indirect Costs $0 $0 $0
TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $60,000.00 $2301211.00 $290,211.00
8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
(1) Federal (100 8 of TOTAL) $60,000.00 SHARE WILL BE PROVIDED
(2) Applicant Age
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
.1. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a
-esult of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative
-egulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is
expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said
applicant agency will meet the requirements as set forth herein, including accompanying schedules A,B,C & D, which are
ncorporated herein and made a part of this application. Authorization to proceed with this Highway Safety Project is
'equested.
11A. PROJ CT DIRECTOR 11B. AUTHORI NG OFFICIAL OF AGENCY UNIT
Signature Signature
Name R Name RY KIM
Title ACTING POLIO H F Title MAYOR
Rru C% -nn..
Date AUG Date
0
To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/14/00
SCHEDULE A
HCPD Seat Belt Enforcement
OP05-05(01-H-02)
MISSION/GOAL
The goal of this project is to reduce fatalities and injuries to front seat occupants, and rear
seat occupants aged 17 and under, of motor vehicle collisions by increasing the usage rate
of seat belts to 97% and usage rate of seat belt by rear occupants aged 17 and under to
90%.
STRATEGIES
1. Conduct approximately 175 seatbelt checkpoints.
2. Issue 2100 citations for seatbelt and child restraint violations.
3. Issue 1050 citations for other violations.
4. Affect 50 arrests of persons during enforcement projects.
5. Conduct media campaigns and provide public service announcements concerning seat
belt usage.
6. Participate in national "Click It or Ticket" campaign.
The Statewide Traffic Commanders Coalition has agreed that seat belt and child restraint
enforcement should be coordinated statewide.
SOLUTION/IMPLEMENTATION
Police personnel, on overtime, will conduct highly visible seat belt enforcement projects
to supplement the enforcement efforts currently conducted by our Department.
EVALUATION
The amount of grant funded projects; citations and arrests will be tracked to determine if
quantitive measures were obtained. The Hawaii Department of Transportation statewide
seat belt survey, conducted by the University of Hawaii, will be used to determine seat
belt usage rates. Statistics of seat belt usage rates in fatal crashes will be reviewed to
determine the effect of this concentrated enforcement.
EXHIBIT III
SCHEDULE B
SCHEDULE B
HCPD Seat Belt Enforcement
OP05-05(01-H-02)
s and Benefits $60,000.00*
rPolice SERVICES
ant and three Police Officers
ages ($336.00 per checkpoint)
officers x 2 hours x 1.5 = $336.00
(2) CONSULTANT SERVICES $0
(3) COMMODITIES $0
(4) OTHER DIRECT/INDIRECT COSTS $0
TOTAL PROJECT COST: $60,000.00*
EXHIBIT IV
SCHEDULE C
SCHEDULE C
HCPD Seat Belt Enforcement
OP05-05(01-H-02)
MILESTONES
Month Activity
October-December 2004 Seat belt enforcement projects conducted island-wide.
Participation in National "Click It or Ticket" program in
November.
January-March 2005 Seat belt enforcement projects conducted island-wide.
April-June 2005 Seat belt enforcement projects conducted island-wide.
Participation in National "Click It or Ticket" program in
May.
July-September 2005 Seat belt enforcement projects conducted island-wide.
EXHIBIT V
SCHEDULE D
SCHEDULE D
Agreement of Understanding & Compliance
Project Number: OP05-05 (01-H-02)
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant."
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
1. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by STATE and the UNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures - for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
11. Property Agreement
A It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if
any equipment purchased under this project ceases to be used in the manner as set forth by the
project agreement. In such event, APPLICANT further agrees to either give credit to the project
cost or to another active Highway Safety project for the residual value of such equipment in an
amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained
for its useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Act [5 U.S_C. 118K (a)].
N. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
further agrees that, as a condition to receiving approval of this application, it will be subject to,
and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which
have been adopted by the Department of Transportation, and hereinafter referred to as the
Regulations), to the end that, in accordance with the Act and the Regulations, no person in the
United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARTMENT OF TRANSPORTATION may take any or all of these following actions.
(1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement
with respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under
the program with respect to which the failure or refusal occurred until satisfactory assurance of
future compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse
the STATE OF HAWAII for any such duplicate expenditures for which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but not restricted to: The sale of real or personal property
royalties received from copyrights and patents, sale of publications or from personal or incidental
services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable
and NHTSA/FHWA Order 460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of the State or applicant agency; however, provisions should be made to obtain for the
United States Government, the State Governments and their political subdivisions a royalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition
and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined
in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under this agreement. Consequently, the
MBE requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal
requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for at least three years after the
date of the final expenditure report.
XI1. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as set forth in PART 11 (2) of this application.
PART II (Safe Community Program - Safety office to complete)
Project Number: OP05-05 (01-H-02)
1. ADDENDUM (For MVSO Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/04
B. Federal Fu ids Obligated $60,000.00
C. Approval D e f ~8 /
D. Signatu e Fes,//!
E. Name Go o K. Hong
F. Title Highway Safety Manager