HomeMy WebLinkAboutCOM 0521.067 2002-2004 t+a~
Harry Kim Lawrence K. Mahuna
Mayor Police CHiej
Harry S. Kubojiri
,t.~.
•'oi'M'' Depu(y Police Chief
County of Hawaii
September 20, 2004 POLICE DEPARTMENT
349 Kapiolani Street • Hilo, Hawaii 96720-3998
(808)935-3311 • Fax (808)961-8869
r-~
TO JAMES Y. ARAKAKI, COUNCIL CHAIR AND COUNCIL MEMBERS
cn
VIA EANNA SAKO, CONTROLLER r~ -
FROM ELROY OR~10 SSISTANT POLICE CHIEF rv
ACTING POLICE CHIEF
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 01-55, Section 7(1)
Name of Grant Program: Click It or Ticket Basketball Tournament
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee DepartmenUAgency: County Police Department
Grant No.: OP05-05(02-H-01)
Amount of Grant: $15,444.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5216.12, 3303.34
Grant Period: October 1, 2004-September 30, 2005
To reduce fatalities and injuries to occupants
aged 17 and under. This will be accomplished
by increasing the seatbelt usage rate of youth
Purpose of Grant: and teens ages 4-17.
If final report required by grantor? yes
Notification Attached: yes SZ~
Comm. No.
Ref. To:-
Ref. Uate Ej P `Z ry ~(1(lA
" Hawaii County is an Equal Opportunity Provider and Employer"
LINDA LINGLE p' E..°
`~..~w RODNEV K. HARAGA
GOVERNOR e:' \~~~~~~{9~ DIRECTOR
1 \I
I p Depmy Drtectors
~g~ BRUCE V. MATSUI
o° LINDEN H. JOESTING
n''a~''jp4'm BRIAN H. SEKI6UGHI
STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION IN REPLY REFER To:
869 PUNCHBOWL STREET
HONOLULU, HAWAII 96813-5097
HWY-V 9.0366
September 17, 2004
Chief Lawrence Mahuna
Hawaii County Police Department
349 Kapiolani Street
Hilo, Hawaii 96720
Dear Chief Mahuna:
Enclosed for your action is a copy of the approved highway safety reimbursement
project No. OPOS-OS (02-H-O1), entitled "Hawaii County Police Department Click It Or
Ticket Basketball Tournament." A total of $15,444.00 has been obligated to the project.
The grant funds will be used to reduce fatalities and injuries to front seat occupants, and
rear seat occupants aged 17 and under, of motor vehicle collisions by improving
awareness of state laws.
Progress reports must be submitted quarterly within 15 days (ending May, August and
November) and a final report must be submitted within thirty days of the end of the
grant period. Reimbursement claims must be submitted in accordance with the
agreement (monthly or quarterly) by the 20th of the month following the claim period.
A claim must be submitted even if no expenditures were made.
The project is subject to the audit requirements of the Office of Management and
Budget (OMB) A-133, Audit of State/Local Government &Non-Profit Organizations.
Note that the Department/Program Number and Title with which this project should be
associated in the Schedule of Federal Assistance should be associated in the Schedule of
Federal Assistance Programs section of your single agency audit report are: Department
of Transportation/20.600 -State and Community Highway Safety Program. A copy of
all audit reports covering the grant period must be sent to the Department of
Transportation -Safe Community Program, 869 Punchbowl Street, Room 405,
Honolulu, HI 96813.
Chief Lawrence Mahuna HWY-V 9.0366
Page 2
September 17, 2004
Within 60 days of the date of project approval, the Safe Community Program should be advised
of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering
the period of this grant to be issued.
Very truly yours,
?(~C~~r~r-~~~m'Lfl
~LEXANDER K. KAONOHI, JR.
Motor Vehicle Safety Administrator
Enclosure
APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE
FOR SCP-SO IISE ONLY
PART I
(Applicant to Complete) Project Number: OPOS-OS (02-H-01)
1. APPLICANT (Name and Address) Title: HCPD CIOT BASKETBALL TOURNAMENT
Hawaii County Police Department
349 Kapiolani Street Standard Area OP
Hilo, Hawaii 96720
2. AGENCY UNIT (Name and Address)
Hawaii County Police Department Effective Date: 10/1/04
349 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obli ated
g 5 15,444.00
3. DURATION (Month, Day, Year)
A. Grant Period B. Project Period FY Funds OS Addendum_YES _~NO
From: 10-01-04 From: 10-01-04
Benefit of STATE 7{ COUNTY
To: 09-30-OS To: 09-30-OS
4. LOCATION OF PROJECT Sa. Type of Application (Check Appropriate Item(s)
Hawaii County Police Department x Initial Revision Continuation
349 Kapiolani Street
Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHHDIILE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SDMMARY FROM SCHEDULE A The project objectives are to
reduce fatalities and injuries to front seat occupants, and rear seat occupants aged
17 and under, of motor vehicle collisions by improving awareness of state laws.
8. BUDGET (Schedule B)
BA. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services $3744.00 $7488.00 $11,232.00
(2) Consultant Services
$o $0 $0
(3) commodities $7soo.oo $ls,ooo.oo S2z,soo.oo
(4) Other Direct/Indirect Costs $1000.00 $2000.00 $3000.00
TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $15,444.00 $30,888.00 $46,332.00
8B. SOIIRCE OF FIINDS C. SPECIFY HOW NON-FEDERAL
(1) Federal (100 & of TOTAL) $15,444.00 SHARE WILL SE PROVIDED
(2) Applicant Age
9. MILHSTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
11. ACCHPTANCS OP CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a
result of this application is suhject to Public Law 89-564 (Highway Safety Act of 19661 and all administrative
regulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is
expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said
applicant agency will meet the requirements as set forth herein, including accompanying schedules A, B,C & D, which are
incorporated herein and made a part of this application. Authorization to proceed with this Highway Safety Project is
requested.
11A. PROJEC DIRECTOR 118. AIITHO ING FFZCZAL OF AGENCY IINIT
Signatur
Signature
Name HAR KUBO Narne HARRY KIM
Title ACTING POLICE CHIEF Title MAYOR
Date Date
To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/14/00
SCHEDULE A
HCPD CLICK IT OR TICKET PROGRAM
OPOS-OS (02-H-O1)
MISSION/GOAL
The goal of this project is to reduce fatalities and injuries to front seat occupants, and rear
seat occupants aged 17 and under, of motor vehicle collisions. This will be accomplished
by increasing the seat belt usage rate of youth and teens ages 4-17 while passengers in the
back seat of a motor vehicle by increasing awareness of the state laws.
STRATEGIES
1. Conduct two "Click It or Ticket" 3 on 3 Basketball Tournaments (one in East and one
in West Hawaii) for youth aged 6 through 18. Each event to run three days.
2. Have the participation of about 600 youth and attendance of about 1200 people at the
two events.
3. Obtain about 1000 pledges from youth and adults to wear their seat belts and ensure
that all occupants of vehicles operated by them are seat belted.
4. Issue 1000 "Click It or Ticket" t-shirts promoting seat belt use to all participants and
volunteers of the event.
5. Issue about 300 customized "Click It or Ticket" medals to placing teams in each age
division.
6. Conduct "Click It or Ticket" presentations throughout the events.
7. Involve community and student volunteers in assisting with the toumaments.
8. Coordinate a cooperative media event to be held during the toumaments, to include
Keiki car-seat checkpoint, booster-seat educational presentation and enforcement
projects to be conducted to coincide with the toumaments.
9. Tournaments to be held on or about the "Click It or Ticket" mobilizations.
10. Partnerships with the Department of Education, Keiki Injury Prevention Coalition,
Department of Health, HATCH, High School Key Clubs, and community
organizations will be formed to coordinate and facilitate these toumaments.
11. Identify organizations and opportunities to make this aself-sufficient event.
SOLUTION/IMPLEMENTATION
A community coalition will be formed to assist in the coordination and implementation of
the events. Awards and t-shirts will be designed, ordered and distributed. Officials and
scorekeepers will be hired and supplemented by volunteers. Facilities will be rented to
hold the events.
EVALUATION
The number of youth participants, persons in attendance, awards and t-shirts distributed,
presentations made, seatbelt use pledges obtained, and partnerships established will be
tracked to determine if quantitive measures were obtained.
The backseat seatbelt usage rates after the projects will be compared to previous survey
results to determine if increased awareness resulted in increased usage rates.
EXHIBIT III
SCHEDULE B
SCHEDULE B
HCPD CLICK IT OR TICKET PROGRAM
OPOS-OS (02-H-O1)
(1) PERSONAL SERVICES
Employee Salaries and Benefits $3744.00*
One Police Sergeant and three Police Officers.
• $26.00 avg. salary and wage for Police staff coordinating the
event (beyond the eight hour work day).
• 4 officers x 4 hours (avg.) x $26.00 x 1.5 x 3 days = $1872.00
per event.
Basketball Officials and Scorekeepers $3200.00*
• $8.00 per game x 400 ames
(2) CONSULTANT SERVICES $0
(3) COMMODITIES $p
T-shirts 1000 t-shirts 6.00 per t-shirt $6000.00*
Awards "Click It or Ticket" custom medals (300 medals @ $1500.00*
$5.00 per medal).
(4) OTHER DIRECT COSTS
Facility Use Use fee of gymnasium facility $500.00 per event. $1000.00*
TOTAL PROJECT COST: $15,444.00*
EXHIBIT IV
SCHEDULE C
SCHEDULE C
HCPD CLICK IT OR TICKET PROGRAM
OPOS-OS (02-H-O1)
MILESTONES
Month Activity
October 2004 Establish community coalition to coordinate events,
including facility reservations, t-shirt design contest,
advertisement of event, ordering oft-shirts and medals,
scheduling and registration.
January-April 2004 Coordination of "Click It or Ticket" tournaments to be held
in East and West Hawaii.
May 2003 "Click It or Ticket" 3 on 3 Basketball Tournaments to be
held in East and West Hawaii during national mobilization.
Seat belt and booster seat projects and presentations to be
held in conjunction with tournament.
June 2003 Meeting of community coalition to review event.
EXHIBIT V
SCHEDULE D
SCHEDULE D
Agreement of Understanding & Compliance
Project Number: OPOS-05(02-H-0 t )
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred [o as "State," and the Governmental Unit named in [his
application, hereinafter referred to as "Applicant"
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, EV CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by STATE and the ITNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised [hat APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/I.amps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
II. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if
any equipment purchased under this project ceases to be used in the manner as set forth by the
project agreement In such even[, APPLICANT further agrees to either give credit to the project
cost or to another active Highway Safety project for the residual value of such equipment in an
amount to be detemtined by the STATE, or [o transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE.
C. It is mutually agreed and promised [hat the APPL[CANT shall maintain or cause to be maintained
for its useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of [he
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Ac[ of 1966, of the
provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)].
IV. Equal Opportunity
A. I[ is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of [he
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and [he Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
fmrther agrees that, as a condition to receiving approval of this application, it will be subject to,
and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which
have been adopted by [he Department of Transportation, and hereinafter referzed to as the
Regulations), to the end that, in accordance with the Act and the Regulations, no person in the
United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. I[ is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARTMENT OF TRANSPORTATION may take any or all of these following actions.
(1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement
with respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under
[he program with respect to which the failure or refusal occurzed until satisfactory assurance of
future compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised [hat the APPLICANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse
the STATE OF HAWAII for any such duplicate expenditures for which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but no[ restricted to: The sale of real or personal property
royalties received from copyrights and patents, sale of pubtications or from personal or incidental
services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable
and NHTSA/FHWA Order 460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in [he course of a project may be
the property of [he State or applicant agency; however, provisions should be made to obtain for the
United States Government, the State Governments and their political subdivisions aroyalty-free
wnexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instmctions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the deparhnent or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The [emu covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in this clause, have the meanings se[ out in the Definition
and Coverage sections of 49 CFR Par[ 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should [he
proposed covered transaction be entered into, it shall no[ knowingly enter into any lower tier
covered transaction with a person who is proposed for debacmen[ under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transac[ioq unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal [hat is it will
include [his clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, deban-ed,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in [he foregoing shall be constmed [o require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is no[ required [o exceed that which is normally
possessed by a prndent person in [he ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instrnctions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available [o [he Federal government, the department or agency with which [his transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered Transactions
L The prospective lower tier participant certifies, by submission of this proposal, [hat neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in [his transaction by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements br this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined
in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of
contracts fmanced in whole or in part with Federal funds under this agreement. Consequently, the
MBE requirements of 49 CFR Part 23 apply [o this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance ofDOT-assisted contracts.
XI. Requirements
A. I[ is mutually agreed and promised that [he applicant shall follow the Slate and Federal
requirements and guidelines set forth in the Stale of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for a[ leas[ three years after the
date of the final expenditure report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
T.JNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as set forth in PART II (2) of this application.
PART II (Safe Community Program - Safety Office to complete)
Project Number: OPOS-OS (02-H-O1)
1. ADDENDUM (For MVSO Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/04
B. Federal Fun Obligated y$15,444.00
C. Approval a e L-~'~~~
D. Signature
E. Name Gor K K. Hon
F. Title Highway Safety Manager