HomeMy WebLinkAboutCOM 0032.000 2004-2006 +~Y or M~
Harry Kim ~ William Takaba
Mayor ~ ~ Director
, Nancy E. Crawford
f, Depug~Director
'1~~ O~~Mr~
County of Hawaii
Finance Department
25 Aupuni Stree[, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248 - ,
r-
December 6, 2004 `
Honorable Gary Safarik, Chairperson and
Members of the County Council _ _a
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Creating Position
Enclosed is a resolution creating a Traffic Safety Coordinator (Temporary) position for
the Hawaii County Police Department. The Traffic Safety Coordinator position is being
created to facilitate the development of a County of Hawaii Driving Prevention Task
Force; to serve as the liaison for the Police Department between the community and
other government agencies regarding impaired driving program; and to evaluate the
Intoxilyzer program and the Administrative Revocation Procedures to improve the
conviction rate. The funding for this position is being provided by the State of Hawaii
Department of Transportation's Community Based Traffic Coordinator grant.
If there are any questions, please do not hesitate to call the Hawaii County Police
Department.
I 9
William Taka a
Director of Finance
APPROVED:
Harry Kim
C,J Mayor Comm. No:
Ref, To:
Enc. Ref. Date~tC $ 2004
cc: Police
Hawaii County is an Equal Opportunity Provider and Employer
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Harry Kim Lawrence K. Mahuna
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_ - Police Chicf
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~ o. x. Harry S. Kubojiri
Deputy Police Chicf
County of Hawaii
POLICE DEPARTMENT
349 Kupiolanl Strect • Hilq Hawaii 96720-3998
(A08)935-3311 Fax (808)961-8869
November 16, 2004
T0: GARY TAKAMURA, BUDGET OFFICER
FROM: ELROY .L. OSORIO JR., ACTING POLICE CHIEF
SUBJECT: CREATION OF TEMPORARY TRAFFIC COORDINATOR
Attached please find the Managing Director's approval to create a temporary Traffic
Safety Coordinator to be funded with grant monies.
Please prepare the resolution and forward this request to the County Council at your
earliest convenience. We will be filling a temporary 89 day contractual position in the
interim while we await the approval by Council to create the position, official
classification and recruitment for this position by the Civil Service Department. We
hope to make a smooth transition between the contract and filling of the temporary
position.
The department is currently seeking additional funding for two more years. If you have
any questions, please contact Personnel Specialist Amy Miyao at 961-2267.
Thank you for your assistance in this matter.
Attachments
Cc: Dexter Veriato, Sergeant, Traffic Services
Kay Nishibayashi, Accountant IV
Joney Nitahara, Civil Service w/copy of packet
"Huwm'I Cnunly iv an Fquul Oppnitunfly Pmvidcrand Fmploycr~
~ .,;i
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: November 8, 2004
FROM: DEPARTMENT: Police
DIVISION/BRANCH: Admin-Tech Svcs-Traffic Services
REQUEST:
® NEW POSITION T•~rl~c Safety r'aardinator TEMP cast
AA
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
Icnangeln FiE transfer, etcl POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
Request to create a temporary grant-funded position to facilitiate the development
of a County of Hawaii Driving Prevention Task Force; serve as the liaison for the Police
Department between the community and other government agencies regarding
imparired driving program; and evaluate the Intoxilyzer program and Administrative
Revocation Procedures to improve conviction rates.
N OV 9 2004 ti-~/~_
m APPROVED ? DISAPPROVED
~i If~ iz~o~
MANAGING DIRECTOR
DCS CP-005 (2/93)(11/93)(7/01)
NEW POSITION INFORMATION FORM
Department: Police Date: 1 1 /04/04
Division/Branch: Admin.-Tech Services -Traffic Services
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source De t.
Traffic Safety Coordinator TEMP SR-16 $ 2,468/mo. State 0
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
The position would be temporary, grant funded, through the Safe Communities
Grant for traffic safety. This position has been developed to address impaired driving
and resulting traffic injuries and deaths. The discussion and evolvement of this
position came with discussions with the Prosecuting Attorney's Office, Department of
Health, and our department in search of outside funding for new programs.
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
We are currently recruiting to fill the position on an 89 day contract, as
recommended by Civil Service. The duties described for this position would not be
a one time occurrence, and therefore, this position would also need to continue
securing grants to fund the position.
As we eliminated a Police Lieutenant from the Traffic Services and transferred it to
Dispatch, there are no other positions in the Traffic Section to assign such duties to.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
By coordinating the impaired driving enforcement and education program with
other agencies and the community, we hope to improve in educating the public
and bringing about more public awareness of the problem, in turn, reducing the
number of injuries and deaths. This position will also serve as a secondary check to
the patrol units who are responsible for the monthly verifications of the intoxilyzer
machines island-wide to ensure that the verifications are accurately calibrated. This
New Position Form
Page 2
will improve our status in the courts regarding regular accurate record keeping and
testing. By having a position concentrate in this area of impaired driving, a more in-
depth analysis of accidents can be made, relative to improved enforcements
efforts.
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
Creating a sworn position to assist the Traffic Enforcement Unit, which would take
much longer to fill and cost at a minimum, $917 more per month.
Although improved technological equipment has been received, i.e. intoxilyzer,
manual verifications are still required.
5. Why were manpower needs not planned through budgetary process?
Prior requests for positions of this through the department as part of the County
budget process had been submitted and not approved. With State funds granted,
this temporary position will be a win-win situation for the department and the
community.
6. List other rationale or pertinent statements and data:
As of July 2004, eleven (1 1) of seventeen (17) fatal crashes involved alcohol or drug
impairment, with four (4) cases pending laboratory results. The estimated cost per
fatality (economic cost) is $1,090,000. The attention and improvement in the
_ impaired driving program will have a great impact on saving lives and economic
cost to the community, as well as improve traffic safety.
The position will also facilitate more community involvement and cooperation in
addressing traffic safety concerns.
DCS CP-002 (2/93)
DEPARTMENT OF CIVIL SERVICE LOCATION
1. Position No. N2W COUNTY OF HAWAII Dept. Police
POSITION DESCRIPTION FORM Div. or Bur. Tech Svcs
Type: Civil Service (X) Exempt ( ) Section TrafflC
Permanent ( ) Temporary (X) Geog. Loc. s. Hib
Full Time (X) Part-Time ( )
2. FOR CIVIL SERVICE USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Personnel
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Artange these duties in logical order beginning with those peAortned most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of tact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and
thP. P.Yn Gt AntP. WhP.n ttIP.BP. ftlAnnP.F Ofp ITPA Ir mnrP. GOrInP. IG nPPAPA uFq a hlank etNOOI and atlarh in ihrc form
Under the supervision of the Police Sergeant of Traffic Services, this lone position coordinates and participates in Show
the impaired driving enforcement and educational activities and serves as the Police Department's liaison between
the County, State, and community in impaired driving programs; conducts island-wide intoxilyzer verifications, and of time.
assists the Traffic Services in other related duties.
1. Facilitates the development and implementation of a County of Hawaii community based Impaired Driving
Prevention Task Force to include the "You Drink, You Drive, You Lose' campaign. Develops an active M.A.D.D.
community group and provide support to other traffic related work groups. Serve as the Police Department's liaison
between community organizations, Prosecuting Attorney's Office, Department of Health, Department of Education,
and Judiciary System on matters related to the impaired driving program. Initiates and maintains regular contact with
public and private agencies within the community to encourage support and participation. Attends regular meetings
and works closely with the community and other agencies to ensure that the programs are viable and acceptable to 35%
the community. (1,2,3,4)
2. Researches and initiates grant opportunities for the impaired driving programs and for ongoing support of the task
force and programs. Prepares all grant applications and fiscal and program reports, and updates the Traffic 2p%
Sergeant of any issues, concerns, or deadlines relating to impaired driving programs. Extracts data relative to
impaired driving, traffic violations, and traffic crashes. Analyzes data to identify traffic safety concerns. Prepares
reports as related to impaired driving programs.(1,2,3,4)
Key: 1) The pertornance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number Title
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
DCS CP-1 (2/90)
See attached
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation (X) Changes in Duties and Responsibilities-Reallocation ( ) Redescnption-Review (J Ef/ective Date
Requested Class Allocation TfaffiC Safety COOrdlftatOf Pay Grade SR-16
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print; of Vacant
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifcations absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must brin to the position~ratherthan the ualifications of the em to ee who now occupies it.
Education -General Basic Qualifications Necessary for Work Performance
t',irCle hl hest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
S ecial or Professional: Colle e 1 2 3 4 1 2 3 4 Kind:
Work Experience -Kind
and length in years: See attached
Knowledge, Skills and
abilities:
See Attached
Physical Requirements: See Attached
Licenses or certificates required:
See attached
10. CERTIFICATION OF IMMEDIATE SUPE ify that the above statements are accurate and complete.
NOV 9 2004
Immediate Supervisor's Signature Date
11. CERTIFICATION OF DIVISION H I certify that the above statements are accurate and complete.
Division Head's Signature DateNw ~ 2004
12. CERTIFICATION OF DEPARTMENT I certify that the above statements are accurate and complete trot,
the best of my knowledge ~l't~1~ fa 2D04
Y
Department Head's Signature ~f Date
Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee
POSITION DECRIPTION FORM
Page 2 ,
Show
3. DUTIES OF THE POSITION Continued of time.
3. Plans, schedules, and coordinates training sessions and meetings with various government and community
organizations, to include the logistics and assembling of a variety of complex data and materials for presentation
at such sessions. Prepares training materials, coordinates registration of participants, etc. Provides training in
alcohol breath testing t department personnel. Establishes positive working relations with government agencies
such as the Department of Education, Department of Health, Prosecuting Attorney's Office and other agencies to
develop and coordinate an impaired driving curriculum for training and workshops, such as Shattered Dreams, 15%
Save Face Buckle Up, Click it or Ticket programs. (1,2,3,4)
4. Evaluates and provides recommendations to the Police Department regarding the Intoxilyzer program. Makes
regular inspections to perform accuracy verification of the breath testing instruments and completes all related 15%
reports. Purchases and conducts inventory of equipment. (1,2,3,4)
5. Evaluates and provides recommendations to the Police Department regarding the Administrative Revocation 1
Procedures to improve conviction rates. Coordinates traffic violation notification system. Receives and reviews
traffic violation complaints and provides follow-u correspondence to the registered owner of the vehicle.
7. Performs other related duties as assigned relating to the Impaired Driving Program. (2,4) 5%
SUPERVISORY RESPONSIBILITIES OF THE POSITION
No. Title Nature of Supervision
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Traffic Safety Coordinator
MINIMUM QUALIFICATION REQUIREMENTS
Training and Experience: A combination of education and experience
substantially equivalent to graduation from an accredited college or university
with a degree in business or public administration, political science, sociology,
psychology, or a related field and one year of experience involving community
development, presentation of statistical reports, or grant applications,
Knowledge of: organization and methods of data input and analysis; police
organization and functions; research methods and techniques; public relations;
hazards and safety precautions in operating a motor vehicle; grammar, spelling,
and word usage; the use of standard office machines, personal computer and
software applications such as Windows, Excel, Access, Power Point, etc.
Ability to: plan, organize, coordinate, and facilitate group activities, meetings,
and training session; conduct training sessions; summarize data and prepares
reports; maintain records and files; deal tactfully and effectively with County
officials, employees, and the public; read, comprehend, interpret, and evaluate
policies and procedures; follow oral and written instructions.
Special Working Conditions: Available to work flexible hours as needed, and
travel for training as it relates to the program.
license Requirement: Possess a valid Class 3, or equivalent, driver's license
and have access to an insured vehicle. Candidate must possess a good driving
record certified by a traffic abstract which must be presented at time of filing.
Physical Requirements: Must meet the health and physical standards deemed
necessary and proper for the light effort group and for the performance of
duties.
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Creation of Traffic Safety Coordinator
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. New (If no position number
indicate "new".)
a) New monthly salary $ 2,468
b) Present monthly salary specifically included in
FY 04-05 budget (If NOT BUDGETED, INDICATE -0-) $ 2,468
c) Net funds required (Item "a" minus Item "b") $ 0
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 0
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? State
b) Funds are budgeted in account number: 010-201-5216.17
c) Funds are available in account number: 010-201-5216.17
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the n action as requested.
~~r - NOV 9 2004
Department Head Date
DCS CP-004 (2/93J Rev. 8/94; 8/97
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