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HomeMy WebLinkAboutCOM 0413.001 1996-1998 J County of Maui Lanai Molokai Maui Fiscal Year 1995 Budget Summary County of Maui 243-7711 County Council 243-7838 From Lanai 1=800-272-0125 From Molokai 1 800-272-0117 Public Meeting Agenda 6:30 PM -Welcome /Introductions Mayor Lingle 6:40 PM -General Overview of Budget Process Georgina Kawamura 7:00 PM -Testimony Community 8:30 PM -Adjournment / 3 ~ ~ Oea~a~. li~~_.. If you would like to speak with a proposal, commenl or question, d ~ please fill in the testimony form. Mahalo. >b ~`'F:esente rE ~ c 1st . ~ 2 lest. iarie AUG 5.19®7 u County of Maui Mission To enhance the quality of life in Maui County by providing outstanding public service in partnership with the community. Goals To ensure the County's long-term ocial well-being and economic viability. To protect public healfh and the environment. To protect the public safety. To build and maintain the public irfrastructure necessary to ensure a high quality of life. To increase fhe amount of housing, particularly for low-income groups and those withspecial needs. To develop and maintain parks and recreation facilities. To promote planning that meefs community needs, - and balances growth with infrastructure capacity. To address the special needs of our residents, particularly youth, families, senior citizens, and persons with disabilities. To assure efficient and effective management of the public's financial and physical resources. To encourage respect for and celebration of the unique social and cultural characteristics of our people. To promote public awareness and participation in government planning, decision-making, and policy development. To promote and recognize outstanding public service by community volunteers and county employees. March 15, 1994 BUDGET PREPAR~'~ION AND PLANNING Administration Public Meetings ~ Receive',Input from Departments ~ Evaluate Department Requests Copy /Prepare Fnal Budget Request Budget due toCouncil March 15 x Council Review of Budget Council Public Meetings Budget due to Mayor May 31 Mayo Signs Budget by' June 20 x New Fiscal Year Budget Begins July 1 Im lament Mana ement Plan, Pr ram Bud t and Ga ital Im rovement Pro am Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun March 15, 1994 J REVENUE AND EXPt" IDITURE SUMMARY FY 95 County Funds REVENUE Total Revenue = $205,052,779 Intergovernmental $99,500 Special Assessment $2,400,000 ~ Real Property Taxes $73,095,737 Franchise 8 Fuel Tax $8,126,700 Licenses/PermitslOther $9,660,813 -asy, Carryover Savings $12,290,254 ~.y Transient Accommodations Tau $17 250 000 Interfund Transfers $34,591,813 Charges for Current Services $17,912,180 Bond /Lapsed Bond $29,625,782 EXPENDITURES Total Expenditures = $205,052,779 Legislative $2,555,987 Capital Improvement Projects $40,341,023 Management $6,173,539 Planning/Community _ - Development $5,980,56 ""~h`' Social Concerns $8,408,651 ~r Public Safety $31,931,881 Highways $9,457,397 rs Parks 8 Recreation $12,614,135 d~~ ! ~ Solid Waste and 1 Wastevrater Management ~s Debt Service $20,081,268 ~j~ ~ $26,344,894 ~~Yi Finance/Countywide/ Employee Benefds $19,616,478 PersonneVLegal $21,546,960 26-Jul-94 J _ FY 95 CAPITAL IMPR VEMENT PROJECTS PROJECT TYPE AND DISTRICT SUMMARY CIP by Project Type Total CIP = $54,172,000 _ Road Improvements $24,696,000 Solid Waste $1,382,000 Drainage $3,271,000 - Other Projects $2,374,000 - Government Facilities $3,956,000 Wastewater $4,364,000 Park Improvements $14,129,000 CIP by District Total CIP = $54,172,000 Makavrao-Pukalani-Kula $7,625,000 Paia-Haiku $1,760,000 k Hana $7,795,000 ~ Wailuku-Kahului $13,311,000 Countywide $6,517,000 Molokai $3,882,000 Kihei-Makena $6,375,000 Lanai $456,000 Lahaina $12,451,000 Includes funds from the Department of Transportation for road improvements and bikeways ($13,200,000) and grant revenue from other sources ($630,000). 26-Jul-94 Na~lh u 4 .rcc.c . o ~ o~~~ LINDA CROCKETT LINGLE Mayor TELEPHONE 243-7855 a . OFFICE' OF THE MAYOR COUNTY OF MAUI WAILUh U. MAUI. HAWAII 96793 October 22, 1996 MEMO TO: ALL DEPARTMENTS & AGENCIES ~ F R O M: GEORGINA KAWAMURA, BUDGET DIRECTOR SUBJECT: PUBLIC HEARINGS REGARDING FY 1998 BUDGET Attached are summaries, by district, of all testimonies received at our recent budget hearings. Thank you all for you* attentive listening and for participating in this process. 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INTRODUCTION 1 II. DEFINING THE PROBLEM 1 III. ACTION PLAN 2 LIST OF ADVISORY COMMITTEE MEMBERS 15 e RESPONDING TO HOMELESSNESS IN MAUI COUNTY I. INTRODUCTION to January of 1992, Mayor Linda Crockett Lingle appointed a group of Maui citizens to serve on the Mayor's Advisory Committee on Homelessness. The Committee included representatives of private non-profd homeless service providers, labor unions, government agencies, churches, businesses, as well as homeless or formerly homeless individuals. Ms. Stephanie Aveiro, Director of the Department of Housing and Human Concerns, chaired the Committee. The Committee was asked to advise the Department of Housing and Human Concerns and the Mayor on a specific plan of action that would: 1. Alleviate the immediate hardship and crisis of homeless individuals. 2. Coordinate a system to prevent homelessness. 3. Foster self sufficiency and individual opportunity. 4. Encourage self-reliance and individual responsibility. The committee was also directed to develop a plan that would stimulate community participation and encourage publiGprivate partnerships. 11. DEFINING THE PROBLEM e The Committee defined the three primary needs of the homeless as financial, including: 1. Shelter; 2. Food; and 3. Money. The second tier of needs include: 4. Medical Care; 5. Dental Care; and 6. Substance Abuse Treatment. 1 Other identified needs of the homeless indicate problems with clothing, personal hygiene, securing transportation, and a mailbox. Those with children need child care, health care for children, and assistance in dealing with child development in an unusual child-rearing environment. III. ACTION PLAN After several months of meetings, the Committee agreed upon the following ten action items to begin to address the identified needs of our County's homeless population. 1. Educate the public about homelessness in order to stimulate community participation. 2. Provide a daily meal to all hungry families and individuals. 3. Establish a Shelter Program for homeless families and individuals in West Maui. 4. Locate outreach support for the homeless mentally ill. 5. Encourage the provision of low charge or no charge medical services. 6. Develop drop-in centers to provide referral assistance and coordination of services to homeless families and individuals. 7. Create public transportation that is sensitive to the needs of the homeless. 8. Provide affordable day care for preschool age children. 9. Devise a system that connects unskilled/unemployed homeless individuals with a skills training and/or education program. 10. Build more affordable rental housing. The issues, problems and solutions linked to each part of the action plan are outlined in the remainder of this report. 2 i ISSUE STATEMENT #1 COMMUNITY PARTICIPATION IS NEEDED TO CREATE SUCCESSFUL PUBLIC/PRIVATE PARTNERSHIPS WHICH ARE ESSENTIAL FOR ANY PLANNED PREVENTION PROGRAM. Problem: The public is generally unaware of the real problems and challenges facing homeless families and individuals in Maui County. The public lacks speck knowledge as to how they can assist the homeless. Proposed solution: Produce and distribute Public Service Announcements that: 1. Educate the public as to who the homeless are; and 2. Enlist the community's support in carrying out the proposed solutions in this plan of action. Responsibility: The Maui County Homeless Liaison wi(I coordinate a media campaign, created by volunteers from the private and public sectors, and will work to educate the community about the opportunities that exist in our community to assist the homeless. Cost of Project: ° $1,343.75 to date, one TV Public Service Announcement produced by Paradise Television and funded by Advisory Committee member, Mr. Fred Ruge. $34,745.00 for the production of ten Public Service Announcements and the purchase of 1,000 books entitled, "1Nhat You Can Do to Help the Homeless". A book would be sent to individuals calling in response to the Public Service Announcements, 3 4 Possible Funding Sources: Community volunteers for in-kind services and donations, private grants and foundations, State Legislature, County of Maui. Time Frame: April 1, 1993 -October 31, 1993: Coordination, plans, production. November 1, 1993 -December 31, 1994: Distribution, air time. ISSUE STATEMENT #2 THE PUBLIC HAS NOT BECOME AWARE OF OR ACCEPTED THE FACT THAT THERE ARE HUNGRY PEOPLE IN OUR COMMUNITIES WHO NEED HELP. Problem: Not enough meals are distributed to the homeless in the County. Meals are provided daily at St. Theresa's Church in Kihei and six days a week by the Lightbringers in Lahaina. Anew organization, LIFE, provides food Monday through Friday, between 9:00 a.m. and 12:00 p.m., at the Salvation Army in Lahaina. Five days a week, "Day Padcs" are distributed from the Kahului Salvation Army, and the Maui Harvest organization distributes food on Tuesdays at the Kahului Salvation Army site. There are food distribution organizations that assist these distribution sites and individuals, a Proposed Solutions: Establish a centraly located site in each community for the distribution of daily meals. The following areas are in need of one or more distribution sites: 1. Central Maui; 2. PaiaMaiku; 3. Hana; and 4. Upcountry. 4 Responsibility: Community (religious and social service organizations, service clubs, community associations, business groups, labor unions) County of Maui (i.e., meal sites, community service workers and initial search for interested volunteer groups} Cost of Project: Organized as a volunteer community service, the program would be supported by donations and donated in-kind services. Time Frame: December 1993: Sites established, volunteer groups identified. ISSUE STATEMENT #3 THERE ARE MANY FAMILIES AND INDIVIDUALS, SOME OF WHOM SUFFER FROM MENTAL ILLNESS, IN WEST MAUI WHO ARE WITHOUT ADEQUATE SHELTER. Problem: There is no homeless shelter/single room occupancy project in West Maui for the homeless or the mentally ill homeless. Proposed Solution: ° Identify a private non-profd organization that may be willing to serve as developer and program operator of this project. Responsibility: The County of Maui, Department of Housing and Human Concerns would serve as organizer and initial coordinator of this project. Cost of Proiect: No out-of-pocket expenses in the initial phase, 1993. Future costs to be determined. 5 Possible Fundin~Sources: Federal Government; State of Hawaii; Maui County; and Foundations. Time Frame: 1993: Initial groundwork; identify interested community members and possible developers and program operators; identify possible sites. 1994: Funding and support, secure site, plans and design. 1995: Begin construction. ISSUE STATEMENT #4 A LARGE NUMBER OF HOMELESS INDIVIDUALS SUFFER FROM MENTAL ILLNESS AND/OR PROBLEMS ASSOCIATED WITH SUBSTANCE ABUSE AND REQUIRE ASSISTANCE APPROPRIATE TO THEIR INDIVIDUAL SITUATIONS. Problem: There is insufficient outreach support in Maui County to the homeless mentally ill and those with problems associated with substance. abuse. ° Proposed Solution: Provide the mentally ill homeless and those with substance abuse problems with appropriate assistance through "outreach" case managers. Responsibility: The Maui Community Mental Health Center, State of Hawaii, or a private non-profd such as the Tri-Isle Community Mental Health Center, Inc., or Maui Kokua Services, Inc., would be responsible for securing funding for positions and providing supervision for these positions. Immediate need is for one position to service West Maui and one position to service the CentraVSouth Maui area. 6 n Cost of Project Salary $24,000 Benefits 7.200 $31,200 x 2 = $62,400 per year Possible Funding Sources: Maui Community Mental Health Center Budget; Robert Wood Johnson Foundation Funds; Emergency Shelter Grants Program; Other Private Foundations; and County of Maui Time Frame: December 1993: Funding secured, positions filled. ISSUE STATEMENT #5 THE HOMELESS POPULATION IS ESPECIALLY WLNERABLE AND AT RISK, AS CERTAIN ASPECTS OF BASIC HEALTH CARE ARE NOT AVAILABLE AND IN MANY CASES MEDICAL COVERAGE IS NOT POSSIBLE. Problem: Medical and dental care for the homeless are often delayed or impossible to secure. Those on Medicaid or without coverage are unaBle to get appointments. Proposed Solution: A Primary Medical and Dental Care Clinic to serve the homeless and eventually to expand to low income individuals. Responsibility: Maui Catholic Charities, with the assistance of the Oahu-based Kalihi Palama Medical Clinic, has plans for a primary care medical and dental clinic at the Ka Hale Ake Ota Resource Center. 7 A program planner was hired on September 1, 1992. She has established the non-profit Community Clinic of Maui and applied for 501(c)3 Corporation status. Also hired in September, 1992, was a nurse practitioner who provides triage, referral, follow-up and other direct services to the homeless population. Currently, the Community Clinic of Maui has program funding until June 30, 1993. Thus far, the non-profit has been unsuccessful in securing funding for FY '94. The space provided at the Ka Hale Ake Ola Resource Center continues to receive various forms of support and the completion of the clinic is foreseeable. Cost of Project: $635,000 yearly projected budget. Possible Funding Sources: Federal Government; State of Hawaii; County of Maui; Private Sources, Foundations, Trusts; Maui Medical Society; and Maui Dental Society e Time Frame: Currently, limited primary medical care is being provided and operates out of the Salvation Army's Kahului facil'dy. If funded, the project will eventually operate out of the new Ka Hale Ake Ola Resource Center in Wailuku. 8 ISSUE STATEMENT #6 THERE IS A NEED FOR SATELLITE OFFICES/DROP-IN CENTERS TO PROVIDE REFERRAL ASSISTANCE AND COORDINATION OF SERVICES TO HOMELESS FAMILIES AND INDIVIDUALS. Problem: Access to services continues to be a hardship to those seeking assistance with shelter and food. Those agencies providing services to the homeless lack a system of shared communications which, on the one hand creates confusion and repetitious referrals for those truly in need, and on the other allows those homeless "in the know" to double dip or "work the system". Proposed Solution: Set up satellite offices in Lahaina, Central Maui, South Maui, Paia, and Hana. Equip each satellite office with a computer, basic food and clothing, tarps and blankets. Provide trained case managers to staff each office or coordinate staffing through interagency cooperation. Responsibility: The County of Maui Homeless Liaison wil? seek anon-profit organization that may be interested in expanding their present direct service activities with the homeless to include the drop-in center concept Possible agency and service providers that may be interested Tn this project are: The Community Health Centers, Maui Economic Opportunity, churches and the Salvation Army. The County of Maui could possibly assist with office sites (community centers, existing County and other outreach program sites). Cost of Project: An exact dollar amount is unknown, but it is assumed that an expansion of a present program, to include the drop-in center and a computer system that allows several participating agencies to share information regarding services provided, will require additional funds. 9 N Possible Funding Sources: Federal Grant; State of Hawaii; County of Maui; and Foundations. Time Frame: July 1, 1994. ISSUE STATEMENT #7 THE LACK OF REGULARLY SCHEDULED PUBLIC TRANSPORTATION WITHIN THE COUNTY OF MAUI IMPACTS ALL, BUT THE HOMELESS ARE ESPECIALLY AFFECTED BECAUSE THE LACK OF RESOURCES FOR A PERSONAL VEHICLE ELIMINATES WHATEVER HOPE THEY MAY HAVE FOR EMPLOYMENT, MEDICAL CARE AND ACCESS TO SERVICES. Problem: There is no transportation system in Maui County that provides regularly scheduled access to employment centers, medical facilities and various other services for the general population. Proposed Solution: s Continued support of the Maui Economic Opportunity, Inc. transportation system which is funded by County, State and Federal funds. Special consideration must-be-given to homeless needs. Resaonsibility: Federal government; State of Hawaii; Maui Economic Opportunity; and Salvation Army. 10 Cost of Project: Currently, the County of Maui has appropriated $1,425,000 for public transportation. Sensitizing the system to meet the needs of the homeless will not require additional funds. Continued funding for public transportation is necessary. ISSUE STATEMENT #8 THERE tS A NEED FOR ADDITIONAL CHILD DAY CARE FACILITIES WITHIN THE COUNTY OF MAUI. CHILD DAY CARE FACILITIES FOR HOMELESS FAMILIES ARE OF SPECIAL CONCERN. CHILD CARE WILL ENABLE HOMELESS PARENTS TO PARTICIPATE IN SKILLS TRAINING AND EDUCATION PROGRAMS, AND WILL PROVIDE THE CHILDREN AN ENVIRONMENT CONDUCNE TO EARLY CHILDHOOD LEARNING. Problem: Many homeless parents qual'rfy for only minimum paying jobs and they are unable to systematically manage the economic well-being of their families. Many children of these families are at risk in areas such as nutrition, health care and early childhood development. Proposed Solution: Continued emphasis on developing child care facilities and child care givers through the continued funding of the County Child Care Coordinator position. Continued funding for the "full day", "full year" services at all Headstart programs, especially the Headstart program at the Ka Hale Ake Ola Resource Center for the homeless. Responsibility: Federal, State, County government service providers; Community; College; Churches; Businesses; and Corporations. 11 Possible Funding Sources: State of Hawaii; County of Maui; Private foundations; Maui Economic Opportunity; Maui Community College; Maui Catholic Charities; Business Community; and Corporations. Cost of Project: $ 871,141: Operational funds for Maui County Headstart programs, Maui Economic Opportunity. $ 262,000: Currently budgeted for expanded Headstart services, County of Maui. $ 40,000: Currently funded County Child Care Coordinator position, County of Maui. Time Frame: July 1, 1993. ISSUE STATEMENT #9 SELF-RELIANCE AND INDIVIDUAL RESPONSIBILITY, ° SELF-SUFFICIENCY AND INDIVIDUAL OPPORTUNITY MUST BE ENCOURAGED AND SUPPORTED SO THAT TEMPORARILY HOMELESS INDIVIDUALS GAIN THE SKILLS TO TAKE CARE OF THEMSELVES AND THEIR FAMILIES. Problem: Many homeless individuals suffer from poor self-esteem and limited job and Irfe skills. 12 Proposed Solution: There are several agencies currently providing job and/or skills training. The existing systems need to be sensitized to the needs of the homeless. The unskilled/unemployed homeless individuals need to connect with a skills training and/or education program. Responsibility: Maui Community College; VITEC; Department of Labor; and Maui Economic Opportunity. Cost of Project: No additional costs are anticipated. The solution is to ensure that the direct service providers include skills training and education in their current programs by making referrals and sharing their needs and concerns with other responsible agencies. Possible Funding Sources: Federal Government; State of Hawaii; County of Maui; Maui Community College; VITEC; and Department of Labor. a Time Frame: July 1, 1993. ISSUE STATEMENT #10 THE CURRENT AFFORDABLE RENTAL HOUSING INVENTORY DOES NOT MEET THE NEEDS OF THE RESIDENTS OF MAUI COUNTY. 13 Problem: The demand for affordable rentals outweighs the supply and Maui County's poor and homeless are not able to generate adequate resources to afford the rents required. Proposed Solution: Develop sufficient affordable rental housing to meet the demand of Maui County's residents. Responsibility: Federal; State; County Govemment; and Public and Private Developers. Cost of Proiect: The development costs for individual projects and rental subsidies will be substantial. Possible Funding Sources: Federal; State; County Government; and Public and Private Developers. a Time Frame: Continuously. c:MacaI~BS 14 MAYOR'S ADVISORY COMMITTEE ON HOMELESSNESS LIST OF MEMBERS March 10, 1992 Mr. Alvin T. Amaral Mr. William Bates McCormack Properties Ltd. Maui Economic Opportunity, Inc. 34 N. Church St., Ste. 20 P.O. Box 2122 Wailuku HI 96793 Kahului HI 96732 Phone: 244-8890 Phone: 871-9591 Capt. William Begonia Ms. Cindy Bland The Salvation Army Social Security Admin. P.O. Box 1476 2145 Wells St., Ste. 103 Kahului HI 96732 Wailuku HI 96793 Phone: 871-6270 Phone: $00-234-5772 Reverend Leslie Brown Mr. Richard Cameron Rose of Sharon Church Maui Land 8 Pineapple Co. Ltd. 420 N. Wakea Avenue P.O. Box 187 Kahului HI 96732 Kahului HI 96732 Phone: 244-4992 Phone: 877-3882 Ms. Pat Cyr Ms. Blossom Feiteira Cyr Medical Ministries Alu Like 76 Haele Place 1939 Vineyard Street Makawao HI 96768 Wailuku HI 96793 Phone: 572-7799 Phone: 242-9774 Mr. Ed Gazmen Ms. Jean Lierly ° Lightbringers Ltd. Maui Catholic Charities P.O. Box 1484 670 Waiale Dr. Wailuku HI 96793 Wailuku HI 96793 Phone: 297-0799 Phone: 242-7600 Mr. Don Lupien Ms. Vicki Maielua Aloha House Inc. 153 Leoleo SVeet P.O. Box 490 Lahaina HI 96761 Paia HI 96779 Phone: Phone: 579-9584 15 Mr. Ken Mailo Mr. George Miller Ka Lima O Maui DOH-Mental Health Division 95 Mahalani Street 121 Mahalani Street Wailuku HI 96793 Wailuku HI 96793 Phone: 244-5502 Phone: 244-3747 Mr. Steve Maenaka AC Glen Nakashima Dept. of Human Services Maui Police Department 1955 Main Street 55 Mahalani Street Wailuku HI 96793 Wailuku HI 96793 Phone: 243-5256 Phone: 244-6415 Ms. Sheri Perkins Mr. Bob Peterson The Salvation Army Maui Catholic Charities P.O. Box 1476 670 Waiale Dr. Kahului HI 96732 Wailuku HI 96793 Phone: 871-6270 Phone: 242-7600 Mr. Fritzgerald Ragster Mr. Charles H. Ridings Maui Youth & Family Svcs Maui Catholic Charities P.O. Box 6 670 Waiale Dr. Paia HI 96779 Wailuku HI 96793 Phone: 579-8414 Phone: 242-7600 Mr. Fred Ruge Mr. Hannibal Tavares P.O. Box 966 116 Hanipala Place Paia HI 96779 Kula HI 96790 Phone: Phone: 878-1666 Ms. Katsuko Enoki Mr. Jim Rust ° DOH-Public Health Nursing AFL-CIO Operating Eng. 54 High Street 1464 L. Main St., Rm. 210 Wailuku HI 96793 Wailuku HI 96793 Phone: 243-5311 Phone: 244-5663 Ms. Cheryl Solon Reverend Layton Zimmer Mental Health Association Good Shepherd Church 95 Mahalani Street 2140 Main Street Wailuku HI 96793 Wailuku HI 96793 Phone: 242-6461 Phone: 244-4656 16 Maui County Early Childhood Education and Care Five Year Strategic Plan 1997 - 2002 based on the work of: the Maui County Good Begimungs Community Council Betty Williams, Chairman Ian Chan Hodges, Vice Chair Lyn McNeff, Vice Chair Report prepazed by the Maui County Early Childhood Resource Team: Terry Lock, Coordinator Gale McNish, Maui Program Specialist Charlene Doi, Maui Program Specialist Becky Takashima, Molokai Program Specialist Yana Howerton, Secretary June 1997 i TABLE OF CONTENTS ~i I. Introduction A. History B. Acknowledgments C. Executive Summary II. Plan Development and Background III. Good Beginnings Plan IV. First Year Strategies V. Recommendations for State & County VI. Baseline Data VII. Information Gathering A. List of Surveys, Focus Groups, Key Informants B. Samples of Surveys Used Child Care Pazenting Business Preschools C. Survey Results D. Excerpts from Focus Groups E. Interviews Conducted F. Strengths and Weaknesses in Our Community VIII. References I HISTORY HISTORY OF ECEC COORDINATION IN MAUI COUNTY The successful development of this plan and the current status of the early childhood education and care (ECEC) system in Maui County comes from a history of dedication and hard work. Over the years many early childhood advocates and the representatives of various groups and organizations dedicated to improving the future for Maui County's youngest population, have been steadfast in their belief that the earliest years of a chiId's [ife is critical for learning and future success. In 1990, during the administration of Mayor Hannibal Tavares, County funding was appropriated and Jeanne Riley was contracted to provide services to the community as a Child Care Coordinator. Under the management of the Department of Housing and Human Concerns, directed by Deputy Director Miriam Kahehikai, Ms. Riley conducted a child caze needs assessment of County employees and began coordinating training opportunities for the ECEC community. A Child Caze Task Force was formed and met during the year to provide community input to the County and the Coordinator on ECEC issues. In 1991, funding continued and was enhanced for ECEC services with the administration of Mayor Linda Crockett Lingle. Carole Enmark continued Child Care Coordination services under the direction of Department of Housing and Human Concerns Director, Stephanie Aveiro, and managed by the department's Youth Services Division, headed by Program Coordinator Valerie Morgan. Administration assistance was provided by Hawaii Association for the Education of Young Children. In 1993, the position title changed to Early Childhood Resource Coordinator and the Task Force evolved into the Early Childhood Task Force. In 1994, the Hawaii Early Childhood Education and Care coordination Committee (1~CE000) was initiated by the Governor's office under the direction of the Office of Children and Youth. Maui County was represented by Valerie Morgan and Charlene Doi, who participated as a member of the Task Force and an early childhood professional. Members statewide worked hard to initiate a comprehensive ECEC plan which was the start of the Good Beginnings effort. Also in 1994, Terry Lock took over services as the Early Childhood Resource Coordinator. V In 1995, the County recognized that a team approach to resource coordination would enable funded ECEC services to become more comprehensive and provide the coordination necessary to work with the State initiative. Ms. Lock designed and implemented a strong team approach which has continued through 1997, utilizing additional CCDBG funds acquired by the County and administrative assistance and partnership with Maui Family Support Services, Inc. under the direction of Betty Williams. Team members Gale McNish, Charlene Doi, Rebecca Takashima (Molokai) and Yana Howerton have joined Ms Lock. The team was assigned lead responsibilities for the Good Beginnings master plan process and coordinated the further evolvement of the Task Force into the Maui County Good Beginnings Council, incorporating as well an additional ECEC coalition initially convened to advocate for children with special needs (Maui County Early Childhood Resource Coalition.) Through the County Council's Human Services committee, chaired by Council Member Bob Monden, a Subcommittee on Child Care was formed in Octpber 1996. It was chaired by Council Member Wayne Nishiki. This subcommittee completed its work in Dec. 1996. With a new County Council, in Jan. 1997, the Subcommittee on Child Care reconvened under the Human Services committee, chaired by Charrnaine Tavares. The Subcommittee has been chaired by Council Member Alice Lee. Council Member Alan Arakawa has remained on the Subcommittee on Child Care. Ms. Lock continues as Vice Chairperson of this subcommittee. Over a period of eight months, this subcommittee supported legislation such as, a tax exemption for licensed family child care providers, a bill to provide greater flexibility for family child care providers who would like to provide services to more than six children, the creation of a Commission on Children and Youth, funding to explore and establish a child care subsidy plan, and funding for increased training and coordination of early childhood programs in the County. While titles and approaches have changed, many of the directors, staff, coordinators, and committee members have remained as participants in this process, enabling us to contribute greatly to the current plan. ACKNOWLEDGMENTS COUNCIL MEMBERS Suzie Aki Elaine O'Colmain Maui Coordinator Director Kamehameha Schools Bishop Estate Montessori Hale Keiki Preschool Carol Hayashida Helen Orikasa Social Worker Deputy Superintendent Department of Human Services Department of Education State of Hawaii Ian Chan Hodges Malia Quenga Editor, Pacific Monitor Parent, Punana Leo O Maui & Executive Secretary of Diamond Resort Patty Kishi Cynthia Quisenberry Family Child Care Provider Board Member Family Child Care Network Samuel N. & Mary Castle Foundation Aimee Koch Debby Spinden President Parent Montessori of Maui Parent-Teacher Preschool at Kapalua Organization Dr. Pierre Langeron Christine Taylor Pediatrician Maui Coordinator of Kihei Pediatric Clinic PATCH Kathryn Maloney John Tomoso Vice President Program SpecialisUGrants Management Team Maui Chamber of Commerce Dept. of Housing & Human Concerns, Maui County Wanda McMaster Bettye Williams Human Service Program Coordinator Executive Director Maui Community College Maui Family Support Services Lyn McNeff Joan Yokoyama Headstart Director Head Supervisor Maui Economic Opportunity Public Health Nursing Department of Health. Gail Murakami Social Worker Queen Liliuokalani Children's Center ~a d w L ~ y T U C ~0 `w v ~ C d a7 ~ c~ L c C ~ ~O y ~ 2 Y ~ ~ a ~ LL N ~ ~ O m ai ~ ~ ~ ~ d > ~ U ~ t d L d Q ~ U ~ o U ~ ~ m O cD E ° :a o x V ~ (~0 A C C o o O C V o Q ~ ~ U U O U 'c ~ ca ~ g d L Q C m y N D m y m ~ o ~ ~ _ ~ Z, cs 7 N m N c m ~ m ~ ~ Q v J v ~ a ~ cF ~ J .pd ~ C ~ ~ W O (0 .m O m ~ yc = E o > m U y ~ o m K U y y ~ p) Z H= w p c Q) ~ U U Z,.'' O C d 'O ~ ~ ~ L ~ 2 W m W U ~ c C7 ~ ~ ~ C L U J ~ d~ ~ CO L C U c G) L v U cC ~ y ~ w UI U ~ ~ C ~ L v ~ ~ ~ ~ ~ > ~ N y C ~ fn J i. N Z ~ - ~ a~ ,y 2 C T U O U ~9 UJ y " QJ J d ~ LL m ~ U C7 O Others who worked on various subcommittees of the Good Beginnings Council: Martha Collins Cynthia Bums Susan Anderson Mary Lacno Iris Mountcastle Tina Salazar Janice Kaahui Sieglinde Gangl Maile Luuwai Shelby Ah Wah Michelle Pietsch Phyllis Kim Janet Chapman Linda Brown Valerie Morgan County Council Subcommittee on Child Care Members: 1996 1997 Wayne Nishiki, Chair Alice Lee, Chair Terry Lock, Vice Chair Terry Lock, Vice Chair Alan Arakawa Alan Arakawa Cliff Caesar Cliff Caesar Jyl Cameron Jyl Cameron Susan Horikawa Susan Horikawa Valerie Morgan Patti Kishi Elaine O' Colmain Valerie Morgan Cheryl Pokipala Elwyn Mukogawa Jeunesse Rugg Elaine O'Colmain Noreen Wales Cheryl Pokipala Jeunesse Rugg EXECUTIVE SUMMARY Executive Summary In recent years, rapid social change, shifting economic base, more mothers in the work force, and the impact of welfare reform have created an increased number of children needing child care and early childhood services in Hawaii. At the same time, current research linking early brain development to later school achievement has brought increased attention to the critical nature of the the first three years of life. Research shows that high quality early childhood education and care (ECEC) is important to our nation's future economic position yet children, from birth to five years old, and their families struggle through an uncoordinated, underfunded array of ECEC services and programs. Through the Hawaii's Good Beginnings Initiative Master Plan and result of Executive Order 96-03, the formation of a new coordinating structure is being developed. This mechanism consists ofthree interrelated entities. The Good Beginnings Alliance, a statewide, private, non-profit membership organization; the Interdepartmental Council of state agencies; and the Community Councils at the local level. For the past seven months, along with Community Councils in each County, the Maui County Good Beginnings Community Council has been actively involved with the development of a County five year ECEC plan. In order to understand the County of Maui's early childhood and care needs and resources, the Community Council, with the assistance of the Maui County Early Childhood Resource Team, organized an intense information collecting and analyzing process. Information came from approximately 750 families, businesses, and professionals, approximately 100 individuals through 10 focus groups, and 25 key interviews with various individuals and organizations, including Hana, Lanai, and Molokai. This needs assessment process was a necessary tool used by the Community Council members to design an effective strategic plan. After assessing and analyzing needs and resources, the Community Council and many others, spent several meetings developing strategies and organizing the strategies to correspond with the components of the Good Beginnings Initiative Master Plan. In addition to the actual plan, this community- based process has encouraged the County's capacity for strengthening relationships, fostered increased collaboration among community members, and built consensus and buy-in into an optimal ECEC system. Some of the recommended strategies in this plan are: Families in the System Families are the primary teachers and caregivers of children and must be supported in their efforts to nurture and education their children. Proposed Strategies • Develop playgroup modeU handbooks for interested families. • Offer parent workshops at work sites at lunch. • Develop an assessment tool for ECEC programs to examine overall family friendliness and family involvement activities. • Develop a one page explanation of all available financial assistance programs to be readily accessible to all parents. Assuring Quality Programs and Services All children in Hawaii's ECEC programs will be protected from harm and ECEC programs will voluntarily meet standards that support the optimal development of young children. Proposed Strategies • Continue the Accreditation Mentor Project. • Develop a team of trainers to help ECEC programs/ providers. • Train existing volunteer groups to provide drop in and substitute child care. • Develop a plan to promote licensing oflicense-exempt programs System Coordination and Accountability A coordinated system of eazly childhood education and care will be operating in Hawaii by the yeaz 2005. Proposed Strategies • Determine what data should be collected and made available on an ongoing, annually updated basis. • Develop aformat/plan for measuring results of strategies, programs, and services. • Support the development of family child care networks. • Explore and coordinate long term plans of statewide organizations, as related to ECEC. Financing/ Resource Development A financial system will be in place that includes all partners in the provision of financial support for the optimal system by the year 2005. Proposed Strategies • Develop a menu of low cost involvement for businesses. • Develop a child care tuition assistance program for the County. • Support innovative collaborative partnerships. • Encourage and coordinate the sharing of resources among ECEC providers Public Education and Engagement All of Hawaii's citizens will be knowledgeable and informed about the development and needs of young children and have access to information which supports informed decision making about resources and services. Proposed Strategies • Develop a fact sheet with local ECEC issues for state and county legislators • Use local television, newspapers, churches, ethnic associations, business groups, etc. to disseminate information. • Continue the "I Am Your Child" campaign to reach a variety of audiences • Publicize businesses that are involved in ECEC in any way. As stated in the Good Beginnings Initiative Master Plan, "Success will depend on the contributions of many -state and county governments, philanthropy, business, media, agencies, neighborhoods, a~7d families -all working in concert to support this effort." DEVELOPMENT OF "GOOD BEGINNINGS" PLAN Introduction In the 19961egislature Governor Cayetano issued Executive Order #96-03, formally recognizing a partnership between the State and the Good Beginnings Alliance, a nonprofit organization established as a focal point for enhancing, developing, and coordinating quality early childhood education and services in the state. This Order was the result of many years of work on the part of the Hawaii Early Childhood Education and Care Coordinating Committee, which developed the "Good Beginnings Master Plan." That Plan responded to studies of eazly childhood education and care both nationally and locally, which pointed to the following: • Children's experiences during the yeazs from birth through age five have a profound impact on their future, laying the foundation for healthy development and lifelong learning. Yet a mismatch exists between what we know from our research and what we do. This critical time in children's lives now receives limited attention. • An uncoordinated "system" of ECEC programs and services lacks a focal point for planning and collaboration. Cooperative efforts to generate additional programs, services and resources that will enable better response to families.aze too uncommon. The Good Beginnings Alliance in turn was chazged with overseeing the establishment of Community Councils in each of the four counties. The task of each council was to create a localized plan to address the particular needs of its unique community. They were to be guided by the concepts laid out in the Good Beginnings Master Plan: • Any approach must be incremental in nature and built upon existing resources, given the current economic situation; • New ways of doing business must be introduced since existing working relationships between families, agencies, and service providers are not adequate to produce needed improvements; • Communities must be supported as the "heart" of the new system, as they aze best able to define their own strengths and needs as well as bring additional or under-utilized resources to bear in any system reform efforts; Linkages between a broad range of services for children and families including early education and care, education for parenting, early intervention, family support, and child health and nutrition must be established and strengthened. 1 Background The Maui County Good Beginnings Community Council was convened in November of 1996. It was designed to include individuals who represent a broad cross-section of the community, following the guidelines laid forth in the Governor's Executive Order #96-03. The Maui County Early Childhood Resource Team conducted personal interviews with each member of the Council prior to their joining the Council, explaining in detail the Good Beginnings initiative and the Council's role and responsibilities in designing afive-year plan specifically for Maui County. The Council was divided into five subcommittees (corresponding to the five components of the Good Beginnings Plan) which were augmented by other interested individuals in the community. Under the leadership of the Early Childhood Resource Team, each subcommittee met several times to discuss and determine what information they needed to obtain and how they would accomplish their goals. Information Gathering The Council elected to undertake an intensive effort to gather information relevant to Maui County's early childhood system. Know Your Community, a publication of the Family Resource Coalition, and Community Mobilization, from the Families and Work Institute, were used extensively to understand the task at hand as well as to guide us in organizing the surveys, focus groups, and key informant interviews we needed. Council members, together with members of the Early Childhood Resource Team, acted as facilitators of focus groups, conducted key informant interviews, and helped with the distribution and collection of surveys. The "Child Care Survey" was designed to learn what types of child care are used, where the gaps are, how parents actually find providers, what current attitudes toward sick care are, how employers are involved with child care, and what parents know about quality. Respondents were also given an opportunity to list any child-care concerns they might have. This survey was distributed to Kindergarten and Grade 1 parents in four elementary schools (including Molokai) as well as to two playgroups, DHS clients, and shoppers at K-Mart. Out of 1000 surveys distributed, we received 376 returns. The "Parenting Survey" aimed to assess how parents make decisions regarding their children, how they get their inforration, what parenting topics interest 2 them, what they know about "kindergarten readiness," what their greatest difficulties in raising their children are, and how extensive they feel community resources for parents are. This survey went out to Kindergarten and Grade 1 parents in five elementary schools (including Lanai and Molokai), as well as to families in Hana. We received back 267 responses out of 851 distributed. A third "Business Survey" was developed to assess businesses' knowledge of "family fi-iendly" policies as well as of their employees' child care needs and choices, and to find out what resource and referral services are offered. A total of 70 surveys were gathered from various sources (random sampling.of businesses, Rotary, Society of Human Resources Managers, and the West Maui Taxpayers Association). A total of 32 responses to the "Preschool Directors Survey" were received back from Maui's preschools. This survey dealt with a variety of topics, including family involvement, financial problems, and program support needed. Additionally, a survey for OB/GYN's and another for Pediatricians were distributed with only a few returns. Ten focus groups were held with licensed family child care providers, preschool teachers, kindergarten teacher, new parents, special needs parents, playgroups, grandparents, and church leaders. Interviews with childbirth class teachers, Maui Family Support Services, Public Health nurses, Families for REAL, Kids A.M., the Homeless Shelter, Public Library, DHS, PATCH, Maui Hotel Association, Maui United Way, 1st Hawaiian Bank, Hawaii Community Foundation, HC&S, and other individuals political leaders and leaders in the business community were of great value in informing us further of needs and perceptions existing in our community. The Maui County Resource Team collected "Baseline Data" from a variety of sources, which enhanced our understanding of the actual numbers involved in the various categories of users and providers. Plan Development Following this collection of information, the Team prepared summaries for the Council and obtained additional information and clarification from them, as seen from their perspectives as members of different segments of the community. 3 v The Team then took this additional input from the Council members and together with what we had learned from all other sources of our data collection, listed and organized the information into "Strengths" and "Weaknesses" within three categories Users, Providers, and Auxiliary Factors/Influences. With the information laid out for them in this format, the Council broke into small groups to brainstorm suggestions and strategies for addressing the appazent needs by using our many identified strengths. Finally, the Team compiled all these suggestions and strategies, organized them and incorporated them as appropriate into the five-year plan. The resulting Plan, approved by the Good Beginnings Community Council in June, 1997, is built upon partnerships between families, communities, and the public and private sectors. It identifies gaps and needs in the current ECEC system and identifies local resources and strengths that can be used to meet those identified needs. It relies on the principles set forth in the document "Characteristics of an Eazly Caze and Education System That Works for Children and Families" (from Are We Ready? 1992). Most significantly, it stresses the importance of families' experiences and dreams as the driving force behind any system. The plan is intended to be modified, added to, or deleted from, as deemed necessary by the Community Council during the coming year (June 1997-June 1998), in response to expanding or changing understanding of the needs and strengths of our community. First Year Strategies Approximately ten strategies from each of the five sections have been identified as possible projects to initiate during the first year (Appendix A). From that initial listing of possible projects, we will select about half of them and will develop each one more fully, detailing costs, collaborators to be involved, outcomes desired, and time line predicted for accomplishment of the goal. Evaluation The Maui County Eazly Childhood Resource Team will submit quarterly reports to the Good Beginnings Community Council, the Alliance, and to county and state fenders regarding the implementation of first year strategies. a "GOOD BEGINNINGS" PLAN FOR MAUI COUNTY Hawaii's Vision: An optimal early childhood system of education and care will enable all children in Hawaii to reach their full potential, prepare themselves for a life of successful learning, and become productive family and community members. The optimal early childhood education and care system will provide all children in Hawaii with equal access to quality education and care resources which are appropriate to families' life circumstances and preferences. L Families in the System Goat Famrlies are fir granary teachers and €aregtvers t~l`ch~Idren and must tie suPParted m thetr ef~~rts to nurhtra anti educate: then' otYldren A. Families as Children's First Teachers • Information on child development will be available to parents through a wide variety of formats. • In order for a parent to become a competent "first teacher," he/she must come to see the importance of understanding his/her child at each stage of development. • Strategies should reflect the reality that parents are most interested in learning something at the very moment they have a need to know it. A 1. Focus on New Parents (0-12 months) a. Include afollow-up component in childbirth classes at 3, 6, 9, and 12 months Welcome Wagon approach. b. Develop ways to support existing school teen centers and other teen pregnancy programs, with goal of increasing numbers of teens involved. *c. Provide crisis care for parents of newly identified special needs babies. d. Expand "Healthy Start" concept to all families. A.2. Develop Informal Networks a. Train parents through PATCH to run legal babysitting coops. *b. Develop playgroup models/handbooks. c. Provide Park "Play Days" for stay at home/other new moms. d. Give financial support and technical assistance for playgroup formation and operation. • Possible first year strategy 1 Y A.3. Make Information Available *a. Health Care Providers (I-IIvISA, Kaiser, etc.) will deliver information to families through their magazines, flyers, etc. b. Outreach and assistance to pediatricians (written materials, parent educator perhaps using existing HMO's for coordination) c. Maui News Family Page to include a local aspect or column each week --perhaps with rotating columnists (pediatrician, teacher, DOE administrator, etc.) *d. Offer parent workshops at work sites at lunch. e. Initiate "The Right Question Project" (as per KnowYourCommunity). *f. OB/GYN's and midwives give prenatal brain development information. g. Redesign Parent Line flyer to be more effective. Publicize their video library. *h. Pediatricians will train public health nurses, teachers, health aides, etc. regarding "what is a sick child?" so they can in turn educate the parents they deal with. i. Reach participants in Healthy Mothers/Healthy Babies coalition. j. Mandatory parenting classes for special populations or those receiving public funds. *k. Child Care Connection workshops for parents to aim for 100% participation. 1. Parenting classes to be available when and where parents need them topics to be determined by parents' indications of interesdneed m. Training of parenting class facilitators. n. Updated listing of classes available (P.A.R.E.N.T.S., Adult Ed., etc.). o. Maui Family Support Services as vehicle for delivering information to families. * Possible first year strategy 2 V B. Early Childhood Programs Responsive to Families' Needs • ECEC progams have a unique opportunity to influence and enrich the lives of both children and their families through nurturing and family oriented practices. B. L Types of ECEC Pro~ams Needed a. Drop in Care (Explore possibility of working with Cameron Ctr. To develop a plan. Also look at Nanny Connection model.) b. Respite Care (Maui My Time). c. Programs like Families for REAL, Family Literacy at more school sites. d. Traveling Preschools in various geographical areas. e. Intergenerational programs at parks or other locations. Summer pre-K program at elementary schools. g. Non-traditional services (part time, weekend, early motnings, evenings). h. Inclusion of special needs children in preschool and family child care settings. *i. Infant/Toddler services expanded, including Early Head Start. j. Home-based programs. _ B. 2. Family Involvement in ECEC Programs a. Help parents understand what it means to be involved with/support your child at each stage of development. b. Teach advocacy skills to parents. c. Form early childhood PTA's. d. Family focused training for teachers and child Gaze providers so they can respond to parents who look to them for advice. e. Parent educator to assist preschools (Pilot project: PCNC facilitator shazed by several schools).. f. Parents/providers attend training sessiotts together. *g. Develop a tool for ECEC programs to assess their overall family fi-iendliness and their family involvement activities. h. ECEC programs to provide pazent/child activities. Serve as role models. i. Job descriptions of ECEC personnel to include family involvement component. * Possible first year strategy 3 C. Access to Information Regarding Early Childhood Programs and Services • Families need user fi-iendly, culturally sensitive, updated information regarding ECEC programs and services to be better informed, so they can make good choices for their child. a. PATCH to use client satisfaction surveys and other feedback received to update programs as necessary. b. Child Care Connection workshops to be replicated. Offer observation at preschools or have a model set up so that parents will be able to see quality. *c. Better information in telephone book: yellow pages and white pages (state/county listings). d. Publicize websites and other intemet information available that may help families make appropriate choices. e. Translated materials needed. Bilingual outreach workers. Review existing materials and develop exact messages and materials we want to distribute to our different audiences: £ 1. Use local media Akaku, community newspapers to give information regarding "How to Choose Quality ECEC Programs and Services." f 2. Require some kind of "consumer ed" to qualify for financial aid. f.3. Provide employers with information to disseminate to employees (unions, SHRIv1). £4. Include Chamber of Commerce, Libraries, PCNC's in distribution of materials. g. Purchase extra copies of Youth Services Directory and distribute more widely. D. Families and Finances • Families need tools to assess their financial status, to prioritize family expenditures, and to access financial assistance as necessary. a. Family budgeting seminars/counseling (peer coaching parent to parent) using existing resources available where possible. b. Develop flyer on why family money should be prioritized for quality child care for 0-5 year olds. c. Single application form for tuition assistance. *d. One page explanation of all available financial assistance programs to be readily accessible to all parents e. Families should be apprised of cost effective child care arrangements. * Possible first year strategy 4 II. Assuring Quality Goal: All children rn Hawarr's ECEG,prograrriswdl beproteeted front harm and ECEC pr©grams will ~atuntar~y meet standarcttbai supporf the apt3ma3 development s~fyatitia children A. Regulatory Standards for ECEC Programs • Regulatory standards define minimum requirements for basic protection or government funding eligibility. The recommendations made by Review of Hawaii's ECEC Re~ttlations should be followed through on. Additionally, work with DHS and others to: a. Monitor educational component more fully. Refer problems to County Coordinator. *b. Develop a plan to promote licensing oflicense-exempt programs, including family child caze providers. c. Loosen requirements to allow a provider an occasional extra child to cover for fellow provider who is ill or needs a day off. d. Enforce uniform standazds by licensing authorities. e. Streamline licensing procedures. £ Regulators need to have uniform qualifications. g. Regulators need to have ECEC orientation/training B. Program Improvement for ECEC Programs, Including Family Child Care • Program improvement is needed when obtaining and/or maintaining quality in ECEC programs voluntary standards, which are standards beyond baseline regulatory standards. *a. Continue Accreditation Mentoring Project. *b. Provide technical assistance to programs so they can better conduct child assessments. c. Upgrade relative care provide activity kits to encourage developmentally appropriate practices. *d. Outreach by Friends of Library to isolated caregivers. *e. Free listing in phone book for accredited programs. f. Resource mobile offers newsletter and materials to isolated caregivers. * Possible first year strategy 5 g. Encourage use of program improvement assessment tools, such as Early Childhood Rating Scale, Creative Cturiculum, Blueprint for Change, etc.) h. Family child care "starter kits" (businesses could provide free materials). C. Ongoing Professional Development for ECEC Workforce Staff qualifications are a major factor in program quality and are linked to positive outcomes for children. We support the Career Development Lattice efforts currently underway in the state and will work closely with HAEYC, PATCH, and MCC in all aspects of training and education. C. 1. Formal a. Castle Colleague Program (for credit). *b. Team of trainers to help schools/providers include special needs children. c. MCC to offer family child care provider certificate and preschool director's certificate or credential. d. Training for providers to be offered in a variety of ways (TV, MCC classes, etc.) which suit their needs. e. State (DOE) to require ECEC certification for K-2 teachers. £ LJH to offer Bachelor/Masters Degree in ECE. g. Support UH efforts to offer an interdisciplinary major "Working with the Family." h. Set up registry of licensed providers with names available at local elementary schools as well as PATCH. i. Primary teachers in elementary schools required to take ECEC courses j. Continue PATCH practitioner courses. k. Customize existing training programs to serve particular groups (such as drop-in child care at YMCA). C.2. Informal a. Informal mentoring between practitioners. *b. Leadership training for directors of preschools. *c. Give principals information about evaluating ECEC courses/ background when hiring K teachers. d. Provide preschool boards of directors with suppordtraining. * Possible first year strategy 6 D. Training/Education for Other Persons Involved in ECEC Programs • Professionals and pars-professionals augment ECEC programs and also impact the quality of children's experiences. a. Train pool of substitutes. b. Train librarians to be responsive to families needs. *c. Train existing volunteer groups (such as Maui Interfaith Volunteer Committee, Foster Crrandparents, or others) to provide drop in and substitute child care. d. Train nurses/others to give specialized care to special needs children. e. Training for state and county regulators. E. Families as a Force for Quality • Families will be encouraged to seek information about quality and to make choices based on their individual family's needs and desires. • All strategies should be designed with the underlying understanding that until families understand and demand quality care for their children, it will not fully exist. a. Identify factors that keep parents from choosing good quality arrangements for their children (financial, lack of knowledge, other) b. Develop a program in which parents learn to ask questions relevant to their child's growth and development. This is a prerequisite to understanding what quality in a program is. c. Increase awareness of accreditation. *d. Families need to experience quality at hands-on level (Families for REAL, Open Houses at preschools, etc.) " Possible first year strategy ~ III. System Coordination and Accountability k.: G©al '.A cvordmated system of early c~uldhpod educahen and care wil16e operating ~ Hawan by the year ZUtIS It wilt provide eamprehelistve and eoarduxated se~xnces that support approprtate co~uftve; ph~stcal; soctal and emv~tc~nal dev>rinpme~t m a cazis~stent, healthy and safe~envtront provided by compTeVteput god tiurhuuig ac'ltlts, from bmh lhrvu,~out€th$<ear~y years„;n a ~W~e~:~4 ~Yt~~j. ~<k ~ }3 L~ £ II ` Y L C ~ f F A. Data Collection • Coherent and responsible organization of the ECEC system requires access to accurate and current information. *a. Council needs to determine what data should be collected and made available on ongoing, annually updated basis. *b. Determine who will do the data collection --Alliance to provide Council with needed data? c. Interdepartmental Council to coordinate state agencies' gathering of data and make it available to all who need it. d. Funding for a permanent research component to include longitudinal surveys. e. Use "high risk" data available when determining who qualifies for certain funds. *f. Investigate where data collection is already ongoing. Collaborate. B. Evaluation and System Accountability • Ongoing evaluation determines how the system is working, if available funds are being equitably distributed, and if the needs of children and families are being met and outcomes achieved. *a. Develop aformat/plan for measuring results of strategies, programs, services implemented, to include: Annual gains losses report. Child assessments. Program improvement assessments. b. Assessing extent to which families are knowledgeable about ECEC. c. Assessing extent to which community, including the business/employer community is engaged in ECEC public engagement efforts.. d. Maui County Early Childhood Resource Team to provide annual report to county and other interested groups. * Possible first year strategy 8 C. Community Plans/Collaborations • Community based planning and collaboration is a prominent focus in this ECEC system. C 1 Good Beginnings Communiri Council a. Present council will explore possibility of becoming a County Commission. *b. Council will redefine its role for June 1997-June 1998 and beyond. c. Implement plan in cooperation with Good Beginnings Alliance and Interdepartmental Council. *d. Continue to refine Plan update annually. e. Assess needs for services. £ Prioritize needs/targets. g. Remain an independent body, with broad based membership. C 2. Collaborations/Networks in Community *a. Family Child Caze Providers to continue to develop networks aznong themselves. b. Family Child Caze and Preschools to develop linkages. c. Preschool and DOE to develop linkages. Develop transition programs. Teacher to teacher articulation across levels. Encourage PTA's, SCBM Councils, PCNC's to support links between preschools and elementazy schools. *d. Support Eazly Headstart program development. e. Provide ECEC assistance as needed to Imua, Maui Family Support Services, Molokai Family Support Center, Churches, Zero to Three Program, Healthy Mothers/Healthy Babies coalition. f. Use existing groups of seniors to carry out needed projects. g. MEO bus transportation to be more accessible. *h. Preschools partner with other preschools (i.e. sharing of resource people, etc.) i. Partnership with welfare reform efforts to provide training for family child care providers. j. Partnerships with businesses. k. Partnerships with existing county coalitions and programs. 1. Support partnership of youth centers and neighboring preschool programs. m. Develop collaboration between Headstart and Homeless Shelter. ` Possible first year strategy 9 D. State Planning, Coordination, and Policy Development • State planning, coordination, and policy development are critical to the development of an effective, efficient, and responsive ECEC system. a. Alliance to develop partnerships with State agencies. b. State agencies to develop policies of collaboration. *c. Alliance to give grantwriting suggestions/classes to interested ECEC providers. d. Alliance to inform counties of information they have on statewide initiatives and national trends. *e. Explore long term plans of statewide organizations, as related to ECEC (Office of Hawaiian Affairs, Queen Liliuokalani Children's Center, Alu Like, Rural Community Leadership Development, etc.) £ Plug our efforts into existing programs whenever possible. * Possible first year strategy 10 IV. Financing/Resource Development goal: A financial ;system wrllbe m place that ncludes,all partners m the provision of financial support Apr the eptunal system by the year 2005 Xet~ng children and theix fatniltes are:served by ltagh quality early cht7dlaood education and *~re pz~agrams which support their growth std leannn~g and which are staffed k `r 4 y. 3 [ Yom. ~ by gialrfied;gersonuel w`ho ar~~au-Iy~ompen~ated • Underlying themes to be heeded in our Plan include the firm belief that "Money spent on early childhood education and Gaze now is money saved later." Additionally, our country's history of private caze for young children and our state's history of relative Gaze for young children need to be considered in any plans for financing that we develop. We believe that the responsibility for the care of our state's young children must be a shazed one. Most young families do not have the economic wherewithal to shoulder that responsibility totally on their own. It is a time in their lives when their earnings are low and their expenses are many. In order for children to enter school "ready to learn," it is important that children have quality care and education in those years prior to entry into the public education system. This means financial assistance for many families is essential. An ultimate "solution" will require the collaboration and commitment of all. A. Make the Most of What Exists a. Personnel policies which include "Family Friendly Policies" are ways for businesses to contribute. (Include policy to allow parents to take a day off to care for a sick child, to attend a pazent-teacher conference, or volunteer at their child's school; job shazing) *b. Programs apply for grants from existing agencies (including county, philanthropic, and corporate) for facility improvements, materials, tuition assistance. c. County to provide safety net subsidies to supplement Child Caze Connection (e.g. for parents who become ineligible due to illness or loss of job). d. Combine existing funding streams. *e. Maintain and disseminate information to providerslusers regarding tax breaks presently available. * Possible first year strategy 1 ~ 9 B. Explore New Ways to Allocate and Distribute Funds a. Support innovative collaboration and partnerships. *b. Broaden criteria of certain tuition assistance funds available in order to assist gap group families. c. Award partial grants only (tuition assistance) to reach more families. Sliding fee scale, as per Child Care Connection. *d. Make funds available to form playgroups, traveling preschools. C. Encourage Sharing of Resources a. Business to provide expert help to family child care providers and center based directors to set up their businesses. b. Coordination of in-kind donations by businesses to ECEC programs. *c. Headstart/MCC partnership support infant toddler center development. d. Make data available to those who need it to plan and develop programs. *e. Networks of providers to inform each other of available resources. f. Wish Lists to all clubs/organizations. *g. Preschool programs share resources (substitutes, resource people). D. Investigate and Identify Potential Financing Sources a. Child care checkoff on state tax form. b. National Foundation money that may be available. *c. Monitor use of allocated County funds. d. Financial support from County should be tied to matching funds from private sector. e. Alliance to use Bond Analysts to develop financing strategies. £ Support National Finance Project, a national initiative to improve public financing for education and other children's services. ' Possible first year strategy 12 E. Create Incentives to Additional Investment by Private Sector a. State provide matching funds on 2:1 basis up to $250,000 per year. *b. Menu of low cost involvements for businesses. c. Support innovative practices through piloting of different programs. d. Make information regarding tax shelters and will provisions known to persons who may wish to contribute in that way Consortium of Non Profits might be a resource. F. Develop along-term Solution to Secure Additional Funds *a. Focus on "Ready for School" approach in designing long-term funding initiatives to attract broad base of participants, as per "Success by Six." (Mirmeapolis, Nashville, Massachusetts) b. Establish a permanent foundation and/or investment fund. Reseazch existing models, such as Hawaiian Children's Trust Fund and the "endowed fund" of Hawaii Community Foundation. • Possible first year strategy 13 0 V. Public Education and Engagement ~©al :All of Hawarl's: citizens vlll be knowledgeable and ulfotmed about the deue`Iap~nsnt and needs t7f young cIu'Idren and have access t4 it>~ornlatian whtch 1 ~ F 9 ~ suptxzts tnfctr>ned decston makutg a"bt~ resources arld'ces • Increased resources for young children and their families will result from increased public awareness and understanding of the early education and care needs of young children. • In order to engage the public in early childhood concerns, we must get individuals to personally grapple with issues: -What aze the economics of getting a job vs. staying home? -If I work, what will my relationship with my child be like? -What does my child need to enter school "ready to learn?" -Should my child attend preschool or not? -If so, aze there differences among programs? What should I look for? A. Use Materials Supplied by the National Campaign. *a. Take lead from PR person hired by Alliance. *b. Use Akaku, newspapers, churches, ethnic associations, etc. to disseminate infornation. c. Increase awareness of need for quality care (brain information). d. Use YMCA and other places where parents gather to get word out. e. Workshops for large employers (hotels, mill, banks, realtors, county/state employees). f. Use company newsletters/company fairs. *g. Slide show on brain development to be used with various groups. h. Traveling "show" by a designated core committee. B. Educating Elected Officials *a. Personal outreach to county council members and state legislators. *b. Participation in County Subcommittee on Child Care. *c. Lobbying of state legislature regazding early childhood issues. d. Explore effectiveness of "Family Friendly Report Card" for elected officials. *e. Develop fact sheet that would be tlsed by state and county legislators. * Possible first year strategy 14 C. Education for Businesses. a. Interpret labor laws to employers so they are able to design "family friendly" programs without running into legal problems. b. Payroll stubs to give information to employees. *c. Publicize businesses that are involved in early childhood in any way. *d. Create a cadre of interested businesses to present information to other businesses. D. Education for General Public a. Build in public education component to each aspect of the Plan. b. Develop "recruiting" tool (video?) to expand field of ECEC practitioners. *c. Develop the "Ready to Learn" issue to create in the public an understanding of the issue and a desire to have all children 0-5 cared for and educated in a way that will lead to their eventual success in school. d. Explore ways to partner with existing media campaigns, such as "Taking the Time to Care." k Possible first year strategy 15 POSSIBLE FIRST YEAR STRATEGIES Families in the System A.l.c. Provide crisis care for parents of newly identified special needs babies. A.2.b. Develop playgroup models/handbooks. A.3.a. Health Care Providers (FIMSA, Kaiser, etc.) will deliver information to families through their magazines, flyers, etc. A.3.d. Offer parent workshops at work sites at lunch. A.3.f. OB/GYN's and midwives give prenatal brain development information. A.3.h. Pediatricians will train public health nurses, teachers, health aides, etc. regarding "what is a sick child?" so they can in turn educate the parents they deal with. A3.k. Child Care Connection workshops for pazents to aim for 100% participation. B.l.f. Summer pre-K programs at elementary schools. ~/B.l.i. Infant/toddler services expanded, including Early Head Start. B.2.g. Develop a tool for ECEC programs to assess their overall family friendliness and their family involvement activities. - C.c. Better information in telephone book: yellow pages and white pages (state/county listings) C.f. Review existing materials and develop exact messages and materials we want to distribute to our different audiences. D.d. One page explanation of all available financial assistance programs to be readily accessible to all parents. Assuring Quality A.b. Develop a plan to promote licensing oflicense-exempt programs, including family child care providers. B.a. Continue Accreditation Mentoring Project. B.b. Provide technical assistance to programs so they can better conduct child assessments. B.d. Outreach by Friends of Library to isolated caregivers. B.e. Free listing in phone book for accredited programs. C. l.b. Team of trainers to help schools/providers include special needs children. C.2.b. Leadership training for directors of preschools. C.2.c. Give principals information about evaluating ECEC coursesPoackground when hiring K teachers. D.c. Train existing volunteer groups (such as Maui Interfaith Volunteer Committee, Foster Grandparents, or others) to provide drop in and substitute child care. E.d. Families need to experience quality at hands-on level (Families for REAL, Open Houses at preschools, etc.) 1 System Coordination and Accountability A.a. Council needs to determine what data should be collected and made available on ongoing, annually updated basis. A.b. Determine who will do data collection. Alliance to provide Council will needed data? A.f. Investigate where data collection is already ongoing. Collaborate. B.a. Develop aformat/plan for measuring results of strategies, programs, services implemented, to include: Annual Gains Losses report; child assessments; program improvement assessments. C. I.b. Council will redefine its role for June 1997-June 1998 and beyond. C. l .d. Continue to refine Plan update annually. C.2.a. Family child care providers to continue to develop networks among themselves. C.2.d. Support Early Headstart program development. i, C.2.h. Preschools partner with other preschools (i.e. sharing of resource people, etc.) D.c. Alliance to give grantwriting suggestions/classes to interested ECEC providers. D.e. Explore long term plans of statewide organizations, as related to ECEC (Office of Hawaiian Affairs, Queen Liliuokalani Children's Center, Alu Like, Rural Community Leadership Development, etc.) Financing/Resource Development A.b. Programs apply for grants from existing agencies (including county, philanthropic, and corporate) for facility improvements, materials, tuition assistance). A.e. Maintain and disseminate information to providers/users regarding tax breaks presently available. '~-B.b. Broaden criteria of certain tuition assistance funds available in order to assist gap group families. B.d. Make funds available to form playgroups, traveling preschools. C.c. Headstart/MCC partnership support infant toddler center development. C.e. Networks of providers to inform each other of available resources. C.g. Preschool programs share resources (substitutes, resource people). - D.c. Monitor use of County allocated funds. E.b. Menu of low cost involvements for businesses. F.a. Focus on "Ready for School" approach in designing long-term funding initiatives to attract broad base of participants, as per "Success by Six." Public Education and Engagement A.a. Take lead from PR person hired by Alliance. A.b. Use Akaku, newspapers, churches, ethnic associations, etc. to disseminate information. A.g. Slide show on brain development to be used with various groups. B.a. Personal outreach to county council members and state legislators. B.b. Participation in County Subcommittee on Child Care. 2 e B.c. Lobbying of state legislature regarding early childhood issues B.e. Develop fact sheet that would be used by state and county legislators. C.c. Publicize businesses that are involved in early childhood in any way. C.d. Create a cadre of interested businesses to present information to other businesses. D.c. Develop the "Ready to Learn" issue to create in the public an understanding of the issue and a desire to have all children 0-5 Gazed for and educated in a way that will lead to their eventual success in school. 3 RECOMMENDATIONS FOR THE STATE RECOMMENDATIONS FOR THE STATE The Interdepartmental Council and the Good Beginnings Alliance are crucial to the success of individual counties' Good Beginnings Plans and activities. • State agencies to develop policies of collaboration. • Explore long-range plans of statewide agencies and organizations so that collaborations and partnerships can be fornied in the planning stages. • Develop a permanent research component to include significant data collection, longitudinal studies, etc. • Provide information to the counties regarding existing data. • Alliance to give grantwriting suggestions/classes for ECEC providers. • Alliance to inform counties of information they have on statewide initiatives and national trends and how to develop linkages. • Research national foundation money that may be available. • Use bond analysts (such as Standard & Poor and Moody) to develop documentation of long term benefits/costs related to ECEC. • Make Alliance PR efforts available to counties. • Explore and adopt innovative ways to pool and distribute public funds. • Alliance needs to define more narrowly and explicitly its role and responsibilities in relationship to the individual counties and their Plans. Duplication of efforts should be avoided. • Be proactive in forming relationships with KSBE, PATCH, etc. • Alliance to initiate and strengthen connections with the business sector. • Alliance to help counties accomplish Plan initiatives in their individual counties and to facilitate coordination between counties, as appropriate. RECOMMENDATIONS FOR THE COUNTY Y RECOMMENDATIONS FOR THE COUNTY • Continue to convene a Subcommittee on Child Care and Education. • Proceed with creation of a Charter Commission on Youth. • Use the Maui County Good Beginnings Community Plan as the basis for an~ funding or other activities proposed. • Keep Good Beginnings Community Council apprised ofcounty-sponsored activities which may relate to its efforts, in order that appropriate collaborations can be developed and so that overlap of services will not occur. • Call on the Good Beginnings Community Council to assist with initiatives undertaken in response to welfaze reform, so that coordination of quality services and activities will be realized. BASELINE DATA (Rev. 6/2/97) MAUI COUNTY POPULATION 1996 Projections-- (From Mrrai County Conununity Plrtn Update Program Socio- Economic Forecast Report, August 1992. Prepared for Maui County Planning Dept. by Community Resources, Inc. -hereafter referred to as "1996 Projections") Maui: Total: 114,412 (Maui Island) 103,448 Hana 2,061 Makawao 20,530 Paia/Haiku 8,561 Wailuku/Kah 37,225 Lahaina 16,978 Kihei 18,094 Lanai 3,182 Molokai 7,782 Number of Households (1996 Projections) Maui County: Total: 38,283 Lahaina 5,748 Kihei 6,931 Wku/Kah 11,730 Mak,Puk,Kul 6,767 Paia,Haiku 2,873 Hana 650 Lanai 1,130 Molokai 2,454 7era to F,Ye ?~upulatton (f,•on~ Maui trot,nty 1996 Pra~ect,ons~ x, : , , ~r h...y = ~ ..~cu~x~~~~b~-`i. "`"~-f..~mi m~2Nrx.~~`@. sFC$$~..z £ ~ x x~~ s x r ~ $tateaVlde ~ ~3,~23 Clll~dreit 'Y~'o~~•'T.-~+ aa'~ via. & cY~ ~o a"'~~~ a0~ ¢ ~ ~ x' f %~x ~a Y ~4'~~ S° t )4'Iau~Count~; 8,4blchtldren* ~ 'Breakdown by Age {SMSltesearch)~ £ Lanai:: 227 Tn veer 20b0 ~ ' Moiokat 737 InfantsfTotldlers 4,613 " Maui Is , 7,497 Preschoolers {3&4~ 3,210 ~,ahatna : I,~30 5 yr olds non-K 382 , l~ihe~ 1;~1~ WkulKali 2;698 IvlaklPuklKula 1,488 Paia/Flaku 421 liana 149 1 ZERO TO FIVE POPULATION (from Maui County 1996 Projections) 8,461 children Lanai Hana 3i Pala/Haiku yi Molokai 70 98 ;:5:0 lfak/PUk/KUla LaAaina 1Bi 15i a~ a /fi ~ ~y~, z y F. ` I ay ti qti.: x`~. d4sy¢ ~ Y ate.. .a n:jik~2%~ bT~:.,.. C~:ft Tx Xihei 16 i i7kv/Kah 32i la SOCIO-ECONOMIC CONSIDERATIONS Income levels of Maui Households (1996 Projections) 'Income Number of Households Not more than 50% of median $18,850 8,805 gp% $30,160 14,356 100% $37,700 19,141 120% $45,240 23,353 140% $52,780 26,798 'These dollar amounts are from 1990. No $ projections for 1996 were given. The numbers of households, however, are 1996 projections. Low Income Population in Maui County The DHS Planning Office issued figures on 2/7/97, indicating the number of low income clients in Maui County as follows: AFDC clients 5,808 Food Stamps 10,318 Other Programs 660 Total 16,746 DHS clients Other socio-economic factors to consider (from 1995 Kids Count Data Book) • 1 in 100 families is homeless • In Maui the % of persons below income is 7.9%. • In Maui the % of families below income is 5.7% Non-Marital Teen Births statewide (from 1995 Kids Count Data Book) • Pregnancies: 43.7 per 1000 females ages 15-19 • 30% of all non-marital births • 7.9% of all births • 2/3 of all births to single teens are to Hawaiian mothers At RisWSpecial Needs (from 1995 Kids Count Data Book) • 19.7% of our children live in single parent families. • 9.5% or our children are in poverty. • 7.9% are from AFDC families (Based on this figure, 680 Maui children 0-5 are from AFDC families. Maui Zero to Five Year Olds At Risk/Special Needs (from telephone interviews) • 20% of our preschoolers are in this category. • 35% of children in Maui and Molokai Head Starts are classified in this way: (25% "at risk" and 10% "special needs") • Zero to Three Project on Maui currently serves 258 children, 41 of whom are designated "environmental risk only." • DOE Special Education Preschool enrollment, 1996-97: 84 2 ZERO TO FIVE CHILDREN OF WORKING PARENTS IN CHILD CARE According to Preschool Open Doors, over 60% of Hawaii's mothers with young children are in the workforce. This would mean that in Maui approximately 5,000 children are cared for at least part of the day by someone other than the mother. (from The Bottom Line . . . Bureau of Census reported in the fall of 1991): Among preschool aged children of employed mothers, about 23% are in licensed child care (1991). Statewide, there was a decline from 1988 to 1991 in children cared for in organized child care facilities as well as in family child care. There was an increase in the proportion of preschoolers cared for by their fathers while mothers worked: (15.1% in 1988 to about 20% in 1991.) Nationally -- How Children Are Cared For(% in 1988) At home At home At home At non- At Other parents/ non- relative's relative's child care home center relatives relative home Infants & 22% 3% 1% Toddlers 59% 5% 10% Preschoolers 34% 4% 9% 12% 40% 1% Statewide the ECEC community has space for about 25,000 of the 83,000 children ages 0-5 (1992 information). :_: :at ....:,.„..,.,,...!...,...ii.,:.•:i...,:...,.:,.....,:,'..-.:i,.'.-:i.,.'..-.'...,.'.....„,.„,'...i..,.:...:,:..:.:..:::.'....'.:,.:....::, ,...::.:::.:..................„.......,....„...................".........:.........„.......„....................................,............................„..........,........................:„....:„..,.•....„.."....,...._.„............,%..•......•...„.....,......„..:.„.. :<:::< ::: in Tamil Child Care;T omes::.-:::<:»::«:::<: ::<:»»>:<::: ::;:.<:::::: ...„...-..,..:..........,.:.......:.,....:„:.e..,...i,..:..:, ..i▪ .i.• .......i..., ::::..:::.::. -::.::: ; llment<:Slof�:.._.:..::::::::.:.�:.::..Y:::::::.::::::::::.:.::.:::::::::.:::.:.::.:...::::::::.:>::.::.:.::.::::::::.:::..:..:::::.:.:::::..:.::::::::::::::.:> :::::. ........ ...... .. .... .. .. �' I Slots ::::::..::::.;.::::..::..;.>:::;;::�.:.; ::�: shoo .. ::.::.. .... ..: :..... ..::.:::.:>:>=` � >:�:> : :<>>«:>`-><� <> Pres . .....:..::. ......:::.... . ,. .i„.,....'.,............... .: . :- '...KSBE:::.. «:> :::>:>:::.-...-.. .::..:.:..:.:: d: resch�ool 32children in;S2 license :;p:.::.:.:::<.::.�:::.;:.:�.::::;�::.;;:.;:.>��.:..:.:..;-:.;:..:.::.:.;.:...;;::.; `re 1 : lE7am4l3r Ghi.:d:<Ca;::�::... ..:::.. .. ... .. ....... . ... 'F. . .;:: : :::: 240 children m icensed famiiy care(4tl homes ' per time .:.:..:..;.....;:.:; 150<in license-exempt family child tare homes(thosewho care. - for 2 or fewer children in their home:BA'T' H lists 75 such homes) 105 in identified relative care(those relatives who receive payment through Child Care Connection) .......:,.:::...,.:::,;:::•:.-... Total 495;children in licensed and',license-ejcempt care 3 ENROLLMENT/SLOTS IN LICENSED & LICENSED EXEMPT FAMILY CHILD CARE HOMES b PRESCHOOLS ON MAUI (As of 3/1/97) 8elative gaze BeaAatart de 11~ LSCenaed-exea~t ~^•.i' care 66 3(3HE yz '~I7 64 t`~~ a z...~• .se 4~; , Licensed family "°"t^' Cdre or . y . ~b ~ ~ 108 'z~g&``'c~" xs i ~~~C( OH9 LSeenaeQ Centers 65i 3a FINANCIAL ASPECTS OF EARLY CHILDHOOD EDUCATION/CARE (from Cost, Orrality, and Ch!!d Ordconres in Ch!!d Care Centers, Executive Summary, January, 1995) National Data: Preschool Costs: $95/week per child ($2.11 per child hour) (Mean full cost of child care: $127/week or $2.83/hr. or 72 cents more than expended amount.) Labor accounts for 70% of total expended costs Facilities: 15% other: 15% For every $1 spent in early childhood years, $5-$7 is saved in future costs. Statewide (1994) (from Early Childhood Education and Care, Interim Report to the State Legislature, December, 1994, Office of Children and Youth) $130 million/year ECEC system supported by federal, state, and private funds parents: 60% of cost federal: 14% of cost state: 22% of cost private foundations, business, etc: 4% of cost Maut County Headstart plias.other substdy programs 53 8%bf!AFDC chr[dren seised {In 1~iaut, this ;would beA70 children) ~ieadstart 261.chddren served Ch?!d Care CO11neCflOp {135 apprpximatej A2~ appitcatons ~ ~ x 28S famthes enrolled jagest? 1Z~ ,upYa`~325/month ~ ~ Apgcoxtmafety 7S~u receive partial su~stdtes ~ Average granf. is $2f~ T ; F F'amihes requesting ~arefor only,l child ` 187 of385 {6b°1o) # active fatuities in~5196 2711 ; # active fatniGes in 111.96 ~ 341;{Increase of 33%) Preschool; Open Doors 217 applications i 94 approved - up to $360lmontlt {Average grant rs $260j: (Preschool open Doors has $z.67 million in State general funds This is enough to fund 848 children at the maximum subsidy of$3501month from September through. , May.) 4 Preschool/Family Childcare Subsidies Available Statewide # Enrolled % of Eligible Population Served Headstart 2017 33,5% Open Doors 248 4.1% KSBE 113 1.8% JOBS 220 3.6% CCC 650 10.7% 3248 eligible served 53.8% of eligible 3's and 4's Hawaii Income Levels (Information taken from Preschool Open Doors materials.) 1. Incomes at 100% of poverty level qualify for Head start (Federal Poverty Income Guidelines for Hawaii) For a family of4 this is $17,940 annual (1996) Public Assistance Families --AFDC recipients on Maui = 28.2 per 1,000 persons 2. DOE Free and Reduced Lunch program. These families do NOT qualify for Head Start Often considered "educationally at risk" Income must be under 185% of povery level = $23,446 for family of 4 (Schools with 50% in this group qualify for Title 1 Funds.) This group is also targeted by Preschool.Open Doors 20% of our Maui population falls into this category. 3. Gap Group: Families with income from 185% to 225% of poverty level. Considered moderate income many working families. Do not qualify for most assistance programs. Open Doors gives assistance to these families 100% of fee given to families of 4 with incomes of $37,000 or below. ($37,000= 212% of poverty level.) Smaller percentages given to families up to 225% above poverty. 5 EXISTING PARENT/CONSUMER EDUCATION Open Doors: All applicants must attend a consumer education workshop in their community prior to approval of funding. Workshop information includes: • child development and ?earning styles of young children • standards of early childhood programs and characteristics of quality • importance of parent involvement in children's education and their role as consumers • Open Doors requirements and procedures for participating families. Head Start's Parent Participation Program 44% found work as result of Head Start services 66% volunteered in the classroom 70% attended workshops 63% have attended parenting classes. Child Care Connection Parent Education Workshops on Maui required for participation Out of 285 enrolled families 1996 66 completed their workshop requirement 1995 30 completed their workshop requirement SCHOOL READINESS (from The Boltom Line, A Conrpilalion of Data orr Children acrd Youth Issues, December,1994) DOE Kindergarten Enrollment in Maui County (1996-97): 1705 DOE Kindergarten Children with Preschool Experience (1992-93 School Year) "(Preschool experience was defined as at least 3 months attendance at a center-based preschool: including "child care centers, day care centers, nursery schools, parent cooperatives, early learning centers, Head Start programs, and child development centers established to provide group care for 13 or more children, ages 2 1/2 to 5)." Statewide: 61.4% Maui: 61.1% Peabody Picture Vocabulary Test (used by schools to assess readiness for K In 1991:80% of entering kindergarteners tested below age level in this vocabulary assessment. Language Skills Assessment The Carnegie Foundation stated in 1991 that in Hawaii, 60% of Kindergarten children were found "lacking" in language skills. 6 Information Gathering Efforts for the Nlnui County Good Beginnings Community Council T e of Process Where Who'Re onsible When Child Care Surve 351 Kahului Elem (IZo) ? Kihei Elem (54 ? I t q Kuala uu (28 ? 19 ~ Pukalani Elem ? 15 Central Pla rou (7 Maile Luuwai ? 2;~ Haiku/Paia Pla rou CIS) Michelle Pietsch 5o DHS ' 2>) Carol Ha ashida ? 10o K-Mart Shelb Ah Wah S/~S Parent Ed Surve ~.c~o Wailuku Elem ? 2t9 Kam 1[I ? I4y Haiku Elem ('ir, 97 Lanai ? g I Kaunakakai (13 5o Hana/ Keanae Iris Mountcastle Resource Develo ment Kihei Rota C2.1) Kat n Malone ? 1?. West Maui Tax a ers Aimee Koch ? c~ Random Businesses Ian Chan Hodges, Janet Ca3) Chapman, Cynthia Quisenberry, Kathryn Maloney, Terry Lock, Charlene Doi ~ Go SHRM Debbie Rivella Other $ OB/GYN Susan Anderson Pediatricians Dr. Pierre Lan eron Quality Assurance Focus Family Child Care - Tina / Janice 2~iq Grou s Kihei Lic. Famil Child Care Patt /Cookie 1/z~ Preschool staff- Martha/ Cynthia B. u count ~/~1 Kinder artenTeachers Wanda '~Id Families in the System ~ New Parents Christine Taylor Focus Grou s ~/~5 I S ecial Needs A+2sk Sim Gan 1 ~/~7 .'~u NewdSmers John Tomoso ~ I Grand arents ValerieMor an 'Churches Ter Lock ~/2G Key Informant `laui Childbirth & Gale a/3 Interviews -Families Hos i[aI ~(FSS Gale ~li~ ' HMS.-~ Gale PH V Tern P A R E N.T.S Gale i rte, r~ c n~ ~/a t T eofProcess Where Who Res onsible When Key Informant Family Life Center Gale Interviews- Families Mana red Health Care Gale Homeless Shelter Ter a x Kids A.M. Te Public libraries Gale a/a I Key Informant DHS - Terry Interviews -Quality Elwyn Assurance 1~ I ~ Count Re ulators Career Develo ment L & Wanda MCC- H.S. De t. Wanda & Elaine Accreditation Linda ~l~ Lo PATCH CharleneCharlene Resource Develo ment SHRM Debbie R. HGEA Ian b4aui Hotel Assoc. C nthia A. ? I y Alvin Tanaka Charlene ' / i 1 Maui United Wa C nthia ~/~-y First Hawaiian Bank Kath i Alice Lee Valerie Board of Realtors Aimee Koch Hawaii Community Cynthia Q. Foundation- David Murata ~i5 Weinberg Foundation - Terry Gailene Won Sol Kahoohalahala Valerie ~ Lanai Co. Valerie HC&S Kath n Hawaii Carpenter's Charlene i L'nion Vernon Lindsa Te INTERVIEWS CONDUCTED KEY INFORMANT INTERVIEWS HELD January 1997 -May 1997 Career Development Coalition Department of Human Services, Maui Unit Families for REAL First Hawaiian Bank Ka Hale Aka Ola Resource Center (Homeless Shelter) Kamehameha Schools Bishop Estate, Maui Kids AM Lanai Company Alice Lee , i;c,.,~r: i_+,,,,.~- Maui Board of Realtors Maui Childbirth Education Association Maui Community College Maui Economic Opportunity Headstart Maui Family Support Services Maui High Teen Pregnancy Center Maui Hotel Association Maui Memorial Hospital Childbirth Education Program Maui United Way David Murata, Baldwin Foundation Nanny Connection P.A.R.E.N.T.S. PATCH Alvin Tanaka, State Dept. Of Labor Wailuku Library STRENGTHS AND WEAKNESSES IN OUR COMMUNITY u_ u C L N C O V C• z C a ° W Wt '~a v y ti C o u 0 a a N ~p U C O ~ U ~ ~ O O~ ~ U ~ U i Q p .N. d O ~ 6 ~ C ~C ~ N .y ~ O N r ~o C 'O O p O U O U ~ U o .fl V u V m U G. U u U~'?_ 3 ~ ya=DS ~ ~ 8~ ~ ~ Ab v P• O 1p... O p Np O N a 4 L tt ~ :O E Y N U r E fr ~ ~ = U U~ Y U Q L t~ ` u u J] C ~ Y c ci c c E c 'c 7 ~ `e4 {Q emu, o .v v z~ E 8 F ~ V~ N~ [E N y Vl U~~ m~ri U r VO G F. T N U rn 3 W u E u a WO u WO u g c ~ m` ~ v F u o c~ o, a s ~ N ~ 3a m' r~ A t- a rzw a x v F cU WWW¢rWWW¢ ~-°FU- N'~SVa k] N U _ b a~r > ~ ~ a,A A `u z ~ a ~ C ,7, o S.-~' c t s N 0. o Y a U a u - O M ~ o V N N ~ ~ U vOi O. 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C R C u U U U V R U V R_ R m t~ T V ~fJ G 6 U 3 _ _ ` R y R app ~ C a G .O ~y R R L y .Q cJ L G O R C~ ~ 'C O N~ L C°.. y O~ y 'C u~ O R~ ~ y 1U.. V ~ y . j app C N y p .p V u r> V E U~ E y 0 oD Z Z Ep ` .3D] tC <C O N G >R, E o n ~ 0 y y C r' ` j G~ O?~ c c u~ u .R ~ p Ou E u' c 9 c c o yi ~ u > ~ ~n ~u R m 'C u c 6a.: u C° ° o .u. ~ V„ ° fO ~ u u R G IL I.L ~ ~ ~ fn Z F' L R R R n.a3z into: n. 3aa MCGBCC REFERENCES DATE AUTHOR/SOURCE TITLE !DESCRIPTION 1990 AROL COPPLE -NATIONAL INSTITUTE FOR UALITY MATTERS: IMPROVING THE PROFESSIONAL EARLY CHILDHOOD PROFESSIONAL DEVELOPMENT DEVELOPMENT OF THE EARLY CHILDHOOD WORK FORCE 1995 HE DAVID 8 LUCILE PACKARD FOUNDATION • HE FUTURE OF CHILDREN -LONG-TERM OUTCOMES OF ENTER FOR THE FUTURE OF CHILDREN EARLY CHILDHOOD PROGRAMS 1996 HE DAVID 8 LUCILE PACKARD FOUNDATION - HE FUTURE OF CHILDREN: FINANCING CHILD CARE CENTER FOR THE FUTURE OF CHILDREN 1994 CARNEGIE TASK FORCE ON MEETING THE NEEDS OF BRIDGED VERSION: STARTING POINTS MEETING THE DUNG CHILDREN NEEDS OF OUR YOUNGEST CHILDREN 1996 HARTING THE COURSE TO HAWAII'S FUTURE KE ALA HOKU CRITICAL INDICATORS REPORT 1995 HAWAII KIDS COUNT 1995 DATA BOOK KE KIDS COUNT IN 1995 1996 HAWAII KIDS COUNT 1996 DATA BOOK KE KIDS COUNT IN 7996 1995 BRYAN SAMUELS, NILOFER AHSAN, JILL GARCIA KNOW YOUR COMMUNITY- ASTEP-BY-STEP GUIDE TO FAMILY RESOURCE COALITION OMMUNITY NEEDS AND RESOURCES ASSESSMENT 1992 ERNEST L. BOYER -THE CARNEGIE FOUNDATION FOR THE READY TO LEARN -A MANDATE FOR THE NATION DVANCEMENT OF TEACHING 1995 AROL H. CHANG. MSW HE HAWAII EARLY CHILDHOOD EDUCATION 8 CARE COORDINATING COMMITTEE AND THE CHILD CARE 8 DEVELOPMENT BLOCK GRANT REGIONAL FORUMS 1994 ERESA VAST -EARLY CHILDHOOD CONSULTANT REVIEW OF HAWAII'S REGULATIONS AFFECTING EARLY CHILDHOOD EDUCATION ANb CARE PROGRAMS I9~3 OMi.",UNITY RESOURCES, INC. COST AND FINANCING OF EARLY CHILDHOOD CARE/ EDUCATION IN HAWAII 1992 ANET E. LEVY, SHARON L. KAGAN, 8 CAROL COPPLE RE WE READY? COLLABORATION TO SUPPORT DUNG CHILDREN AND THEIR FAMILIES 11994 'OYCELYN ELDERS, MD, U.S. SURGEON GENERAL INTEGRATING EDUCATION, HEALTH 8 HUMAN SERVICES FOR CHILDREN, YOUTH, AND FAMILIES: SYSTEMS THAT RE COMMUNITY-BASED AND SCHOOL-LINKED 1992 FAMILIES AND WORK INSTITUTE REPORT OF EFFORTS TO REDESIGN THE EARLY CHILD- HOOD EDUCATION/ CHILD CARE DELIVERY SYSTEM 1995 UNIVERSITY OF COLORADO, CALIFORNIA, NORTH COST, QUALITY, AND CHILD OUTCOMES IN CHILD CARE CAROLINA, AND YALE CENTERS 1996 FAMILIES AND WORK INSTITUTE OMMUNITY MOBILIZATION: STRATEGIES TO SUPPORT DUNG CHILDREN 8 THEIR FAMILIES 1992 COMMUNITY RESOURCES, INC. MAUI COUNTY COMMUNITY PLAN UPDATE PROGRAM SOCIAL ECONOMIC FORECAST REPORT VOL. I AND II n CHAPTER 10 DEPARTMENT OF HOUSING AND HUMAN CONCERNS Section 8-10.1. Organization. There shall be a department of housing and human concerns which shall consist of a director and the necessary staff. (Amended 1992) Section 8-10.2. Director of the Department of Housing and Human Concerns. The director of the department of housing and human concerns shall be appointed and may be removed by the mayor. The director of the department of housing and human concerns shall have a minimum of [ive years of experience in an administrative capacity, either in public service or private business, or both. (Amended 1992) Section 8-10.3. Powers, Duties and Functions. The director of housing and human concerns shall: (Amended 1992) 1. Develop a comprehensive approach to the effective administration and coordination of programs and plans of action designed to meet human needs in the county. 2. Develop, supervise and coordinate such programs and projects as shall be assigned by the mayor. 3. Perform such other duties and functions as may be assigned by the mayor. (t OVHTY OFMq COUNTY OF MAUI DEPARTMENT OF HOUSING & HUMAN CONCERNS GRANTS MANAGEMENT DIVISION 200 South High Street, 4th floor A~9TF OF HPd+P`` Wailuku, Hawaii 96793 Tel: (808) 243-7807 Fax: (808) 243-7165 General Information, Application and Instructions For: MAUI COUNTY COMMUNITY PARTNERSHIP GRANTS (FY 1997-19981 DEADLINE• MAY 1, 1997 AT 4.30 P.M. 1. Application and ALL required supporting documents must be received by the of the Department of Housing and Human Concerns (DHHC), Grants Management Division at the above address by the deadline time and date. 2. Applications and afl required supporting documents received through the mail after May 1, 1997 will not be accepted, regardless of the postmark date. NO EXCEPTIONS. 3. Incomplete applications or applications with missing documents will NOT BE ACCEPTED. 4. Original copy of the application must be signed and dated. 5. Early submittal of completed applications and required supporting documents is encouraged. 6. The DHHC Grants Management Division is available to provide information regarding program requirements, the contracting process and/or technical assistance pertaining to the preparation and submission of the application and supporting documents. If you need more information or assistance, please call 243-7807 and a DHHC Grants Management Specialist will assist you. Revised: 3/97 .1 2 r y~?. ~ , 4Y ' oooHir of 4,' E7EE OE MEY' COMMUNITY PARTNERSHIP GRANTS (FY1997-98) A~nplication/Proposal Review and Selection Process All grant applications will be received and screened by the Department of Housing and Human Concerns (DHHC) Grants Management Division. Emphasis will be on completeness of the application and supporting documents, compliance with general qualifying standards, accuracy of budget tables and conformance to the prescribed submission format. Qualifying applications will be forwarded by the DHHC to the Grants Review Committee (GRC1• The GRC will evaluate and score proposals based on review criteria. Upon completion of the GRC evaluation process, a list of selected proposals and funding level recommendations for each will be submitted by the DHHC to the Mayor. Final selection of grant recipients and determination of funding levels will be made by the Mayor. Notification of grant awards, contracts execution, program/fiscal monitoring and disbursement of grant funds will be conducted by the DHHC Grants Management Division. APPLICATION INSTRUCTIONS Policies 1. Only one (1) application will be accepted per agency/organization: a. All agency program components must be incorporated into a sin le grant application. Program service descriptions and budget tables must reflect the full scope of agency operations. ~iRemember: Individual program or service components cannot be singled out and submitted as separate grant proposals. Multiple proposals from a single agency will not be accepted. 2: Umbrella Application: a. An Umbrella application is defined as a request for funding submitted by a current and viable 501(cl(3) or (4) non-profit organization on the behalf of another group or entity which does not currently possess official non- profit status. The purpose for which is to provide the group or entity with endorsement, viability and/or fiscal, administrative or program oversight. b. Any agency planning to submit an "umbrella" application is required to notify the DHHC Director in writing in advance to request and obtain approval. c. The Director's approval to submit an umbrella application will be contingent upon the requesting agency's ability to meet specific umbrella criteria. Preparation 1. Use only the current year grant application and budget forms. a. Include Financial Questionnaire with Supporting Documents b. Include Staff Information Sheet with Supporting Documents 2. Narrative section answers must not exceed Ten (10) ~aaes: (Not including attachments) a. Answer questions in the order in which they appear. b. Type the question immediately preceding each answer. 3. Maintain a minimum typeface of 10 points or larger. 4. Use spell check, edit/proof read and re-add budget tables. 5. Attachments: a. Place attachments in sequential order at the end of each section. b. Indicate the corresponding section, question or budget table on each attachment. 6. Do not enclose or attach any of the following items to the application: a. Brochures, flyers, photos, letters of support, client testimonies, maps, menus, evaluation tools, graphs/tables/charts, etc. 7. Do not place the completed proposal in a binder or folder of any kind. 8. Securely fasten the proposal. Ensure that no part of the script is covered by the fastener. (Determine beforehand which fastener is to be used and set appropriate margins). Preferred fasteners are: a. Metal 2-hole fasteners on the side or top b. Bulldog clamps c. Heavy duty staples Submission Format 1. Please submit proposal documents in the following order: a. Application (I thru XII) b. Narrative answers c. Narrative attachments d. Budget tables e. Budget attachments f. Supporting Documents ~'rlf you have any questions concerning the grant application instructions or any aspect of the submission format, please call the DHHC Grants Management Division at 243-7807. Community Partnership Grants (FY 1997-98) SUPPORT/NG DOCUMENTS CHECKL/ST In summary of the rules and regulations to seek a grant of County funds, please submit the following documents or items in the order listed below: 1. _ One (11 ORIGINAL grant application -completed, with appropriate signatures affixed, and dated. 2. _ Ten 1101 copies of the completed grant application. 3. Attach to the ORIGINAL grant aoolication only, the following: Organization/agency flow chart _ List of current Board of Directors and Officers to include: +Dates of expiration of terms of office +Addresses and phone numbers of hoard members +Regular meeting schedule of Board of Directors _ Using Staff Information Sheet, list names of all agency staff. For all administrative and program staff involved in the program for which the fundino is being requested, include: +Job description +Resume 4. ONE OF THE FOLLOWING: _ FINANCIAL QUESTIONNAIRE -Must be completed and signed by organization's comptroller, accountant or bookkeeper and signed by the Executive Director. _ TAX CLEARANCE CERTIFICATE -Certificate must be an on final; stamped, signed, and dated by the Internal Revenue Service (IRS) and the Hawaii State Department of Taxation. _ ANNUAL FINANCIAL STATEMENTS -Agency's past two (2) Years' annual financial statements: 11 Prepared by a qualified accountant and approved/signed by the Executive Director; OR 2) Prepared and signed by a Certified Public Accountant (CPAI. CURRENT AUDIT -All nonprofit organizations must have an audit prepared by an independent CPA at least every three (31 Years. Profit organizations must provide annual audits. IRS FORM 990 -Most current document for fiscal/calendar year. _ INTERNAL REVENUE SERVICE (IRS) LETTER -Verifying agency's tax-exempt status for non- profit organizations; OR verification of current tax status for profit organizations. _ LIABILITY INSURANCE CERTIFICATE -Current and valid, to include the County of Maui as additional insured with a general liability of S1 million and 550,000 for each occurrence. ARTICLES OF INCORPORATION. Sicned and dated. _ BY-LAWS- Must contain specific clauses regarding nepotism and conflict of interest. By-laws must be signed and dated. COUNTY OF MAUI COMMUNITY PARTNERSHIP GRANT (FY 1997-1998) Staff Information Sheet Empto.yment Status Degree & Check appropriate box Name Field of Study pemin: Staff of other Fun Part Position Title Staff' Grant Staff i 'Time Time Program 4~H~r asy ' ~ COUNTY OF MAUI • 1J! ~ • DEPARTMENT OF HOUSING & HUMAN CONCERNS ° ~ COMMUNITY PARTNERSHIP GRANTS (FY1997-98 FINANCIAL QUESTIONNAIRE Please include as an attachment an explanation for all "NO" answers to questions #1 thru 11 below Yes No ? ? 1 . Has the agency operated continuously for the past three (3) years? ? ? 2. Has the agency operated with a positive cash flow for the pas[ (3) years? ? ? 3. Does your Board of Directors approve a detailed cash flow budget before [he beginning of each fiscal year? ? ? 4. Do your Board meeting minutes show that quarterly financial statements are approved? ? ? 5. [s your equity balance at least 20% of your Total Liability balance? ? ? 6. Is your Total Current Asset balance larger than your Total Current Liability balance? ? ? 7. Are bank reconciliations and accounting performed by someone other than the check signatory? ? S. Are you fully insured for the agency's vehicle(s) and building(s)? ? ? 9. Is your Workers' Compensation at least 2% of payroll? ? ? 10. Are you current (not delinquent) on alt payroll and payroll tax payments? ? ? l 1. Is the agency free of any pending litigation, liens or judgments? ? ? 12. Within the past 12 months, has the agency applied for vendor or bank credit and was denied credit? If yes; please explain. As the grant applicant, I cert~ that the agency has satisfactorily responded to each of the above questions and explained as needed. I hereby certify that this information is true and correct to the best of my knowledge. Agency: Phone Prepared by: Print Name/Pitle Signature Date Certified by: Print Name of Executive Director Signature of Executive Director Date Fa: t~f#xqs IJ~e Cknly Grants Management Specialist: Phone ext: Reviewed by the Dept. of Finance: Phone ext: ~,..a `'w MAUI COUNTY COMMUNITY PARTNERSHIP GRANTS (FY 1997-98) l pEPARTMENT OF HOUSING & HUMAN CONCERNS IDHHCI O GRANTS MANAGEMENT DIVISION FISCAL YEAR ENDING: June 30. 1998 DATE OF APPLICATION: GRANT APPLICATION FOR: ~Plrrgmm Tiilel Legal Name of Organization: Mailing Address: Facility/Site Address: Director/Manager: Phone: Organization President: Phone: Contact Person (Grant writerl: Phone: Amount of request for County funds: 5 Total annual tiudget of organization: S Has the applicant applied for any other funds from the County of Maui this fiscal year? ? Yes Source/Department: ? No 4gency/Programisl: ? Social Services ? Youth Centers ? Youth Programs ,Check Category~ies) ? Culture and Arts ? Line Item ? Other In ONE SENTENCE, define the program for which funding is being requested: DEPARTMENT OF HOUSING AND HUMAN CONCERNS GOALS: 1. To support wellness among senior citizens, youth and families through attention to health and well-being, proper diet, recreation and exercise. 2. To eliminate drugs, tobacco and the abuse of alcohol throughout Maui County through an intense and comprehensive prevention program that includes parent education, youth activities, and the formation of a coalition of community representatives to build and extend this effort. 3. To address the immediate crisis of the homeless as well as the prevention of homelessness through the implementation of the Maui County Plan, "Responding to Homelessness". 4. To raise levels of understanding and respect for cultural diversity and traditions different from our own through educational programs which encourage cultural pride, cultural sensitivity, and interaction with youth and adults of other cultures. 5. To foster self-esteem in children, youth, families and senior citizens in order to encourage respect for self, others and community. I. QUALIFYING STANDARDS FOR APPLICANTS An applicant must meet all of the following standards: (Please check enl ? As a nonprofit organization, have a board of directors whose members have no conflict of interest and serve without compensation; ? Be current in all state, federal and local tax payments; ? Be licensed and accredited in accordance with applicable requirements of federal, state and county governments, as necessary; ? Be a profit organization incorporated under the laws of the State of Hawaii, or a nonprofit organization determined to be exempt from federal income tax by the Internal Revenue Service and in good standing with the State Department of Commerce & Consumer Affairs; and ? Have signed and dated Bylaws, which include provisions relating to nepotism and potential conflict of interest. Sinned and dated Charter of Incorporation, and policies which describes the manner in which business is conducted. Such policies shall include: Non-discrimination in hiring and client services, sexual harassment, tobacco, alcohol and drug-free workplace, financial audit requirements, and fiscal procedures. II. GRANT CONDITIONS The applicant agrees to comply with the following terms & conditions prior to receiving a grant award: A. Employ and/or have under contract such persons as are qualified to engage in the activity to be funded in whole or in part by the County; provided that for nonprofit organizations, no two or mare members of a family or kin of the first or second degree shall be employed or under contract by the organization; provided further that no salary or benefit increases by the organization shall be made with public funds unless said increases receive prior approval in writing by the Director of the DHHC and such approval is made a part of the agency contract record; B. Comply with applicable federal and state laws prohibiting discrimination against any person on the basis of race, color, national origin, religion, creed, sex, age, physical handicap, marital status, parental status, arrest and court record, National Guard participation, or AIDS/HIV infection; C. Agree not to use public funds for purposes of entertainment perquisites (including food), or any other expenditures not directly related to the approved goals and objectives of the project; D. Comply with such other requirements to ensure adherence by the provider or recipient with federal, state, and county laws; and E. Allow DHHC Grants Management staff and/or County Auditors full access to records, reports, files, and other related documents in order that the program, management, administrative and fiscal practices of the recipient may be monitored and evaluated to assure the proper and effective expenditure of public funds. III. CONTRACTS An appropriation for a grant shall not be disbursed unless and until a fully executed grant agreement is entered into between the County and the recipient or provider. The terms of this application shall be incorporated therein. Each grant agreement shall expressly state that the recipient or provider is an independent contractor and is not an employee of the County and provide that the recipient or provider shall indemnify and hold harmless the County, the appropriate contracting agency, and the involved officers, employees, and agents from and against all claims, damages, or costs arising out of or in connection with the acts or omissions of the recipient or provider. IV. RECORDS AND REPORTS The applicant will keep records and prepare reports, including detailed, separate financial records relating to funds received from the County. All accounts shall be prepared and maintained according to generally accepted accounting principles and as otherwise prescribed by law. The Applicant will maintain such accounts and documents as will serve to permit expeditious determination to be made at any time of the status of funds within the award, including the disposition of all monies received from the DHHC, and the nature and amount of all charges claimed to be against such funds. A. Quarterly Reports by Recipients: After the end of each quarter of the fiscal year, each recipient of a grant of County funds shall transmit to the DHHC a Quarterly Allocation Report which will contain at least the following information: 1. Financial status report and verification of documents of the County funds received and used to date; 2. Number and description of population(s) served; 3. Summary of program status in relation to goals, objectives, action steps and outcomes; 4. A narrative report, including progress in meeting performance standards and benchmarks; 5. Any other agency or program information, statistics or documentation as may be specified in the standard Grant Agreement of County Funds or requested or required by the DHHC for the purposes of grant management and/or agency or program performance evaluation. V. QUARTERLY ALLOCATION Under no circumstances shall grant funds be disbursed in lump sum payment. Grant funds will be disbursed to Grantees only through a quarterly allocation process that shall include complete documentation and verification of expenses incurred. Allowable expenses include those itemized in the grant application budget and approved by the Director of the DHHC. The disbursement of grant funds can be formulated on an equal quarterly apportionment basis; however, the amount of over expenditure for allowable costs for any given quarter cannot exceed a maximum of 10% of the total grant award. 'I. RECOGNITION The grant recipient will give the County of Maui appropriate recognition in all County-funded programisl printed, audio/video, publicity and/or advertising materials, activities or events. . VII. GRIEVANCE PROCEDURE The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns and complaints about its programs or services that may arise from its members, employees, clients or from other members of the public. VIII. DISCLOSURE OF INFORMATION All information, data, or any other material provided to the County by virtue of this application shall be subject to the Uniform Information Practices Act (UIPAI, ch. 92F, Hawaii Revised Statutes. All such material is deemed government record and shall be open to the public and may be provided to other public and/or private funding sources. IX. CONTINUED ELIGIBILITY Any applicant or recipient who withholds or omits any material facts or deliberately misrepresents such facts to the County of Maui shall: 1) Immediately be disqualified from consideration for DHHC Community Partnerships Grant funding; OR 2) be in violation of the terms of the Grant Agreement of County Funds in which case a grant agreement can be terminated by the County and the recipient or provider may be liable to reimburse all or a portion of any funds received therein. Such recipient or provider shall be prohibited from receiving any grant, subsidy or purchase of service agreement from the County of Maui for a period of up to five 151 Years. X. ACKNOWLEDGMENT (Legal Name of Organization! hereby agrees to administer the (Program Title) in accordance with the regulations, policies and procedures prescribed by the Maui County Department of Housing & Human Concerns (DHHC). Distribution of DHHC grant funds is limited to grantees which are in compliance with DHHC regulations, policies and procedures. DHHC reserves the right to withhold grant distributions at any time the grantee is not in compliance. It is the policy of the County of Maui and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age, national origin or AIDS/HIV infection status as mandated by the Federal Civil Rights Acts, as amended, and any other federal state laws relating to equal employment opportunities. XI. AMENDMENTS TO THE APPLICATION/EVALUATION The applicant assures that it will submit to the DHHC for prior review and approval, a written request and justification for any changes, additions, or deletions to any portionls) of the grant application or a duly executed Grant Agreement of County Funds. The applicant will cooperate and assist in any effort undertaken by the DHHC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and/or cost efficiency of any and all practices, policies and procedures or activities pursuant to this application or any grant designation or allocation received as a result of this application. XII. AUTHORITY AND CAPACITY OF APPLICANT The applicant certifies that it has the authority and capacity to develop and submit this application, and to fully administer the program(s) pursuant to this application. L'7N'Sl~'IVE~ROPO'S`A~LSUI/ILL (~T E °C'CEP,~TPD~ Signature of President/Chairperson Date Signature of Executive Director/Manager Date COMMUNITY PARTNERSHIP GRANTS (FY 1997-98) NARRATIVE QUESTIONS Provide a narrative response to each of the questions in the headings listed below. ? Answers will be evaluated based upon the measurable objectives and outcomes to be achieved in relation to the costs, benefits and overall effectiveness of the proposed program/service(s). ? Answer the questions in the order in which they appear. Answers will be scored according to clarity and conciseness. Narrative section must not exceed a total of Ten (101 pages (excluding appropriate attachments.) ? Place attachments in sequential order at the end of the narrative section and designate the corresponding question number on each attachment. ? Please maintain a minimum typeface of 10 points. PROGRAM/SERVICE DESCRIPTION (100 PO/NTS1 A. Overview: l10 points) 1) Describe the program for which funding is being requested. 2) What unique or significant service will be provided? 31 What specific outcomes are to be achieved? 4) How will the proposed program empower participants/clients to become self-sufficient and facilitate positive social change? B. Departmental Goals: (10 points/ Of the five DHHC goals listed on page one, elect nl n 1) How will the proposed program address this DHHC goal? C. Problem/Need: /5 poinfsJ 1) What is the problem/need the proposed program is designed to meet? 2) Who is the target population and what are their specific needs? 3) What is the geographical area(s) to be served, facility and hours of operation? D. Collaboration/Coordination: (15 points) 1) What specific measures will be taken to collaborate/coordinate with other community resources to achieve maximum program efficiency and cost effectiveness? 2) How will these measures reduce or eliminate any existing duplication of services to your designated target group? E. Goals and Objectives: (15 points) 1) What are the major goals/benchmarks of the proposed program? 21 What specific objectives/action steps are planned for each goal? 3) What is the timeline (start and end dates) for each action step? 4) What significant client-centered outcomelsl will the program achieve? + Include in your answer how many participants/clients will: al Attain at least one personal program outcome; or b) Show measurable progress towards the DHHC goal specified in Item B I1). F. Service Delivery: (5 points/ 1) What methodology will be used in the proposed program's delivery of servicelsl? G. Evaluation: (15 points) 11 What process will be used to evaluate the program and service(s)? 2) How will this process measure the outcomes specified in Item E, (1- 4)? H. Prooram Fees: (5 points/ 1) Does your organization have a fee for service(s) If es ;Describe or attach fee for service information. 2) Does the proposed program include a fee for service(s)? If e a) Describe or attach fee for service information; and b) Describe how you will ensure that all interested participants will be included despite an inability to pay the entire fee. I. Viability: (5 points) 1) What is your justification or rationale for the expenditure of public funds for the proposed program? 21 What are your financial and programmatic plans to sustain the proposed program beyond the upcoming fiscal year? J. Budget: /15 points) 1) Complete the attached Budget tables; and 2) Provide appropriate attachments, as indicated. ORGANIZATION/AGENCY INFORMATION l50 PO/NTSI A. Board of Directors: (10 points) 1) Has the organization's Board of Directors received formal training within the past two (2) fiscal years? If es ; Attach certification/verification of board training. If no ; a) What plans do you have to provide formal training to your current Board of Directors? b) When will the next board training be completed? cl How will you provide formal training to newly arriving board members or board members who miss a scheduled training? 21 What are the rimar roles and responsibilities of your organization's Executive Director? 3) What are the rima roles and responsibilities of your organization's Board of Directors? (Clarify role of executive officers vs. general membership!. B. Past Performance: (20 points) 1) How effective has your organization/agency been in achieving program goals in the past two (2) fiscal years? Include the following information: a) Quantitative data on numbers served; and b) Qualitative data showing number and % of participants achieving: rMeasurable program outcomes; and +'At least one DHHC goal. C. Financial: (f0 points) 1) Have your organization's current program operations remained the same as last year? What major program or financial changes will be incurred next year? 2) What is the status of all of your organization's major contracts or agreements for the coming year (employment agreements, office leases, primary grant revenue/supplier, etc!? 3) How does the proposed program fit into your organization's long range financial plan? D. Monitoring: 15 points) 1) During the past two 121 fiscal years, what financial and/or administrative monitoring has your organization received from any and all funding sources? Please list all monitoring sources, contact names and phone numbers. E. Alcohol Tobacco and Druo-Free Workplace Policies and Information: (5 points! 1) How does your organization address alcohol, tobacco, and other drug prevention information dissemination as part of your workplace and/or program environment? ORAL TESTIMONY (25 PO/NTS) M' Oral testimony before the Grants Review Committee (GRC) is ONLY for the purposes of clarification or explanation of specific items relating to the program description. Please limit agency personnel for oral testimony to the Executive Director, Board Chairperson (or a representative) and the Comptroller/accountant. M' Program measures/outcomes, the budget and agency financial status and fiscal accountability will weigh significantly in the evaluation of grant proposals. Please be prepared to focus your oral testimony on the following: Program: 1. Are the program goals and outcomes clearly stated, measurable, verifiable, achievable and appropriate to the problem/need? 2. Do the service objectives/benchmarks logically lead to the accomplishment the program goals? BUdaet: 1. Is the agency financially viable and the program budget sound, reasonable and in proportion to the program specifications? 2. 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I O m ~ ~ ~ C S (D (D N C O d C_ ~ N O 3~ ~ ~ < 7 O ~ a tV C Z N d N 7 U ° 7 ~ d y N d O < 'G N d ~ (O O y ° T o m ~ ~ ° N ° ~ o c 2 ° O N ',JE' ~ O Ct ~ C pl N N C ~ D _ 3 ~ ~ ~ z Q N d O N <d ~ C ~ N N N m: D r 3 N ~s m., o ~ ~ a? m z ~ m ~ o:: n [ c: ~ m 2 N . W:' ~ ° ~ ~ ...:N:: ~ J ~ N (D d d N N S (0 (D SU J a O J y^ d d ~ m: m ~ ~ n ~ m m ~ Cl m ~ z I 3 ~ L~ ° c ~ i 3 f3 m D.:.:;~ m a r :,z D c W + H y m °,m m ~ ~ ~ ~ n m^ o `a 3 co:;,; m a ~ n u o o ~ ~ m C7 D m 3 °c m c y 6 ~ : 4 r m: LG ss~ a ~a , 3 ~ m a a DEPARTMENT OF !iOUSING AND HUMAN CONCERNS O,)UNTY OF MAUI ADOPTION OF CHAPTER 1 RULES AND REGULATIONS REL'.TING TO GRANTS Repeal of County of Maui Rules and Regulations Relating to Grants and Adoption of Chapter 1, Riles and Regulations Relating to Grants SUMMARY 1. The "Rules and Regulations Relating to Grants" of the County of Maui, State of Hawaii relating to grants is repealed. 2. Chapter 1, entitled "Rules and Regulations Relating to Grants" is adopted. "TITLE MC-07 HOUSING AND HUMANS CONCERNS SUBTITLE 02 GRANTS REVIEW COMMITTEE CHAPTER 1 RULES AND REGULATIONS RELATING TO GRANTS Subchapter 1. General Provisions 507-1- 1 Purpose 307-1- 2 Administration of Grants Program 307-1- 3 Grants Review Committee 507-1- 4 Conditions for Grants, Subsidies, Purchase of Service and Grants of Real property Subchapter 2. Procedures 507-1- 5 Procedures and Timetable for the Submission of Grant Requests, Subsidies, and Purchase of Services Subchapter 3. Guidelines 507-1- 6 Guidelines for Allocating Funds Subchapter 4. Reports 507-1- 7 Reports Subchapter 5. Monitoring and Evaluation 507-1- 8 Monitoring and Evaluation Subchapter 6. Noncompliance 507-1- 9 Noncompliance Subchapter 7. Disbursement 507-1-10 Disbursement of Grant Awards - 2. - Subchapter 8. Effective Date X07-1-11 Effective Date - 3 - CHAPTER 1 SUBCHAPTER 1 GENERAL PROVISIONS 507-1- 1 Purpose. The primary purpose of the rules and regulations relating to grants is to provide uniform guidelines to be used by private nonprofit and profit agencies/organizations in seeking grants of County funds and/or real property from the County of Maui. These rules and regulations are in conformance with the requirements of Chapter 3.36 of the Maui County Code. The Maui County Grants Program is designed to provide grants, subsidies, purchase of services and grants of real property to private, nonprofit or profit agencies/organizations providing or wishing to provide public services to Maui County. [Eff. August 21, 1993] (Auth: HRS 591-2, MCC 53.36.050) (Imp: MCC 53.36.070) 507-1- 2 Administration of Grants Pro ram. The Department of Housing and Human Concerns will be responsi le for the administration of the Maui County Grants Program. (Eff. August 21,'1993] (Ruth: HRS 591-2, MCC 53.36.020) (Imp: MCC 53.36.020) 507-1- 3 Grants Review Committee. The Committee, comprised of nine (9) citizens nominated by the Mayor and confirmed by the County Council from the general public, representative of the geographic, ethnic, gender and socio-economic makeup of the County of Maui, will review proposals and recommend funding grants, subject to the approval of the Mayor. The Committee will also review proposals of real property grants and make recommendations to the mayor, subject to the approval of the County Council. [Eff. August 21, 1993] (Auth: HRS 591-2, Charter 513-2; MCC 553.36.080, 3.36.090) (Imp: Charter 513-2; MCC 553.36.080, 3.36.090) 507-1- 4 Conditions for Grants, Subsidies, Purchase of Services and Grants of Real Property. Grants, subsidies, purchase of services,`' and grants of real property made by the County to organizations, profit or nonprofit, are to be made in accordance with Chapter 3.36 of the Maui County Code and that the programs so funded yield direct benefit to the public and accomplish public purposes. An applicant making a request shall agree to comply with the following conditions before receiving a grant, subsidy, purchase of service, and/or a grant of real property: (a) Nonprofit Organization Seeking Grants of County funds. (1) Provide one copy of the past two (2) years' annua] financial statements of the organization prepared by a Certified Public Accountant (CPA). The nonprofit organization must require an audit prepared by a CPA least - 4 - every three (3) years. Profit organizations must provide annual audits. (2) Disclose all savings accounts, time certificates, stocks, bonds, etc., held by the organization and their amounts, indicating whether or not the money was donor restricted. If donor restricted, the organization shall disclose the purpose and date of restriction by the donor(s). (3) Provide a copy of Internal Revenue Service (IRS) determination letter for an agency's tax-exempt status as described in Section 501(c)(3) of the IRS code. (4) Disclose its current operating budget to include a budget detail of how the requested funds will be used. (5) Provide a policy statement that the organization does not discriminate either in the hiring of staff, use of volunteers, or delivery of client services on the basis of sex, national origin, age, race, color, religion, or handicap. (6) Have a governing board serving without compensation. In addition, agree to provide a list of current officers and board members. (7) Provide a copy of the agency's bylaws and articles of incorporation. The bylaws shall include statements relating to nepotism and management of potential conflict- of-interest situations. (8) Comply with such other requirements as the Grants Review Committee may prescribe to ensure compliance with all Federal, State and County laws. (b) Nonprofit Organizations Seeking Grants of Real Property. In addition to the preceding requirements, an agency making a request for a grant of real property shall agree to comply with the following: (1) Provide information of why the real property is needed and how it will be used. (2) Provide certification of necessary insurance. (3) Provide an appraisal of the requested property at fair market rental value. (4) Provide interior and/or exterior photographs, if applicable. (c) Profit Organizations Seeking Grants of County Funds. (1) Provide copies of the past two (2) years' audits of the organization prepared by a CPA. (2) Disclose all savings accounts, time certificates, stocks, bonds, etc., held by the organization and their amounts. (3) Provide certification of status with the IRS. (4) Disclose its current operating budget to include a budget detail of how the requested funds will be used. (5) Provide a policy statement that the organization does not discriminate either in the hiring of staff, use of volunteers, or delivery or client services on the basis of sex, national origin, age, race, color, religion, or handicap. - 5 - (b) Provide a list of current officers and board members to include any fees and perquisites they receive as officers. (7) Provide a copy of the agency's bylaws and articles of incorporation. (8) Comply with such other requirements as the Grants Review Committee may prescribe to ensure compliance with all Federal, State and County laws. (d) Profit Organizations Seeking Grants of Real Property. In additional to the preceding requirements, an agency making a request of real property shall agree to comply with the following: (1) Provide information as to why the real property is needed and how it will be used. (2) Provide verification of necessary insurance. (3) Provide an appraisal of the requested property at fair market rental value. (4) Provide interior and/or exterior photographs, if applicable. [Eff. August 21, 1993] (Auth: HRS 591-2, MCC 553.36.020, 3.36.040, 3.36.050) (Imp: MCC 553.36.040, 3.36.050, 3.36.080, 3.36.090) SUBCHAPTER 2 PROCEDURES 507-1- 5 Procedures and Timetable for the Submission of Grant Requests, Subsidies, and Purchase of Services. (a) A 1 agencies/organizations wishing to submit a proposal under the Maui County Grants Program must submit one (1) original and eleven (11) copies, using the prescribed format. One copy only must be submitted of bylaws, policies, IRS letter, articles of incorporation, and audits. (b) Solicitation of program proposals shall be published in a newspaper of general circulation in a "SOLICITATION NOTICE", inviting proposals from profit and nonprofit agencies/organizations providing or wishing to provide public services to Maui County. The notice shall include the total amount of funds available for distribution. The RULES AND REGULATIONS RELATING TO GRANTS shall be available at the Department of Housing and Human Concerns for review and information. The SOLICITATION NOTICE shall be published at lease once a week for two weeks in a newspaper of general circulation and shall allow for a filing period of at least thirty (30) days. (c) All meetings of the Maui County Grants Review Committee shall be subject to the provisions of Chapter 92 of the Hawaii Revised Statutes, as amended. The Maui County Grants Review Committee shall meet with each agency that has submitted grant proposals that have met the requirements of Chapter 3.36 of the Maui County Code. Notice shall be mailed to the parties at least five (5) days before the scheduled meeting. At the meeting, each party shall be - 6 - allotted 15 minutes, unless permitted otherwise, to present its case. After reviewing all information, the Committee shall make written recommendations to the Mayor for approval. (d) All program proposals to the Maui County Grants Review Program received after the specified due date of submission will not be accepted. [Eff. August 21, 1993] (Ruth: HRS 391-2, MCC 3§3.36.020, 3.36.030,) (Imp: MCC §33.36.020, 3.36.030, 3.36.070) SUBCHAPTER 3 GUIDELINES 307-1- 6 Guidelines For Allocating Funds. (a) The following types and kinds of programs shall have priority over all others depending on availability of funds: (1) Human services, including, but not limited to, health and social services for the economically disadvantaged, handicapped, youth and elderly. (2) All others. (b) Demonstrated need of the project/program in the community; (c) Fiscal accountability of the agency/organization; and (d) Demonstrated current unavailability of other funds for the particular project/program. [Eff. August 21, 1993] (Ruth: HRS 391-2, MCC 33.36.080) (Imp: MCC 33.36.080) SUBCHAPTER 4 REPORTS 307-1- 7 Reports. All organizations granted County funds must keep them financially separate in their book of accounts and submit quarterly and final program and financial reports using the prescribed format. All organizations granted real property must submit quarterly and final program and financial reports using the prescribed format. [Eff. August 21, 1993] (Auth: HRS 391-2, MCC 33.36.110) (Imp: MCC 33.36.110) SUBCHAPTER 5 MONITORING AND EVALUATION 307-1- 8 Monitoring and Evaluation. The Committee or i.ts - 7 - designees may conduct an on-site monitoring of the grantee's program once a year to evaluate the following: (a) Goals and objectives attained (whether or not the grantee attained the intended results in the manner contemplated in the grant agreement). (b) Soundness of fiscal management in the proper use of County grant funds. A summary of program findings, including submitted final reports, will be provided to the County Council. [Eff. August 21, 1993] (AUth: HRS, 591-2) MCC §3.36.120) (Imp: MCC 63.36.120) SUBCHAPTER 6 NONCOMPLIANCE 507-1- 9 Noncompliance. Any recipient or provider who withholds or omits any material facts or deliberately misrepresents such facts to the Committee, the Mayor, the Council, or any agency shall be deemed to be in noncompliance with these rules and regulations and shall be subject to Chapter 3.36.130 any funds or real property provided to such a recipient or program shall be returned. [Eff. August 21, 1993] (Auth: HRS 591-2, MCC 53.36.130) (Imp: MCC 53.36.130) SUBCHAPTER 7 DISBURSEMENT 507-1-10 Disbursement of Grant Awards. Agencies/organizations awarded County grants will enter into a contract with the County of Maui; such contract will include all conditions applicable to the grant award before disbursement is made. (Eff. August 21, 1993] (Ruth: HRS 591-2, MCC 53.36.100) (Imp: MCC 53.36.100) SUBCHAPTER 8 EFFECTIVE DATE 507-1-11 Effective Date. These Rules shall take effect ten (10) calendar days after filing with the County Clerk. [Eff. August 21, 1993] (AUth: HRS 591-2, 132-2) (Imp: HRS 591-2-) - 8 - ADOPTED THIS 29th day of July 1993, by the Director of Housing and Human Concerns, County of Maui, State of Hawaii. r, STEPHANI AVEIRO Its Director Department of Housing and Human Concerns County of Maui APPROVED AS TO FORM AND LEGALITY,: W . GARY W ZAKIAN Deputy Corporation Counsel County of Maui APPROVED this Jr~' day of ~ 1993. ~~C~ LINDA CROCKETT LINGLE Mayor County of Maui Received this 11th day of /August 1993. U/ ~ ~ G%m DARYL T. Y AMOTO County Clerk - 9 - CERTIFICATION I, STEPHANIE AVEIRO, in my capacity as Director of Housing and xuman Concerns, County of Maui, do hereby certify: 1. That the foregoing is a full, true and correct copy of the Rules and Regulations of the Department of Housing and Human Concerns Relating to Grants that provide uniform guidelines to be used by private nonprofit and profit agencies/organizations in seeking grants of County funds and/or real property from the County of Maui. 2. That the notice of public hearing on the foregoing Rules and Regulations, which notice included the substance of such Rules and Regulations, was published in the Maui News on May 29, 1992 and that a public hearing was held on June 29, 1992. ~ f STEPHANI AVEZRO Director Department of Housing and Human Concerns County of Maui - 10 - THE MAUI NEWS-Wednesday,March 12,1997-CS NOTICE TO BIDDERS OBITUARY INVITATION FOR SEALED PROPOSALS for Providing Physical Thera- WILHELMINA APPLICANTS py Services for Maui Memorial Hospital RFP PUR-97- MICHELET ADAM MAUI COUNTY COMMUNITY 1-MMH-A will be received at Maui Memorial Hospi- Wilhli ( `Billie") PARTNERSHIP GRANTS tal Purchasing Department, 22emna 1 Mahalani Street (FY 1997-98) Wailuku, Hawaii, until 10:00am March 31, 1997 at Michelet Adam died which time and place they will be publicly opened and Thursday, Felauary 27, at In an effort to establish and maintain community part- read.All proposals will be made on Dept.forms which the home of her daughter, nerships and to meet the needs of Maui County resi- can be obtained at the MMH Purchasing Dept. Office Barbara Skinner, in Ever- dents, all private non-profit and profit organizations 221 Mahalani Street, Wailulcu, Hawaii and must be son,WA.She was 86. providing or planning to provide services within Maui filed with the accompanying instructions. A private family ser- County are invited to submit an application for grant vice will be held in Hon- funds.Total amount of_grant funds available is anprox- (sgd.)Alan G.Lee okowai,Maui,Hawaii. imately 53.050.000. Grant fund cute ries are: ALAN G.LEE Born September 21, Youth Centers, Youth Programs,Culture and Arts,and Administrator 1911,to Wilhelm and An- Social Services. All grant fund categories are open to (MN:Mar. 11,12, 13, 1997) .na Melbye Michelet in any applicant. Funding period is from July 1, 1997 to OWNERS NOTICE SECOND CIRCUIT Thief River Falls, Min- June 30, 1998. Proposals must address the following OF COMPLETION COURT NOTICE nesota, she grew up in St. Department of Housing and Human Concerns goals: OF CONTRACT AND NOTICE Paul and graduated from 1. Promote wellness among senior citizens, youth the University of Min- and families through programming for health and Notice is hereby given TO CREDITORS nesota. She married well-being,proper diet,recreation and exercise. that pursuant to the Provi- p.NO.97-0015(3) Robert Wylie Adam in 2. Eliminate drug, tobacco and alcohol abuse Bions of Section 507-43, ESTATE OF FRANK 1935. Her husband pre- through the implementation of intense compre- of the Hawaii Revised ARUDA MOR- ceded her in death in Statutes, the construction REIRA,DECEASED 1993. hensive prevention programs that include parent by Goodfellow Bros.,Inc. education, youth activities, and the utilization of of that certain work situ- FILED a document Mrs. Adam was active a coalition of community representatives. aced at Tax Map Key 2-5- purporting to be the Last m the American Assocta 3. Address the immediate crisis of homelessness as Will and Testament of the tion of University Wom- well as the preventionatof homelessness through 3-02:52, Kaunakakai Ele- above-named decedent, en, St. Paul City Club, the implementation of programs recommended in mentary School, 4- P Classroom Building. Off- together with a Petition P.E.O., and Christ Epis- the Maui County Plan "Responding to Home- site Improvements, Kau- Praying for probate there- copal Church of St. Paul. lessness In Maui County." of and issuance of Letters After her husband's re- nakakai, Molokai, Ha- to VICTOR COEHLO, tirement from 3M in 4. Raise levels of understanding and respect for cul- wail,was completed as of whose address is 658 1969, the Adams divided tial diversity and traditions through educational February 28, 1997. Linekona Street,Wailuku, their time between their programs which encourage cultural pride,cultur- Department of Maui,Hawaii 96793. Lake Superior summer al sensitivity, and interaction with youth and Accounting&General Thursday, April 3. home at Lutsen,Minneso- adults of differing cultures. Services 1997, at 8:30 a.m., before to and their primary resi- 5. Conduct programs or projects that foster self-es- State of Hawaii Judge Boyd P. Mossman, dence on Maui,Hawaii. teem and respect for self and community for chil- Owners in his courtroom at Survivors include her dren,youth,families and seniors. (MN:Mar. 12, 19, 1997) Hoapili Hale, 2145 Main daughters Barbara Skin- Organizations wishing to submit a grant application OWNERS NOTICE Street, 4th Floor, Court- ner of Everson, WA., are required to submit(1)original and(10)copies us- OF COMPLETION room No. 3, Wailuku, Mary Jane Nelson of Edi- ing the prescribed formal application (Revised 3/97). OF CONTRACT Maui, Hawaii 96793, is na, MN., Gayle Craig of Applicants are responsible to ensure that all required Notice is hereby given en appointed the time and Leavenworth, WA., and documents are included in the completed grant app(i- that ursuant to the Prov. place for proving said son Robert M. Adam of cation. Grant applications will be reviewed according P Will and hearing all inter- Minnetonka, MN.; sister to specifications of the Maui County Code Chapter 1.- sions of Section 07-43, ested persons. Louise McCrary of Palo 36. • -' of the Hawaii Revised All creditors of the Alto, CA.; 11 andchil- ri_I,". gT Applications will be available beginning April 1,107 Statutes, the constructionabove-named estate are dim; and 10 great-grand- (Monday thtu Friday, 7:45 a.m. to 4:30 p.m.) at tby Du *ed Construction, Inc. of that certain reno- hereby notified to present children. Department of Housing and Human Concerns, Grants vation & addition to their claims with proper Memorials may be Management Division, 4th floor, Kalana 0 Maui Phase II, situated at Tax vouchers or duly authenti- made to a charity of the Building, 200 S. High St., Wailuku, Maui, Hawai i Key 2-5-04:05, Lot A, cared copies thereof, even donor's choice. 96793; the Lana'i Senior Center, Lanai City, Lanai; if the claim is • secured by the Mitchell Pau'ole Center, Department of Parks and H akaii, Maui, State of mortgage upon real estate SECOND CIRCUIT Hawaii, has been com- NOTICE TO Recreation office, Kaimakakai, Molokai; and fill to said nominee,at the ad- County of Maui,Council Services offices. pl�� dress shown above, with- CREDITORS OF Women Helping Women four (4) months from ESTATE AND TRUST Hand delivered applications must be received by the Ownerthe date of first publica- P.No.97-0008(2) Director's Office of the Department of Housing anc (MN:Mar.5, 12, 1997) don of this notice or they ESTATE OF HELEN E. Human Concerns/Grants Management Division at will be forever barred. SEBALA,Deceased er than 4:30 p.m.,May 1, 1997. Mailed application NOTICE TO must be postmarked by April 30,1997.NO EXCEP CREDITORS DATED: Wailuku, All persons with a TIONS. OF THE ESTATE Maui, Hawaii, February claim against the De- AND/OR TRUST OF 27, 1997. ceased, the above-named DEPARTMENT OF HOUSING AND HUMAN (Sgd.)Y.Petro estate (Estate) or the He- CONCERNS WILLIAM C.YASU- Clerk GRANTS MANAGEMENT DIVISION TOW,DECEAASEDBEDlen E. Sebala Self (Sgd.)Stephanie Ave uo Pursuant to Section (Seal) Trusteed Trust dated 17 STEPHANIE AVEIRO H.R.S., all DOUGLAS J. October 1991 (Trust) are creditors of the above- SAMESHIMA herebynotified that Director of Housing and Human Concerns _ ,.__,_. TOM PARRicu PAUL E. SEB ALA, (MN: Mar. 12, 14, 16, 1997) PUBLIC SERVICE ANNOUNCEMENT For Immediate Release Agencies or organizations that intend to apply for MAUI COUNTY COMMUNITY PARTNERSHIP grant funds for FY 1997-98 aze encouraged to attend a Grant Application Workshop sponsored by the Department of Housing and Human Concerns, Grants Management Division on Thursd~, March 20, 1997; 9:00 a.m. to 11:30 a.m., at Maui Memorial Hospital Auditorium, 221 Mahalani St., Wailuku, Maui, Hawai I. Grants Management Division staff will review the revised (3/97) proposal submission policies and procedures and will be available to answer questions concerning requirements for obtaining and administering county-funded programs under Social Services, Youth Centers, Culture and Arts, and Youth Programs. There is no charge for the workshop, but participants are requested to call (808) 243-7807 by March 18, 1997 to reserve a space. 3/3/97 PSA given to Lloyd Yonenaka for The Maui News, Moloka'I Dispatch, The Lana'I Times, South Maui Times, klaleakala Times, The Lahaina News, and radio stations. 3.36.010 Chapter 3.36 B. The coaunirtce shall be comprised of nine members, each of whom shall be nominated by the mayor and con- MAUI COUNTY GRANTS PROG'r = M fumed by the council Section 13-2 of the revised charter of the county of Maui shall apply [o the committee in the Sections: same manner as said provisions apply to boards and com- 3.36.010 Definitions. missions recognized by the revised charier. 336.020 Maui County grants n • w C. The mayor shall provide adequate administrative committee. support to the committee. 3.36.030 Soliciting requests. D. The committee shall adopt roles pursuant to chapter 336.040 Qualifying standards C; 91, Hawaii Revised Statutes, relating to the following: applicants. 1. Conditions for grants; 336.050 Conditions Cor grants. 2. Procedures and a timetable for the submission of 3.36.060 Submissions of request, requests; 3.36.070 Review by committee. 3. Ttre analysis required of requests; 336.080 Allocation oC appropria~ ions. 4. ['mcedures and standanis for monitoring and cvaluat- 336.090 Grants oC real proper(}'. ing grants. 336.100 Contracts. G Ttre committee may adopt such other rules as are 3.36.110 Reports by recipients. necessary to meet its responsibilities under this chapter. 336.I2A Monitoring and evaluation. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (part), 1983) 336.130 Noncompliance. 336.140 Delegation by mayor. 336.030 Soliciting requests. 336.150 Council unaffected. When an appropriation is available for allocation, the 336.160 Types of grant application. - committee shall advertise the availability of the appropri- 3.36.170 Grant-loans. afion, and shall solicit requests. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (part), 1983) 3.36.010 Definitions. As used in this chapter, unless the context otherwise 3.36.040 Qualifying standards for applicants. requires: An applicant making a request shall meet all of the fol- "Agency" means any department, board, commission, lowing standards: or odrer establishment of the county government A. Beaprofitorganizationincorpoeatedunderthelaws "Conunittee" means the Maui County grants review of the State of Hawaii, or a nonprofit organization deter- committee. mined to be exempt from federal income tax by the Internal "GranP' means an appropriation or allocation of public Revenue Service; funds or personal property to a recipient for a specified B. In the case of a nonprofit organization, have a purpose, or an agreement by the county to audrorize a governing board whose members have no material conflict concession of real properTy for less than fair mazke[ value. of interest and serve without compensation; "Grant-loan" means a grant of funds to a recipient for C. Have bylaws or policies which describe the manner a specified purpose, conditioned upon repayment of the in which business is conducted. Such bylaws or policies grant of funds based upon the recipient's ability to pay. shall include provisions relating to nepotism and manage- "Nepotism" means appointing persons to positions on men( of potential conflictof-interest situations; a basis of drew blood or marital relationship to the appoint- D. Be licensed and accredited in accordance with ing authority, rather than on merit or ability. applicable requirements of federal, state and wunty govem- 'Recipient'means aperson, association, or corporation menu, as necessary. (Ord. 1859 § 7 (pan), 1989: Ord. 1353 which receives a grant from the county. (Ord. 2326 § I, § 2 (put), 1983) 1994; Ord- 1859 § 7 (part), 1989: Ord_ 1353 § 2 (part), 1983) 3.36.050 Conditions for grants. An applicant making a request shall agree to comply 3.36.020 Maui County grants review with the following conditions before receiving benefiu under committee. such grant A. The Maui County grants review committee is hereby A. Allow the committee, the mayor or his designate, established. the committees of the council and its staff, and the inde- pendent auditor of the county full access to records, reports, 65 Is~rP sr 3.36.050 files, and other related documents in order that the program, resolution. (Ord. 1859 § 7 (pan), 1989: Ord. 1353 § 2 (pan) management, and fiscal practices of the recipients may 1983) be monitored and evaluated to assure the proper and effec- tive expenditure of public funds as necessary; and 3.36.100 Contracts. B. Comply with such other requirements as the commit- A. An appropriation for a grant shall not be expended tee may prescribe w ensureadherence by the recipient with unless a contract is entered into between the county, and federal, state and county laws. (Ord. 1859 § 7 (pan), 1989: the recipient. Ord. 1353 § 2 (part), 1983) B. Each contract shall specify that the county shall not be held liable for any claims or damages resulting from 336.060 Submissions of requests. the acts of the recipient. Every request for a social gran[ shall be submitted in C. Every contract with a recipient shall be based on writing to the committee, ¢t accordance with roles promul- a request solicited in accordance with the rules adopted gated by the committee. (Ord. 2326 § 2, 1994: Ord. 1859 by the committee. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 7 (pan), 1989: Ord. 1353 § 2 (part), 1983) § 2 (part), 1983) 336.070 Review by committee. 3.36.110 Reports by recipients. The cotnmittce shall make written findings and recom- A. Recipients of a Grant of Public Funds. mendations which shall include but not be limited to: I. All recipients of public funds shall keep detailed, A. The public purposes [o be served; separate financial records relating to funds received from B. The objectives intended to be achieved; the county. Audits of such financial records shall be per- C. The activities and services to be performed; formed as required in the rules and regulations adopted U. The reasonableness of personnel classification and by the committee, provided, however, that any nonprofit compensation plans, if [he request includes funding for organization with an annual budget of $5,000 or less may personnel service costs; have their records audited by the department of finance. E. The probable efficiency and effectiveness of the 2. Within three weeks after the end of each quaver proposed grant in achieving the intended objectives, com- of the fiscal year, each recipient of a grant of public funds pared with other alternatives; shall transmit w the committce a report containing the F. The target group to be affected; following information for the quaver and for the fiscal G. Measures by which the effectiveness of the grant year to date: is to be evaluated; a. Program status summary; H. The analysis and justification for the recommended b. Program data summary; grant (Ord. 1859 § 7 (par[), 1989: Ord. 1353 § 2 (part), c. Summary of participant characteristics; 1983) d. Financial status report of the county funds used; e. N.lrrative report. 336.080 Allocation of appropriations. 3. Reports by each recipient of a grant of public funds The committee shalliransmittothemayoroneormore shall continue through the fiscal quaver in which the written recommendations for allocations of pan or all of moneys to be received from the county are completely any appropriation intended for allocation under this chapter expended. among the applicants making requests. In its recommen- B. R~ :ipients of a Grant of Real Property. lotions, dre cormrritiee shall adhere w the following policies: 1. W :ilun three weeks after the end of the fiscal year, A. Requests for programs offering human services shall each reci_ ent of a grant of real property shall transmit be given fast consideration over other requests. to the con nittee a report containing the information spcei- B. Requests to continue existing programs shall be fled in stir livision 2 of subsection A of this section. (Ord. given fast consideration over requests to initiate new 1859 § 7 pan), 1989: Ord. 1430 § 1, 1984: Ord. 1353 programs. (Ord. 2319 § 1, 1994: Ord. 1859 § 7 (pan), 1989: § 2 (part) 1983) Orl- 1353 § 2 (pan), 1983) 336.120 Monitoring and evaluation. 336.090 Grants of real property. A 'I- committee shall monitor every grant to ensure 'I-he committee shall transmitto thecouncil atry request compltar with this chapter. for a grant of real property, including concessions at less B. R tin eight weeks after the end of the fiscal year, than fair market value, and its recommendations with respect the coma shall transmit to the council an evaluation to Ore request The council may authorize the grant by of every m which was requested or ongoing during the tsu~ s; 66 3.36.120 fiscal year. The report shall contain a summary of whether each grant attained the intended results in the manner contemplated. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (par[), 1983) 336.130 Noncompliance. Any recipient who withholds or omits any material facts, or deliberately misrepresents such facts to the committee, the council, the mayor, or any agency, shall be in violation of Ilris chapter. If the committee finds that a recipient has violated this chapter or the luau of its contract, the mtnnrit- tcc shall inform the mayor who shall inform the council in writing and, upon council concurrence, the recipient shall be protribited from applying for any grant for five years following such finding. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (part), 1983) 336.140 Delegation by mayor. The mayor may delegate his duties under this chapter to the extent allowed by law. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (part), 1983) 336.150 Corracil unaffected. Nothing in this chapter shall restrict the council from making grants for public purposes, provided that sections 3.36.100 to 3.36.140 shall apply. (Ord. 1859 § 7 (part), 1989: Ord. 1353 § 2 (part), 1983) 336.160 Types of grant applications. The committee shall review all applications for granu for programs relating m htmtan services, commtutity youth groups, and cultrue and the arts. (Ord. 2247 § I, 1993) 336.170 Grant-loans. A. Council may authorize grant-loans by requiring, as a condition of the grant of funds, repayment of the grant- loan based on the recipient's ability [o pay. B. Every request for agran[-loan shall include, but not be limited to, the information required by section 3.36.070. C. All gratrt-loans must comply with sections 3.36.100 to 3.36.140. D. At the request of the recipient, grant-loan repayment terms may be revised, deferred, or waived, in pan or in whole by a resolution of council (Ord. 2326 § 3, 1994) 6(rl <s„~ s~ DEPARTP"ANT OF HOUSING ANf HUMAN CONCERNS Department Summary Mission Statement To support and enhance the social well-being of the citizens of Maui County. Department Goals • 1. To meet the community's social needs through County sponsored programs and partnerships. 2. To increase the availability of affordable and special needs housing. ui FY 98 Budget by Program Housing' Human Concerns $357,165 8.0 E/P $6,502,421 41.0 E/P Animal Management Transportation Grant $551,722 Revenue $620,000 u Transportation $2,351,425 ~,~y u ~2~~\\~, o ~ Administration - ~ $262,169 5.0 E/{5~ ' ~ Grant Revenue $10,607,235 37.0 E/P Includes: Council on Aging Grants Review Committee Commission on Culture & Arts ''The Housing program reflects program operations costs only. It does not include Federal or bond funds for housing projects. General Fund: $ 10,024,902 General Fund: 54.0 Grant Revenue: $ 11,227,235 Grant Revenue: 37.0 Total Budget: $ 21,252,137 Total Equivalent Personnel (E/P): 91.0 9-1 ~ A DEPARTMENT OF HOUSING AND HUMAN CONCERNS Administration Program Description I, Administration directs and oversees all department programs and provides personnel, budget, and I management services. Program Objectives To provide leadership and administrative support to accomplish the department's goals and program objectives. Program Highlights The Department of Housing and Human Concerns is developing an integrated team approach to addressing the housing and social service needs of the community. The department continues to facilitate a comprehensive network of social service providers through the Maui County Community Partnership Grant Program. The department also utilizes the development resources of the Housing program to work with community based non-profit organizations to ensure appropriate service facilities and develop housing projects for residents with special needs. The focus will continue to be on community needs assessment, the effective channeling of resources, and facilitating a continuum of appropriate social services through community partnerships and expanded use of volunteers. Program Resources (General Fund) FY 1996 FY 1997 FY 1998 Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E/P) 5.0 5.0 5.0 5.0 Salaries and Wages 5 227,774 $ 233,272 S 234,724 S 234,724 Operations 23,895 27,445 27,445 27,445 Equipment 4,144 5,200 0 0 Program Total S 255.813 S 265.917 S 262.169 S O S 262,169 9-2 - DEPARTM' JT F HOUSING AND UMAN C tf NCERNS Housing Program Description The Housing program works to increase the inventory of affordable and special needs housing by: _ 1) creating partnerships to develop new units, and 2) monitoring private developments for compliance with affordable housing requirements. The Housing program also administers a HUD Section 8 rental assistance program that provides subsidies for rental housing to over 700 households in Maui County and supervises the management of 132 County-owned low-income rental housing units. Program Objectives To increase housing opportunities for low and moderate income residents by forming partnerships to 1) develop long-term affordable rental housing units, 2) increase availability of home ownership opportunities residents, and 3) develop special needs housing with appropriate supportive services. r• Program Highlights The department's Housing program continues to focus on establishing partnerships to develop long term affordable-housing units for low income residents and special needs housing projects. With completion of the Waiale Road Affordable Rental Project this year, an additional 200 long term rental units will be available at rents affordable to household earning 50% or less of the Maui County annual median income. ' ' The Housing program is also assisting and supporting community based non-profit agencies to develop a 20 unit special needs housing project in Wailuku, an expansion of a residential substance abuse treatment facility in Makawao, a 16 unit long tens rental project for disabled residents in Wailuku and a 22 unit affordable single family home project in Makawao. Operations Special Costs (in Program Resources below) are for repair and maintenance of County - housing projects ($20,000). FY 96 and FY 97 also included a grant to the Affordable Housing Corporation of Maui County. Program Measures FY 1996 FY 1997 FY-1998 Actual Estimate Estimate Affordable` rental units for households 50% of median income or less - developed through partnership n/a 200 160 Affordable' ownership units for households 120% of median income or less developed through partnership n/a 95 95 Affordable' special needs housing units developed through partnership n/a 240 100 'Affordable is defined as monthly cost not to exceed 35% of household income. • Program Resources (General Fund) FY 1996 FY 1997 _________FY1998________ Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E/P) 8.0 8.0 8.0 8.0 Salaries and Wages $ 296,163 5 310,798 $ 330,730 $ 330,730 Operations 6,590 6,435 6,435 6,435 'Operations Special Costs 59,289 70,000 20,000 20,000 Equipment 5,494 0 0 0 Program Total $ 367,536 $ 387.233 $ 357.165 S 0 5 357,165 ~ 9-3 L DEPARTMENT OF HOUSING AND HUMAN CONCERNS 'uman Concerns Program Description The objectives of the Human Concems program are met through direct service, grants to service _ providers, and through community partnerships. Current efforts to support wellness include several innovative programs and projects; coordinating services and volunteers to assist the elderly, including the frail, homebound and chronically ill; and providing and promoting a broad range of recreational and wellness activities for our community's families. ' Cultural diversity programs include the formation of the Multi-Cultural Council, a citizenship program and a ' guest lecture series. Substance abuse prevention programs are provided at County youth centers as well _ as through the Partnership For School and Community Excellence, County social grants and the community based coalition, Imi I Loko I Kou Piko (Investing in Our Future). Homelessness is addressed - through outreach and referral services and collaboration with service providers to offer training in basic life skills. Current efforts to promote self~steem include citizenship programs and youth activities. Program Objectives 1. To support wellness among senior citizens, youth and families through attention to health and well-being, proper diet, recreation and exercise. 2. To eliminate drugs, tobacco and the abuse of alcohol throughout Maui County through an intense and comprehensive prevention program that includes parent education, youth activities, and the formation of a coalition of community representatives to build and extend this effort. ~ 3. To address the immediate crisis of the homeless as well as the prevention of homelessness through the implementation of the Maui County Plan, "Responding to Homelessness." 4. To raise levels of understanding and respect for cultural diversity and traditions different from our own through educational programs which encourage cultural pride, cultural sensitivity, and interaction with - youth and adults of other cultures. 5. To foster self-esteem in children, youth, families, and senior citizens in order to encourage respect for ~ self, others, and community. Program Highlights The department's Grant Management Team has implemented systems to coordinate and evaluate L funded programs on the basis of specific, measurable benefits to the participants and/or recipients of services. Each member of the team is assigned specific program areas which correspond to the Human r Concems' objectives, and throughout the year team members work closely with social service providers to L monitor and evaluate the management and effectiveness of programs. This approach facilitates the coordination and networking of social service programs to ensure the most effective utilization of public and private resources. Operations Special Costs (in Program Resources below) represents community partnership grants.' i L Program Resources (General Fund) FY 1996 FY 1997 _________FY1998_______ L Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E1P) 41.0 41.0 41.0 41.0 ~ Salaries and Wages 51,087,792 51,209,160 51,210,491 51,210,491 Operations 816,977 914,740 960,565 960,565 'Operations Special Costs 4,070,623 4,914,410 4,079,365 250,000 4,329,365 Equipment 11,729 8,000 2,000 2,000 Program Total S 5,987,121 S 7,046,310 56.252.421 5250,000 56,502,421 I 9-4 ~ DEPAR', -VENT OF HOUSING AhJ HUMAN CONCERN; 1 Human Concerns (continues - r I Program Measures FY 1996 FY 1997 FY 1998 I Actual Estimate Estimate I-~~ Elderly Program To support elderly persons to live independently in their own homes by providing home-delivered meals ~ and/or escorted transportation. r - Escort trips, one way n/a 16,000 16,800 Home delivered meals n/a 100,000 108,000 Percentage of clients that were satisfied or benefited from services n/a n/a 80% Homeless Program To help prevent individuals and families from becoming homeless, provide supportive services to homeless persons, and assist homeless or persons at risk of becoming homeless to secure and retain housing. i Individuals (or heads of households) receiving rental housing assistance n/a 800 850 Individuals (or heads of households) who have received rental housing assistance and have retained housing for one year n/a 750 800 Individuals (or heads of households) receiving preventive case management (i.e. employment counseling, family development, life skills training, etc.) (figures include those receiving rental housing assistance) n/a 1,700 1,800 Percentage of clients that were satisfied or benefited from services n/a n/a 80% Multi-Cultural Program To help raise the level of understanding and respect among Maui County's ethnic and cultural groups by ~ ' providing opportunities for people to communicate, share information and work together towards community goals. Individuals representing ethnic or cultural groups attending the Multi-Cultural Council meetings n/a 200 240 Number of multi-cultural events held in Maui County n/a 8 12 ~ Percentage of participants that were satisfied or benefited from service n/a n/a 80% ~J _ Youth Program To support and promote healthy altemalive, structured activities for youth, coordinated through community ~ ! youth centers, that will discourage involvement in undesirable activities such as substance abuse, vandalism and gang-related activities. Youth program hours annually n/a 30,950 31,000 Youth participating in structured, supervised alternate activities n/a 5,735 6,000 _ Percentage of participants that were satisfied or benefited from service n/a n/a 80% Substance Abuse Program ` To help educate the public and motivate Maui County communities to take action against drugs, tobacco and the abuse of alcohol. Members of Imi I Loko I Kou Piko (Investing in our Future) Coalition n/a 300 350 _ Events held in partnership with community members n/a 15 20 Percentage of participants that were satisfied or benefited from service n/a n/a 80% . I 9-5 i DEPARTMENT OF HOUSING AND HUMAN CONCERNS °~uman Concerns Expansion -Self Sufficiency ~ I $250,000 is requested for the Self Sufficiency Program which will supplement the department's i Community Partnership Grants to support programs impacted by welfare reform. The new workfare requirements for all recipients of government assistance will have significant impact on job training ~ and placement programs, adult education programs, child care, transportation and volunteer services. The department is working closely with the Slate Department of Human Services to coordinate the needs of local recipients with the services already being provided by the local network of social service agencies. The Self Sufficiency Program will provide resources for targeted efforts to strengthen existing social service programs to address increased caseloads resulting from the impacts of welfare reform. 9-6 DEPARTh._NT OF HOUSING ANG ,-IUMAN CONCERNS Human Concerns Grant Summary FY 98 Grant Request Child Care Program $ 40,000 Community Partnership Grants 2,000,000 Culture and Arts Grants 215,000 Dnig/alcohol Free Program 96,375 - E Malama I Na Keiki Preschool 30,000 Homeless Program 375,000 Maui Adult Day Care Center 50,890 MCC Cooperative Education Program 68,600 ^ MEO Headstart Program Maui/Molokai 182,500 MEO Headstart Summer Molokai 80,000 Molokai Makahiki 10,000 Multi-generational Programs 24,000 - Workline Program 47,000 Youth Centers 760,000 „ Youth Programs 100,000 $4,079,365 Expansion Self Sufficiency 250,000 Total grants 4.329,365 „ I 9-7 DEPARTMENT OF HOUSING AND HUMAN CONCERNS Yuman Concerns Social Grant Recipients FY 97 Grant Recipients Homelessness Hale Kau Kau Program/St. Theresa's Church 30,000 Light Bringers, Ltd./Homeless Program 70,000 MECC, Inc. 80,000 The Salvation Army/Safe Haven 80,000 Self Esteem ~ The Arc of Maui/Independent Living Program 18,000 The Arc of Maui/Day Health Program 20,000 Child and Family Services, Inc. 80,000 Hui Malama Learning Center/Alternative Educational Program 92,000 Hui Malama Learning Center 8 BB/BS of Maui/Mentoring Program 10,000 Maui AIDS Foundation 90,000 Maui Center for Independent Living 30,000 The Maui Faint 60,000 Maui Special Leaming Center/Horizon's Academy 55,000 Maui Special Olympics 25,600 Network Enterprises, Inc. 32,000 The Salvation Army/Teens On-Call Program 36,000 Women Helping Womem 118,000 Wellness Alzheimer's Association 37,500 Community Clinic of Maui 27,600 Hale Ho'omalu 14,600 Hana Maui Tn~St 35,200 Imua Rehab 43,000 Legal Aid Society 4,000 Maui Adult Day Care Center 72,000 Maui Family Suppod Services, Inc. 70,000 Maui Kokua Services, Inc./Lana'i Human Alliance 34,000 Maui Kokua Services, Inc./Crisis Intervention 95,000 Mediation Services of Maui 24,000 Mediation Services of Molokai 17,000 Molokai Community Services Council 50,000 ° Molokai General Hospital/Family Planning Project 23,000 Molokai General Hospital/Family Support Program 20,000 Molokai General Hospital/Mikini O'ola Kino 25,000 Molokai Occupational Center 25,000 ° P.A.R.E.N.T.S./Outreach Program 10,000 P.A.R.E.N.T.S./Support Program 10,000 Sexual Abuse Intervention, Inc. 55,000 Substance Abuse Aloha House, Inc./Residential 86,000 Hale Ho'okupa'a (MOloka'i) 20,000 Lanai Community Assn., Inc./Coalition for aDrug-Free Lanai 25,000 Malama Na Makua Keiki 38,000 Maui Youth 8 Family Services, fnc./Counseling Program 32,500 Maui Youth & Family Services, Inc./Independent Living 25,000 Students Staying Straight 25,000 Early Childhood Care Hana Preschool 30,000 P.A.T.C.H. 25.000 51,925,000 9-8 r DEPARTh.cNT OF HOUSING ANL HUMAN CONCERNS Animal Management - Program Description The Animal Management program on the island of Maui has been operated through a contract to manage the Maui Animal Shelter since 1987. The program operates and maintains an animal shelter and adoption center with staff available to the public 8 hours a day, 7 days a week to respond to requests for dog licenses, animal impoundment, animal cruelty and animal control enforcement. Patrol services are provided in the Maui community 8 hours a day, 7 days a week. Subsidized discount certificates for spay - and neuter surgeries are available to the public at public libraries, the Molokai and Lanai police stations, and the Maui Animal Shelter. ^ Program Objectives 1. To enforce State and County laws relating to licensing dogs, restraining dogs, the nuisance of dogs, " and the prevention of cruelty to all animals. - 2. To provide a means to shelter, impound and adopt animals. ° 3. To increase the number of sterilized cats and dogs in Maui County. - Program Highlights The Animal Management program continues to promote community awareness about respect for animal _ life and the benefits of neutering through education programs. The focus this year will be to promote revisions to the local ordinances pertaining to licensing and animal management practices. The program will also investigate modifications to the existing fee schedule to provide more funding for spay and neutering programs for dogs and cats. In FY 1996 the Molokai Humane Society, through a grant from the department, was able to supplement the existing SNIP program (Spay and Neuter Incentive Program), making it more affordable for those living on Molokai. Through an education program they were able to raise community awareness about the benefits of neutering and respell for animal life. This grant is shown in the Human Concerns program in FY 96 and in the Animal Management program in FY 97 and FY 98. _ Operations Special Costs (in Program Resources below) reflects an appropriation for the Spay-Neuter (SNIP) program and a grant to the Molokai Humane Society.' Salaries of 5387,522 for the Animal " Management program are included in Operations (in Program Resources below). - - Program Measures FY 1996 FY 1997 FY 1998 Actual Estimate Estimate Licenses issued 5,149 4,500 5,300 Animals impounded 10,015 11,500 11,500 Citations issued 650 650 650 " Cats and dogs spayed/neutered through SNIP program 2,012 1,900 2,000 Program Resources (General Fund) ' FY 1996 FY 1997 FY 1998 _ Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E/P) contrail - FJP not applicable Salaries and Wages contract -Salaries included in Operations Operations 479,722 479,722 479,722 479,722 'Operations Special Costs 40,000 45,000 50,000 50,000 Equipment 0 0 22,000 22,000 Program Total 5 519,722 S 524.722 S 551,722 5 O S 551,722 1 9-9 DEPARTMENT OF HOUSING AND HUMAN CONCERNS -ansportation Program Description A The program provides ground transportation which focuses on the special needs of our seniors, youth, and persons with disabilities. The County of Maui also provides a subsidy to each student rider of public school bus transportation provided by the State's Department of Accounting and General Services (DAGS), which contracts with six different vendors within our school district. Maui County will continue its bicycle safety program, featuring hands-on, on-the-road safety instructions for ^ elementary school students. Program Objectives 1. To plan, develop, provide and coordinate an effective ground transportation plan for the County of Maui with emphasis on the needs of the elderly, youth and persons with disabilities. 2. To develop planning approaches consistent with public transit and alternative transportation modes. Program Highlights $250,000 is requested for an expanded transportation pilot program for persons with disabilities. This program will assist in providing additional accessible transportation opportunities for persons with disabilities. Current accessible transportation options provided by community agencies are generally only available during normal working hours, Monday through Friday. Available data indicates there are approximately 1,200 persons with disabilities utilizing the existing transportation services, including at least 800 who use wheelchairs. Most of these individuals are unable to drive or find other accessible transportation because of their disability. The availability of evening, weekend or holiday accessible transportation service will provide expanded employment opportunities for people with disabilities. For others, it will provide an opportunity to attend weekend or evening educational classes, and participate in recreational and other activities. Additional transportation options will help promote independence and foster greater participation within the community. A 20% match ($155,000) to the Federal funds for purchase of replacement buses is reflected in the equipment , program resources far FY 98. Program Measures FY 1996 FY 1997 FY 1998 Actual Estimate Estimate Passenger trips for persons with disabilities 68,256 76,650 76,650 Passenger trips to work for persons with disabilities (not included 13,133 13,700 13,700 in above figures) Passenger trips for seniors 127,882 129,700 129,700 Passenger trips for youth 22.783 19,500 19,500 Passenger trips for Wailuku-Kahului shuttle 50.919 47,000 24,000 Program Resources (General Fund) FY 1996 FY 1997 FY 1998 Expense Type Actual Appropriation Request Expansion Total Eqwvalent Personnel (E/P) 0.0 0.0 0.0 0.0 Salaries and Wages S 0 S 0 3 0 $ 0 Operations 1,696,498 1,946,425 1,946,425 250,000 2,196,425 Equipment 0 0 155,000 155,000 Program Total S 1,696.498 51,946.425 52.?01.425 5 250.000 52,351,425 9-10 , r DEPART -,TENT OF HOUSING ANV HUMAN CONCERN; Transportation Grant RevenuE - - Program Description Augmenting the base program of transportation services are equipment purchases specific to the County's transportation infrastructure. These improvements include the purchase of additional buses to replace aging vehicles and to expand and improve services to the community. _ Program Objectives To provide equipment and infrastructure to support an effective ground transportation plan which emphasizes the need of elderly, youth and persons with disabilities. Program Highlights These funds are for the purchase replacement buses for the County's transit operation. A 20% match to the Federal funds is reflected in the County portion of the Transportation program. Program Data Operational data included in the Transportation program. Program Resources (Grant Revenue) _ FY 1996 FY 1997 _ _ _ _ _ _ _ _ FY 1998 _ Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E/P) 0.0 0.0 0.0 0.0 Salaries and Wages $ 0 S 0 S 0 $ p Operations 0 0 0 0 Equipment 40,359 0 620,000 620,000 Program Total S 40,359 S 0 5 620,000 5 O S 620,000 9-11 DEPARTMENT OF HOUSING AND HUMAN CONCERNS grant Revenue Program Objectives 1. Retired Senior Volunteer Program (RSVP) (Health & Human Services 542,912 .5 E/P) - To provide senior volunteer staff at various sites and to respond to community requests for volunteers. e 2. Title III (F~cecutive Office on Aging 51,309,347 27.5 FJP) - To encourage and assist State and area agencies to develop and implement comprehensive and coordinated service systems to serve older individuals. e 3. USDA Contribution Elderly Meals (Department of Agriculture S107,000) - To maintain an annual programmed level of assistance as mandated by Section 311(4) of the Older Americans Act of 1965. 4. Private Contributions Elderly Programs (Corporate and Private Donations 5200,311) - To maintain the • quality of meals and meet general program expenses. 5. Substance Abuse Prevention Program for the Elderly (State of Hawaii, Department of Health $70,000) - To educate and counsel older adults on the safe use of prescription drugs and the potentially harmful effects of drug interaction and substance abuse. 6. Title IV Program (Training research and discretionary projects and programs 55,000) - To improve the quality of service and to help meet the shortage of adequately trained personnel for programs in the ' field of aging. 7. Section 8 Program (Housing and Urban Development 56,261,431 9.0 E/P) - To provide rental assistance to eligible persons and families and to assist them in obtaining safe, decent and sanitary ' housing. 8. Luana Gardens II and III (Apartments project income $1,357,744) - To provide adequate operational and maintenance services to ensure the residents of Luana Gardens II and III a safe, decent and sanitary place to live. 9. Komohana Hale (Apartments project income $135,490) - To provide adequate operational and main- a tenance services to ensure the residents of Komohana Hale a safe, decent and sanitary place to live. 10. Emergency Shelter Grants Program (Housing and Urban Development 540,000) - To provide grants for safe, sanitary shelter, supportive services and other assistance to homeless persons and families. 11. HOME Program Funds (Housing and Urban Development 5963,000) - To provide grants to implement local housing strategies designed to increase home ownership and affordable housing opportunities for very-low and low income persons and families. a 12. CCDBG -Child Care Development Block Grant (State of Hawaii, Offlce of Children and Youth 565,000) - To work with the County's Early Childhood Resource Team to establish and convene a regional community council to advocate for early childhood issues. 13. Title V Local Delinquency Prevention Funds (State of Hawaii, Office of Youth Services $50,000) - To plan and implement a series of youth activity fairs throughout the County. Program Resources (Grant Revenue) FY 1996 FY 1997 FY 1998 Expense Type Actual Appropriation Request Expansion Total Equivalent Personnel (E/P) 37.0 37.0 37.0 37.0 Salaries and Wages $ 981,747 S 1,145,064 5 1,157,352 $ 1,157,352 Operations 7,629,654 8,819,025 9,418,358 9,418,358 Equipment 0 20,OD0 31.525 31,525 Program Total 5 8,611,401 5 9,984.089 510,607.235 5 0 510,607,235 9-12 -_J _ DEPART..ENT OF HOUSING ANA HUMAN CONCERNS Personnel Position Summary - _ FY 96 E/P FY 97 E/P FY 98 EIP Position Title Appropriated Appropriated Request Director of Human Concerns 1.0 1.0 1.0 Deputy Director of Human Concerns 1.0 1.0 1.0 Account Clerk III 1.0 0.0 0.0 I Accountant I 0.0 1.0 1.0 i Accountant II 1.0 1.0 1.0 Administrative Assistant II 1.0 1.0 1.0 ^ Agency Information Systems Clerk 1.0 0.0 0.0 Assistant Housing Administrator 1.0 1.0 1.0 _ Clerk III 1.0 1.0 1.0 Clerk Stenographer III 2.0 2.0 2.0 Clerk Typist II 4.0 4.0 3.0 _ Clerk Typist III 4.0 4.5 4.5 IT _ County F~cecutive on Aging 1.0 1.0 1.0 Housing Administrator 1.0 1.0 1.0 f_ Housing Clerk 2.0 2.0 2.0 I ° Housing Development Specialist 1.0 1.0 1.0 Housing Program Clerk I 1.0 1.0 1.0 Housing Program Clerk II 1.0 1.0 1.0 Housing Program Specialist I 3.0 3.0 3.0 Housing Program Specialist II 4.0 4.0 4.0 Housing Technician 1.0 1.0 1.0 L ° Immigrant Services Assistant t.0 0.0 0.0 Immigrant Services Coordinator 1.0 1.0 1.0 I _ Immigrant Services Specialist 1.0 1.0 1.0 Immigrant Services Specialist III 1.0 0.0 0.0 Immigrant Services Specialist IV 1.0 1.0 1.0 Immigrant Svc Assistant -Lanai 0.0 1.0 1.0 _ Immigrant Svc Spec III -Molokai O.D 1.0 1.0 Information/Publicity Technician 1.0 1.0 1.0 Nutrition Program Aide 15.8 14.8 14.8 L r Park Caretaker 1.5 1.0 1.0 Park Caretaker I 0.0 1.0 0.0 Park Caretaker II 0.0 0.0 1.0 Private Secretary 1.0 1.0 1.0 Program Assistant I 1.0 1.0 1.0 `r Program Assistant II 4.0 4.0 4.0 L _ Program Coordinator 1.0 1.0 1.0 Program Specialist 3.0 3.0 3.0 L Program Specialist I 0.0 1.0 1.0 RSVP Aide 0.5 0.5 0.5 RSVP Director 1.0 1.0 1.0 1 r 9-13 1 r DEPARTMENT OF HOUSING AND HUMAN CONCERNS °ersonnel Position Summary FY 96 E/P FY 97 E!P FY 98 E!P Position Title Appropriated Appropriated Re uest Secretary I 1.0 1.0 1.0 Secretary II 0.0 0.0 1.0 Senior Service Aide I 3.5 3.5 3.5 Senior Service Aide II 1.8 1.8 1.3 Senior Service Specialist 1.0 1.0 1.0 Senior Services Administrator 1.0 1.0 1.0 Senior Services Aide II 8.0 8.0 8.5 Senior Services Program Assistant 1.0 1.0 1.0 Senior Services Program Assistant II 1.0 1.0 1.0 Senior Services Program Spec. III 4.0 4.0 4.0 Youth Services Program Coordinator 1.0 1.0 1.0 TOTAL 91.0 91.0 91.0 Includes grant revenue personnel. Equivalent Personnel (E/P) =Full-time equivalents of full- and part-time personnel. 9-i4 GRANTS REVIEW TIMELINE 1997-98 MARCH 20, 1997 COUNTY GRANTS WORKSHOP (ISLAND OF MAUI) MARCH 2 I 1997 COUNTY GRANTS WORKSHOP (ISLAND OF LANAI I) MARCH 25, 1997 COUNTY GRANTS WORKSHOP (ISLAND OF MOLOKAI) APRIL I , 199 7 GRANTS APPLICATIONS AVAILABLE PICK-UP LOGTIONS: (MAUI) KALANA G MAUI BUILDING DEPT. OF HOUSING AND HUMAN CONCERNS, GRANTS MANAGEMENT DIVISION 200 S. HIGH ST., 4TH FLOOR, WAILUKU, MAUI, HI (LANAI U KAUNOA SENIOR SERVICES LANA~1 CITY, LANAI, H (MOLOKAI) MITCHELL PAU~OLE CENTER DEPT. OF PARKS AND RECREATION, MOLOKAI I DISTRICT KAUNAI(AKAI, MoLOKA~I, HI MAY I 1997 DEADLINE FOR SUBMITTAL OF APPLICATION BY 4:30 P. M. (NO EXCEPTIONS) MAY 9, 1997 APPLICATIONS TO THE GRANTS REVIEW COMMITTEE (GRC) FOR REVIEW. MAY 29-30 AND GRC MEETING/GRC ORIENTATION/PUBLIC HEARING/AGENCY PRESENTATIONS JUNE 2-3, 1997 JUNE 6, i 997 RECOMMENDATIONS TO MAYOR FOR REVIEW AND APPROVAL. JUNE 16, 1997 NOTIFICATION OF GRANT AWARDS. AGENCIES WHO RECEIVES PARTIAL FUNDING WILL NEED TO SUBMIT A REVISED BUDGET TO REFLECT THE AMOUNT AWARDED. SUBMITTAL MUST BE RECEIVED WITHIN I O WORKING DAYS OF NOTI FICATON OR FUNDS MAY BE REDISTRIBUTED. JUNE 26, 1997 GRANT AGREEMENT EXECUTION PROCESS yDHHC DIRECTOR REVIEWS THE GRANT AGREEMENT yCORPORATION COUNSEL REVIEWS THE GRANT AGREEMENT `>AG ENCY REVIEWS THE GRANT AGREEMENT DOCUMENT, AUTHORIZED SIGNER(S) SIGN IN THE PRESENCE OF A NOTARY PUDLIC, CORPORATE SEAL REQUIRED IF YOUR AGENCY POSSESSES ON E "1RETURN GRANT AGREEMENT TO DHHC yDIRECTOR REVIEWS AND SIGNS THE GRANT AGREEMENT CORPORATION COUNSEL REVIEWS AND SIGNS THE GRANT AGREEMENT "~B UDGET DIRECTOR REVIEWS AND SIGNS THE GRANT AGREEMENT HMAYOR REVIEWS ANp SIGNS THE GRANT AGREEMENT 'a FINANCE DIRECTOR REVIEWS, SIGNS AND E%ECUTES THE GRANT AGREEMENT `>A COPY OF THE GRANT AGREEMENT IS SENT TO THE AGENCY AND DHHC/GRANTS MANAGEMENT JULY 3 I 1997 ALL GRANT AGREEMENTS SHOULD BE EXECUTED. I sT ALLOCATION PAYMENT IS DISSEMINATED. OCTOBER 2 I 1997 FIRST QUARTER ALLOCATION REPORT IS DUE. (QUARTERLY REPORTS ARE DUE TO THE GRANTS MANAGEMENT DIVISION THE THIRD WEEK AFTER THE END OF EACH QUARTER, EXCEPT FOR THE LAST QUARTER. LAST QUARTER REPORT IS OUE ON THE FIRST WEEK OF JULY). EXCEPT FOR DEADLINE, MAY I , 1997 AND GRC HEARING DATES, ALL OTHER DATE ARE SUBJECT TO CHANGE WITHOUT NOTICE. W P~or.icnwrm~W n..rns~nrneur.e. wPo q i. k rx5.:,1,,I,:f v-1...1- iv v.-$401 ,,4-;;;;;;:t s. „..,..--,;:s; Ailki.,4 vis' / .: i 7.s : ;� rya ',;l' ': r'✓i' F s <,z s h Il1 1 i4 g# /-, ,,,,i . . .., ,. . .... oVNTv oc,,.... • COUNTY GRANT WORKSHOP (.- -,4L- •:1 •. Fiscal Year 1997-98 MAUI LANA'I MOLOKAI Date: Thursday,March 20, 1997 Friday,March 21, 1997 Tuesday,March 25, 1997 Time: 9:00 a.m to 12:00 p.m. 10:30 a.m.to 12:00 a.m. 8:30 a.m.to 11:00 p.m. Where: Maui Memorial Hospital Auditorium Dole Admin.Bldg.Conf. Rm. Mitchell Pau'ole Center 221 Mahalani St.,Wailuku,Maui Lana'i City,Lana'i Kaunakakai,Molokai Fee: Free. Who: Agencies planning to apply for Maui County Community Partnership grants in the following areas: Youth Centers, Youth Programs, Culture and Arts, and Social Services. Administrative staff who will be preparing the grant application and staff responsible for preparing the grant reports are invited to attend this workshop. Agencies who have previously received grants and new applicants are encouraged to attend. " .. Grants Management staff will be available to answer questions and assist in clarification of requirements and procedures regarding the revised application(3/97). '777 Please call by March 18, 1997, at 243-7807 to reserve a space. ' � : • Grant application will be available on April 1, 1997 at the �;_ ". Department of Housing and Human Concerns. Call 243-7807 to request a copy. Please bring an unused 3 i/z" diskette if you '*, / would like to copy the application. Y I A R tt� .;,,,,c.::,=-1 ; Ufa GRANTS MANAGF,MENT SPECIALIST PROGRAM STATUS REPORT Fiscal Ycar 1996-1997 Agcncy/Program Grant No. very yery FISCAL REPORTING - Poor Poor Adequate Good Good - - - First Budget Kevision (timeliness and accuracy) Tax Certificates, Liens, Litigation, Loan Payments Budget Revisions: Follows protocol and insuuctions for submitting changes Timeliness of quarterly reports Accuracy of reported figures Submits appropriate invoices and supporting documents Validity oC budget revisions or modifications Vacant positions filled within acceptable period of time 75 % s ent out b tfte dtird uarter Comments: very - ve;y PROGRAM Poor'. Poor Adequate ,'Good ,.Good - - - - - Program started on time/according to timeline Met program goals and objectives (program in[plementation) Met objectives for total clients to be served Staffin : Effect on rot?ram turnover, vacancies terminations etc. Cununents: Grants Management Specialist: RECOMMENDATIONS Fiscal Program Future Funding Program: Agency: Cudc_ c Aomre\wpwinAwpfonns\psr Community Partnership Grants (FY1997-98) Name ofAgency and Program ORGANIZATION/AGENCY INFORMATION SECTION (50 Points) SCORESIIEET A. Board of Directors (10 Points) 1. Received Board Training within past two (2) years? 2 points 2. Primary responsibilities of Executive Director 4 points _ a. Budget development b. Works for the Board c. Seeks and secures funding sources d. (?versees agency audits e. Stafhmanagement and supervision 3. Primary responsibilities of Board ofDirectors 4 points _ a. Has only one employee (ED) b. Fundraising a Financial Policies d. Budget approval e. Long/Short Range Planning B. Past Performance (20 Points) L Is it addressed specific, concise, outcomes based ? ] 0 points 2. Does it correlate with financial and program reports? ...........................10 points C. Financial (10 Points) L Viability of programs explained in finazrcial terms? 4 points _ 2. Status of contracts (projections + or 2 points _ 3. Includes long range planning? 4 points D. Monitoring (5 Points) L Detailed and corresponds with Budget Table 6? 5 points E. Alcohoh Tobacco & Drug Free Workplace (5 Points) 1. Are policies in place? 2points 2. Is there a process for dissennnatio? of information? ..........._.__......_..3 points TOTALSCORF, Reviewer htitials MAUI COUNTY COMMUNITY PARTNERSHIP GRANTS Fiscal Year 1997-98 AGENCY NAME: PROJECT NAME: Type of Grant: ? Social Services ? Youth Center ? Youth Programs ? Culture & Arts PROGRAiVI/SERVICE DESCRIPTION ~ TOTA£ SCORE A. Overview Program description Service provided Outcomes to be achieved 1 0 Clients become self-sufficient B. Department Goals 1 O One DHHC goal addressed C. Problem/Need Problem program will meet Target population and its need 5 Geographical area(s) served, facility, hours D. Collaboration/Coordination Coordination witft others for efficiency/cost effectiveness 15 Duplication of services reduced/eliminated E. Goals and Objectives Program goals Objectives/action steps Timeline Client-centered outcomes(s): How many clients will attain 15 outcome/progress toward specified DHHC goal? F. Service Delivery 5 Methodology for delivery of servicelsl G. Evaluation Process to evaluate program/services 1 5 How process measures specified outcomes H. Program Fees Does organization have fee? If yes, describe/attach. Does proposed program include fee? IF yes, describe/attach. 5 IThose with inability to pay ensured participation.) I. Viability Justification for public funding 5 Plans to sustain the program beyond grant year J. Budget Tables complete Attachrnents provided 1 5 Expenditures appropriate TOTAL 100 Evaluator: Date: c ~omcP~wow„nwnm,~~,a,xm,y s ORAL TESTIMONY (2b PoiNrsl Oral testimony before the Grants Review Committee (GRC) is ONLY for the purposes of clarification or explanation of specific items relating to the program description. - o'ff' Please limit agency personnel for oral testimony to the Executive Director, Board Chairperson (or a representative) and the Comptroller/accountant. Program measures/outcomes, the budget and agency financial status and fiscal accountability will weigh significantly in the evaluation of grant proposals. Please be prepared to focus your oral testimony on the following: Program: 1 Are the program goals and outcomes clearly stated, measurable, verifiable, achievable and appropriate to the problem/need? 2. Do the service objectives/benchmarks logically lead to the accomplishment the program goals? Budget: 1. Is the agency financially viable and the program budget sound, reasonable and in proportion to the program specifications? 2. Do salaries appear comparable to similar positions in the community and/or are any salary increases reasonable and adequately justified? C.\oulce\wpwin\wpiorms\raun{~ sd SCORE SHEET TALLY application score------------------------------------------- oral testimony score--------------------------------------- grant management score---------------------------------- TOTAL SCORE------------------------------- .ANTS REVIEW COMMITTEE (G~_~} Thursday, May 29, 1997 Department of Housing & Human Concerns/Grants Management~D1IHC/GM) Kalana O Maui (County) Bldg., Fourth Floor Conferenc~~R ~'1/[=D A G r N D A 199' i'~', 21 I'ri I. Call to Order ~ ~ ~ ~ . ~ ; _r8,i30 a.m. A. WelcomeQntroductions-Mayor ----Grants Review Committee Members ----Corporation Counsel Representative ----DHHC/Grants Management Staff B. GRC Orientation 9:00 Corporation Counsel C. Committee 13usiness 9:15 Approval of Minutes (March 29, 1996) lI. Agency Presentations 9:30 Social Services Maui Economic Concerns of the Community, Ina 9:30 Molokai General Hospital/Women's Center 9:45 Molokai General Hospital/Family Support 10:00 Hale Ho'okupa'a 10:15 Break (15 min.) 10:30 Molokai Community Service Council, Inc. 10:45 Molok:a'i Community Service Council, Inc./Maurice Thompson 11:00 Molokai Occupational Center 11:15 Mediation Services ofMoloka'i 11:30 Hale Ho'omalu 11:45 Lunch (45 min.) 12:00 p.m. St. Theresa's Church/Hale KauKau 1:00 Light Bringers, Ltd. 1:15 The Salvation Army 1:30 Women Helping Women 1:45 Aloha House, Inc./Residential and Outpatient 2.00 Break (15 min.) 2:15 Mediation Services of Maui 2:30 Big Brothers/Big Sisters of Maui 2:45 E Malama I Na Keiki O Lana' i Preschool 3:00 Hui Malama learning Center/Big Irothers & Big Sisters of Maui, Inc. 3:15 Hui Malama Learning Center/Alternative Educational Programs 3:30 [Il. Discussion 3:45 Adjournment 4:30 f you hme .cpeciaf needs or require an accommodation (ha[ rvould assis! in your successful participation in the meeling i_e., forge prin(, taped rnalerinls, sign language imerpreier, accessible parking, ele, call A4elvfn Dadez a! 143-805 on or before Mar 26. 199 r S m ~ O a m o D D ~ m 3 ~ m z z ~ w ~ ~ T rD = c O ~ c a to Z m O 7J = n 3 n <n(nnncntnncncncn-GCnn-<cncncn ~ntnn~t~mcn<n~ tn.<OCntncn~n~ -trn cn-<cncn~ 3 z cncn~~v~cn~cncncnOtngncn(ncn pDgtncntnvcnC7~tncncn~~v~TCntnC)cn o ~ o p v kk kkk ~ m z n (n (nn~Cn (n ~(~fn(nC~(~(~(~-i~-C/1(~n~(n(nCnnnln (7~~(n (~~~~~(n (!7 (J7 (7 (n (~C7 ~ ~ Z7 ~~p-~~T~p~'npOpO r-1 ~7p 0-i~~~pp~p-i-iTO-i~-i-i~TL p'np0~3 N Z ~ ~ T T <D N N ~ ~ VI V fD fD fD ~ ~ Z ffl EA Efl fA fA di ff1 EA .N.. 4!i .N. .N-. 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WITNESSETH: WHEREAS, the COUNTY desires to support and encourage a F. [E~D(Program Description) for Maui County and; WHEREAS, FIELD(Granting Source) has reviewed and/or approved the GRANTEE'S application for a grant of COUNTY funds in furtherance of this goal; NOW, THEREFORE, the COUNTY and GRANTEE in consideration of the mutual promises hereinafter set forth hereby agree as follows: A. General Conditions: In consideration of a grant of County funds, the GRANTEE shall agree to the following conditions in the use and administration of the County funds: 1. Not discriminate in the hiring of staff, or in the compensation, terms or conditions of employment of individuals on the basis of sex, national origin, age, race, color, religion, physical challenge, or AIDS/HIV infections status; 2. Not discriminate in the use of volunteers or delivery of client services on the basis of sex, national origin, age, race, color, religion, physical challenge, or AIDS/HIV infections status; 3. Provide written reports, attached hereto as Exhibit "A", to the Department of Housing and Human Concerns, as required by Chapter 3.36 of the Maui County Code, as amended, in order to provide adequate monitoring of grantee's proceeds; 4. Pertorm under and fulfill all terms and conditions of the grant, attached as Exhibits "B" through "FIELQ(Exhibit)", which are incorporated by reference and made part hereof; 5. Comply with its articles of incorporation and bylaws and all relevant County, State and/or Federal rules and regulations concerning its policies and operations; 6. Not compensate its employees more than the wages prevailing in the State of Hawaii for employees with similar skills and abilities. GRANTEE shall not pay any commissions, bonuses or similar to its employees; 7. Implement a system of accounting in conformance with generally accepted accounting practices to ensure the effective administration of the grant. To assist the auditing process, GRANTEE's general ledger shall reflect the separation of County grant funds and expenses from other funds of the GRANTEE; 8. Maintain such accounts as will serve to permit the expeditious determination to be made at any time of the status of funds within the grant award, including the disposition of all monies received from the COUNTY, and the nature and amount of all charges claimed to be against such funds; 9. Cooperate and assist in any effort undertaken by the COUNTY to evaluate, inspect or otherwise, monitor the effectiveness, feasibility, and/or cost efficiency of any and all County-funded GRANTEE program practices, policies and procedures or activities pursuant to this Agreement; 10. Maintain a list of inventory of all real and/or personal property acquired with COUNTY funds received under this agreement, which shall include a description of the asset, the date of acquisition and purchase price for each asset; 11. Provide and maintain appropriate recognition of the COUNTY in any and all County-subsidized printed, audio/video and/or advertising materials, activities or events; 12. The COUNTY has the right to audit GRANTEE to determine compliance with the terms of the grant agreement. GRANTEE will cooperate fully and assist the COUNTY in such audit(s); 2 13. Initial and final payment under this Agreement shall be subject to receipt by the COUNTY of original tax clearance certificate(s) for GRANTEE from the State of Hawaii Department of Taxation and the Internal Revenue Service (IRS). B. Project Budget. The COUNTY agrees to make available as a grant to the GRANTEE, a sum not to exceed FIELD(Amount in Alpha and Numeric) in grant funds. GRANTEE agrees to use the grant funds to FIELD(Purpose of Program) as set forth in this Agreement. C. Method of Payment. For and in consideration of the agreements and undertakings of the GRANTEE, the COUNTY hereby agrees to pay the GRANTEE in five (5) quarterly allotments. Payments shall be disbursed as follows: 1. The first quarter payment shall amount to 25% of the total grant award. Disbursement shall be made within twenty-one (21) days of the execution of a Grant Agreement of County Funds subject to the GRANTEE'S satisfactory completion of required program description and/or budget revisions; 2. The cumulative payment for the second quarter shall not exceed 50% of the grant amount. The cumulative payment for the third quarter shall not exceed 75% of the grant amount. Upon GRANTEE'S satisfactory completion of all reporting requirements, payment shall be made within twenty-one (21) days of the due dates specified in Section D hereunder and; 3. The cumulative payment for the fourth quarter shall not exceed 90% of the grant amount. Ten percent (10%) of the total grant amount shall be withheld from the fourth quarter allotment until the end of the performance schedule period, at which time it may be used for a fifth and final payment. 4. Upon GRANTEE's completion of all year end fiscal and program reporting requirements, a fifth and final payment shall be made not to exceed the 10% withheld from the fourth quarter allotment. 3 With the exception of the first quarter payment, all payments shall be made not later than twenty-one (21) days after the receipt of the GRANTEE's request for payment, provided that the GRANTEE has met all terms and conditions of this Agreement and submits to the COUNTY a written request for advance payment in conjunction with the required quarterly reports. D. Reporting Requirements. The GRANTEE shall submit to the COUNTY a Quarterly Allotment Report on or before the dates listed below: Quarterly Allotment Report Due to the County (NO LATER THAN First Quarter (Jul-Sept 1997) October 21, 1997 Second Quarter (Oct-Dec 1997) January 21, 1998 Third Quarter (Jan-Mar 1998) April 21, 1998 Fourth Quarter (Apr-Jun 1998) July 10, 1998 Each Quarterly Allotment Report shall be submitted in a timely manner and authenticated as to its accuracy by the GRANTEE, verified by a designated COUNTY official and shall include a certification by the GRANTEE that the work for which payment was received was performed in accordance with the terms of this Agreement. In addition, the GRANTEE shall furnish any supplementary reports or information that the COUNTY may require or request to determine or document the GRANTEE's status or performance. GRANTEE shall maintain in its files, at all times, documentation certifying that the work described in any invoices, executed contracts or Quarterly Allotment Reports to the COUNTY are complete, correct, and in accordance with the terms of this Agreement. In the event the COUNTY determines that the GRANTEE failed to comply with any 4 of the performance or reporting requirements, provisions, or conditions set forth in this Agreement, the COUNTY may withhold quarterly or any other grant disbursement(s), or may withdraw any part of or all of the grant award. Upon request by the COUNTY, GRANTEE will be held liable for any grant funds expended in a manner inconsistent with this Agreement. E. Program Monitorina. The GRANTEE shall retain and permit the COUNTY or its duly authorized agent free access to any and all GRANTEE programs, facilities, events or activities without advance or formal notification or appointment when such access is for the express purpose of monitoring, investigating, researching or formulating programs, services, or policies and procedures or when the COUNTY is otherwise in the pursuit of any official business relative to any aspect of this Agreement. F. Access to Records. The GRANTEE shall retain and permit the COUNTY or its duly authorized agent to have access to and to inspect any documents, papers, books, records, reports, and other evidence which are pertinent to this Agreement and which are necessary to enable the COUNTY to conduct audits, surveys, assessments and examinations of the GRANTEE's performance or status relative to this Agreement. G. Chanaes. The COUNTY may from time to time require changes in the scope of services which the GRANTEE is to perform. Such changes, including any increases or decreases in the amount of the GRANTEE's funding, shall be incorporated by written amendment to this Agreement. H. Reversion of Assets. The GRANTEE is prohibited from disposing any real or personal property acquired with COUNTY funds received under this Agreement, without 5 first receiving prior written consent of the COUNTY. Should the GRANTEE cease to use any real or personal property acquired with COUNTY funds for the purposes described in this Agreement, the GRANTEE shall either: a. Pay the COUNTY the current fair market value of the asset or; b. Transfer the control of the asset to the COUNTY. Unless the GRANTEE has the written consent of the COUNTY, upon expiration or termination of this Agreement, the GRANTEE shall transfer to the COUNTY: a. Any COUNTY funds on hand at the time of expiration or termination and; b. Any real and/or personal property acquired or approved in whole or in part with COUNTY funds. I. Independent Contractor. GRANTEE acknowledges that it is an independent contractor and not an employee of the COUNTY. J. Indemnification. GRANTEE shall indemnify and save harmless the COUNTY, its officers, agents, and employees from and against any and all manner of actions and claim arising, either directly or indirectly, out of or resulting from the errors, omissions, or acts of GRANTEE, its officers, its employees, or its agents occurring during or in connection with the performance of the GRANTEE's services under this Agreement. GRANTEE shall defend the COUNTY against any such action or claim that does not involve an act or omission solely of the COUNTY, its officers, agents, or employees. K. Modification of Agreement. Any modification, alteration or change to this Agreement, including, but not limited to, modification of the services to be performed, extension of time of performance, or changes of the approved budget, shall be made only 6 by written supplemental agreements executed by the parties. L. Subcontracting. GRANTEE shall not procure, or subcontract, any part of the services under this Grant Agreement without the prior written consent of COUNTY which shall not unreasonably be withheld. M. Severabilitv. Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. If the entire Agreement is deemed illegal or invalid, the County may terminate the Agreement without liability except as provided herein. N. Headings. All headings of this Agreement are for convenience only and are not to be construed as limiting in any manner the content of any section or particular provision. O. Termination of Agreement. If, for any cause, the GRANTEE fails to satisfactorily fulfill in a timely or proper manner its obligations under this Agreement or if the GRANTEE breaches any of the promises, terms or conditions of this Agreement and, having been given reasonable notice of an opportunity to cure any such default, fails to take satisfactory corrective action within the time specified by the COUNTY, the COUNTY shall have the right to terminate this Agreement by giving written notice to the GRANTEE of such termination. The COUNTY may terminate this Agreement without cause by giving written notice to the GRANTEE thirty (30) calendar days before the effective date of such termination. 7 P. Performance Schedule. The duration of this agreement will be from FIELD( Term of Agreement. 8 IN WITNESS WHEREOF, the parties hereto have executed the Agreement the day, month and year first above written. (CORPORATE SEAL) GRANTEE: FIELD(Agency Name) By i n u n m Its By i ue Its ie COUNTY OF MAUI: By LINDA CROCKETT LINGLE Its Mayor By APPROVAL RECOMMENDED: TRAVIS O. THOMPSON Its Director of Finance GEORGINA KAWAMURA Budget Director STEPHANIE AVEIRO Director, Department of Housing & Human Concerns APPROVED AS TO FORM AND LEGALITY: HOWARD FUKUSHIMA Deputy Corporation Counsel COUNTY OF MAUI FIELD(Program Name)/FY98 9 STATE OF HAWAII ) SS. COUNTY OF MAUI ) On this day of 19 before me appeared to me personally known, who, being by me duly sworn, did say that is the of a Hawaii non-profit corporation, that the instrument was signed on behalf of said corporation by authority of its Board of Directors; and said officer acknowledged said instrument to be the free act and deed of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Hawaii My commission expires: STATE OF HAWAII ) SS. COUNTY OF MAUI ) On this day of 19 before me appeared to me personal ly known, who, being by me duly sworn, did say that is the of , a Hawaii non-profit corporation, that the instrument was signed on behalf of said corporation by authority of its Board of Directors; and said officer acknowledged said instrument to be the free act and deed of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Hawaii My commission expires: 10 STATE OF HAWAII ) SS. COUNTY OF MAUI ) On this day of , 19 ,before me appeared LINDA CROCKETT LINGLE, to me personally known, who being by me duly sworn did say that she is the Mayor of the County of Maui, a political subdivision of the State of Hawaii, and that the seal affixed to the foregoing instrument is the lawful seal of the said County of Maui, and that the said instrument was signed and sealed in behalf of said County of Maui by authority of its Charter, and the said LINDA CROCKETT LINGLE acknowledged the said instrument to be the free act and deed of said County of Maui. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Hawaii My commission expires: STATE OF HAWAII ) SS. COUNTY OF MAUI ) On this day of , 19 , before me appeared TRAVIS O. THOMPSON, to me personally known, who, being by me duly sworn did say that he is the Director of Finance of the County of Maui, a political subdivision of the State of Hawaii, and that the seal affixed to the foregoing instrument is the lawful seal of the said County of Maui, and that the said instrument was signed and sealed in behalf of said County of Maui pursuant to Article 8, Chapter 4 of the Charter of the County of Maui; and the said TRAVIS O. THOMPSON acknowledged the said instrument to be the free act and deed of said County of Maui. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Hawaii My commission expires: I1 ' QUARTERLY ,~,0'1'MENTY}~.EPORT C©UNTY OF 14IAUU I3EPAIt~'~i`I` t)F HOUSINf3 A4NA FTfJ'MAN C4NCF.lZNS QIdAfi1TS IvIANA~3E1r3~IV'T' DIVl~ION FY: JULY I, TO JC)NE 30; let Aliopl~att h o Qtr. 2nd At~ngat v Jai m SepE/f#t Qh'• 3ri! AI>ognent Ly (1ec to rlwdt2ea t~tr. +Ith lae!Io M~rl2rQ Qtr. 5!h AlloanlFO G Apt to Qrr. F Payrgmaro 'b NATO ~ A~l1~tESS; GRANT NO. G0,_~_ f ~ p~p(~/~,~y ~~r,7?~/~+ $$:yfgv"F R :i.fatt ~LXt ini: PROE~ItA~t NAME: t k ~ > F~~4 } i~`v f tSS ~M 4 :as„ ~ ~ f 3 fY;k < Y' .E.13 1 .n 4 N 5 L~. vt R '!ii. :'~o C1ItA~1!17"tJT~'i' ,A3.I:OT~fi1'P~!?;It441I~1!~T ; ` y, ~ : > t>}n?: ~4 Ed~..iy"~ ~s b. ~'~~i>f~ sus: .3:.. TY!'$(>vtPttiNC) SIG1V/1'II1R$ DAB ..-r~ APPROVE ~Y: t]~ GRANTS M111YALR'7T CUOR~JATt9R ~Ob #;F t] AL'LU~' PAYT• 2594 of Qr>mt Amott y 25 94 twf'Ei~t Atnt i' ~ Ft9T~ AQ~T $AY~F,7+11'" 15 Yo og Grant Attlat~tt i~ d ~ dk FINIAL PAYM@T7' I. Grant At9wunt ^ '~tI-ismfie~pa~piw~y~!rt~p~mant. 2. YTD Expenditarec (aen Qo-. Repae-Col~n'SC" crp a~:2) r~ 3. YTD Payment Recoivecl ' 4. Di~nnce (I.ius # 2 kes tine k3. If emown is a neg~ive rafleot ae, zxaro) ay;, ;f: 5. I O°/a oFLine # I b. Allotment Pa t ~Pacswnt to Item C (2x3) of Gtant Agroament of County Y ' I+amds ~ _ ~ y (~+eeaer af: ~ ax t.irt±i MSS bil A QUA' ~'ERLY ALLOTMENT BUDGET RF ART FY: ~ JLY 1, TO JUNE 30, Organization: Grant No. GO ? July to September ? October to December ? January to March ? April to June Program: ? Final Payment -Attach Tax Clearance - - CA) CB) (C) (C -A) ;CATEGORY GrantAmount Current Quarter YTD Expenditures Variance Expenditures 1. Salaries 2. Employee Benefits 3. Payroll Taxes OPERATING EXPENSES I. Professional Fees- attach invoices 2. Supplies 3. Telephone 4. Postage/Freight S. Occupancy -Rent - Utilities - Janitorial - Repair/ Maintenance 6. Equipment -attach invoices Z Insurance -attach invoices - 8. Printing 9. Publications/ Subscriptions 10. Travel 11. Auto Mileage 12. Auto Gas Purchases 13. Membership Dues 14. Staff Training I5. Other -specify TOTAL THE COUNTY OF MAUI RESERVES THE RIGHT' TO REQUEST ANY DOCUMENTATION AND/OR VERIFICATION OF EXPENSES STATF,D. I CERTIFY THAT WORK FOR WHICH PAYMENT IS BEING REQUESTED WAS PERFORMEll IN ACCORDANCE WITH THE TERMS OF THE CURRENT FISCAL YEAR GRANT AGREEMENT OF COUNTY FUNDS. Signature Title Date 2 ' QUARTET" Y ALLOTMENT DEMOGRAPHIC'" QEPORT FY: JULY 1, TO JUNE 30, ORGANIZATION: GRANT # GO Program Name: ? July to September ? October to December ? January to Mazch ? April to June ? Final Give # of People Served-*, (a) (b) (c) (d) (b+c+dr(e) 'Past (g) (g "'a) -List activities,programsor Annual Month: Month: Month: Current Qtrs. YTD events. Goal Qtr. Total Total Total 2. 3. 4. i 5. i 6. i 7. i Participants Total Geographic Area Served-Specify (Central Maui, Kihei, Liana, upcountry, west Maui, Molokai, Lanai) *Geographic Total Gender- Female Male *Gender Total Ethnicity- Caucasian Hawaiiatl/Part Hawaiian Pacific Islander - (Tongan,Samoan, Fijian,etc) Asian (Japanese, Chinese, Korean, e[c) Afro-American Filipino Hispanic (Puerto Rican, Mexican, etc) Other *Ethnicity Total * Must equal Participants Total. 3 ' QUART~RLY ALLOTMENT NARRATIVE r'"WORT 1' .:JULY 1, To JUNE 30, ORGANIZATION: GRANT # GO Program Name: ? July to September ? October to December ? January to March ? April to June ? Pinal INSTRUCTIONS Provide a narrative response to each question below. (REFER TO YOUR CURRENT GRANT PROPOSAL AS A GU/DE /N PREPAR/NG YOUR RESPONSES. J Respond to each question below in the order they appear. Limit your responses to no more than four (4) pages in total. I. Program Status Summary: 1. List each program goal/benchmazk for this program year. 2. What objectives/action steps were completed this quarter for each goal? 3. What measurable outcomes were achieved this quarter? 4. What objectives/actions steps will be accomplished during the next quarter? II. Narrative Report: 1. What staffing changes occurred this quarter? 2. What staffing changes aze pending? 3. What program challenges occurred this quarter and how were they addressed and/or resolved? III. Submit Minutes of the Boazd of Directors meetings for the report quarter. Narrative Report Prepared by: Name/Title Signature Date Narrative Report Reviewed/Approved by: Name/I'itle Signature Date C:\OFFICE\ W I' W 1N\ W PFORMS\QAR 4 COUNTY OF MAUI DEPARTMENT OF HOUSING AND HUMAN CONCERNS GRANT PROGRAM Policies Regarding Equipment Purchases All proposals requesting approval for equipment purchases must include an itemized estimate and justification list. Example: Agency: Program: Equipment description: Estimated cost Justif cation/need for program: All requests for reimbursements that include approved equipment purchases must include supporting invoices. All equipment purchases: *Must include (3) estimates from vendors (if equipment is over $500); * Will be entered on the County Inventory; *Must be identified as County Inventory using County or Department ID sticker and; *Stickers must be requested along with your Quarterly Reimbursement Request Report. Equipment purchases must directly support and be located at the approved program site. All equipment purchased with County Grant Funds must be maintained by the Grantee and cannot be transferred or disposed of without prior County approval (A Dispose of County Property form must be filled out). Please see reverside for a sample of the Property Input Sheet. This sheet must be included along with your Quarterly Reimbursement Request Form. Please Note: Any equipment purchases over $500 dollars will be logged under the County of Maui inventory. Under $500 will be under the Department of Housing and Human Concerns inventory. 1 ~ ~ EXHIBIT C' o- . . n f1 _ - _ _ ~ ~ p * M b1 k ~ b 'A '7y t" b ~ e n h H n n .oi n a O m nay o'o'Y ~a ~ Irv ~ ~ o m n ~ ~ ~ O `y] G z ~ y a ~ p b cg b b ~ b~ ° O o ~ ° ~ b ,~a z v' ~7 p O p. n !N~ N N ~.NI ~ 4' ~ ~ ~ C+1 v ~ < ~ O a. p ~ ti ~ 7 0. ' ~ 'J cY F"' r- a ~ v~ 4 ~ ~ H ~ ~ N Q O Y z y o ~ ~ ~ O ~1] o ~ ~ t ~ ~ ~ n y a ~ g~ ~ r 3 a ~ ~ ~ ~ o b m .o w p .a ~ ^a o o~ V] e ~ ~ ~ ~ p~ o C a M p n ti M R7 p ~ a o p rv ~ o ~ < ~ R ~ a ~ rn 0 a m z a ~ ~ a ~ ~ ~ 0 d 0 0 a' ro a. c 0 3 d d a ~ w rt GRANTS REVIEW COMMITTEE MONITORING REPORT FORM NAME OF AGENCY: DATE: ADDRESS: PHONE NUMBER: GRANT NUMBER: GRANT AMOUNT: TERM OF GRANT: I. PHONE CALL A. Date of Call 1. Explain who you are and what you are doing. 2. Set up meeting date and time with Executive Director and a separate meeting with the program supervisor. Set up meeting at their offices and plan for a site inspection of program facility (where grant funds are used). B. How call handled? 1. Pleasant first answeR 2. Professional conduct? 3. Attentive and successful setting up meetings? II. Day of visit -note general condition of site (exterior and interior). monilonng 4/1196 I. EXECUTIVE DIRECTOR'S MEETING Name of Executive Director: A. What were the County funds used for? B. What are the goals and objectives of the program the County funded? 1. How were those goals and objectives to be evaluated? C Has any other monitoring from an outside source been done in the last year? YES NO If yes, request copies of monitoring reports. D. Are yearly audits done? _ YES NO 1. Request copy of latest audit. E. Request to see a copy of one or two of the following: 1. the latest financial statement available 2. a copy of the December financial statement 3. a copy of current list of Board members 4. a copy of past three board meeting minutes II. PROGRAM SUPERVISOR Name of Program Supervisor: A. What are the County funds used for? B. Request to see copies of evaluation forms that evaluate and prove if goals and objectives were met. C. How many staff positions and what are positions in program that used County funds? Examples of other questions to ask or come up with your own: 1. Who are they? 2. How are personnel resources allocated? 3. What is ratio of staff to clients? 4. What is schedule of operation? D. Ask to see copies of job descriptions and minimum qualifications of each person named in C1. E. Ask to see resume or biography of each person named in C. F. Ask to see if possible program in action and give your observations. Agency: Date of Visit: Time: Name of Monitor Overall rating of agency: _ GOOD _FAIR _ POOR RED FLAG? _ YES _ NO If yes, red flag, what are the concerns? Mornmnng 411/56 WELLNESS Grants Management Specialist: Stephanie "Stevie" Franco I. Wellness 1. Maui Adult Day Care Center** 125,890 2. Alzheimer's Association 37,500 3. Molokai Occupational Center 25,000 4. Moloka' i General Hospital/Family Planning Project 23,000 5. Molokai General Hospital/Family Support Program 20,000 6. Molokai Community Services Council 50,000 7. Mediation Services of Maui 24,000 8. Mediation Services of Molokai 17,000 9. Community Clinic of Maui 27,600 10. Imua Rehab 43,000 11. Legal Aid Society 4,000 12. Maui Kokua Services, Ina/Lana i Human Alliance 34,000 13. Maui Kokua Services, Inc./Crisis Intervention 95,000 14. Maui Family Support Services, Inc. 70,000 15. Maalaea Community Gardens* 22,000 16. Molokai General HospitaUMikini O'ola Kino 25,000 17. Hale Ho' omalu 14,600 18. Sexual Abuse Intervention, Inc. 55,000 19. P.A.R.E.N.T.S./Outreach Program 10,000 20. P.A.R.E.N.T.S./Support Program 10,000 21. Mental Health Association* 10,000 22. Tri-Isle Community Mental Health Association 20,000 II. Youth Programs I . Mediation Services of MauilYouth in Peace 6,000 2. Maui Kokua Services, Inc./Teenline 4,000 3. Boys Scouts of America, Maui County Council 5,000 *Line Item Grant **Part Line Item Grant SUBSTANCE ABUSE Substance Abuse Chemical Dependancy Program Evaluator: Christina Dependahl I. Youth Centers 1. Alu Like, Inc./Moloka'i Youth Center** 127,933.00 (124,600+3,333) 2. Hana Youth Center, Inc./Hana Youth Center-and-Hana Art Barn** 84,333.00 (70,000+1,000+3,333) 3. Kihei Youth Center, Ina/Kihei Youth Center** 140,333.00 (137,000+3,333) 4. Lana i Community Association, Inc./Lang i Youth Center** 93,333.00 (90,000+3,333) 5. Maui Youth & Family Services, Inc./Central Maui Youth Center 94,333.00 (91,000+3,333 6. Paia Youth Council, Inc./Paia Youth Center** 121,000.00 (91,000+30,000+3,333) 7. Paia Youth Council, Inc./Paia Bike Club 7,700.00 8. Paia Youth Council, Inc./Paia Dance Club 5,000.00 9. Upcountry Youth Center, Inc./Ha'iku Youth Center 44,333.00 (41,000+3,333) 10. Upcountry Youth Center, Ina/UpCountry Youth Center 129,333.00 (]26,000+3,333) 11 West Maui Youth Center, Inc./West Maui Youth Center 91,400.00 (91,400+3,333) II. Substance Abuse 1. Aloha House, Ina/Residential 86,000.00 2. Lana i Community Assn., Inc./Coalition for aDrug-Free Lana i** 31,000.00 (25,000+b,000) 3. Malama Na Makua Keiki 38,000.00 4. Students Staying Straight 25,000.00 5. Hale Ho'okupa a (Moloka'i) 20,000.00 6. First Night Maui* 22,000.00 7. Imi I Loko I Kou Piko* 20,000.00 8. Project Graduation* 6,000.00 9. Moloka i Drug Coalition* 2,000.00 *Line /tent "Part Line Item. Note: F.ach of [he youth centers received a fine item of $3,33? for youth excursions. A total of S'IQ000 was allocated through [he Maul County Council and divided a»torrg Uae yauU~ centers tlm.c, each of (hem received $3,3?3. This covers [ranspor(ation la special evenLS, ferry fares (o off-islrnrd as well ar airfare. Cultural Diversity/Culture & Arts/Self-Esteem (Culture Grants Management Specialist: John Tomoso I. Youth Programs 1. Hana Cultural Center/Culture for Youth Program 10,000.00 2. Maui Academy of Performing Arts/Stages for Youth 30,150.00 3. Theatre Theatre Maui/Youth Theatre Program 13,000.00 4. Friends of the Children's Advocacy Center 11,000.00 II. Culture and Arts 1. Maui Academy of Performing Arts/Educational Performing Arts 23,000.00 2. Theatre Theatre Maui/Youth and Adult Theatre Program 1 1,000.00 3. Friends of the Maui Symphony/Youth Chorus Program 10,000.00 4. Friends of the Maui Symphony/MSO Community Expansion ] 5,000.00 S. Lahaina Arts Society/Outreach Art Project 10,000.00 6. Hui No' eau, Inc./The Arts of Life for Maui Youth 25,000.00 7. Wailuku Main Street Assn., Inc./Kealia Youth Intervention Project* 60,000.00 8. Youth Entreprenuer (Hana)* 24,100.00 9. Hana Cultural Center/Hana Jail Restoration Project 7,500.00 10. Hana Cultural Center/Kauhale O~ Hana Program 8,740.00 11. Hawaiian Language/Culture (Lana i)* 3,000.00 12. Aloha Weck* 15,000.00 13. Molokai Makahiki* 10,000.00 14. Ka Lima O Maui* 130,000.00 15. Maui Dance CounciUCreative Movement in the Schools 6,000.00 16. Maui Academy of Performing Arts/Community Productions 23,000.00 17. Maui Philharmonic Society/MP Community Arts 24,000.00 18. Lanai Arts & Cultural Center 28,000.00 19. Hana Maui Trust 35,200.00 20. Maui Youth & Family Services Inc./Counseling Program 32,500.00 21. Maui Youth & Family Services, Inc./Independent Living 25,000.00 *Line Item Grant **Part Line Item Grant HOMELESS AND SELF-ESTEEM Grants Management Specialist: Scott Jensen L Homeless 1. Hale Kau Kau Program/St. Theresa's Church 30,000.00 2. Light Bringers, Ltd./Homeless Program 70,000.00 3. MEO, Inc./Rental Assistance* 4. MECC, Inc.** 65,000.00 5. Maui Kokua Services, Inc./Outreach and MH* 6. The Salvation Army/Safe Haven** 100,000.00 lso,ooo+20,000 7. MEO, Inc./Food and Nutrition Community Program* 50,000.00 H. Self-Esteem 1. The Salvation Army/Teens On-Call Program 36,000.00 2. Hui Malama Lrng. Ctr./Alternative Educational Program 92,000.00 3. Hui Malama Lrng. Ctr. & BBBS of Maui, Ina/Mentoring Program 10,000.00 4. The Arc of Maui/Independent Living Program 18,000.00 5. The Arc of Maui/Day Health Program 20,000.00 6. Maui Center for Independent Living 30,000.00 7. The Maui Farm 60,000.00 8. Maui Special Learning Center/Horizon's Academy 55,000.00 9. Maui Special Olympics 25,600.00 10. Child and Family Services, Inc. 80,000.00 11. Network Enterprises, Inc. 32,000.00 12. YMCA/Youth for Government 5,000.00 13. Big BrothersBig Sisters of Maui, Inc.* 80,000.00 14. Maui Aids Foundation 90,000.00 15. MCC Cooperative Education* 68,600.00 16. Women Helping Women 118,000.00 '/.ine I[em Gran[ `*Par[ Lrne I[em Grant Other Line Items Handled by Rudy 1. MEO, Inc./Transportation Services 2. Telemedicine 3. ESGP 4. Youth Outcomes-Evaluation (Not handled by the Grants Management Division) I. Mel Dadez 1. MCCC Workline 2. Maui Humane Society 3. Molokai Humane Society 4. East Maui Animal Refuge 5. Foodbank H. Terry Locke (Handled by Sue) 1. P.A.T.C.H.*** 2. HanaPre-School*** 3. MEO, Inc./Head-Start After-School Day Care Program 4. MEO, Inc./Head-Start Summer School Program 5. E Malama I Na Keiki O Lanai Pre-SchooUDirector's Salary 6. Multi-Generational Project HI. Leola Muromoto 1. Hale Mahaolu 1V. Stephanie Aveiro l . Maui Family Support Services, Inc./Terry Lock, Maui County Early Childhood Coordinator 2. Capstone V. Mark Percell 1. Dr. Langford ***Funding processed through GRC.