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HomeMy WebLinkAboutCOM 0005.003 2004-2006 ~tv os M 4~.` .!y4 o:~; GARY S. SAFARIK Phonc: (808) 961-8?67 f 7l~ifrrnow & Prey&lfnt+O(%i<~rr _ - Facslmi~e: (80$) 9h I-8912 ,.~o,.~;.~ [imail: ~sat:2rikrivco.hawaii.hi.us ('uu~:ry o/'Hax'ui'i Nulr~ii'i Cnunh~ Bui&lin,q 15 :I t~ptmi S7reel llih; llaivui'l4(~"0 wT ~.CI4'tiJ ~ January 20, 2005 I , tlme- 6ote.------" 3 OK------ Gouty Cav~~c!1 MEMORANDUM TO: Members of the Hawaii C unty Council FROM: Uary S. Safarik, Chai ~ RE: Recommended Council ointment to the "Police Fleet Implementation Working Group" Che previous Council approved Resolution 224-04, Draft 3, requesting the Mayor to develop an implementation plan for conversion from subsidized private vehicles to a county-owned fleet of police vehicles. A copy of this resolution is attached for your information. Upon formation of the "Police Fleet Implementation Working Group" by Mayor Kim, the Council was given the opportunity to appoint two of its members from the community. Mr. Hugh Clark was approved as our first appointment at our January 4`h Finance Committee meeting and I would like to recommend Mr. Manuel S. Mattos, Jr. to fill the second seat. Not only is he a retired officer of the Honolulu Police Department, but he is a community activist as well. Mr. Mattos has been a resident of the Big Island for twelve years and has been instrumental in our effort to place an air monitoring system in the Puna district. He has also aided in our island's struggle to stop the "ice" epidemic and participated in the Mayor's "Ice" Summit as a representative of the Pahoa Sacred Hearts Catholic Church. Together, with his twenty years of experience as a police officer and dedication to improve the lives of the people of our Big Island community, I believe that he will be a valuable asset to this group. Discussions are now under way in the Police Fleet Implementation Working Group and I respectfully ask all of you to concur with my recommendation of Mr. Manuel Mattos. "thank you for your consideration. GSS/lg Attachment Comm. No. s' 3 Ref. To: _ pia ppPRqq-Lq~~?? Hiiu ui'1 (~uW 41' an l~.quu] Upporiur1i11' Prurider mtd Em~dmi'r Ref. Uc7te F~p t3 20115 ~y'y~r sr y__ u- :r COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. 2ti`~ 04 Draft 3 A RESOLUTION REQUEST[NG THE MAYOR TO DEVELOP A TRANSITION AND IMPLEMENTATION PLAN FOR CONVERSION FROM SUBSIDIZED PRIVATE VEHICLES IN POLICE SERVICE TO A COUNTY-OWNED FLEET OF POLICE VEHICLES COMMENCING IN FISCAL YEAR 2006-07 WHEREAS, the County of Hawaii has long employed a monthly subsidy allowance policy for the reimbursement of approved privately owned vehicles used in official police service pursuant to various bargaining agreements with the State of Hawaii Organization of Police Officers (SHOPO) Unit 12: and WHEREAS, a study by the Legislative Auditor's Office in 2004 found that some of the most positive trends in police work including community policing, transparency, and the emergence of high-tech "smart cars' all point in the direction of greater community partnering. professionalism, and service to the public: and further found that "public safety and assurance are ever more linked to conspicuous identification of essential, first responder public safety providers"; and WHEREAS, conversion to a fleet of marked police patrol cars and other County-owned police vehicles will increase conspicuous police visibility in the community and enable [he installation of the latest technological equipment in police cars; and WHEREAS, for purposes of risk management and traffic enforcement, marked police cars will place [he County in an offensive, rather than defensive, position when "establishing the color" of law enforcement officers' official authority; and WHEREAS, police visibility in tlawai`i County would be enhanced by standardization of colors, detailing, HCPD shield emblems and prominent departmental identification on all patrol vehicles, and such action would bring the longstanding issue of "unmarked subsidized police cars" in Hawaii County to a positive resolution; and WHEREAS, the Council acknowledges that conversion to a county-owned and maintained police fleet may cos[ more than current annual appropriations for car allowances, but would allow the County, as aself-insured employer, to realize savings of hundreds of thousands of dollars annually represented by [he difference between current insurance premiums for subsidized vehicles versus actual losses incurred by county-owned cars; and WHEREAS, the 2004 Legislative Auditor's study proposed that conversion to a county- owned marked fleet of"police package" cars and "specialty service" vehicles should occur only after the Police Department undertakes a methodical assessment of its patrolling needs and determines the requisite number of police package cars, police specialty vehicles, backseat "cage" detainee transport needs, radio and mobile data terminal (MDT) communications requirements, and unmarked cars for each of its eight police districts; and WHEREAS, an advisory opinion from the Office of the Corporation Counsel (Cote. Counsel Wrk. No. 03-5909 dated August 26, 2003) provided guidance for conversion to a county-owned police fleet and found that: (I) The County may change its policies respective to subsidized automobiles during the life of [he SHOPO contract, upon consulting the Union; and (2) The County is not obligated to pay for the cos[ of subsidized private vehicles if it converts to a county-owned fleet system; and (3) Should the policy on subsidized vehicles change, the County of Hawaii would meet with the State of Hawaii Organization of Police Officers (SFIOPO) [o negotiate items relating to the effects of change in policy since such items would fall under the category of `terms and conditions' which must he recognized; and WHEREAS, the Council is in agreement with the findings and recommendations contained in [he Legislative Auditor's "Report on Hawaii County Police Department Vehicles" dated Febttiary 2004 and believes that it is in the best interest of the County to develop an implementation plan for conversion to a fleet of county-owned police vehicles. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAR'AI`I that the Council requests that a Police Fleet Implementation Working Group be convened, organized and chaired by the Mayor (or his designee). The Mayor's Working Group shall include, but not be limited [o, the Hawaii County Police Department, the State of Hawaii Association of Police Officers, Finance Department Purchasing Section, Department of Public Works-Automotive Services Division, a member of the Hawaii County Police Commission, and three appointed community members, one of whom is appointed by the Mayor and the other two by the County Council, respectively. The Mayor's Working Group shall prepare a wrinen implementation plan and identify all costs associated with the purchase, operation and maintenance of a completely county- owned police flee[ and/or, if deemed appropriate, partial county-owned fleet to be submitted to the County Council not later than January 2, 2006. In preparing the fleet implementation plan, the Council recommends that: I. The Mayor's Working Group seek guidance and consultation from the National Association of Fleet Administrators Law Enforcement Group (NAFA/LEG), to include attending the NAFA/LEG annual conference, as well as the Los Angeles Sheriff's Department, Los Angeles Police Department, and any other police department(s) acknowledged to possess expertise in police fleet operations. 2. The Mayor's Working Group assess `job suitability" for each sworn police officer and his/her need for an assigned patrol or specialty police vehicle, including the suitability of "take-home" driving privileges. Where efficiencies can be realized by multiple shift or "on call" use of fleet cars, enhanced fuel performance, and safe driving practices, the Working Croup is requested to explore and present those options, as appropriate. -2- 3. The Mayor's Working Group identify necessary support infrastructure and personnel for a county-owned and maintained police fleet and determine the capital costs of fleet maintenance by [he county's automotive services division, as well as estimated maintenance contracts via Detroit model auto dealerships on the island to present cost options reflecting both public and private sector capabilities for fleet maintenance. 4. The Mayor's Working Group employ "lifecycle cost analysis" tools to evaluate the most efficient and cost-effective fleet purchasing, vehicle rotation, depreciation, and maintenance practices, and shall assure that enhanced public safety and the safety of police officers in [he performance of their duties is focal to all the recommendations submitted for fleet implementation. BE IT FURTHER RESOLVED that for all appropriate expenses, honoraria, [ravel costs, and publicly noticed meetings, the Council hereby commits a $20,000 appropriation from its FY2004-OS Contingency Account to support [he work of the Mayor's Police Fleet Implementation Working Group. BE IT FURTHER RESOLVED that, upon adoption, the Clerk of the County o1' Hawai`i shall transmit copies of this resolution to Mayor Harry Kim, Police Chief Lawrence Mahuna, Finance Director William Takaba, Police Commission Chair Horace S. Hara, Emory Springer, Stale of Hawaii Organisation of Police Officers, Bruce McClure, Department of Public Works, and DPW- Automotive Services Division Head Randall Riley. Dated at ,Hawaii, this day of 2004. IN"PRODUCED BY: COUNCIL MEMBER, C NTY OF HAWAII AC/rf Rcx.L cnLl, vort. COUNTY COUNCII. _ County of Hawaii Avrs Nors nslt rx Hilo, Hawaii ARAKAFI I hereby certify that the litreguing RI`.SOLUTION was by f HUNG the vole 'indicated In the right hereof adopted by the COUNCIL of the t:LAR10NOFF Counh of Ilawai~i on HOLSCIIUII anronsoN n I"f I ~S I - REvNOLDS ti 1F.ARIK TULANC 1'\"LEN REFERENCE: C_]2l~__,_.~_ CUUNTY CLERK CIIAIRMAN&PRF.SIDING OFFICER RESOLUTION NO__~~~ ©4___(DTaft 3) -3-