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Home My WebLink AboutCOM 0096.000 2004-2006 +tY Oe N. Harry Kim ~,ci= - '1~~1% William Takaba Mayor Drrec(ar • Nancy E. Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilq Hawaii 96720 ~~w~ (808) 961-8234 Fax (R08) 961-8248 l- a.~ Plme-~- By Janua 31, 2005 °O1e------' ry ~-ounty Council Gary Safarik, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution for an inter-governmental agreement with the City and County of Honolulu The real property administrations of the four (4) counties realize that they have common concerns and need to support each other. It was determined that benefits could be realized by working together to share resources. As a result, through a cost sharing agreement with the City and County of Hawaii, certain real property services will be provided to support our county's real property tax program. Enclosed is a resolution authorizing the Mayor to enter into amulti-year intergovernmental agreement with the City and County of Honolulu for real property tax program support services as well as authorizing the payment of funds for more than one fiscal year for this agreement. If there are any questions, please do not hesitate to call the Department of Finance. ~~6~ - William Takaba Director of Finance APPROVED: Harry Kim ~ Mayor Gi (A Comm. No. Ref. To: C. Enc. nef. Uote ~~-os y Hawaii County is an Equal Opportunity Provider and Employer Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Finance/Real Property DATE: January 26, 2005 STAFF CONTACT: Wesley Takai PHONE: 961-8286 A. REQUEST: Requesting a resolution authorizing the Mayor to enter into an inter-government agreement with the City and County of Honolulu for real property tax program support services. The term of the agreement will be thirty- six (36) months commencing July 1, 2004 and ending June 30, 2007. The agreement may be extended for two additional one-year terms upon agreement of the parties. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The real property administrators statewide realize that the counties have common concerns and need to support each other. Many months of discussion resulted in an intergovernmental agreement. This is a cost sharing agreement in which the City will provide certain services to support our county's real property tax program. The scope of services will include technical services, support and training to areas of statewide concern, common to all counties and provide documents in editable electronic formats. SIGNED: DATE: ~~~7/os Department H ad 'ARTMENT OF BUDGET AND FISCAL SEF 5 iY AND COUNTY OF HONOLULU 530 SOUTH KING STREET, ROOM 208 • HONOLULU, HAWAII 96813 PHONE: (808) 523-4fit6 • FAX: (806) 523<771 • INTERNET: Hm+v.honolulu.gov ~pUNTY pA ?p h MUFI HANNEMANN ~ 8 ig MARY P. WATERHOUSE MAYOR ACTING DIRECTOR c p sf PATRICK T. KUBOTA ~TF OF HpWP DEPUTY DIRECTOR January 14, 2005 ~3A2TUEtJ7 OF FIN.;N!:E - JAN 2 4.... D' T5 _ Mr. William Takaba Director of Finance F,Gi 1 - 7n' County of Hawaii FILfx ~~SIG~'? 25 Aupuni Street, Room 118 Hilo, Hawaii 96720-4252 Dear Mr. Takaba: Enclosed is a copy of the inter-governmental agreement between the City and County of Honolulu and your County for fiscal year 2004-2005. Please return this agreement to our office for further processing after you have signed it. We will send a copy of the contract to you after it is fully executed. If you have any further questions on the contract, please call Robin Freitas at 527-5503 and he will be happy to discuss them with you. Sin/~Y> MARY PAT WATERHOUSE, Acting Director Department of Budget and Fiscal Services MPW:dw Enclosures A G R E E M E N T THIS AGREEMENT, made and entered into this day of 2004, by and between the CITY AND COUNTY OF HONOLULU, hereinafter called the "CITY," and the COUNTY OF HAWAII, hereinafter called the "COUNTY." WITNESSETH THAT: WHEREAS, the CITY and the COUNTY agree under this cost sharing agreement that the CITY shall provide certain services to support the COUNTY's real property tax program under the terms and conditions described herein; NOW THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. The CITY shall provide the COUNTY with technical services, including the development and maintenance of an appraisal manual; the development and maintenance of a building classification manual; training and technical support for valuation methodology, including market modeling, cost, and reconciliation; and technical support for standards, procedures, and reports, including any non-appraisal manuals, relating to system-wide quality controls. Unless otherwise provided for in this agreement, the aforementioned services shall be limited to areas of statewide concern, common to all counties and provided in editable electronic formats. The i CITY shall furnish and provide additional services as may be requested by the COUNTY and agreed to by the CITY, said services being in addition to services described hereinbefore. The time for CITY's performance of services shall be as agreed upon between the CITY and the COUNTY. 2. COMPENSATION AND PAYMENT. The COUNTY shall pay the CITY on or before the 20th day after the close of each of the four (4) calendar quarters, the sum of $23,500 - 4 = $5,875, and the COUNTY agrees that said actual costs shall be the Contract Price. The Contract Price shall be adjusted annually for any changes in labor costs incurred by the City. Full payment by the COUNTY of the Contract Price shall be made within twelve (12) months of the close of the term of this AGREEMENT. The CITY shall provide the COUNTY, upon the request of the COUNTY, a detailed accounting to show the computation of its charges. 3. COMPENSATION AND PAYMENT FOR ADDITIONAL SERVICES. The price for any additional services provided under Paragraph 1, SCOPE OF SERVICES, such as educational offerings, including IAAO courses and in-house classes, shall be the actual costs thereof. The billing for such additional services shall be separately submitted by the CITY to the COUNTY and shall contain an accounting showing the computation of the price. Full payment by 2 the COUNTY for additional services provided by the CITY under said Paragraph 1, shall be made within thirty (30) days after the date of billing for such services. 4. INDEMNIFICATION. The COUNTY shall indemnify and hold harmless the CITY against any loss or damage arising or proximately resulting from the COUNTY'S negligent performance of the covenants, terms, and conditions of the agreement herein except where such loss or damage arises or proximately results from the negligence of the CITY. 5. TERM OF THE AGREEMENT. The term of this AGREEMENT shall be effective for a period of thirty-six (36) months, commencing July 1, 2004 and ending June 30, 2007. This AGREEMENT may be terminated by either party provided that six (6) months prior written notice is given to the other party. This Agreement may be extended for two one-year terms upon agreement of the parties. Compensation for the extended terms shall be as stated in section 2 above. 6. DESIGNATION OF LIAISON OFFICER. The parties hereto shall, upon execution of this AGREEMENT or immediately thereafter, each designate a representative to act as liaison officer for the purpose of coordinating the work required to be performed pursuant to this AGREEMENT. Additionally, the 3 designated liaisons shall form an advisory committee to provide input in scheduling core services and any additional services for each year. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the date first written above. COUNTY OF HAWAII By HARRY KIM APPROVED AS TO FORM Its Mayor AND LEGALITY: RECOMMENDED: By Deputy Corporation Counsel WILLIAM TAKABA COUNTY OF HAWAII Its Director of Finance Date: CITY AND COUNTY OF HONOLULU APPROVED AS TO FORM By AND LEGALITY: 3VCII4i ~7-- bH3--~E[3A~ MARY P. WATERHOUSE ItstDigYector of Budget and Fiscal Services Date: Deputy rporation Counsel CITY AND COUNTY OF HONOLULU a