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Home My WebLink AboutRES 051 Draft 01 2004-2006 ~,~SY O( ~y ~J~ COUNTY OF HAWAII .i STATE OF HAWAII o.•~.+• RESOLUTION NO. 51 U5 RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AGREEMENTS WITH THE STATE OF HAWAII DEPARTMENT OF DEFENSE, STATE CIVIL DEFENSE, PURSUANT TO HRS 46-7, FOR THE FY 2005 STATE HOMELAND SECURITY PROGRAM WHEREAS, the State of Hawaii Department of Defense, State Civil Defense has authorized its FY 2005 State Homeland Security Program funding for the Hawaii County Civil Defense Agency; and WHEREAS, these State funds, derived from a grant provided by the Department of Homeland Security, Office of State and Local Government Coordination and Preparedness for Domestic Preparedness (ODP), are to be used for homeland security and emergency operations planning; with the purchase of specialized equipment to enhance the capability of state and county agencies to prevent, respond to, and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear, or explosive (CBRNE) weapons and cyber attacks; and WHEREAS, the funds also provide for the design, development, and conduct of a state CBRNE and cyber security training programs and attendance at ODP sponsored CBRNE training courses; for costs related to the design, development, conduct, and evaluation of CBRNE and cyber security exercises; and WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county departments obtain the consent of the council to enter into agreements with the federal or state governments respecting action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any funds or other assistance in connection with projects being or to be undertaken pursuant to those powers. NOIOV, TH~t?EFOR~, IT R~SOLV~D ~3Y THE COUNCIL OF THE COUNTY OF I-Il~11NAI`I, in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is authorized to execute, on behalf of the County, the Memorandum of Agreement, attached hereto and incorporated herein by reference as Exhibit "A", to enable the County of Hawaii to use these funds for its Homeland Security Program. ~E IT FURTFIEI~ RESOLV~C that the Mayor of the County of Hawaii is authorized to sign the above-referenced agreement and any related documents on behalf of the Office of the Mayor and the County of Hawaii pursuant to the Hawaii County Charter. iT FUF~TFI~R RESOLV~ID that the County Clerk of the County of Hawaii shall transmit copies of this resolution to the Office of the Mayor, the 1=finance Department, the Hawaii County Civil Defense Agency, and the State of Hawaii Department of Defense. Dated at xilo ,Hawaii, fihis 1st day of March , 2005. INTRODUCED BY: f COUNCIL MEMBER, COUNTY OF HAWAII COUNTY COUNCIL ROLL CALL VOTE County of Hawaii Hilo, Hawaii AYES NOES ABS EX ARAKAKI X I hereby certify that the foregoing RESOLUTION was by the RIGA X vote indicated to the right hereof adopted by the COUNCIL of HOFFMANN X the County ofHawai`i on March 1, 2005 HOLSCHUH X IKEDA X ATTEST ISBELL X JACOBSON X PILAGO SAFARIK ~ 9 0 0 f... f ~ ~ ~ ~ , ~ - - Reference C-114/B-35/Waived FC ff iL COUNTY CLERK CHA AN ~ PRESIDING OFFICER RESOLUTION NO. ~ ~ ~ Memorandum of Agreement For FY 2005 Department of Homeland Grant Program Program: State Homeland Security Program SUBGRANTEE: Hawaii County Civil Defense Agency ARTICLE I -PROGRAM DESCRIPTION Through the FY 2005 Office for Domestic Preparedness (ODP) State Homeland Security Program (SHGP) the FY 2005 State Homeland Security Program provides the Hawaii County with 1,381,742.00 to prevent, respond to, and recover from acts of terrorism. The SHSP supports the implementation of the State Homeland Security Strategy to address the identified planning, equipment, training and exercise needs. The SHSP supports the implementation of the National Incident Management System, Homeland Security Presidential Directive 8: Nationa/Preparedness, and the National Response Plan. The FY 2005 SHSP also provides funds for homeland security and emergency operations planning; the purchase of specialized equipment to enhance the capability of State and local agencies to prevent, respond to, and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear, and explosive (CBRNE) weapons and cyber attacks; for costs related to the design, development, and conduct of a State CBRNE and tyber security training programs and attendance at ODP-sponsored CBRNE training courses; for costs related to the design, development, conduct, and evaluation of CBRNE and cyber security exercises. ARTICLE II -AUTHORITIES Both State Civil Defense and Hawaii County Civil Defense Agency shall follow the guidance listed in the Catalog of Federal Domestic Assistance (CFDA) "O~ce for Domestic Preparedness Fisca/ Year ZOOS Homeland5ecurityGrantProgram° Specific guidance is: 28 C.F.R. part 67, Government-wide Debarment and Suspension (Non procuremenfj; 28 C.F.R part 69, New Restrictions on Lobbing, and 28 C.F.R part 83, Government-wide Requirements for Drug-Free Woikp/ace (Grants). The CFDA number for FY 2005 Homeland Security Grant is 97.067. ARTICLE III -PERIOD OF PERFORMANCE The Period of Performance shall be thirty (30) months from the effective date of the grant award: October 1, 2004 through March 31, 2007. Hawaii County Civil Defense Agency shall not incur costs or obligate funds for any purpose pertaining to the operation of the project, program, or activities beyond the expiration date of the period of performance. ARTICLE IV -AMOUNT AWARDED AND DISTRIBUTION This Memorandum of Agreement for the FY 2005 State Homeland Security Program funds supports the objectives below: Slate Homeland Security Grant Program ARicles EXHIBIT "A" Expenditures of all grant funds must be allocated against the Implementation Strategy for Hawaii Homeland Security and/or the Urban Area Security Initiative Homeland Security Strategy. Hawaii County Civil Defense Agency is required to complete an initial Detailed Budget Worksheet and an Initial Strategy Implementation Plan identifying the use of the fund. The Department of Homeland Security Office for Domestic Preparedness must approve changes to the Detailed Budget Worksheets and the Initial Strategy Implementation Plan prior to committing funds. Attachment 1 provides the authorized program expenditures for the Homeland Security Grant Program funds. In addition to supporting the equipment categories shown at Attachment 2, the grant funds may be used to support training, exercises and planning. Hawaii County Civil Defense Agency may use funds to hire program personnel to support the management of the grant; overtime and backfill is authorized to support the county's training and exercise program; travel; supplies and contractual services associate with implementing the State and/or Urban Area strategies. Funds will also be allocated against 27 projects as shown at Attachment 3. Hawaii County Civil Defense Agency is authorized to use up to 2.5% of the Homeland Security Grant Program funds for maintenance and administrative costs for administering the grant program. Hawaii County Civil Defense Agency is not permitted to sub grant funds to another county agencies. ARTICLE V -COST-SHARE/MATCH There is no cost-share or match required for these grant funds. If expenditures exceed the maximum amount of funding, Hawaii County Civil Defense Agency shall pay the costs in excess of the approved budget. ARTICLE VI -MAINTENANCE OF EFFORT/SUPPLANTING OF FUND The purpose of these funds is to support Hawaii County Civil Defense Agency to improve or enhance the county's ability to prevent, deter, respond to, and recover from threats and acts of terrorism program activities. The funds shall be used to supplement and shall not be used to supplant county funds dedicated to this effort. ARTICLE VII -ADMINISTRATIVE COST RESTRICTION The Homeland Security Grant Program funds cannot be transferred between the Law Enforcement Terrorism Prevention Program, Citizen Corps Program, or the Emergency Management Performance Grant. ARTICLE VIII -REQUEST FOR ADVANCE Provided previous grant funding (FY 2003 Parts I and II and FY 2004 funds are 100 percent encumbered, Hawaii County Civil Defense Agency is permitted to request an advancement of the FY 2005 funds up to 120 days prior to expenditure. The FY 2005 State Homeland Security Program funds may be placed in either an interest-bearing or non-interesting bearing account. Interest earned on funds placed in an interest-bearing account must be treated as program income and reinvested into allowable program activities. Interest earned must be reported in quarterly report. State Homeland Security Grant Program Articles Prior to receipt of the advancement, Hawaii County Civil Defense Agency is required to prepare an Operational Expenditure Plan that identifies when funds are expected to be expended. State Civil Defense will advance funds based on a Quarterly Cash Advance Request and Report. State Civil Defense will coordinate the Operational Expenditure Plan on a quarterly basis with Hawaii County Civil Defense Agency and make adjustments in the cash advance based on expenditures and cash flow. Advancementr will be made payable by check to the Hawaii County Civil Defense Agency on a quarterly basis provided appropriate documentation of payments made are submitted to State Civil Defense. If an advancement is not requested, paymentr will be made to Hawaii County Gvil Defense Agency based on a reimbursement provided required documentation is submitted to State Civil Defense. ARTICLE IX -FINANCIAL REPORTS FINANCIAL STATUS REPORT: State Civil Defense shall submit financial reports (Financial State Report (SF-269) to the Office of the Comptroller within 45 days after end of each quarter. Reports are due February 15, May 15, August 15, and November 15. Final financial reports are due 90 days after the close of the grant. Semi-annual biannual strategy implementation reports are due to the Office for Domestic Preparedness on the last day of the month following the quarter. Changes in the distribution of funds shall be reported. Hawaii County Civil Defense Agency provide a status report to State Civil Defense on a quarterly basis so as to allow compliance with the Office for Domestic Preparedness reporting requirements. REPORT SUBMISSION: Hawaii County Civil Defense Agency should submit quarterly reports to State Civil Defense, Attn: Anti-Terrorism Planner by the S"' day of the month following the ending of each quarter. APPROVED/DISAPPROVED: ROBERT G. F. LEE HARRY KIM Major General, HING Mayor, Hawaii County Director of Civil Defense Date Date APPROVED AS TO FORM: MICHAEL VINCENT Date Deputy Attorney General State Homeland Security Grant Program Articles