HomeMy WebLinkAboutCOM 0121.001 2004-2006 ~~v or.y~
Harry Kim ~',c
~ ' ~s William Takaba
Mnyor Director
_ . r Nancy E. Crawford
qty Deputy Dirutor
County of Hawaii
Finance Department C - ,T~
25 Aupuui Street, Room l l8 • Hilo, Hawaii 96720 - _
(808)961-8234 • Fax (808)961-8248 -
February 24, 2005
Gary Safarik, Chairman and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Bill No. 40, Draft 2
We request that you replace Bill No. 40 with the enclosed Draft 2 of this same bill.
Originally, Bill No. 40 requested that the Operating Budget be amended to increase the General
Fund's Fund Balance of the Previous Year account and appropriate it to various departmental and
miscellaneous accounts. The request included funding to begin the process of roof repairs for
Central Fire Station, with funds being placed in the Building Division account.
Draft 2 of Bill No. 40 changes the designated account for the $40,000 appropriation of funds from
the Building Division to the Fire Department. There is no change in the amount. The attached list
showing the breakdown of the appropriations has also been amended to reflect this change of
departments.
We apologize for any inconvenience that this change may cause. Should you have any further
questions, please feel free to call me or the contact person noted on the attached proposals list.
Thank you very much.
William Takaba
Director of Finance
APPROVED:
Harry Kim Comm, No.
Mayor Ref. io: Preae:
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Hawaii County is an Equal Opportunity Provider and Employer
FUND BALANCE PROPOSALS
(listed in the same order as shown on the appropriation bill)
Clerk-Council Services (Contact Person: Connie Kiriu):
$42,000 OCE (Miscellaneous Contractual Services):
Funding is requested for the County's contribution to cost of hosting annual NACO
conference in Honolulu.
Finance (Contact Person: Nancy Crawford):
$200,000 OCE (Miscellaneous Contractual Services):
Funding is requested for additional costs associated with the County's migration
from the Wang accounting systems to the new FRESH system. Software
modifications are required to accommodate the County's unique payroll system.
There have also been costs associated with the increase in time required to
implement the payroll system. Other modules require some customization to
achieve the maximum benefit for the County.
Finance (Contact Person: Nancy Crawford):
$18,000 Accounts Division - S&W (Overtime):
Accounts Division has a small staff and the additional work associated with the
Fresh conversion, while maintaining normal operations, has required overtime
which was not included in the original budget.
Finance (Contact Person: Mike Okumoto):
$10,000 Treasury - OCE (Misc Contract Services):
The County of Hawaii was randomly selected by the IRS for an audit of our 1993
general obligation bonds. Our bond counsel for this issuance recommended that
we be represented by legal experts in responding to the IRS. The audit was un-
anticipated at the time the current budget was established.
$36,750 Treasury - OCE (Misc Materials & Supplies):
Due to the increase in motor vehicle registrations the current inventory of license
plates is depleting faster than anticipated and must be supplemented to complete
the fiscal year.
i
Planning (Contact Person: Chris Yuen):
$12,000 S&W (Planner V):
The Council previously provided funds for community development planning. The
department does not currently have staff available to oversee the implementation
of the community plans. Due to the high volume of permit activity additional staff is
needed for plan review. The funding requested represents three months of salary.
Civil Service (Contact Person: Mike Ben):
$32,000 S&W (Overtime):
Civil Service has limited staff and the additional work associated with the Fresh
Human Resources conversion has required overtime, which was not anticipated in
the original budget.
Public Works (Contact Person: Randy Riley):
$300,000 Automotive Division - OCE (Fuels & Lubricants)
Fuel costs for gasoline and diesel fuel have increased by 40% and 70%,
respectively since the current year budget was estimated. As a result the fuel
account does not have adequate funds to complete the year.
Fire (Contact Person: Chief Darryl Oliveira):
$40,000 OCE (Mist Contract Services):
Central Fire Station roof is in need of repair. Funds will be used for architectural
consultant services to prepare the necessary construction specifications.
Parks & Recreation (Contact Person: Pam Mizuno):
$9,000 Administration - S&W (Architectural Drafting Technician II):
Historically and currently P&R has relied upon Department of Public Works
Building Division to provide drafting and design services for renovations and
improvements. The project workload at P&R exceeds what Building Division can
support in addition to the other facilities for which they are responsible. The result
is that the number of projects that can be completed is limited. Establishing this
position will shorten the time for completion of ADA and other renovations. The
funding requested represents three months of salary.
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$30,000 Maintenance -Equip (Motor Vehicle):
The current budget included the purchase of a refuse truck improve efficiency and
safety in collecting garbage at various parks. The low bid purchase price for the
truck exceeded the budget estimate. P&R was able to cover some of the excess
cost by purchasing surplus equipment and deferring other purchases, but
additional funds are still needed to meet the purchase cost.
Miscellaneous:
$675,000 Transfer to Capital Projects Fund:
This supplemental funding will be used to cover a portion of the cost of roofing
repair and renovation of the County Building.
$300,000 Employee Health Plans:
Health Fund costs will exceed the current year budget by approximately
$300,000 because actual increases for retirees were more than anticipated.
Additionally, the Health Fund budget was cut by about $134,000 from its
original submitted amount.
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