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Home My WebLink AboutCOM 0147.000 2004-2006 +tv or•~, Harry Kim William Takaba Ma}~or Director' v j• . • Nancy E. Crawford i~., Depun- Director ~•Of ~M~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 ; (808) 961-8234 • Fax (808) 961-8248 ~1 March 2, 2005 Gary Safarik, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Reallocating and Increasing Time Element Enclosed is a resolution reallocating and increasing the time element of a Recreation Technician II 3/4T position to full time Recreation III at the Kailua Park Complex. Presently, there is no weekend coverage at this district's only County gymnasium. By reallocating and increasing the time element of this position, more recreational activities can be offered during the evenings and on weekends. If there are any questions, please do not hesitate to call the Department of Parks & Recreation. ZG~G William Tak ba Director of Finance APPROVED: ~-~'VU7~xXlo i~ j,/ Harry Kim u Mayor Enc. cc: Parks & Recreation S40S~ Comm. No. ~ 4' Ref. To: G Hawaii County is en Equal Opportunity Provider and Employer Ref. Uate , _ DEPARTiVIENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: PARKS AND RECREATION DATE: 2/7/05 STAFF CONTACT: Arlene Miyake PHONE: 961-8740 A. REOUEST: To reallocate Recreation Technician II (3/4 T) to Recreation Technician III (F/T). B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): No weekend coverage at the district's only County gymnasium. By reallocating to Recreation Technician III, staff can work alone, offer more recreational activities dw-ing the evenings and weekends. The Kailua Complex is the most utilized facilities in the County. It parallels the Hoolulu Complex in useage by various groups such as the University baseball and basketball; BIIF baseball, soccer, football, basketball, volleyball; AYSO; adult softball leagues,'Pop Warner; Semi- Pro football; Little League; Horse League; Semi-Pro baseball; adult soccer', tennis clubs; senior softball; Mexican spaedball,''auto shows; boxing/wrestling events; circus, etc. S[GNED: ~C~~~ ZI~C'~ PA RICI G. ENGELHARD DATE Department Head RE~T®~2~(}I~~ANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: ~,;E?IA<'~IA,C~;INOIgIRECTOR DATE: February 7, 2005 FROM: DEPARTMENT: PARKS & RECREATION DIVISION/BRANCH: Recreation Division REQUEST: ? NEW POSITION TITLE PAY GRADE ® REALLOCATION 3142 Recreation Technician II (3/4 T) SR 1 1 E POS.NO. CURRENT TITLE PAY GRADE R r ation T hni ian III (Full-time) SR 13 PROPOSED TITLE PAY GRADE g] OTHER Change in Time Element (cna~ge'i~FrF, o-aoster. etas POS. NO. CURRENT TITLE PAY GRADE COMMENTS: Kona's Kailua Complex is highly utilized by the University; BIIF Football, baseball, soccer, softball, basketball, volleyball, AYSO, Pop Warner, Little League Baseball, Horse League, adult soccer, tennis clubs, senior softball, adult softball leagues, etc. There is a definite need for an employee during the weekend. J ~ 7'~s/c>~ ~n„~ j `fC~~~G~T~r ~--~PAhT ----------------1------------------------------------------------------------------------------------ LIJ APPROVED ? DISAPPROVED v ~n~aS MANAGING DIRECTOR DATE OCS CP-005 (2/93)(11/93)(7/Ol) INFORMATION FORM FOR REALLOCATION & CHANGE IN FULL-TIME EQUIVALENCY Department: Parks & Recreation Date: Division/Branch: Recreation Division Pay Fund Class Tlfle Pos. No. Grade Sala Cost Diff. Source $1,892. O l 0 500 Current Recreation Technician II (3/4 T) 3142 SR-1 1 F 25 per 5507.01 month -Oll $2,600 O10 500 Proposed Recreation Technician III (F/T) 3142 SR-13 F per 5507.01 month -011 l . Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): No Recreation Staff to cover weekends at busiest facility. The only county gym in the district will increase hours as well as the services provided to the community. Broader age groups and diverse activities can be planned and carried out with a full time work schedule. Because of limited hours and improper class title, only a small percentage of the youngsters in the community can be serviced. 2. If reallocation, list only new duties. (Example: 1) Takes dictation 40%; 2) Keeps office accounts 30%; etc.): Plans (30%), organizes (20%) and conducts (50%) a variety of recreational activities in support of a planned recreation program. Assists in planning, organizing and conducting District/County wide special events such as tournaments, festivals, Halloween Haunted House and other community activities. Recruits personnel to assist with and participate in programmed activities. 3. How will assignment of new duties increase efficiency/effectiveness of operations? (Use productivity measurements where possible.): Will permit Recreation Technician to work unsupervised on weekends while providing additional gym hours and programs to community. Reallocation/Change in Full-Time Equivalency Form Page 2 4. For reallocations explain why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other way such as short term contracts, etc.: Classes at higher level are already working at capacity and cannot work seven days per week. With this addition, because of vacation schedule, the facility (Gym) will be closed on weekends when this person goes on vacation or is sick. No short term contract worker could control this entire complex without the incumbent's expertise and willingness to go the extra distance. 5. Alternatives that were considered in lieu of the proposed changes: (Have technological changes been considered?) The public would not tolerate closing this very busy facility. Many youth leagues compete on Saturday and Sunday. Technological changes will not assist in manpower coverages. b. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? No, the ever increasing demand and ongoing programs indicates a need for full time staffing to include weekends. 7. List other rationale or pertinent statements and data: Able to provide program diversity for children on weekends to go to learn crafts, sports, etc. and to extend programs and services to the community. Because of the limited hours, staff is only able to provide programs for a select age group at any given time. The additional staffing gives the community a safe, good clean recreational location with responsible supervision. (data sheet attached) DCS CP-003 (2/93) 01 M M 1f7 ~blOj N ~ ~ rn oN~~ ~1~~J M M M r bd r ~ ~ om °o r` m m a SnO~a//a~gl m c~ [v N N ~ O S;Uan ~ (r0 ~M ~fl /p/Oa(JS r r ~ ~ M S2/ / tD r W N ./.~/jOb/E'/Op O V' ~ ~ .S' r ~ ~ sa///^//°y a~nae ~ ~ r v N~oopln~ Ti/adand ~ Su/lla/,TjolS/ewp~o N ~ N o°o ~ ~ o~o r°i o a°u~ m co eo M d ~ ~ o/SnW W Q' m ~ ~ oMo ~ S~Jej~ ~ Sub N ao m N ~ gay/~ PuB SaW v o ~ Z eJ a/4e1 T~/d /enSe~ m v v p SSau//d /eo/s v rn ~ o W '~4d Pe21ue6~ m r°'i ~ r ~ O Q UOI;Ong/SUI S)./O M M M r ~ as ~yd J a~4op aMO ~ aa0o v U ~d suo co o m n LQL aS' Pa2iu°6~ ~ ~ v O = SaweJ uo S ~ ~ ro ~ d 2/~d,uoN pa m m coo m y 11ue6jO r = Sawed S ~ m ~ O 0 uoaS bid Pa B/ v ~ ~ 21UB ~ Z r - F ~ m Q d ~ d ~ ~ r Q U ~ a ~ F LL ~ ii ~ ~ J Q } ~ ~ O O ~ 0 J Z Q ~ 7 Q' v ~ ~ ¢ Q ~ p ~ ~ ~ u~i ~ C7 F- ~ 00 `n cm~ snoaueiiaos?~,I ~ ~ do T rl 6 pe ~ l((~~ A S~iIat~ iPT~aC~ R' fr1 ~ ~ ~ ~ ~ a ~ ~ ~ ~ ~ sa?~?n?iaH TeTaOS ~ ~'~°i~ Q a Q sa?din?~oH ~ ~ d G Q aznieN soop~n0 ~ Io+ rf' U _ Z W Az~addnd pue Q z 6u?TTa~~o~S/ewe~Q ~ ~ Z Q H o m ~ Q ~ z aoueQ Pue a?snys j S ~ o FW.. w Y F- ~ s~3e~ Pue sal j ~ Q dl Q ~ ~ ~ ~ Z U ssatRO Pue sawed ~ ~ d ~ aT4eJ. 'laid iense~ ~ CS ~ ~ ~ ~ U ~ ssau~i3 ieo?sltid ~ ~ U ¢ 0 paz?uebsp ~ ~ cT ~ ~ 1 c~ J - Q uo?~anz}suI 7 s lt~ ~ O s~.zodS 2ISd ct ~ ~ > (n as?~oe~ ~ rt' m z s~soc~ 5 c o0 ~ paz?ue630 d° ~ U W ~ ~ Q ~ sawed s~iodg ~ ~ 7 1- w ~ 2IRd-u0N pazruebzp ' ~ ~ Q ~ s ~ saue~ s~soc~ ~ ~ ~ d H9d Paz?uebsp ~ 1S) ~ r., ~ ~ ~ p Q O E- > - ~ .U I C~ n~ ypHFa- ~ ~ ~ ~ p'Z Q O SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 3142 (If no position number indicate "new".) a) New monthly salary $ 2,600.00 b) Present monthly salary specifically included in FY 2004-2005 budget (IF NOT BUDGETED, INDICATE -0-) g 1,734.00 c) Net funds required (Item "a" minus Item "b") $ 866.00 d) Remaining number of months in current fiscal year x2 e) Funds required in remainder of fiscal year (Items "c" x Item "d") S 1,732.00 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: c) Funds are available in account number: o~o.soo.sso7.oi.o>> Transfer to account number: n/a d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation g Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. ' Patylcia G. Engelhard, Director ~ Date DCS CP-004(2/93) Rev. 8/94: 8/97 DEPARTMENT OF CIVIL SERVICE LOCATION COUNTY OF HAWAII ~ ~ ~ rks & Recreatio 1. Position No. 3142 Div. or Uur. creation _ POSITION DESCRIPTION FOR t;e S~I~ PM ~~i~-~,- Type: Civil Service ® Exempt ? eog. oc od4 I~ Permanent ® Temporary ? Full-Time ® Part-Time ? PARt(5~:,>;~(;;-;~,~tn„; FOR CIVIL SERVICE USE ONLY t'i;;+r 2. Allocation Class Recreation Technician III Salary Range SR-13 Effective Date 1/1/05 Approved: Date By: Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those peformed occas Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in pertorming each duty. Ir a reallocation of the position is requested, show the exact changes in duties, reasons far these changes and the exact date when these changes occurred. If more spat needed, use a blank sheet and attach to this form. Works Wednesday thru Friday (1:00-9:00 p.rn.), Saturday & Sunday (9:00 a.m.-5:0 p.m_ S Days off: Monday & ~esday Under the supervision of a Recreation Director II: of 1. Conducts a variety of recreational activities in programs such as in creative arts, performing arts, and sports. 5 Officiates in athletic contest, conducts special programs and activities. Trains coaches, officials, volunteers, and participants. (1, 2, 3, 4) 2. Plans, organizes and conducts a variety of recreational activities in support of a planned recreation program. Assists in planning, organizing and conducting Distict/County wide special events such as tournaments, festivals, Halloween Haunted House and other community activities. Recruits personnel to assist with and participate in programmed activities. (1, 2, 3, 4) 3. Coordinates public use and scheduling of facility grounds and equipment; maintains discipline and order at the facility; maintains user schedules: issues permits; collects and deposits user fees. Inspects facility and grounds for 1 hazardous conditions; removes or isolates hazards and take appropriate actions; promote safety practices. (1, 2, 3, 4) 4. Prepares facility and fields for recreational use; sets up electronic scoring and other recreational equipment; levels and limes baseball/softball diamonds. (1, 2, 4) 5. Prepares and submits reports such as time and attendance, accident, vandalism, first aid and program reports. Maintains records such as daily attendance, inventory and facility use, etc. (1, 2, 4) 6. Attends training sessions, clinics, workshops and meetings. (2, 3) 5 7. Performs other related duties as directed including, but not limited to running errands and supervising others. (1, 4) 5 4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position. Position Number 2606 Title Recreation Director II 5• SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart Position No. Title Nature of Supervision DCS CP-001 (2/90) 6. Present Class Rar•raatinn TeChrtiClan II a/a T Pay Grade SR-11 7. REQUESTED ACTION New Position-Initial Allocation ( )Changes in Duties and Responsibilities-Reallocation (z) Redescription-Review O Effective Date ~".,r.,^~° Requested Class Allocation Recreation Technician III F/T Pay Grade SR-13 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Diego Padillo 'J l~ ~ Date ZZ r7.p~ Em to ee's Si nature g STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. Direct b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself ant the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occu ies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 (12) Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind A combination of education and experience substantially equivalent to graduation from and length in years: high school and three years of experience in organizing, conducting, and instructing recreational or group activities. Knowledge, Skills and Principles and practices of group leadership; practical application of the principles, abilities: practices and techniques of recreational activities; the proper care and maintenance of equipment and facilities; principles and practices of instruction; group behavior; public relations, community organizations. Physical Requirements: Light Effort. Licenses or certificates required: Possession of a valid Hawaii State driver's license (class 3) and prior to the completion of probation, ossession of a current American Red Cross Standard First Aid Certificate. 10. CERTIFICATION OF IMMEDIATE SUP RVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date L 7,/~.s 11. CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signature ~ ~lC~'CL' ~'cr-C~LL"('kk/ Date ' ~'L<J CERTIFICATION OF DEPARTMENT,HEAD I certify t at the above statements are accurate and complete 12. to the best of m knowled e Department Head's Signature t. ~ Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee m ~ I- i'S' s ~1 a ~ _°m ~ ~ (6 Ql N O L_ ~ ~ ~ U ~ ~ ~ ~ f0 ~ N ~ N N _ m ~ U c Y S 2 _a c E E 0 C ~ U ° ~ o E ~ ~ a N ~ a; _ U ~ rq j ~ O ~ ~ a~ T ~ >ZU oN ~ ~ D O ~ ~ ~ ro LL ~ ~ Y.O mn, o-~ ~ O o N ~0 ° vO o~ a1°iU }m m (,J ~ ~ ~ cT 2 ~ ~ a a ~ ro ~ a> O a o ~ z ~ ~ m ~ ~ a I- I- ~ o c v ~ ~ h O ~ N N ~ ~ V N _ M ~ U U ~ U o [Y S m o m o ~ a j ~ o ro u ~ s ~ I (a Ik C-~' 4 OJ ~ d ~ 0 ~ r 0 ~ a d o ~ c- YU ~~N ~ U C = O L th (q U ~ ~ ~ ~ U ~ ~ Q1 C LLi ~ ~ N N ~ O KF ~ ~ _ ~ p - ~ N Y ~ U c° ~ o U d ~ 2 W 0 m m > ~ b ~ ~a~ ~ ~ ~o 2 L N U m L ~ r- v ~ y ~ _ ~ L 2 = .m 1. 2 2 ~ _a c E E c ~ o ~ ~ ~ ~ U `o U ~ O~ c9 _N T co >zC~ oN ~ ~ ~ x,00 c v Ica c O ro.°= c0 O 2~ m° o N ~ 03 N~~ r d ~ ~ C O p.J ~ C U ~ .U U. U U ~ ~ O N = ~ Q 0.~ j (0 ~ = a ~ a. m ~ ~ U Q O ~ O z U ~ ? ~ ~ O Q C ~ N O ~ ~ N N ~ ~ ` O U U ~ ~ ~ ~ H U ° ~ Y m `o ~ o a I ~ ~ 2 O ~ I x d ~ - o cn ~ ~ ~ m ~ ~ a d o ' ~ U Y U ~ ~ U c 2 0 L C] ~ U ~ ~ ~ C ~ a'S ON7 O Y ~ _ O O ~ ~ U O U d. ~ ~ O W 0 m