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Home My WebLink AboutCOM 0210.000 2004-2006 JNtY,Of yw i ~Y~e~c. Barbara Bell Director Harry Kim Mrtyor - Nelson Ho •i •r•'oRrw'p DeputyDireelar v.IIlITC~'~1 II~ ~~i~ll~ili DEPARTMENT OF ENVIRONMENTAL MANAGEMENT 25 Aupuni Street, Room 210 • Hilo, Hawaii 96720-0252 (808) 961-8083 • Fax (808) 961-8086 htto://co.hawaii.hi.us/directory/dir envmne.htm ~ . April 7, 2005 _ ' Chairman Stacy Higa and Members of the Hawaii County Council 25 Aupuni Street Hilo, HI 96720 - SUBJECT: Hawaii County Council Resolution 218-04 Waste Reduction Technology Resolution 218-04 outlines a timetable for ongoing communication with the Council and our department. To comply with State procurement laws, we request a confidential discussion in executive session to consult with the County Council on the subject of procuring a solid waste reduction technology. We ask that this item be put on the council's agenda at its earliest convenience. Thank you very much. Barbara Bell DIRECTOR enclosure: Resolution 218-04 ca Mayor Kim Corporation Counsel Purchasing Agent Comro. No. 2 ~ ~ Ref. To: Ref. Date ~P,~,,. R, 2~~J Hawni ~i ('ounry is nn equa/ opportunity provider and employer. 13~~ C®IJ~T` (3 `I ~'I'~'I']~ Old ~-iA~i`I S®LU'I'IOl®T 1®TO. (]®raft 2) A RESOLUTION THAT SUPPORTS SOLID WASTE LANDFILL DIVERSION THROUGH WASTE REDUCTION TECHNOLOGY WRT WITH PROCUREMENT CRITERIA THAT MATCHES I-IAWAI`I COUNTY POLICIES, NEEDS AND WASTE STREAM, AND DELINEATES NEXT ACTIONS_ WHEREAS, the Hawaii County Council, pursuant to Chapter 342G, Hawaii Revised Statutes (HRS), adopted the Hawaii County Integrated Solid Waste Management Plan (ISWMP) by Resolution No. 291-94 on October 5, 1994; and WHEREAS, the Hawaii County Council, pursuant to Chapter 342G, Hawaii Revised Statutes {HRS), adopted the Update to the Integrated Solid Waste Management Plan by Resolution No.238-02, on November 20, 2002; and WHEREAS, on May 5, 2004, the Hawaii County Council adopted Resolution No.180-04, which supports expediting the process to bring online a WRT; and WHEREAS, the Council is cognizant that time is of the essence in the County's ongoing effort to maximize the life of its two landfills and, in supporting the ISWMP policy objective, that the County work towards a suitable waste reduction technology (WILT); and WHEREAS, the Council recognizes that in order to expedite the Request For Proposal (RFP) for a WRT, procurement criteria that consistently matches County policies, needs and waste stream must be established first; and WHEREAS, during the Parks and Environmental Committee meeting on July 22, 2004, Comm 684.1, which outlined the initial assessment of findings gathered from the Request For Information (RFI) process, was discussed at length; and WHEREAS, in light of the information gathered at the Parks and Environmental Management Committee meeting, including the analysis and input voluntarily provided by consultant Ted Vorfeld, President of Hualalai Engineering, the following procurement criteria axe deemed essential and need to be incorporated into the RFP: • Project financing by the vendor with a statement in writing from the vendor's financial institution confirming the vendor's ability to finance the project based on review of the proposal submitted to the County. • Early construction and operation of processing facility capable of managing residual East Hawaii waste (County Sort Station design and Environmental IAnpact Statement -available for vendor use). • At least one full-scale comrr~ercial operation must be operating. No experimental technologies will be accepted. • Vendor to handle all Municipal Solid Waste (MSW) that comes to the WRT facility, whether or not it is the vendor's preferred composition of waste. • Redundancy in operation, or storage options, such that chaste is always accepted. • A maximum fee from the County to the vendor of $100r'ton based on a 20-year operations contract to include tip fees and hauling of any residual, as well as items a_vendor prefers to exclude from its process. • Facility to be transferred to County ownership after 20 years. • ®perations are intended to remain with the private sector for the life of the facility. • Demonstration of experience of vendor's team to handle all permitting issues in a timely fashion. • East I-Iawai`i waste stream is the primary feedstock. • County guarantees a minimum of $75 tons/week (an average of 125 tons/day). • if land other than Government-owned is desired, cost of acquisition, roads and utilities to be borne by the vendor. • If land suggested by County between existing South Hilo landfill and Hilo Transfer Station is desired, County will facilitate acquisition, roads and utilities to vendor's fence line. • Vendor needs to visit Hawaii County operations and must demonstrate understanding of unique issues before submitting proposal. • Vendor needs to demonstrate end markets and a firm price commitment (in the farm of a letter of commitment) by a purchaser for the facility's primary product where those revenues exceed 20% of the projected product revenue. • A performance bond with a minimum of $5 million to cover County identified damages due to vendor defaults. • A bid bond of $50,000. • Diversion from landfills, exclusive of County recycling programs, shall be at a minimum rate of 75%; and WHEREAS, the timeline for implementing and processing the RFP will be as follows: • The RF'P will be completed and published island-wade, statewide, and posted on appropriate industry related websites by ®ctober 31, 2004. • Vendors will have three (3) months to prepare proposals and no proposals will be accepted after January 31, 2005. • The RFP evaluation committee, which shall be composed pursuant to Resolution No. 238-02, will recommend at least one but no more than two vendors tai the County Council by April 30, 2005. • The RFP evaluation committee's recommendation(s) shall be discussed in Executive Session by the County Council and a contrast with the selected WRT vendor will be negotiated and the contract execution date shall be no later than July 31, 2005; and WHEREAS, in tandem with the procurement of a WRT, they County will be proceeding with the actions delineated below: • [ssue an Invitation for Bids (IFB) for construction of roads, utilities, community recycling and recycling processing areas in the vicinity of the present :Hilo Transfer Station. • Issue Requests for Proposals and/or Invitation for Bids i'or: 1. Bottle bill implementation. 2. Recycling at transfer stations island-wide based on 5-year transfer station enhancement plan. 3. Greenwaste collections at selected transfer stations. 4. White and bulky goods pickup at selected transfer stations. 5. Diversion of reusable items. ti. Diversion of construction and demolition debris. ` 7. Develop and implement a community process to inform and educate the community about various WRTs. NOVJ, THEREFORE, BE IT RESOLVED by the Council of the County of Hawaii that the RFP process for a `IVRT will be teased on and guided by the procurement criteria and timeline enumerated in this resolution. BE IT FURTHER RESOLVED that the County, in tandem with the WRT process, will proceed with the delineated actions cited above. BE IT FURTHER RESOLVED that copies of this resolution be transmitted to the Honorable Harry Kim, Mayor, County of Hawaii; Barbara Bell, Darector, Department of Environmental. Management, County of Hawaii and the Hawaii County Environmental Management Commission. Dated at x i 1o Hawaii, this 4 th day of August 2004. ODUCE CI h , C T OF HAWAII COUNCIL MEMBE UNTY OF HAWAII COUNTY COUNCIL ROLL. CALL VOTE COUnty Of Hawai`1 AYES NOES ABS EX HllO, Hawaii ARAKAKI CHLJNG X 1 heref~y certify that the foregoing RESOLUTION was by ELAR[ONOFF X The vote indicated to the right hereof adopted by the COUNCIL of the HOL,SCHUH X County of Hawaii on ALiC1fuS~ 4,~ 2004 JACOBSON REYNOLDS ATTEST: ~ SAFARIK X TUL,ANG X ~ TYL,ER X 8 0 1 0 Reference: C-711.1 COUNTY CL~R CHAIRIl~[AN & PRESIDING OFFICER OSOLUTION ® (D~'aft 2 )