HomeMy WebLinkAboutCOM 0024.008 2004-2006 tvw~
Harry Kim William Takaba
Mayer oi,~
DireGOr
'ii•......•i~~ Nancy E. Crawford
n Deputy Director
County of Hawaii
Finance Department
25 Aupunl Street, Room 118 Hilq Hawaii 96720
(808) 961-8234 Far (808) 961-8248
r .
Apri121, 2005
-
Stacy K. Higa, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Higa and Members of the County Council:
SUB.TECT: Transfer of Funds
April 1 through April 15, 2005
Attached is a Report of Transfers Authorized showing transfers made from April 1
through April 15, 2005. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
I
Deanna Sako
Controller
Attachments
Comm. No. Z~
Ref. To: ~C--~
Ref. Uote epR .1 It,
Hawai ~i County is an equal opportunity provider and employer.
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1
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: KayNishibayashi PHONE: 961-2274 DATE: 03 / 29 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 31,500.00
TOTAL: $ 31 500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 31,500.00
TOTAL: $ 31 500.00
EXPLANATION (Provide complete explanation):
See attached
MAR 3 0 2005
SUBMITTED BY: DATE: / /
artment Hea
a~~?~ta~~i~~~w w~a+a~~~s•a••~Rfa.+x~~~~~•••~r.~f~aar+rwxxxx+o~~~~w~~~~rt+~s.+~f.~e+~~~~~~wfxs.f.~+~.e~iiwk++.xxew~~~~~~~xxeew«
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: MA~~1005
/ Director of Finance !
Ap1pproovQe~d, / _ Deferred Denied
Signed: DATE: / I / O 5
rMayor
Transfer No. 19
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5203.81.011 Dispatch - Regular S & W $ 31,500.00
TOTAL $ 31,500.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
2) 010.201.5208.02.102 North Hilo -Telephone $ 1,000.00
2) 010.201.5208.02.114 North Hilo -Electricity $ 2,000.00
2) 010.201.5210.02.102 Waimea -Telephone $ 2,000.00
2) 010.201.5210.02.114 Waimea -Electricity $ 6,000.00
3) 010.201.5210.02.115 Waimea -Misc. Contract Svc $ 2,500.00
2) 010.201.5213.02.114 Kau -Electricity $ 4,000.00
2) 010.201.5214.02.102 Puna -Telephone $ 2,000.00
2) 010.201.5214.02.114 Puna -Electricity $ 2,000.00
4) 010.201.5215.06.115 Sobriety Testing $ 10,000.00
TOTAL $ 31,500.00
EXPLANATION:
1) Funds are available under this account due to vacancies.
2) Funds are needed under these accounts due to higher than anticipated cost for utilities
such as telephone and electricity. Due to the increase in usage and increase rates,
electrical costs have increased. The addition of lines to network the Records
Management System (RMS) and FRESH has resulted in increased telephone costs.
3) Funds are needed under this account due to higher than anticipated cost for towing,
body removal and medical services.
4) Funds are needed under this account due to higher than anticipated cost for
sobriety testing. To decrease the number of persons driving under the influence,
testing of suspected drivers has increased.
Form u:,a-to2 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 04 / O1 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-011 Fire Protection -S&W, Regular S&W $ 126,000.00
TOTAL: $ 126,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.01-115 Misc. Fire-Helicopter Svcs-Misc Contr. Svcs $ 126,000.00
TOTAL: $ 126,000.00
EXPLANATION (Provide complete explanation):
There are sufficient funds in this S&W account, net of this transfer, for fiscal year needs due to vacant
positions.
This transfer is needed to replenish the Helicopter Svcs Account. Expenditures year-to-date have exceeded
budget levels because of an unexpected need to replace the engine in the rescue helicopter, Chopper 1, which
cost over $126,000.
SUBMITTED BY: ~ 'I DATE: y l~l D S
Department Head
*********k**1(~) *
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
signed: DATE: APR,'' 4 2y~
irector of Finance
Approved ~ ~ _ Deferred _ Denied
Signed: ~~(QXX/d l~ DATE: ~S
Mayor
Transfer No. 20
/
Forrn #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Admin & Budget
CONTACT: Nancy Crawford PHONE: x8092 DATE: 4 / 5 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.02-115 Fin Admin & Budget - Misc Contract Svc $ 10,500.00
TOTAL: $ 10.500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5121.06-454 Finance Admin & Budget -Computer Equip $ 10,500.00
TOTAL: $ 10,500.00
EXPLANATION (Provide complete explanation):
Expenditures in the Finance Admin & Budget Miscellaneous Contract Services account were not as high as
expected due to postponement of some land survey work.
Additional funds are needed in the Finance Admin & Budget Computer Equipment account for production and
training PCs for the FRESH system. Production PCs are required to handle the major processing activity related
to payroll and other accounting functions. As new modules, such as cashiering and fixed assets, come on-line
several additional PCs are needed.
SUBMITTED BY: DATE: APR/ ~ ZOO5
Depa tment Head
++++++++++++++++++++++++++++++++++++e+ ++++++++++++++++++++++++++++++++x+++++++r+++++++++++++++++++
ACTION: Recommend Approval _ Recommend Deferral _ Recommeppnd Denial
Signed: ~ DATE: AP'Y 5 ~UU5
irector of Finance
`=Approved _ Deferred Denied
i
Signed: l DATE: S / d S
Mayor
Transfer No. 21