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Home My WebLink AboutCOM 0024.009 2004-2006 wor Harry Kim c~ ~ William Takaba Mayor ~ Director Nancy E. Crawford ~'oi'w~+ Deputy Dlree(or County of Hawaii ~w~ Finance Department ~P BS' 25 Aupuni SVeel, Room HS • Hilo, Hawaii 96720 r•.. ~''-'a` (808) 961-8231 • Fax (80S) 961-8248 ...;k ~ May 5, 2005 Stacy K. Higa, Chairman, and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Higa and Members of the County Council: SUBJECT: Transfer of Funds April 16 through April 30, 2005 Attached is a Report of Transfers Authorized showing transfers made from April 16 through Apri13Q 2005. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No. ~ Ref. To: Ref. Cate MAC Hawaii County is an egua! opportunity provider and employer. °o o° °o °o o° °o °o C p O W 0 0 0 OJ O O O R O 0 0 Q Q^ N~ N M M (O a m of W Z N ~ N y E ~ °c5' E Z ~ ~ nU N v ~ tq ~ ~ c ~ ~ _ E ~ Qa O O O N (O t0 O ~ f~ ~ M M N V- N N 0 0 0 ~ N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 O =0o°BooSmo m E o o g o g o 0 0 o v, Q n N O~~ M~ N (00 fO r r r ~ N O O N O M P- Q L ~ ~ c0 O ~ a o ~ h ~ a10i ma oa Q o o~ o o m' ~ 0 U LL y Z~ Y Y Y a a E o 0 0 0 0 0 0 0 i ~ N N O O O ~ N M Q 0 LL N N N N U N N LLN'1 N n Z d O vj O _ U_ ~ ~ O visa v d N a ~ 7 N lU N w LL N d N ~ N N Ol a N D y m> o 0 0 C jp O N I~ ~ A ~ d N N N r Q ? V V w 0 N N y ~ Z N N N ~ ~ Form #:A-102 COUNTY OF HAWAI'1 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Service DIVISION: CONTACT: Michael Ben PHONE: 961-836] DATE: 04 / 21 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT Oio, lsi, 5151.02.104 Travel/Conferences $ 7,000.00 TOTAL: $ 7 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT c ~ o. i s i. 5151.06.454 Computer EquipmenUSoftware $ 7,000.00 TOTAL: $ 7,000.00 EXPLANATION (Provide complete explanation): We will have unencumbered travel funds as we have elected to not attend any mainland conferences/workshops this fiscal year. We have also elected not to attend other conferences/workshops in Honolulu and the number of meetings for staff in Honolulu has fallen under what was anticipated. Therefore, we would like to use the available monies to move up our time table for purchasing necessary equipmenUsofhvaze to begin converting our files to digital records. We also wish to upgrade our remaining 15" monitors to 17" monitors. SUBMITTED BY: rJ'- ~iLGLC~C~~• ~ DATE: / e~-~ / O~ Department Hea fi*#***#**##***# *******#fi*#***#***#**#**#**#fi*#***#**#**#*****#*******#**#***********#****fi#***#*##**#*##*******##*#* ACTION: Recommend Approval !Recommend Deferral ^ Recommend Denial signed: DATE: APR/ 2 2 1A05 ' / Director of Finance V Ajp[~provped~~(~,~ ~ `Deferred _ Denied Signed: ~~,t/ I~.~~~vof" DATE: ~Z/ DS Mayor Transfer No. 22 Form k:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 04 / 22 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.01-011 Fire Protection -S&W, Regular S&W $ 125,000.00 TOTAL: $ 125 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5227.01-I 15 Misc. Fire-Helicopter Svcs-Misc Contr. Svcs $ 125,000.00 TOTAL: $ 125 000.00 EXPLANATION (Provide complete explanation): There are sufficient funds in this S&W account, net of this transfer, for fiscal year needs due to vacant positions. This transfer is needed to replenish the Helicopter Svcs Account. Expenditures yeaz-to-date have exceeded budget levels because of unexpected repair and parts replacements necessary to maintain the air-worthiness of [he two department helicopters. SUBMITTEDBY: ~ DATE:/Z~ / (7~ e'artment Head ++++++++++t++/.+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ ACTION: .1`/ Recommend Approval _ Recommend Deferral _ Recommend Denial signed: DATE: APR/ 2 51,005 Director of Finance A roved _ Deferred _ Denied Signed: DATE: 2 7 X105 Mayor Transfer No. 23 J"9Y~1 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION CONTACT: KayNishibayashi PHONE: 961-2274 DATE: 04 / 26 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached $ 484,498.00 TOTAL: $ 484 498.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ 484,498.00 TOTAL: $ 484,498.00 EXPLANATION (Provide complete explanation): See attached APR 2 61005 SUBMITTED BY: DATE: / / Department Head *******kfi*fifi*fiW Mfifi*****fi***fi**fifi;;**;***;i*****;**fifi*****fi**k*k******************k***k***********W*fi;***;;;****M*kfi* ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: APR/ 2 $ ZpQS Director of Finance / ~/Ap roved _ Deferred _ Denied Signed: _ ~ DATE: ~ l~_l D ~ G Mayor Transfer No. 24 '/t`,_ FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 South Hilo - Regular S & W $ 100,000.00 010.201.5208.01.011 North Hilo - Regular S & W $ 18,000.00 010.201.5210.01.011 Waimea - Regular S & W $ 80,000.00 010.201.5211.01.011 Kohala - Regular S & W $ 36,000.00 010.201.5212.01.011 Kona - Regular S & W $ 170,000.00 010.201.5213.01.011 Kau - Regular S & W $ 20,498.00 010.201.5214.01.011 Puna - Regular S & W $ 60,000.00 TOTAL $ 484,498.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1) 010.201.5201.01.011 Police Comm - Regular S & W $ 1,498.00 2) 010.201.5203.51.011 Admin - Regular S & W $ 450,000.00 3) 010.201.5203.61.021 Tech Svc - Overtime S & W $ 30,000.00 1) 010.201.5215.6'.011 Hipal - Regular S & W $ 3,000.00 i TOTAL $ 484,498.00 EXPLANATION: Funds are available under these accounts due to vacancies and personnel out on workers compensation. The above districts presently have the following vacancies: South Hilo 13, North Hilo 1, Waimea 11, Kohala 3, Kona 22, Kau 2 and Puna 12. 1) Funds are needed under these accounts to cover unbudgeted wage increases. 2) Funds are needed under this account to cover the cost of the recruits under the temporary positions (TP). These positions are unfunded. The funding for these positions are from vacancies in various accounts that these personnel are to fill. 3) Funds are needed under this account to cover the cost of overtime due to vacancies and the additional quality assurance checks that are being done as a result of the new Records Management system.