HomeMy WebLinkAboutCOM 0024.010 2004-2006 ~v or~
Harry Kim c~~ ~ ~•'•.o William Takaba
Mayor r Director
r
Nancy E. Crawford
h•oi'M~~ Deputy Dtreeror
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248
'
May 19, 2005
Stacy K. Higa, Chairman, _ _
and Members of the Hawaii County Council =
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Higa and Members of the County Council:
SUBJECT: Transfer of Funds
May 1 through May 15, 2005
Attached is a Report of Transfers Authorized showing transfers made from May 1
through May 15, 2005. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm. No. 24. ~0
Ref. To:
n:.f. L'a>> ~Y 1 ~
Hawaii County rs an equal opportunity provider and employer.
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
c o000ppppooui 000000 co
O C O O O ~O O O N V 0 0 0 0 0 0
o u~oooorcoornNNM~o nano 0
¢ O N ~ t00 N O t'~ N Oi N t") tM O
~ ~ N
3ww
a a
X00 ~ 'Q~w
w~~ C ~ W IL U U w w
Uww~ ~E~ o ~UO~ w~
o c c E v c~ a~ a o" O~
> >
d¢
~ a. c m O~ O~ ti 0
as E
a°~°~wa y mt ~ Ea m v
m rn > ?
~ E E U m ~ ¢ Q o m 'm ~ ~o
iirriLaac~wm¢zx3taa
0 0 0 0 0 0 0 ~ o ~ o 0 0 0 0 0
. . . . . . . . . . . . . . . .
H N N N N W O ~ O M~ 0 0 0~~~
N N N N~ N N N N N~ N N~ N N
O O O 0 0 0 O O O O O O
O O O O O O O O O O O O
j 0 0 0 O O O u7 0 0 (O
0 0 0 0 0 0 m N~ O N O
¢ V N ~ OG 00 ~ O) 0p N ~ ~
N
O
O
N
~U
~ ~ atf 3 W w W
c ~a8 UUUw
~ 3~ 3 oU
~ ~ Ea~i m c~ 00
c~ m ~ L w 0
r c m~ Z m~E ~ y
~ ~ ~ d
d N~ O 3~ m O.
a 3 a `m o N
~ ~ d ~ ; ~ pa .E ~ ~ ~ U
0 LL LL LL x1° 3 ug ~ a a° a° a
O N N N N f")
a X 0 0 0 O O 1~ O n O O O
N
,L, Q N N N O O O f~ ~ 0 0~
w N N LLN9 N N N ~O N N LLN7 ~
O
LL
N
d d
a. 0O a'
d od > at$
~ N V H U
y ~
w a a'aa°
v
m
N
~
O c
r w N d N N N
7 C C C C C
a c~ c~ ~ c~ ~
w
p~ D
w m i o 0 0 0 0
m m a ~ ~ ~ ?
~ O Q ~
F ~ ~ ~ h
w
O
Y d
Z N N N N N
~ r
Form #:A-702 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE Dl~/LSLOPL Eire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 04 / 29 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT T1TL€ AMOUNT
010-221-5224A1-011 Eire I'revernion - Regu[az S&W $ 140,000.00
010-221-5222.01-011 Fireworks Enforcement - Regulaz S&W 20,000.00
010-221-5221.01-011 Fire Protection -Regular S&W 32,500.00
TOTAL: $ 192,500.00
TO: ACCQUNT NUMBER ACCOUNT TITLE AMOUNT
see attached. $ 192,500.00
TOTAL: $ 192,500.00
EXPLANATION (Provide Complete explanation):
There are sufficient funds in these S&W accounts, net of this transfer, for fiscal year needs due to vacant
positions.
This transfer is needed to replenish accounts, for which expenditures [Wade year-to-date have exceeded the
budgeted amounts. The reasons for this are many and include: 1. Budget prepared at prior yeaz "status quo"
levels, 2. changing operational requirements, 3. high equipment repaidmaintenance needs, 4. update of
equipmem in hazamt, computers, and telecommunications due to technological advancements, 5. rising costs for
fuel and public safety supphes and equipment.
SUBMITTED BY: DATE: /
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommeynd Denia9l
Signed: ` DATE: MAY 2 /-005
Director of Finance
~ Approved _ Deferred _ Denied
Signed: DATE: S l 3 / b S
Mayor
Transfer No. 25
Attachment for REQUEST TO TRANSFER FUNDS
ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.02.111 Fire Protection - OCE - Rental/Lease Eqpt 15,000.00 n1
010.221.5221.02.112 Fire Protection - OCE -Mileage 3,000.00
010.221.5221.02.121 Fire Protection - OCE -Refuse Disposal 4,500.00
010.221.5221.02.217 Fire Protection - OCE -Cleaning Supplies 3,000.00
010.221.5221.02.218 Fire Protection - OCE -Fuel & Lubricants 40,000.00 n2
010.221.5221.02.220 Fire Protection - OCE -Meals 6,000.00
010.221.5221.02.227 Fire Protection - OCE -Computer/Ofc Supp 10,000.00 n3
010.221.5221.02.231 Fire Protection - OCE -Public Safety Suppl 10,000.00 n4
010.221.5221.02.235 Fire Protection - OCE - Misc Mat'I & Suppl 15,000.00 n5
010.221.5226.01.011 Fire Trng 8 Vol -Regular S&W 12,000.00 n6
010221.5226.02.115 Fire Tmg 8 Vol - OCE -Misc. Contract Svc 14,000.00 n7
010.221.5225.02.228 Fire Equip Maint - OCE - M.V. Parts & Sup 60,000.00 n8
192,5Q0.00
n1 This transfer is for bulldozer rental costs for brushfires
n2 This required transfer funds higher diesel and gasoline costs
n3 This is cost associated w/ providing stations with basic computer
equipment required fQr records management system (RMS)
and administrative tasks.
n4 This reflects higher cost for safety/communication supplies
n5 This is the resuR of increased quantity/cost for safety shoes,
station appliance replacements, and other miscellaneous purchases.
n6 This transfer funds overtime charges due to required training for new
volunteer fire stations.
n7 This transfer from the Fireworks Account is intended
to fund pyrotechnics training course.
n8 This reflects higher repair requirements for Fire vehicles.
Form #:A-102 COUNTY OF HAWAII
Revised: 07/07
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: OS / ]0 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5501.01.01 1 Hawai i County Band -Reg S&W $ 8,000
010.500.5502.01.01 1 West Hawaii Band -Reg S&W 8,000
010.500.5519.71.011 EAD Recreation -Reg S&W 38,050
TOTAL: $ 54,050
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5482.01.011 RSVP -Reg S&W $ 25,000
O] 0.500.5503.01.021 P&R Admin -Overtime 10,750
O] 0.500.5517.01.011 Culture & Arts -Reg S&W 13,300
010.500.5519.1 1.011 EAD Admin -Reg S&W 5,000
TOTAL: $ 54,050
EXPLANATION (Provide complete explanation):
A transfer is needed to cover anticipated shortages in the RSVP, P&R Admin, Culture & Arts and EAD Admin
S&W accounts. The shortage in the RSVP S&W account is due to CILV paid to the Prog Dir IV who retired,
higher salary cost for the current Prog Dir IV and unbudgeted bazgaining unit wage increases. The shortage in
the P&R Admin S&W account is due to increased overtime costs and unbudgeted wage increases. The shortage
in the Culture & Arts S&W account is due to higher salary cost for the current Recreation Specialist I and
unbudgeted bazgaining unit wage increases. The shortage in the EAD Admin S&W account is due to
unbudgeted wage increases. Funds aze available in the Hawaii County Band, West Hawaii Band and EAD
Recreation accounts due to vacant band positions and delays in filling vacancies.
SUBMITTED BY: ~ DATE: / 1 ~ / y~
(~Bepart t Head
####***kkkk#*###*****k*kkkkkkf##*i*##k***k*kkkkkkk*****#####**#*##**********k##kk######*********k*kk*****k##kk#*kkkk
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY/ 1 1 Zp05
Director of i ante
_ Appr ved _ Deferred _ Denied
~1ptY 112005
Signed: DATE: / /
Mayor
Transfer No. 26
i
- ~lh County of Hawoiti is on Equol Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING
CONTACT: BRIAN KAJIKAWA PHONE: 961-8331 DATE: 5 / 10 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5171.02-103 Contractual Janitorial Service $ 9,925
TOTAL: $ 9,925
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-231-5232.06-449 Motor Vehicle $ 9,925
TOTAL: $ 9,925
EXPLANATION (Provide complete explanation):
Contractural Janitorial Services cost less than anticipated.
Funds needed in Motor Vehicle account to pay for balance needed to replace auto #CH-1972, which was
involved in a motor accident on 4/22/05 in Kona.
SUBMITTED BY: C • ~-~C~e ` DATE: 's / io / oS
Department Head
xxxxx++++x+xxxxx++++++x xx+++++xxxxx++++++++x+++xxxxxxxx+xx++++++xxxxxxxxxx+x+++++++++++++++xxxxxxxxxxxxxx++++x++x
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
n MAY 111,005
Signed: DATE:
i ctor of Financ
Approved _ Deferred _ Denied
Signed: DATE: 1 1 ~~5
ayor
Transfer No.
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RECREATION DIVISION: AQUATICS
CONTACT: LARRY DAMS PHONE: 961-8694 DATE: OS / 09 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.72.102 Aquatics Beaches OCE -Telephone $ 241.00
_ _ TOTAL: $ 241.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.76.455 Aquatics Beaches Equip -Rescue Equipment $ 241.00
_ TOTAL: $ 241.00
EXPLANATION (Provide complete explanation):
Expenditures for telephone charges were less than anticipated and budget for rescue equipment was
underestimated. A transfer of funds is needed to facilitate a purchase of (2) Rescue Boards @ 620.44 each.
SUBMITTED BY: DATE: ~ / ° /
~p ent Head
++,rx~~~~~~~*~~••*rr•++,[+x:w~++w+ +,~~k :v+~w~,rwrr~xxxxxxxxkaaa.~::~t~~+~,r~,rr.e~~rr:xaa+rr++xxxxxx+++x+~,r~i~w:~~ax:~x~~~~~~R
ACTION: ~ Recommend Approval _ Recommend Deferral Recommend Denial
Signed: 1 ,c i ~ DATE: MAY/ 1 2 005
Director of Fin nce
pproved _ Deferred _ Denied
Signed: DATE: ~Y/~a005
Mayor
Transfer No 28
Lounty of Hawaii is an Equal Opportunity Provider and Employer
Form#:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: KayNishibayashi PHONE: 961-2274 DATE: OS / 09 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 29,300.00
TOTAL: $ 29 300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 29,300.00
TOTAL: $ 29 300.00
EXPLANATION (Provide complete explanation):
See attached
MAY 102005
SUBMITTED BY: DATE: / /
Department Head
#*#krtrtrtrtrt**##***************************************************************rt****rtrtrt**rtrtrtii###************rtrtrt*rtrtrtrtrt##
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY 1 2 ~OQS
' ector of Fin ce
roved Deferred Deyenied
Signed: DATE: fly 1 ~~U5
Mayor
Transfer No. 29
''f F'_
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5201.02.115 Police Comm -Misc Contract Svc $ 8,100.00
2) 010.201.5203.02.339 Admin -Insurance $ 20,000.00
3) 010.201.5215.03.235 JPO Supplies $ 1,200.00
TOTAL $ 29,300.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
4) 010.201.5208.02.102 North Hilo -Telephone $ 1,200.00
4) 010.201.5208.02.114 North Hilo -Electricity $ 1,000.00
4) 010.201.5209.02.102 Hamakua -Telephone $ 1,500.00
4) 010.201.5209.02.114 Hamakua -Electricity $ 1,800.00
4) 010.201.5210.02.102 Waimea -Telephone $ 2,400.00
4) 010.201.5210.02.113 Waimea -Water & Gas $ 1,200.00
4) 010.201.5213.02.102 Kau -Telephone $ 1,600.00
4) 010.201.5213.02.114 Kau -Electricity $ 4,100.00
4) 010.201.5214.02.102 Puna -Telephone $ 500.00
5) 010.201.5214.02.115 Puna -Misc Contract Svc $ 4,000.00
6) 010.201.5215.06.115 Sobriety Checkpoint $ 10,000.00
TOTAL $ 29,300.00
EXPLANATION:
1) Funds are available under this account due to lower than anticipated costs for
investigative services for the Police Commission. The commission reviews the
cases in more detail before deciding if it needs to be sent to the investigator.
2) Funds are available under this account due to lower than anticipated cost for
motor vehicle liability insurance. There was an 18% decrease in the rate per officer
for this fiscal year.
3) Funds are available under this account due to lower than anticipated cost for
JPO supplies. There were enough supplies from the 2003-04 fiscal year so none
needed to be ordered during this fiscal year. Supplies will be needed next fiscal year.
4) Funds are needed under these accounts due to higher than anticipated cost for
utilities such as telephone, electricity and gas, Due to the increase in usage and
increase rates electrical costs have increased. The addition of lines to network the
Records Management System (RMS) and FRESH has resulted in increased telephone
costs. Power outages this fiscal year has caused an higher usage of the generator
resulting in an increase usage of gas.
5) Funds are needed under this account due to higher than anticipated cost for towing,
body removal and medical services.
6) Funds are needed under this account due to higher than anticipated cost for
sobriety testing. To decrease the number of person driving under the influence,
testing of suspected drivers has increased.