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Home My WebLink AboutCOM 0024.011 2004-2006 tr w Harry Kim ~c~ ~ William Takaba Mayor ~ Orrec[or County of Hawaii Finance Department 25 Aupuni Street, Roam 118 Hilo, Hawaii 96720 (808)961-8234. Fax (808)961-8248 ~ - June 1, 2005 The Honorable Stacy Higa, Chair, And Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 SUBJECT: Transfer of Funds May 16 - 31, 2005 Attached is a Report of Transfers Authorized showing transfers made May 16 - 31, 2005. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. ~ _ D a AV.o C trot r Attachment Comm. No. ZT• Raf. To: ~ ~ ~ I~ m III N A W N I~1 W O! OZ O !n I ~ O - - - - _ - _ l- -w N ~ N c\ u1 D ~ a ~ w ~ co ~ a ~ ~ N N N N N N O N O O O O O O < (U M O O O O O O (D Cn N N N N U1 al N 1 ~ ~ ~ ~ ~ (D N CD fD tD tD C C d o~ m v m v a O _ - _ N. G ~ ~ T d m m W o W 0 0 ~ DI ~ o~' ~ c c ~ y i ~ ~ ~ N (J1 NI U1 U~ N O ' IO c0 N~ N N' N T N~ ~ O'. N ~ W W ~I ~ A '~1O N N N ~ 3 ~ O O ~ y fN l y ~ ~ ~ ~ .Zl O O ~ ~ D D m obi ~o~ coo 'N p'. ~ 9 I°ol nl ~ I y' ° O' m ~ n m, m N ' oN ~ (O J N", W CO' W O A ~I O O O ~ W i ii N' J O! O i A~ O ~ O ~ O ~O O O "O O O O O O O O O I ~ U1 . N N Ui m N (n .Ni N N C c W W 'J' O ' ' I N (n ' N D1, ! O A 1 , 'N m 101 N N i O j 1 N R° N ' o O n .T7, ~ C 7 ~ Q° D' ~ N y N ~ ~ ~ I I °o a l ~ I ~ ~ o I is a o. a ! I W O A IJ, i0 O. O 0 W J ~I O' ' O OD'i O C W N i ~I. O O A O ~ O 10 O' O ~01 O O O - 'O O O 'O. O O ' Form#:A-102 COUNTY OF HAWAII Revised: 07/07 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: OS / 16 ! OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5227.46-449 Basic EMT Training Equipment-M.V. $ 35,000.00 TOTAL: $ 35,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT O10-221-5227.42-104 Basic EMT Training OCE Travel $ 20,000.00 010-221-5227.42-219 Basic EMT Training OCE Medical Supplies 15,000.00 TOTAL: $ 35,000.00 EXPLANATION (Provide complete explanation): There are sufficient funds in [his equipment account due to purchase of 2 ambulances, instead of the 3 budgeted, due to the final State appropriation, received a8er [he start of the fiscal year. Funds are needed for subsistence for MICT trainees during the clinical training phase conducted on Oahu, and for purchase of necessary medical supplies. Year-to-date expenditures have exceeded budget as the number of trainees were greater than anticipated, and supplies costs exceeded budget because of price increases, as items previously purchased through Hilo Medical Center have to be purchased directly, and the increased number of medical calls. These expenditures are reimbursable through the EMS contract with the State Department of Health (SDOH) and a request [o include these items as part of a contract modification was transmitted to SDOH on May 12, 2005, and verbal approval received on ~/16/O5. A formal contract modification will be circulated as soon as the documents are received from SDOH. I{owever, the funds are needed in these accounts as soon as possible to purchase and pay for the afore-mentioned items. SUBMITTED BY: ~ Dt,G1 ~ DATE: D~ G' S Department H ad +rrrrrr+++++rr r+++++++++++ +rrrrr+++++++rrrr+r+rrr++rr +rrrr+rrrrrr++++r+r++r++++++++rrrr++rrrrrrr+rr+rxrrrrr+rr ACTION: Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: MAY / 1 7 1~~5 Director of Finance _ Ap ed Deferred Denied 2 Signed: DATE: ~Yi 17 7~~ Mayor Transfer No. 30 . Form #:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: ADMIN CONTACT: DEF. ANN SADAYASU PHONE: 961-8560 DATE: OS / 18 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.107 P&R Admin -Advertising $ 4,850 010.500.5503.02.115 P&R Admin -Misc Contract Services 6,952 010.00.5503.02.341 P&R Admin -Misc Charges 1,282 TOTAL: $ 13,084 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.454 P&R Admin -Computer Equip & Software $ 13,084 TOTAL: $ 13,084 EXPLANATION (Provide complete explanation): A transfer of funds is needed to purchase a computer, laser printer and CAD software for our new Architectural Drafting Technician. Funds are available in the Advertising account as we did no[ need to publish public notices [his fiscal year. Funds are available in the Misc Contract Services account as permit softwaze revisions will be done by ehawaiigov at no charge. Funds are available in the Misc Charges account as sign language interpreters and tape translations were not requested by any patrons this fiscal year. ~ ~ SUBMITTED BY: ! DATE: 5 / ~ J partme ead ACTION: ~ Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: MAY 19 ~Q~S / irector o_f i ante _ Approved Deferred Denied Signed: DATE: S l 1 ~ l OS Mayor Transfer No. 31 ~ County of Hawaii is on Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: Grant Togashi PHONE: 934-3369 DATE: OS / 20 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.02-1 IS Misc. Contract Services Hilo OCE $ 5000.00 TOTAL: $ 5000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.66-1 15 Misc. Contract Services Weed & Seed $ 5000.00 Coordinator TOTAL: $ 5000.00 EXPLANATION (Provide complete explanation): To correct coding of the $5,000 appropriated by County Council resolution for the Weed & Seed program SUBMITTED BY: ~-'~'"tl ~ "~'~""`-if DATE: aD/ D~ Department ead ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial MAY 2 0 205 Signed: DATE: / Director of Financ - ~r~L~~_ Deferred _ Denied Signed: ~/~~//'Un,// DATE: S l ~ l OS Mayor Transfer No. ~Z Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: PANAEWA ZOO CONTACT: Pam Mizuno PHONE: 961-8542 DATE: OS / 27 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.110 Panaewa Zoo -Repairs to Facilities $ 1,700 TOTAL: $ 1,700 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.25.454 Panaewa Zoo -Computer Equipment $ 1,700 TOTAL: $ 1,700 EXPLANATION (Provide complete explanation): A transfer into the Panaewa Zoo Computer Equipment account is needed to purchase a new computer. The current computer is unable [o accept DVDs required for software updates and accessing the International Species Information System. The International Species Information System (ISIS) maintains computer-based information systems used by the worldwide zoological community. ISIS members use the basic biologic information (age, sex, parentage, place of birth, circumstance of death, etc.) collected in the ISIS system to manage genetic and demographic programs for their animal collections. Funds are available in the Panaewa Zoo Repairs to Facilities account because repairs to the tiger enclosure was delayed for future C[P funding. SUBMITTED BY: ~ DATE: ~ / ~ -Bepar ent Head ............../.........~,,...i...........,.................«........_,.....................,..........,....«....... ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: MAY/ ~ 1 ~r,,,, Director of Flnan ~i ( Approved Deferred _ Denied Signed: DATE: ~ / / °S Mayor Transfer No. 33 County of Hawaii is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised. 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Tom PHONE: 961-8259 DATE: OS / 27 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-91 I-591 L70-341 PROVfSION FOR REALLOCATION - G $ 7,477.00 TOTAL: $ 7,477.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-121-5 ]21.01-011 FIN ADMIN & BUDGET - S & W $ 3,216.00 010-181-5181.51-0] I A[1TOMOTIVE DIVISION - S & W 2,665.00 010-671-5671.01-011 ENVIRONMENTAL MGMT- S & W 1,596.00 TOTAL: $ 7 477.00 EXPLANATION (Provide complete explanation): To transfer amounts from the reallocation account into the various departmental salaries and wages accounts; per Civil Service's third quarter reallocation report (Comm. 91.1) to the County Council. MAY 3 1 ?,005 SUBMITTED BY: VVYV` DATE: / Department Head +~t.*i~xRx+~.r~x+fi,r~,r~+~~w~~i+~+++:~R+~+i+w:wx~w~.r+~.r~~w~+~~x~xx+w~k:r~.r~.e~~~~x>xa~++~~x~.r++,rx~~x~~*~ww~~kw+x~,~,~:r~x~~~i~~~x~~r. ACTION: /Recommend Approval -Recommend Deferral -Recommend Denial MAY 3 1 7005 Signed: DATE: / Director of Financ /Approved Deferred _ Denied Signed: `~~~~~'^^^'s V DATE: S / 3i / os ayor Transfer No. 34 Form k:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Takamura PHONE: 961-8489 DATE: OS / 27 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-911-591 1.04-341 Provision for Compensation Adjustment - G $ 319,072 _ TOTAL: $ 319,072 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5113.01.011 Clerical Service Center-Regular S&W $ 1,800 010.151.5151.01.011 Civil Service-Regular S&W SQ110 010.161.5161.01.011 Research &Development-Regular S&W 17,250 010.171.5171.01.011 Janitorial-Regular S&W 2,622 010.171.5171.21.011 Building R&M-Regular S&W 27,986 010.173.5173.01.011 Chief Engineer-Regular S&W 26,299 010.181.5181.51.01 I Automotive-Regular S&W 43,534 010.183.5183.01.01 1 Engineering-Regular S&W 32,704 010.231.5231.01.01 1 Construction Inspection-Regular S&W 17,070 010.231.5232.01.01 1 Building Inspection-Regular S&W 55,912 010.411.5411.01.01 1 Oftice of Aging-Regular S&W 12,785 OI0.481.5481.01.011 Coordinated Services-Regular S&W 16,000 010.500.5507.01.011 Recreation-Regular S&W 15,000 TOTAL: $ 319,072 EXPLANATION (Provide complete explanation): Per department requests, ro transfer funds from the Provision for Compensation Adjustment account to various salaries and wages accounts Cor unbudgeted wage increases. SUBMITTED BY: DATE: MAY/ ~ L 2005 Dep rtmen Ht ae d ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: ~ DATE: MAY /3 1 2p05 D rector of Finance Approved Deferred _ Denied Signed: DATE: S / 3 ! / 05 Mayor Transfer No. 35