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Home My WebLink AboutCOM 0024.012 2004-2006 Harry Kim .$'•,~c William Takaba Mayor ; ~ Direc(or r .~'t.~.N'~! ~r:' ~ County of Hawaii Finance Tlepartment 25 Aupuni Sheet, Room 118 Hilo, Hawaii 96720 ` ~ ~ , (808) 961-8234 • Fax (808) 961-8?AS - i June 22, 2005 Stacy Higa, Chair, And Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 SUBJECT: Transfer of Funds June 1 - 15, 2005 Attached is a Report of Transfers Authorizeii showing transfers made June 1 - 15, 2005. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. 1 _ ~ / GL+- _ ,y,,~/ Deanna 'a<o <I'" t?ontroll r Attachment Comm. No. 2 ( Z Ref. To:_ ~L Ref. :Date ~I IN 2. O O O O O O O (O O O f0 O O O O O O O ~ O O ~ v o o f o 0 0 0 ~+i o o r r o o~ 0 0 0 o v o 0 O O O, ~ O O O ill N iQ O M OBI 00 ~ N N M r N _i- - _ - _y _ M 11 ~ I ~ i I ~ ~ ot$' i _ N W o ~ m ~ I U U Q U ~ o ~ I o m o6 ~ 'c ~ ~ a a U ~ H ~ ~ a ~ W cq U o - - ~ - _ a LL N LL LL ~ o rn ~ o o ~ ~I, ~ ro v o 0 F- cam') ~ N (O ~ ~ ~ (O M M O) N j u'1 N N ~'i, ~ ~f1 u~ N O O O O O O O (O O O fD O O O O O O O a O O ~ ~ n o °o °o °o °o °o v °o °o r = O O O ~ O O O N N O E co of o 0o v v N ri r` vi Q M V V u1 N M v>L.. - - - oi _ N ~ i W J U ~ a~ ~ I O i I ~ ~ 'I ~ n 4S' m N C O = O ~ ~ N C O C ~ ~ ~I m 3 " Q d U U c o Q v 2 Z ~ ~ LL ~ a (D - - o - 06 ~ - - o d ~ LL oN ~ ~ d No Mo U o w O ~ O u1 N > > > M O N' (O O O' N ~ O M _ ` _ - - - - - _ C C _ N ~ ~ ~ N o Y o U U ~ m ~ O ~ m U n n .Q C C N y I = d LL ~ d' LL_'~ LL ~ U U N - - - _ ~ N N N N d N' N N N N 7 LL c c~ c c c C C c c c a I c~ c~ I ~ ~ c~ c~ c~ c~ c~ c~ - - - w ~ o o f o °o °o °o 00 0 0 0 NC !0 O 'i N N N N N N N N N N I~ d ~ N N (O fD r r ~ r ~ ' Q (O O O c0 (O fD c0 (O (D [O w _ - - _ _I__ O ~i ~ i_ y QI ICI ~ Z M M M M R pia ~ ~ i~ V Form tt:A-1o2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: OHCD CONTACT: EDWIN S. TAIRA PHONE: 961-8379 DATE: OS / 31 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931-5934.92 The Arc of Hrlo-Expansion Plans & Design $ 6,074.00 TOTAL: $ 6 074.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931-5934.94 Construction Management $ 6,074.00 TOTAL: $ 6,074.00 EXPLANATION (Provide complete explanation): This is a housekeeping measure. At the May 4, 2005, meeting of the Hawaii County Housing Agency, the members voted to recommend approval of the attached draft ordinance and forward it to the Council for approval. However, the appropriated amounts for two of the projects were switched. The corrected amounts for these two projects are: Construction Management $186,884.00 The ARC of Hilo -Expansion Plans and Design $180,810.00 SUBMITTED BY: DATE: CI J- l~lc Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed DATE: ~U~ /1 245 / Dire Finance Approved _ Deferred _ Denied SUN 012005 Signed: _ DATE: / / Mayor Transfer No. 36 ~~kqs'~ Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION CONTACT: KayNishibayashi PHONE: 961-2274 DATE: OS / 31 / OS FISCAL PERIOD:.luly 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached $ 39,000.00 TOTAL: $ 39,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ 39,000.00 TOTAL: $ 39,000.00 EXPLANATION (Provide complete explanation): See attached 9 SUBMITTED BY: DATE: / / partment ead i****ii*ii** #*k****#*xi*#***xx*i*****ii*******i***i***********#*******x***x ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: JUN/ ti ?,D05 Director of Finance Ap~pr~ov~e~d,(,~~ Deferred Denied Signed: `""~'~0 DATE: 4 / y / ° 5 ,Mayor Transfer No. 37 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1) 010.201.5201.02.115 Police Comm -Misc Contract Svc $ 5,000.00 2) 010.201.5203.02.339 Admin -Insurance $ 4,000.00 3) 010.201.5206.02.115 Hilo CID -Misc Contract Svc $ 10,000.00 4) 010.201.5207.02.115 South Hilo -Misc. Contract Svc $ 20,000.00 TOTAL $ 39,000.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 5) 010.201.5210.02.115 Waimea -Misc Contract Svc $ 2,000.00 6) 010.201.5212.02.114 Kona -Electricity $ 25,000.00 5) 010.201.5214.02.115 Puna -Misc Contract Svc $ 5,000.00 7) 010.201.5215.06.115 Sobriety Checkpoint $ 7,000.00 TOTAL $ 39,000.00 EXPLANATION: 1) Funds are available under this accouint due to lower than anticipated costs for investigative services for the Police Commission. The commission reviews the cases in more detail before deciding if it needs to be sent to the investigator. 2) Funds are available under this account due to lower than anticipated cost for motor vehicle liability insurance. There was an 18% decrease in the rate per officer for this fiscal year. 3) Funds are available under this account due to lower than anticipated cost for specialized forensic analysis services. Each case is unique and it cannot be determined when further scientific analysis may be required to clarify items for investigators. 4) Funds are available under this account due to lower than anticipated cost for cellblock guard service. It cannot be determined when additional guards are needed to watch a prisoner that is a danger to others and themselves. 5) Funds are needed under this account due to higher than anticipated cost for towing, body removal and medical services. 6) Funds are needed under these accounts due to higher than anticipated cost for utilities such as electricity. Due to the increase in usage and increase~~ates~ electrical costs have increased. 7) Funds are needed under this account due to higher than anticipated cost for sobriety testing. To decrease the number of persondriving under the influence, testing of suspected drivers has increased. Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Nancy Crawford PHONE: x8092 DATE: 06 / 02 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 Finance RPT -Salaries & Wages $ 40,000.00 TOTAL: $ 40.000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.01.011 Finance Treasury -Salaries & Wages $ 20,000.00 010.121.5124.01.021 Finance Treasury -Overtime 20,000.00 TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): Funds are available in Real Property Tax S&W because of vacancies. Filling vacancies internally has resulted in additional new vacancies to be filled. Therefore, S&W was reduced for a greater portion of the year than usual. Funds are needed in the Treasury office to cover salary increases based on bargaining unit agreements and overtime resulting from staff shortages. New positions have been added for the next fiscal year to meet the division's needs and reduce overtime. 1 SUBMITTED BY: DATE: dZ / O.~ artment He ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial ~Y Signed: ~ DATE: JUN/2 ~p05 irector o finance ~/~~,.~ApprovyQQe~d,, _ Deferred _ Denied Signed: 0 1' DATE: ~O / y / U s Mayor Transfer No. 3g e~ . Formil:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research & Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 6 ! 2 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5162.65.115 Ncw Industry & Ind Dev, Misc. Contract Svs $ 1,400.00 TOTAL: $ 1,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161.02.112 R & D Oce, Mileage & Auto Allowance $ 1,400.00 TOTAL: $ 1,400.00 EXPLANATION (Provide complete explanation): Transfer $1400 from the New Industry program to the auto allowance account. Insufficient funds to pay auto allowance for May and Jtme for Director and Deputy ($400/mo J Budget did not include appropriation for Deputy's auto allowance. Transferring from account where expenditures were less than anticipated during the fiscal year. SUBMITTED BY: ' ~L~~ DATE:~1 2 / OS ,fiv Departure ead rrrr++++r+r+++ ++++r+rrrrr d~rrr++rrr+r+rrrrrr+++r+r++rr++++++r++++rr+r+++++++++++rrr++++rrr+++++rrr++++++++rrrr+++++r ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~UI~ /j[1~05 Director of Finance ~ Approved _ Deferred _ Denied ~ ,SIIN 0 6 2005 Signed: DATE: / / /f/layor Transfer No. 39 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research & Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 6 / 2 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT OIO-161-5161.01.011 R & D, Regular S & W $ 12,000.00 010-161-516 L 18.454 R & D Equipt, Comp. Equipt. & Software 1,500.00 010-161-5161.22.337 Agriculture R & D Oce, Subscrip. & Memb. 500.00 010-161-5161.60.104 Tourism Promotion-Travel & Conf. 4,000.00 TOTAL: $ 18 000 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161. ] 8.480 R & D Equipt. -Misc. Equipt. $ 18,000.00 TOTAL: $ 18 000.00 EXPLANATION (Provide complete explanation): The new library space at Research & Development lacks any shelving. Shelving is required to store and classify library reference materials. R & D library outgrew its former space in Room 219 and materials are presently stored in various locations, including boxes. The mutiple storage locations cause unnecessary delays in fulfilling some of the requests for information from the public. New shelving would allow materials to be properly shelved utilizing the Library of Congress Classification System, and bring efficiency to the reference material retrieval requests. Funds are being transferred from accounts where expenditures have been lower than budgeted. SUBMITTED BY: _ "i"e' ~G~Y' DATE: 6 / 2 / OS Department d ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial V Signed: ~ DATE: ~U'1 ~ ~~~5 Director of Finance % Approved Deferred _ Denied p 6 2o05 Signed: \ DATE: SVH 7 yor ` Transfer No. 40 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT: DIANE M. SHIRO PHONE: 961-8463 DATE: OS 131 I OS FISCAL PERIOD:.luly 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-171-5171.91-011 BUILDINGD&E-S&W $60,000.00 010-173-5173.01-011 PUBLIC WORKS ADMIN-S&W 30,000.00 010-183-5183.01-011 ENG]NEERING-S&W 54,000.00 TOTAL: $144,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-231-5232.01-021 BUILDING INSPECTION -OVERTIME $ 90,000.00 010-231-5231.01-011 CONSTR INSPECTION- S&W 32,500.00 010-231-5231.01-021 CONSTRINSPECTION-OVERTIME 21,500.00 TOTAL: $144,000.00 EXPLANATION (Provide complete explanation): FJINDS AVAILABLE IN BLD D&E-S&W, PW ADMIN-S&W AND ENGINEERING-S&W DUE TO VACANT POSITIONS. BLDG INSPECTION OVERTIME CHARGES INCREASED DUE TO INCREASE IN PERMIT APPLICATIONS. CONSTRUCTION INSPECTORS' S&W INCREP~SED WITH REALLOCATION OF ONE ASSISTANT CONSTRUCTION INSPECTOR TO CONSTRUCTION INSPECTOR POSITION AND TWO EMPLOYEE- CONTRACTED PROJECT INSPECTOR POSITIONS. CONSTRUCTION INSPECTORS' OVERTIME CHARGES INCREASED DUE TO 10-HOUR SCHEDULED WORKDAYS TO OVERSEE COMPLIANCE REQUIREMENTS OF ONGOING COUNTY PROJECTS. SUBMITTED BY: /y'/~c.e~_ e. - /"LC ewc~a-t DATE: / / 0.5"' Department Head *}}}}#}}}}*#i#****#******}}}#}}}}}##4*##***#}}**#####**}4***#*}*}}}#}##******}}}}#i****}i}##**}}ik}# ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~UN/ 6 ~~5 _ Director of mance -~Yt/ /Approved DeferrJ e~- _ Denied Signed: DATE: / ~ / 0 ~7 Mayor Transfer No. 41 "I Form n:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Nancy Crawford PHONE: x8092 DATE: 06 / 13 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.12].5121.02.115 Finance Admin/Budget - Misc Contract Svc $ 54,000.00 TOTAL: $54, 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.011 Finance Admin/Budget -Salaries & Wages $ 28,000.00 010.121.5122.01.011 Finance Accounts -Salaries & Wages 26,000.00 TOTAL: $ 54 1000.00 EXPLANATION (Provide complete explanation): Funds are available in Finance contract services because survey costs of County property were lower than anticipated. Funds are needed in the Administration, Budget anti Accounts sections to cover salary increases based on bargaining unit agreements and Salary Commission decisions, and to pay out accumulated vacation leave for a retiring employee. SUBMITTED BY: DATE: ~ 3 / b dxDepa ment Head ***+*+#+i+##### ###+#+########4#+++####*+##+k+##****#h*k**************+#*+#**#*+##************###i***#***##+#******#+ ACTION: ~~R~~e~/commend Approval Recommend Deferral Recommend Denial Signed: ~VW~ DATE: SUN/ 1 3 7005 erector of Finance ~jl Inro1vepdp~,~ / Deferred _ Denied Signed: `~~~"~`~"-"s DATE: ~ / I S ayor Transfer No. 42 Fo~muA-ioz COUNTY OF HAWAII Revised 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Takannira PHONE: 961-8489 DATE: 06 / 13 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT OIO-91 I-5911,03-341 Vacation Pay $ 2,143.46 TOTAL: $ 2,143.46 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5162.85-01 I Energy Coordinator-Regular S&W $ 2,143.46 TOTAL: $ 2,143.46 EXPLANATION (Provide complete explanation): Per request, to transfer funds from the Vacation Pay account to the Energy Coordinator account to cover shortage due to vacation cash-in-lieu payment. 7 SUBMITTED BY DATE: ~UN/ 1 3 ~U~S Depa 'ment Head *##*#i#rt*R*i#i***rtii#irt *Rrtkrtrt*}}k ***}**********RRR**RRRRR*k*rt***}*******RRi*i*i*#*#*****RRRR*R*#rt}**RR*RR*#i## ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed _ DATE: ~UN/ 1 3 2po5 Director of Fin_a_n__c_e_ Appyrov~eQd,~~~ ~ _ Deferred _ Denied Signed: ~~~~'V~-"`~'vy ~ DATE: ~ / ~ `Y / ~ S ayor - - Transfer No 43 r Form#'A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COl1NSEL DIVISION: FAMILY SUPPORT DIVISION CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: O6 / 08 / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.41.103 JANFFORIA]L SERVICES $ 1,000.00 010.131.5131.41.106 PR1N"LING & B[NDING 700.00 010.131.5131.41.109 EQUIPMENT REPAIRS/MA[N'T 3,500.00 O10.I31.5131.41.115 MISC CONTRACT SERVICES 5,000.00 010.13 L5131.45.45U OFFICE EQUIP-FIXT-FURN TOTAL: $ 13,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.40.011 REGULAR SALARIES & WAGES $ 13,100.00 TOTAL: $ 13, 100.00 EXPLANATION (Provide complete explanation): From: .41.103 -Janitorial service contract came in lower than expected. 41-106 -Better use of templates lowered printing costs. 41-109 -Lower maintenance costs due to new equipment (telephone and copier) installed. 41-1 I S -Expert services and sheriffs fees not as high as anticipated. 45-450 - Cost of new telephone system for Kona lower than expected; file cabinets not replaced. To: Funds needed to cover collective bargaining wage increases that began 1/01/OS and cash-in-lieu of vacation payment to Supervising Legal Clerk retired effective 5/31 /O5. SUBMITTED BY: !~~-~C f~~t~-" DATE: JUI~ 1 S ZQuS Department Head ACTION: Recommend Approval _ Recorcimend Deferral _ Recommend Denial ^jif Signed: - - DATE: ~UN/ 1 ~ Z-J°J Director of Finance ' _ Approv~ed~,,(/1//~ , Deferred _ Denied Signed: ~ _ I~'~-v't~ DATE: ~ / ~ ~ / ~ S - - - y~r Transfer No 44 rr': Form#:A-1oz COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATTON CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 06 / OA / OS FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.513 L (0.115 SPF,CIAL COUNSEL & SETTLEMENT $ 7,500.00 TOTAL: $ 7,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.01.01 ( REGULAR SALARIES & WAGES $ 7,500.00 TOTAL: $ 7,500.00 EXPLANATION (Provide complete explanation): From: Funds available due to attorneys' diligence in keeping settlements and claims to a minimum. To: Funds needed to cover collective bargaining wage increases that began I/Ol/O5. SUBMITTED BY: DATE: OG / O~ / 6,T~" epartment Head *##**###**###*******************##*i#*******#***##4#*#t###**********#**#*****************#**##**#*****#******#******* ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial JUN 1 3 X005 Signed: _ DATE: Director of Finance ',?L '~j 1 Appro~ved~ / _ Deferred _ Denied, Signed: ~`1~' """"Q? DATE: I `I~ / 05 ~Nlayor Transfer No. 45