HomeMy WebLinkAboutCOM 0024.013 2004-2006 v „
Harry Kim % William Takaba
s Director
Mayor f t
Ao$~:Nte , Nancy E. Crawford
Deputy Director
~Ol~l~ O~ ~~'~11 ,
Financ Y)epartanent ~
25 Aupuni street, Rom 118 • Hilo, Hawaii 96720
(808)961-823 Fax (808)961-8248
x '
July 11, 2005
Stacy K. Higa, Chairman,
and Members of the Hawaii County C uncil
County of Hawaii
25 Aupuni Street
Hilo, Ha~-ai`i 96720
Dear Chairman Higa and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 005
Attached is a Report of Transfers Author'zed showing transfers made from June 16
through June 30, 2005. Copies of the ap roved transfer forms are attached for reference.
If you need further information, please c ntact the department that requested the transfer.
Sincerely,
~ti~~~
Deanna Sako
Controller
Attachments
~caanl~z Vim.
Rif. T~;
Rte. ~ 1 T
Hawat ~i County is an equa opportunity provider and employer.
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RECREATION DIVISION: AQUATICS
CONTACT: Larry Davis PHONE: 961-8694 DATE: 06 / 14 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.71.0] 1 Aquatics Beaches - Regular S&W $ 2,500
TOTAL: $ 2 500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.72.104 Aquatics Beaches- Travel/Conferences $ 390
0 ] 0.500.5513.72.1 12 Aquatics Beaches -Mileage & Auto Allowan 400
010.500.5513.72.1 15 Aquatics Beaches -Misc Contract Services 1,250
010.500.5513.72.235 Aquatics Beaches -Misc Materials & Suppl 460
TOTAL: $ 2 500
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to cover the following:
Shortage in Travel/Conferences account due to increased airfare costs for air travel to Kauai for Water Safety
Conference;
Shortage in Mileage account due to underestimating staff claims for travel between Ocean Safety Office and
worksites;
Shortage in Misc Contract Services account due to OSHA fine;
Shortage in Misc Materials & Supplies account due to the required purchase of items needed for public safety
operations (sunglasses, megaphones, USLA manuals, etc)
Funds are available in the Reg S&W account due to delays in filling vacancies.
SUBMITTED BY: DATE: 1.
epa ment Head
x+++++++++++++, +++++++++++++++++x++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: l DATE: ~U~ 1 5/Z~OS
Direcat~oEFia-{anger
~ ~
Approved _ Deferred _ Denied
Signed: ~~-.I~~~~~
DATE:~~1 ~ ~~J
ayor
Transfer No. 46
- County of Hawaii is an Equol Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS & RECREATION DIVISION: AQUATICS
CONTACT: Larry Davis PHONE: 961-8694 DATE: 06 / 14 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.61.01 I Aquatics Pools - Regular S&W $ 33,250
TOTAL: $ 33,250
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.62.109 Aquatics Pools -Equip Repairs & Maint $ 12,000
010.500.5513.62.1 12 Aquatics Pools -Mileage & Auto Allowance 2,700
O 10.500.5513.62.1 13 Aquatics Pools -Water, Gas & Sewer 3,400
010.500.5513.62.114 Aquatics Pools -Electricity 1 1,500
010.500.5513.62.1 15 Aquatics Pools -Misc Contract Services 3,650
TOTAL: $ 33,250
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to cover the following;
Shortage in Equip Repairs/Maint account due to unanticipated breakdown and repairs of pool equipment;
Shortage in Mileage account due to pool coverage by other Aquatics staff (i.e. KCAC staff covering
Konawaena) and underestimating mileage claims for staff meeting, etc;
Shortage in Water, Gas & Sewer account partly due to Honokaa pool water leakage;
Shortage in Electricity account partly due to cost of heating KCAC to accommodate patron complaints.
Shortage in Misc Contract Services account due to chemical air testing charges for Konawaena and OSHA Fne.
Funds are available in the Reg S&W account due to delays in filling vacancies and employ/ees on Work Comp.
SUBMITTED BY ice' DATE: u' / /
epartmer~ ead
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommeg~nd Denial
Signed: DATE: '~U'] 1 ~ fUI,J
Dire man L
Approved _ Deferred _ Denied
Signed: ~ DATE: .}dN 1 U' 2005
Mayor
Transfer No. q7
County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks & Recreation DIVISION: Recreation
CONTACT: Arlene Miyake PHONE 961-8740 DATE: 6 / 9 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5509.01.01 1 Summer/Intercession -Regular S&W $ 25,000.00
TOTAL: $ 25 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.02.114 Recreation -Electricity $ 20,000.00
010.500.5509.02.1 I S Summer/Intercession - Misc Contract Svcs 5,000.00
TOTAL: $ 25,000.00
EXPLANATION (Provide complete explanation):
This transfer is needed to cover increased costs in electricity at facilities islandwide and increased costs in the
transporation services for summer/intercession excursions. Funds are available in the Summer/Intersession
S&W account as we did not hire all of the intercession staff as anticipated. Due to the drop in the number of
participants during some of the intercessions, programs were not held at some of the centers.
SUBMITTED BY: DATE: l~'/~/
ent Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
--q~- JUN 1 5
Signed: ~ 7~ DATE: / ~U3
_ Director of Finance
Approved _ Deferred _ Denied
Signed: ~/~7 Y DATE: ~ ~ ~h~~5
ayor
Transfer No. qg
Form#:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: DIANE M.SHIRO PHONE: 961-8463 DATE: 06 / IS / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.9] 1.5911.05.341 Prov-Compensation Adj-H, Misc Charges $ 2000
TOTAL $ 2000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.91 L591 1.25.341 Refund Auto/Trailer Tax, Misc Charges $ 2000
TOTAL: $ 2000
EXPLANATION (Provide complete explanation):
Funds needed for increase in Auto/Trailer Tax Refunds
SUBMITTED BY: ~lJ~-c~_ C'. DATE: 6 / ~,l- l cam'
h Department Head
•~++r,•++x~~~~w a~*i~,rx+xrrrr~+air,:::~t~~+nw+~+xw~~+x+~i+x~wwaaa~+~++~a+iir.e+r,~ww~i~t+~~~:x~w,~wais~~.e~++~ew~~+»~~a+weaw
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN 5 2~5
Director of Financ
i
!Approved _ Deferred _ Denied
Signed: ~ DATE: T~tiH ~ ~
ayor
Transfer No. 4g
Form tt:q-t oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste Division
CONTACT: LonoTyson PHONE: 961-8515 DATE: 6 / 14 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
075-641-5641.02-228 Vehicle Disposal-M.V./Hvy Eqpt $ 3,700.00
075-641-5641.02-109 Vehicle Disposal-Equipment Repairs 1,700.00
075-641-5641.02-104 Vehicle Disposal-Travel/Conference 700.00
TOTAL: $ 6 100.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
075-641-5641.01-011 Vehicle Disposal-Regular S&W $ 1,400.00
075-641-5641.01-021 Vehicle Disposal-Overtime S&W 4,700.00
TOTAL: $ 6100.00
EXPLANATION (Provide complete explanation):
228 -Funds are available sinceVehicle Disposal Coordinator 2001 County vehicle, CH1928, did not require a
rebuilt engine to be purchased during this fiscal year as budgeted.
109 -Funds are available since Vehicle Disposal Coordinator County vehicle did not require labor cost to install
a rebuilt engine as budgeted.
104 -Funds are available since Vehicle Disposal coordinator did not have overnight travel during the year.
O1 l -Funds are needed since the Vehicle Disposal Coordinator became eligible for a wage step increase this
fiscal year, which resulted in higher regular salaries and wages.
021 -Funds are needed since the Vehicle Disposal Coordinator spends half of his time in West Hawaii
investigating abandoned vehicle complaints and incurs overtime on numerous occasions since half of vehicles
towed to County scrap metal area originates from the outlying West Hawaii districts.
SUBMITTED BY: «~f~'!/ri~G~!~~mZt>C_._. DATE: (O / /y /
~ Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~U~ 1 5 005
Director of Finance ~
~ Approv~e~d ~ ~ p _ Deferred _ Denied
Signed: ~.G ~ t ~ J~~ 6 ~~05
DATE:
Mayor
1 Transfer No. 50
Foy n:a-toz COUNTY OF HAWAI'1
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: Kay Nishibayashi PHONE: 961-2274 DATE: 06 / 13 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 18,800.00
_ TOTAL: $ 18,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 18,800.00
TOTAL: $ 18 800.00
EXPLANATION (Provide complete explanation):
See attached
SUBMITTED BY: DATE: ~~N 3 ZDO5 /
e rtment e
+#++*#*k+R+#*** *k+++*******k++*t****#***#**k*#**#+***####*###***#*k***kk*******#********#*##*******#********k******
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: JUDY 1 5 ZOOS
Director of Finance
Approved D n / _ Deferred Denied
Signed: ,tom/ ii DATE: .;UN 1 6 QdU5
/Mayor
Transfer No. 5 ~
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5201.02.104 Police Comm -Travel $ 4,500.00
2) 010.201.5201.02.112 Police Comm -Mileage $ 1,100.00
3) 010.201.5201.02.115 Police Comm -Misc Contract Svc $ 4,400.00
4) 010.201.5206.02.109 Hilo CID -Rep to Equip $ 4,000.00
5) 010.201.5206.02.235 Hilo CID -Misc Material & Supp $ 4,800.00
TOTAL $ 18,800.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
6) 010.201.5212.02.102 Kona -Telephone $ 10,000.00
6) 010.201.5213.02.113 Kau -Water & Gas $ 1,000.00
6) 010.201.5213.02.114 Kau -Electricity $ 1,000.00
7) 010.201.5215.04.115 Investigating Cause of Death $ 6,800.00
TOTAL $ 18,800.00
EXPLANATION:
1) Funds are available under this account due to lower than anticipated costs for travel.
Airfare and car rental costs were budgeted for the HSLEOA conference in anticipation
of it being held off island. This years conference was held in Waikoloa.
2) Funds are available under this account due to lower than anticipated costs for
mileage. The departments budgets for the monthly meetings to be held on both sides
of the island. Most meetings were held in Hilo.
3) Funds are available under this account due to lower than anticipated costs for
investigative services for the Police Commission. The commission reviews the
cases in more detail before deciding if it needs to be sent to the investigator.
4) Funds are available under this account due to lower than anticipated cost
for repairs of equipment. Office, surveillance and other equipment needed minimal
repairs during this fiscal year.
5) Funds are available under this account due to lower than anticipated cost for
miscellaneous materials. Each case is unique and it cannot be determined
what type of materials are needed to investigate each case.
6) Funds are needed under these accounts due to higher than anticipated cost for
utilities such as telephone, gas, electricity. Due to the increase in usage and increase
rates electrical costs have increased. The addition of lines to network the
Records Management System (RMS}and FRESH has resulted in increased telephone
costs. Power outages this fiscal year has caused an increase in the usage of the
generator resulting in an increase usage of gas.
7) Funds are needed under this account due to higher than anticipated cost for
investigating causes of death such as autopsy and related lab costs.
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: GOLF COURSE
CONTACT: Troy Tamiya PHONE: 959-7711 DATE: 06 / 16 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.801.5802.98.341 Golf Course -Employee Health Plans $ 10,000
090.91 1.591 1.45.34 ] Golf Course - Prov for Comp Adj 18,000
TOTAL: $ 28,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.01.011 Golf Course -Regular S&W $ 28,000
TOTAL: $ 28,000
EXPLANATION (Provide complete explanation):
A transfer is needed to cover shortages in the Golf Course S&W account due to UPW pay increases. Funds are
available in the Employee Health Plans account as the cost of health benefits for golf course employees was less
than anticipated.
SUBMITTED BY: DATE: C~ l ~L^ l ~
De rtment Head
eex+eeee~~,r~~w+~axa,~~+xx~~~+~:r:rwx~+xx~w~f++:~+~~+,r+~~xwe+r.werrw++~++t~k~~x+~~+ws+~w~x+xa~~+~x~+f3+xw~3x~w~e~w~:rx~+~.a~:
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN/ 1 ~ ~05
Director of Finance ~(f/
Approved _ Deferred _ Denied
Signed: ~~01 DATE: ~ / ~ ~ / ~ S
Mayor -
Transfer No. 52
. , ~ County of Hawaii is on Equol Opporhnity Provider and Employer
Form#:A-1o2 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: DIANE M. SHIRO PHONE: 961-8463 DATE: 06 / 23 I OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.183.5183.01.011 ENGINEERING - REG S&W S,SOO.00
010.23)n.5231.O1.Oll coNSTR INSPECTIoN- REG s&w 5,000.00
h BLDG INSPECTION - REG S&W
010.23Y.~232.01.01 1 IANITORIAL Svcs - ocE 30,000.00
010.171.5171.02.103 11,031.48
.IANITORIAL OCE -CLEANING SUPPLIES
010.171.5171.02.217 1pNITORIAL ocE-MISC MAILS/sUPPL 3,887.11
010.171.5171.02.235 gLD R&M ocE - RENT OF LAND-BLDGS 250.00
010.171.5171.22.338 8,806.68
010.171.5171.22.339 BLD R&M OCF. -INSURANCE 22,579.80
010.171.5171.80.454 BLD R&M -COMPUTER EQUIPMT 1,561.01
010. (73.5173.02. ] 1 ] PW ADMIN OCE - EQPT LEASE, RENTAL 1,000.00
010.173.5173.02.115 PW'ADMIN OCE-MISC CONTR SERVICES 9,003.65
010.173.5173.06.454 PW ADMIN-COMPUTER EQUIP 266.41
010.181.5181.61.450 Au fOMOTIVB -OFFICE EQUIPMENT 1,442.02
010.181.5181.61.454 AUTOMOTIVE-COMPUTER EQUIPMENT 5,398.39
010.181.5181.61.480 AUTOMOTIVE-MISC EQUIPMENT 3,723.45
TOTAL: $109,450.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.233.5233.02.115 FLOOD CNTRL - OCE MISC CNTR SVC 109,450.00
_ TOTAL: $109,450.00
EXPLANATION (Provide complete explanation): Funds available in Salary accounts for Engineering,
Construction R Building Inspection due to vacant positions. Funds also available in Janitorial 8 Building R&M
OCE accounts due to less than anticipated costs for annual use of cleaning & miscellaneous supplies, annual
Building Leases/Insurance and R&M Computer equipment. Admin monthly excess copier charges 8 equipment
cost as well as Automotive equipment costs were less than anticipated. Flood Control Budget Shortage for
excess drywell/culvert cleaning and maintenance costs due to unexpected amount of heavy rainfalls this FY.
SUBMITTED BY: 7~~ T"'~~-- ~ ~a~ DATE: G / 7~3/ cts"
Department Head
#***######}####i#*#i##i*###Yi **i**#*#***k##*#####*#*hk#*#******#***#i**###***iii#*****k********#######*##**######*#4
ACTION: /Recommend Approval _ Recommend Deferral RecommeNnd Denial
Signed: DATE: ~U'Y 2 4 /005
r Director of Finance
L, Approved Deferred _ Denied
ti }I
Signed: ~ DATE: ~
Mayor
Transfer No. 53
Fonn #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION?AUTOMOTIVE
CONTACT: DIANE M.SHII20 PHONE: 961-8463 DATE: 06 / 23 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.21.01 1 BLD R&M -REGULAR S&W 12,500.00
010.171.5171.91.01 I BLD D&E -REGULAR S&W 22,400.00
010.173.5173.01.01 1 PW ADMINISTRATION -REG S&W 18,800.00
010.183.5183.01.011 ENGINEERING -REG S&W 26,675.00
TOTAL: $80,375.00
TO: ACCOUNT~IUMBER ACCOUNT TITLE AMOUNT
010.171.5171.01}.011 JANITORIAL SERVICES -REG S&W 2,225.00
010.]81.5181.51.011 AUTOMOTIVE-REGS&W 5,100.00
010.181.5181.52.218 AUTOMOTIVEOCE-FUELS, ETC 73,OSO.QO
TOTAL: $80,375.00
EXPLANATION (Provide complete explanation):
Funds available in S&W for Bld R&M/D&E, PW Admin & Engineering due to Vacant Positions.
Shortage in Janitorial Services S&W Base due to BU O1 Retroactive Payments and Excess Overtime.
Automotive S&W shortage due to Retirees Cash-in-lieu Vacation/CTO payments.
Automotive anticipate shortage in OCE Base for Fuel, Lubricants & Repairs due to rising fuel cost.
SUBMITTED BY: I~"~'c~c.-u~ DATE: ~i / 23 / O,j'
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
signed: ~ DATE: JUN/ 2 4 205
Director of Finance Y-(/
Approved Deferred Denied
Signed: ~ DATE: I~U~/ 2 7 ~~QS
Mayor
Transfer No. 54
FormttA-1oz COUNTY OF HAWAII
Rewsed. 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: F[NANCG DIVISION: REAL PROPERTY TAX
CONTACT: WESLEY TAKAI PHONE: 808 961-8286 DATE: 06 / 02 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5125.02-111 Oce, Rental/Lease Of E $ 1,000.00
TOTAL: $ -
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5125.62-104 Board of Review, Travel/Conferences $ 200.00
010-121-5125.62-1 12 Board of Review Mileage & Auto Allowanc 200-00
010-121-5125.62-341 Board of Review, Misc. Charges 600.00
_ TOTAL:_ _ $ 1L000.00
EXPLANATION (Provide complete explanation)
Funds are available in object code 111 because the final payment for the
computer system contract with CLT was this year, and not all budgeted funds
were needed for the payoff.
Funds are needed for the Real Property Tax Board of Review accounts because
more appeals meetings were required than was anticipated in the budget.
0
SUBMITTED BY~ ~ DATE JUN/~ ~ ~Y05
Depart entHead
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
r
JUN ~ 7 2p05
Signed: DATE: /
~ Director of Finance
. _ _ _ - - G _ -
? Approved~~(l~ Deferred _ Uenied
Signed. DATE: ~Uw 2 8
Mayor
Transfer No 55
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: Kay Nishibayashi PHONE: 961-2274 DATE: 06 / 22 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 211,886.02
TOTAL: $ 211,886.02
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 211,886.02
TOTAL: $ 211,886.02
EXPLANATION (Provide complete explanation):
See attached
~ ,
SUBMITTED ~~~~~a`" DATE: JUN/T 3
Department Head
**######i#***** ********###***#*Y###k##4*******#*********#### **####*##****#**k#*#####*########*#******#**#####*k*
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: JUN/ ~ Zj105
Director of Finance
l Approved Deferred _ Denied
Signed: ~--~1~`~~~ r " DATE: JUN/ 2 8 P9OS
Mayor
Transfer No. 56
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5202.01.011 Headquarters - Regular S & W $ 1,600.00
010.201.5206.01.011 Hilo CID - Regular S & W $ 25,000.00
010.201.5207.01.011 South Hilo - Regular S & W $ 45,000.00
010.201.5208.01.011 North Hilo - Regular S & W $ 12,000.00
010.201.5209.01.011 Hamakua - Regular S & W $ 5,000.00
010.201.5210.01.011 Waimea - Regular S & W $ 38,000.00
010.201.5211.01.011 Kohala - Regular S & W $ 30,000.00
010.201.5213.01.011 Kau - Regular S & W $ 30,000.00
010.201.5214.01.011 Puna - Regular S & W $ 25,286.02
TOTAL $ 211,886.02
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5201.01.011 Police Comm - Regular S & W $ 86.02
2) 010.201.5203.51.021 Admin - Overtime S & W $ 66,000.00
3) 010.201.5203.61.021 Tech Svc - Overtime S & W $ 56,000.00
1) 010.201.5203.71.011 DL & TSS - Regular S & W $ 7,000.00
4) 010.201.5203.81.021 Disp - Overtime S & W $ 15,000.00
5) 010.201.5205.01.021 CIU -Overtime S& W $ 6,000.00
4) 010.201.5212.21.021 Kona CID - S & W Overtime $ 55,000.00
1) 010.201.5215.61.011 Hipal - Regular S & W $ 6,800.00
TOTAL $ 211,886.02
EXPLANATION:
Funds are available under these accounts due to vacancies and personnel out on
worker's compensation. The above districts presently have the following vacancies:
Headquarters 1, Hilo CID 4, South Hilo 12, North Hilo 1, Hamakua 1, Waimea 6,
Kohala 2, Kau 2 and Puna 8.
1) Funds are needed under these accounts to cover unbudgeted wage increases.
2) Funds are needed under this account to cover the cost of overtime due to vacancies
and the recruits in the temporary positions during FTO training that were still under this
account.
3) Funds are needed under this account to cover the cost of overtime due to vacancies
and the additional quality assurance checks that are being done as a result of the
new Records Management system.
4) Funds are needed under these accounts to cover the cost of overtime due to vacancies.
5) Funds are needed under this account to cover the cost of overtime due to vacancies.
The CIU section has been utilized for special assignments not normally handled by
this section.
Form u:q-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: Kay Nishibayashi PHONE: 961-2274 DATE: 06 / 23 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 114,600.00
TOTAL: $ 114,600.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 114,600.00
TOTAL: $ 114,600.00
EXPLANATION (Provide complete explanation):
See attached
SUBMITTED BY: ~ DATE: _1~N Z 3 ~
Department Head
~er.r.?++ra~w~++~x ++xa+ak+~+++,~w~e~+e~r.*•w••?~w+~+a+t?i++t~:t~+++~a+t~~~t~ksrta+w+r,~e~ww+3~~+i~++~:t+~~r.wr.kwkaa~+~~eer.~i~+
ACTION: Recommend Approval Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN/ ~ 2~~__
Director of Finance k~U
/ Approved Deferred _ Denied
Signed: ~~'V'~"'()' DATE: ~~N/ 2 g `~~5
~jMayor
Transfer No. 57
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5201.02.227 Police Comm -Computer & Office Sup $ 1,000.00
2) 010.201.5203.20.449 Admin Equip -Motor Vehicle $ 4,540.00
2) 010.201.5203.20.450 Admin Equip -Office Equip $ 1,020.00
2) 010.201.5203.20.480 Admin Equip -Misc Equip $ 8,040.00
3) 010.201.5212.01.011 Kona - Regular S & W $ 100,000.00
TOTAL $ 114,600.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
4) 010.201.5203.02.114 Admin -Electricity $ 50,000.00
5) 010.201.5210.02.115 Waimea -Misc Contract Svc $ 2,000.00
4) 010.201.5211.02.102 Kohala -Telephone $ 600.00
4) 010.201.5212.02.102 Kona -Telephone $ 10,000.00
4) 010.201.5212.02.114 Kona -Electricity $ 25,000.00
4) 010.201.5213.02.102 Kau -Telephone $ 1,000.00
4) 010.201.5213.02.113 Kau -Water & Gas $ 1,000.00
4) 010.201.5213.02.114 Kau -Electricity $ 3,400.00
6) 010.201.5213.02.338 Kau -Rental of Land $ 1,600.00
7) 010.201.5215.04.115 Investigating Cause of Death $ 20,000.00
TOTAL $ 114,600.00
EXPLANATION:
1) Funds are available under this account due to lower than anticipated costs for
computer and office supplies.
2) Funds are available under these accounts due to lower than anticipated costs for
equipment. The final expense incurred by the department to purchased vehicles,
portable radios, siren speakers, blue lights and blue light straps was under the
budgeted amount.
3) Funds are available under these accounts due to vacancies and personnel out on
worker's compensation. The above district presently have the following vacancies:
Kona 19.
4) Funds are needed under these accounts due to higher than anticipated cost for
utilities such as telephone, electricity and gas. Due to the increase in usage and
increase rates electrical costs have increased. The addition of lines to network the
Records Management System (RMS) and FRESH has resulted in increased telephone
costs. Power outages this fiscal year has caused an higher usage of the generator
resulting in an increase usage of gas.
5) Funds are needed under this account due to higher than anticipated cost for towing,
body removal and medical services.
6) Funds are needed under this account due to higher than anticipated cost for rental of
the Hawaiian Ocean View Substation (HOVE). As stipulated in the contract, the
vendor may increase the cost due to an increase in the maintenance cost.
7) Funds are needed under this account due to higher than anticipated cost for
investigating causes of death such as autopsy and related lab costs.
Form u:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste Division
CONTACT: Lono Tyson PHONE: 961-8515 DATE: 6 / 22 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.02.1 ] I Landfills OCE -Rental /Lease of Equip $ 180,000.00
TOTAL: $ 180.000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.52.115 W. Hi Landfills OCE - Misc Contractual Svc $ 180,000.00
TOTAL: $ 180,000.00
EXPLANATION (Provide complete explanation):
1 I I -Funds are available since lease payments for eleven (l l) new refuse trailers were budgeted for the entire
year, however only three (3) monthly payments will be paid during this fiscal year due to actual delivery date as
compared to projected delivery timeframc budgeted and acceptance of trailers by County to meet equipment
specification.
1 15 -Funds are needed since County is entering into a contract to design a material recovery facility at W. Hi
landfill, and unexpected rental of a D8 bulldozer due to major repairs to County owned dozer.
`~K~1rv G' 1
SUBMITTED BY: DATE: 6 / 23 / QS
Departmen d
**k*********#** #*#####*k##*###*i*i***tkt*** #i##* ####i***#########4##i}##**#**k******t*t#*#############**#***t*t##
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN ~ 8 2u~15
Director of Finance ell"
Approved Deferred _ Denied
' ~
Signed: ~ DATE: ~ / ~ / ~ ~
Mayor
Transfer No. 58
Form#A-1 o2 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: GOLF COURSE
CONTACT: Troy "Tamiya PHONE: 959-771 I DATE: 06 / 23 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.801.5802.98.341 Golf Course -Employee Health Plans $ 1,000
_ _ _ _ TOTAL: $ 1,000 _
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.01.01 I Golf Course - Kegular S&W $ 1,000
TOTAL: $ 1,000
EXPLANATION (Provide complete explanation):
A transfer is needed to cover shortages in the Golf Course S& W account due to UPW pay increases. Funds are
available in the Employee I Iealth Plans account as the cost of health benefits for golf course employees was less
than anticipated.
i
SUBMITTED BY: ~*~(v-~~ DATE: lY' 1 °Z~ l U~
Depa ent Head
ACTION: Recommend Approval Recommend Deferral t Recommend Denial
Signed: DATE: ~UN 8 205
Dlrec or o Finance ~Y
Approved _ Deferred _ Denied
~ i
Signed: DATE ~ / ~ / ~S
r.Mayor
Transfer No. 59
' ` County of Hawaii is on Equal Opportunity Provider and Employer
Form a:n-1oz COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R D[V/SEC
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 23 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEI~: ATTACHED $
_ TOTAL: $ 110,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SGPATTACHGD $
TOTAL: $ __1.10,000_
EXPLANATION (Provide complete explanation):
A transfer is needed to cover anticipated shortages in the Alae Cemetery, P&R Admin, Parks Maintenance,
Recreation, Hoolulu Complex and Panaewa Zoo. "fhe shortage in these accounts are due to UPW pay increases,
increased overtime costs and CII.V payments. Funds are available in the S&W accounts due [o delays in filling
vacancies. Funds are available in the other accounts due to the following: Veterans Cemetery Water -water line
installed which reduced costs of water hauling; Admin Employee Awards -number of awards were less than
estimated; Admin Misc Charges -Sign language interpreters and tape translations were not requested by any
patrons this fiscal; Parks Maint Misc Contract Services -delayed projects; Panaewa Zoo Equipment Repairs -
repairs to water pump delayed; Panaewa Zoo Repairs to Facilities -repairs to tiger enclosure delayed for future
C[P funding; Panaewa 7.0o Bldg & Construction Materials - FOZ/Navy ship volunteers painted buildings;
Panaewa 7.0o Misc Charges -animal acquisitions were less than anticipated.
SUBMITTED BY: DATE: 2~ /
Dep ment Head
****k***k#***Y**YYY###***************Y###***********YY*##Y######**#****#**k**#**kY*###Y####**#******R*YY#*#*#*****###
ACTION: ~(/'R~/e,/~c~'o~~m~mend Approval Recommend Deferral _ Recommend Denial
Signed: ~~'UO(il DATE: ~UN u 8 ~0~5
_ Director of Finance <jy
f Approved Deferred _ Denied
i
Signed: ~ DATE: " / ~ / d
yor
Transfer No. 60
' ~ County of Howoi~i is an Equal Opportunity Provider and Employer
FROM' ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.423.5421.11.011 Hilo 8 W HI Vet Cem -Regular S&W 18,000.00
010.423.5421.12.113 Hilo & W HI Vet Cem -Water, Gas & Sewer 5,000 00
010.500.5503.02.340 P&R Admin -Employee Awards 1,000.00
010.500.5503.02.341 P&R Admin -Misc Charges 1,000.00
010.500.5505.02.115 Parks Maint -Misc Contract Services 13,000.00
010.500.5513.71.011 Aquatics Beaches -Regular S8W 20,000 00
010.500.5519.71.011 EAD Recreation -Regular S&W 7,000.00
010.500.5523.02.109 Panaewa Zoo -Equipment Repairs 19,000.00
010.500.5523.02.110 Panaewa Zoo -Repairs to Facilities 8,000.00
010.500.5523.02.229 Panaewa Zoo -Building & Construction Materials 8,000.00
010.500.5523.02.341 Panaewa Zoo -Misc Charges 10,000.00
TOTAL: $ 110,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.423.5421.01.011 Alae Cemetery -Regular S&W 10,000.00
010.500.5503.01.021 P&R Admin -Overtime 1,000.00
010.500.5505.01.011 Parks Maint -Regular S&W 36,000.00
010.500.5507.01.011 Recreation -Regular S&W 23,000.00
010.500.5511.01 011 Hoolulu Complex -Regular S&W 16,000.00
010.500.5523.01.011 Panaewa Zoo -Regular S&W 24,000.00
TOTAL: $ 110,000.00
Form #:A-102 COUNTY OF HAWAII
Revised. 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: x8425 DATE: 06 / 27 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5122.02.109 Accounts OCE-Repairs to Eqpt $ 1,250.00
_ TOTAL: $ 1,250.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5122.06.450 Accounts Eqpt-Office Eqpt $ 1,250.00
TOTAL: $ 1,250.00
EXPLANATION (Provide complete explanation):
Repairs to equipment less than anticipated.
Funds necded to replace employees' desk chairs which have become worn and very uncomfortable to sit in for
lengthy periods of time, posing a safety hazard. Also needed are calculators which are broken and uneconomical
to repair.
~ ~ -
SUBMITTED B~'`~ r DATE: JUN/ 8 ~N~S
Depa ment Head
!x**********!*x **************k****!* **!**!!***++14*******************!!*#!******+i************!+***!**!**!*******
ACTION: ~ecommend Approval -Recommend Deferral -Recommend Denial
Signed: DATE: JUid/ ~ U 4000
Director of Finance
~ Approved _ Deferred _ Denied
~ (yIJ~
Signed DATE: ~4 / ~ / ~ S
ayor
Transfer No 61
;
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION
CONTACT: Kay Nishibayashi PHONE: 961-2274 DATE: 06 / 29 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached $ 112,000.00
TOTAL: $ 112,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 1 12,000.00
TOTAL: $ 112,000.00
EXPLANATION (Provide complete explanation):
See attached
SUBMITTED BY: ~jj~~'~~ DATE: JUN ~ 9 ZOOS /
Department Head
w~t++~+~t+:++~~~ai~~+~,r,r:~~~*~~~~aerr:r>+xxx*f+fa+ki~+r.*~~tr.e~+~.ee+xe~~~~~~w++:rww~~~~t~~:~<+xa*x~rr~+~.t~++~.e~+:~+++w~~:it~~t
ACTION: g Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: jU~ 3 U ,2~U5
irector of Fi ante
_/Approved ~ _ Deferred Denied
Signed: " DATE ~ / 30
ayor
Transfer No. 62
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5206.01.011 Hilo CID - Regular S & W $ 22,000.00
010.201.5207.01.011 South Hilo - Regular S & W $ 5,500.00
010.201.5208.01.011 North Hilo - Regular S & W $ 5,500.00
010.201.5209.01.011 Hamakua - Regular S & W $ 4,500.00
010.201.5210.01.011 Waimea - Regular S & W $ 9,000.00
010.201.5211.01.011 Kohala - Regular S & W $ 7,000.00
010.201.5212.01.011 Kona - Regular S & W $ 27,000.00
010.201.5213.01.011 Kau - Regular S & W $ 2,500.00
010.201.5214.01.011 Puna - Regular S & W $ 29,000.00
TOTAL $ 112,000.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1) 010.201.5203.02.114 Admin -Electricity $ 58,000.00
2) 010.201.5207.02.115 South Hilo -Misc. Contract Svc $ 22,000.00
3) 010.201.5212.02.109 Kona - Repair to Equip $ 16,000.00
4) 010.201.5214.02.115 Puna -Misc. Contract Svc $ 1,000.00
5) 010.201.5215.04.115 Investigating Cause of Death $ 15,000.00
TOTAL $ 112,000.00
EXPLANATION:
Funds are available under these accounts due to vacancies and personnel out on
worker's compensation. The above districts presently have the following vacancies:
Hilo CID 4, South Hilo 12, North Hilo 1, Hamakua 1, Waimea 6, Kohala 2, Kona 19,
Kau 2 and Puna 8.
1) Funds are needed under these accounts due to higher than anticipated cost for
utilities such as electricity. Due to the increase in usage and increase rates,
electrical costs have increased.
2) Funds are needed under this account due to higher than anticipated cost for
guard service and towing. The department anticipated receiving the guard service
invoice to late to process this fiscal year.
3) Funds are needed under this account due to higher than anticipated cost for repair
of equipment such as vehicles and the gas system. As equipment gets older, additional
repairs are needed to keep them operational, safe and in compliance.
4) Funds are needed under this account due to higher than anticipated cost for towing,
body removal and medical services.
5) Funds are needed under this account due to higher than anticipated cost for
investigating causes of death such as autopsy and related lab costs.
Form u:A-toz COUNTY OF HAWAII
Revised 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary"tom PHONE: 961-8259 DATE: 06 /29 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-91 I-591 1.04-341 Provision for Compensation Adjustment- G $ 24,000
_ _ _ TOTAL: $ 24,000
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.01.01 I Parks Maintenance-Regular SSW $ 24,000
_ _ TOTAL: $ 24,000
EXPLANATION (Provide complete explanation).
Per department's request, to transfer funds from the Provision for Compensation Adjustment account to Parks
Maintenance salaries and wages account fur unbudgeted wage increases.
SUBMITTED BY: DATE: Jul ~ U 9""u
,LnDepa ment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: JU~I 3 O X005
_ hector of Finance ~
/ Approved _ Deferred _ Denied
Signed: `~~~~"~^~D ~ DATE ~ / -3 a / ~S
Mayor
Transfer No 63
Form#:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 06 / 28 / OS
FISCAL PERIOD: July 1, 20 04 to June 30, 20 OS
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.10.115 SPt[C COUNSEL & SETTL L(T $ 30,000.00
_ _ TOTAL: $ 30,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.02.1 IS MISC CONTRACT SERVICES $ 30,000.00
TOTAL: $ 30,000.00
EXPLANATION (Provide complete explanation):
From: Funds are available due to the attorneys' efforts in keeping settlements to a minimum and because of
fewer claims against the County this year.
To: A shortfall was created in this account largely because of an FLSA case against the County of f Iawaii.
E xpert services for FLSA calculations and the review of FLSA calculations done by the FRESH payroll system
have been ongoing for a period longer than expected since FRESH payroll is still not online. Also, the $100,000
reduction of this account at the beginning of the fiscal year to assist with the County's budget contributed to the
shortfal I.
SUBMITTED BY: 6~-~ DATE: JOB; ~ O 2[~l5
Department Head
ACTION: ? Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE ~UN/ ~ n ~Q~
Director of finance 9(-
(App"r~ov~epd~[~ ~ _ Deferred _ Denied
Signed: /I "~ibV DATE: ~O / 3 d / DS
I% Mayor
-F Transfer No 64