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Home My WebLink AboutCOM 0384.000 2004-2006 M[v,or y~ Harry Kim tp!,- tt~p~or k6wy William Takaba Director i. • Nancy E. Crawford ~ti pi.w~.N~ DepnO~ Dirrclur County of Hawaii Finance Department 2S .Aupuni Svcct. Room I18 • Hilo, Iluwau 96720 INORi 961-8234 • Pa~(8051961-R2d8 July 29, 2005 Stacy K. Higa, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Increasing Time Element Enclosed is a resolution increasing the time elements of a Lifeguard I (Pool) position from 3/5 time to full time, a Lifeguard I (Pool) position from 1/2 time to 3/5 time, a Lifeguard I (Pool) position from 1/2 time to full time, and a Swimming Pool Custodian from 1/2 time to full time. These four (4) position are located at the Kona Community Aquatic Center (KCAC) which is the most utilized facility of all County of Hawaii pools. Increasing the time element of the three (3) Lifeguard 1 (Pool) positions will enable the staff at KCAC to maintain safer levels of coverage and ensure normal operations of the facility. Increasing the time element of the Swimming Pool Custodian position will result in increased overall health and safety standards for the pool water, the locker rooms, and the entire facility. If there are any questions, please do not hesitate to call the Department of Parks & Recreation. I illiam Takaba Directo of Finance APPROVED: ~~OY Harry Kim Mayor p Enc. Comm. No. O Ref. 7p; ~ cc: P&R i.. f. i ,r~ ~ Hawa'i County is an Equal Opportunity Provides and Employer ~~e,. l y-~-G~ DEPARTMENT OF FINANCE REQUEST FOT COUNCIL ACTION DEPARTMENT: PARKS AND RECREATION DATE: June 29,2005 STAFF CONTACT: Patricia Engelhard PHONE: 961-8311 A. REQUEST: Upgrade the time element for the following position: HC 2855-Lifeguard I 3/5 time to lifeguard I full-time HC 4136-Lifeguard I 1/2 time to Lifeguard I 3/5 time HC 4137-Lifeguard I 1/2 time to Lifeguard I full-time B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): This action will increase the time element of this position, which will enhance the lifeguard/patron ratio at Kona Community Aquatic Center. This will increase the overall safety by allowing more zone coverage for normal operations. Additionally, this action will decrease short staffing situations, which occur during times of vacancies and employee leave due to illness or vacation requests. Time element upgrades will help maintain safer levels of coverage when leave is taken and ensure normal operations of the facility. ~n SIGNED: ~ ~lu ~ sF~ PATRICI G. EAC NGELHARD DATE Department Head HgWgL~ L COHKCa A$ qN. ECtLagL OPPOYtLtN4kIJ, PYOVI.fALY GN.'A EVKp~pa CY H M w N U W W a w o0 v~ w W w x d v' w pa F- z Qw ~ xWx C4 3w Cw7 ~ O Fw-~ U ~ o Z F. ' oN U~ ~ ~ w a' O° Fx- o W O' W v r„ a z a w a O¢ x C7 ~ a ~ ~wH a d ¢ ~3 rwW,~ d w vi Ow yyx ° ~ d ~ W P. G ~ z" ° a wo ~o ~ Oa:a w Nx d0 ~ avv Q aw O Qr~". 7N ..a~ Q ~dd ~ FOd ~ ~ ¢ w Q W Q ~ ° W ~v~, .-.o~vNOOO~~no ° Q q, Q U z ~ n n=v°~°vvo°o°v x WO W p ~ 01 vl ~ M O o0 v'1 M N O z ~ M A N N N N N N ~ ~ z U z w ~d~ z c7~ c7o w j.., wW w w ~w QUw ~ ~ m~w~h ~~d °o Ha Hda W H WW°H~y, ~.~"r~ zz~ w a~~ ~ O °ow °wOUr''~~~da,d O O Ov x Nwti°~1zOvwid ~~vdi O A A A A A A REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MANAGING DIRECTOR DATE: June 29.,2005.... r FROM: DEPARTMENT: Parks and Recreation DIVISION/BRANCH: Aquatics REQUEST: ? NEW POSITION TITLE -PAY GRADE ? REALLOCATION POS.NO. CURRENT TITLE PAW GRADE PROPOSED TITLE PAY GRADE ® OTHER ~R.5.5 ~~uard 1 3/.5 times SR_1 1 Ichange in FiE, transfer, e Pa$. CURRENT TITLE PAY GRADE Change in FTE TO: Lifeguard 1 full-time COMMENTS: This action will increase the time element of this position. The Kona Community Aquatic Center has been the most utilized facility of all County of Hawai'I pools, serving more patrons annually than all other pools combined, excluding Kawamoto pool. The proposed time element upgrade will increase lifeguard coverage daily and decrease periods of single lifeguard coverage. Enhanced lifeguard coverage and staffing is especially important given the amount of 91 1 calls due to unruly patrons that this facility has been experiencing. This increase will help eliminate a single lifeguard closing the facility and will increase the personal safety of our staff. Additionally, this action will decrease short staffing situations, which occur during time of vacancies, lunch and employee leave due to illness and vacation requests. The lifeguard/patron ratio will be positively affected by the upgrade of this position. ~ z.~ F~ i5A'f~- ' .i. d„v / I'' ~ - ~1 / APPROVED ? DISAPPROVED fe:; ~S ~ _ _ MANAGING DIRECTOR DATE DGS CP-005 (2/93) (1 1 /93J (7/0 i) HgwgCC Cou K.t~u is Pn. Equa6 Oppovtuwit~ ?rovid Gr anal BwtPl4~Cv INFORMATION FORM FOR REALLOCATION & CHANGE IN FULL-TIME EQUIVALENCY DEPARTMENT: Parks and Recreation DATE: June 24.2005 DIVISION/BRANCH: Aquatics _ CLASS TITLE POSITION PAY GRADE SALARY COST DIFF. FUND # SOURCE CURRENT Lifeguard I3/5 time 2855 SR-11 X1,347.00 010-500- 5513-61.011 PROPOSED Lifeguard Ifull-time 2855 SR-I1 $2,160.00 $g13.00 010-500- 5513-61.01{ 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc). There are no new duties for this position. 2. If reallocation, list only new duties (e.g. takes dictation 40%, keeps office accounts 30%, etc). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 3. How will assignment of new duties increase efficiency/effectiveness of operations? (Use productivity measurements where possible). There are no new duties associated with the increased time element. 4. For reallocations -Explain why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in another way (i.e. short term contracts, etc.). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 5. Alternatives that were considered in lieu of the proposed changes, have technological changes been considered? There are no technological changes realized that can replace the manpower needed to perform this job. 6. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? The funds were budgeted but the paperwork for the upgrades has not been completed. Page 2 7. List other rationale or pertinent statements and data. This action will increase the time element of this position. The Kona Community Aquatic Center served 288,403 patrons in 2003-2004, with an average of 235 hours of leave taken per employee in 2004. This measure will help maintain safer levels of lifeguard/patron ratio. Additionally, this increase will eliminate single lifeguard staffng at closing, reduce single lifeguard coverage by more than SO°/a and reduce single lifeguard coverage from 25.5 hours to 12.5 hours per week. DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. ~R55 COUNTY OF HAWAII Dept. Parks & Recreation POSITION DESCRIPTION FORM Div. or Bur. Aquatics Type: Civil Service (X) Exempt Section Permanent (X) Temporary Geog. Loc. Kona Full Time (X) Part-Time ( ) _ ~ ~i 2. FOR CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: Date By Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Show Under the general supervision of the Senior Lifeguard, the major duties include constant surveillance of of the pool complex and to perform rescues as needed. time. 1. Maintains constant surveillance of the designated pool and performs lifeguarding tasks; enforces 75% rules and regulations governing the pool usage; performs rescues and administers emergency life support measures applying immediate First Aid or CPR as needed. (1, 2, 3, 4) 2. Maintains water quality standards by checking and testing water values; operates all machinery of 5% the circulation/filtration system; maintains proper chemical standards through the use of the automated chemical feed system or by hand, and makes adjustments when needed. (1,2, 4) 3. Prepares and submits written reports: A daily log, recording daily attendance figures and any first aid, drowning or rescue incidents; submits reports on rescue and emergency care procedures 5% performed, as well as other related reports required; reports and refers all infractions to the proper authorities; and informs supervisor of all serious violations and incidents. (1,2, 4) 4. Maintains pool, buildings, locker rooms, spectator area, rest rooms and walkways, and all 5% surrounding area to assure a safe, healthful environment; vacuums pool and cleans deck daily. (1. 2, 4) 5. Attends in-service training classes when required; assists in informational instruction of Water 5% Safety; and keeps all required certifications current. (1,2, 3, 4) 6. Performs other related duties as requested. (2) 5% Note: Schedules may be subject to change as well as include additional hours as the program warrants. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 4131 Title Senior Lifeouard 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision DCS CP-1 (2/90) Lifeguard I (Pool) full-time (HC 2855) Kona MINIMUM QUALIFICATION REQUIREMENTS: Show Training and Experience: A combination of education and experience substantially equivalent to Of graduation from high school. time. Knowledge of: techniques and methods of lifesaving; techniques of emergency life support including mouth-to-mouth and cardio-pulmonary resuscitation; first aid principles and practices; artificial respiration; methods and practices of filtering and purifying swimming pool water; cleaning methods and materials and equipment used. Ability to: swim, rescue persons from the water; give first aid; recognize when ill or injured persons require professional medical care; write reports describing incidents occurring in assigned area; enforce regulations; deal tactfully and effectively with the public; read and follow written instructions. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical standards deemed necessary and proper for performance of the duties. License and Certification Requirements: Possession of a current American Red Cross Lifeguard Training Certificate or equivalent; a current American Red Cross Community First Aid Certificate; a current American Heart Association BLS for Healthcare Providers Certificate or American Red Cross Cardio-Pulmonary Resuscitation (CPR) for the Professional Rescuer Certificate; and a valid State of Hawaii driver's license (Class 3) or any other valid comparable driver's license. 6. Present Class Lifeguard I (Pool) 3/5T Pay Grade SR-1 ~ 7. REQUESTED ACTION - New Position-Initial Allocation ( )Changes in Duties and Responsibilities-Reallocation (X) Redescriphon-Review Effective Date Requested Class Allocation Lifeguard I (Pool) full-time Pay Grade SR-11 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Dorothy Browne Employee's Signature ~ -R~ ~ Date I ~ r 9. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. General b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12 Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind and length in years: See attached Knowledge, Skills and abilities: See attached Physical Requirements: Special Effort Group Licenses or certificates required: See attached 10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date ti~0 ?wS 11. CERTIFICATION OF DIV~~ISION--HEAD I certify that the above statements are accurate and complete. Division Head's Signat4ra~LG~ Date ~-C-~ CERTIFICATION OF DEPARTMENT HEAD I cef~ify ghat the above statements are accurate and complete 12. to the best of my knowledge - . c' ( i ~ Department Head's Signature i'r~/~~T/Cli/ ,~lUft~/L~'~t`, Date ~'7,%"S Distribution: Original -Civil Service, 1st Copy - Departmen(, 2nd Copy -Employee SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1 . COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 2855 (If no position number indicate "nev/'.) a) New monthly salary $ 2 ,160.00 b) Present monthly salary specifically included in FY 05-06 budget (If NOT BUDGETED, INDICATE -0-) $ 1 , 347.00 c) Net funds required (Item "a" minus Item "b") $ 813.00 d) Remaining number of months in current fiscal year 12 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 9 756.00 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? County b) Funds are budgeted in account number: 010-500-5513.61-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. L~'G~C~~ICPI/' ~3 dJ~ F~'i742-C5 epartment Head Date DCS CP-D04 (2/93J Rev. 8/94; 8/97 REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MANAGING DIRECTOR DATE: June 29,2005 FROM: DEPARTMENT: Parks and Recreation .•°a DIVISION/BRANCH:_ Aquatics ) REQUEST: ? NEW POSITION TITLE PAY GRADE ? REALLOCATION POS.NO. CURRENT TITLE PAY GRADE PROPOSED TITLE PAY GRADE ® OTHER ~41 I fagl inr[~ 1 1 timP CR-1 1 Ichange in FiE, transf al POS~i CURRENT TITLE PAY GRADE Change in FTE to: Lifeguard 1 3/5 time COMMENTS: This action will increase the time element of this position. The Kona Community Aquatic Center has been the most utilized facility of all County of Hawai' I pools, serving more patrons annually than all other pools combined, excluding Kawamoto pool. The proposed time element upgrade will increase lifeguard coverage daily and decrease periods of single lifeguard coverage. Enhanced lifeguard coverage and staffing is especially important given the amount of 911 calls due to unruly patrons that this facility has been experiencing. This increase will help eliminate a single lifeguard closing the facility and will increase the personal safety of our staff. Additionally, this action will decrease short staffing situations, which occur during time of vacancies, lunch and employee leave due to illness and vacation requests. The lifeguard/patron ratio will be positively affected by the upgrade of this position. % - C-'i ' t;; v~ i~ h. ~ ~AZ~-~~ S . - /~-GG I ~f-1~ 44-. E_! € ~ - APPROVED ? DISAPPROVED c.;~ 7 (s o S MANAGING DIRECTOR DA E DCS CP-005 (2/93)(11/93)(7/01) HawpCi Couwt~ is aw EcLuaL OppoKUw2~ Pv0?d[r awd Ew.pLa~ty INFORMATION FORM FOR REALLOCATION & CHANGE IN FULL-TIME EQUIVALENCY DEPARTMENT: Parks and Recreation DATE: _ June 29 , 2005 DIVISION/BRANCH: Aquatics CLASS TITLE POSITION PAY GRADE SALARY COST DIFF. FUND # SOURCE CURRENT Lifeguard I time 4136 SR-11 1,OII0.00 010-500- 5513-61.011 PROPOSED Lifeguard I 3/5 time 4136 SR-11 $1,244.40 $164.40 010-500- 5513-61.01 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc). There are no new duties for this position. 2. If reallocation, list only new duties (e.g. takes dictation 40%, keeps office accounts 30%, etc). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 3. How will assignment of new duties increase efficiency/effectiveness of operations? (Use productivity measurements where possible). There are no new duties associated with the increased time element. 4. For reallocations -Explain why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in another way (i.e. short term contracts, etc.). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 5. Alternatives that were considered in lieu of the proposed changes, have technological changes been considered? There are no technological changes realized that can replace the manpower needed to perform this job. 6. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? The funds were budgeted but the paperwork for the upgrades has not been completed. Page 2 7. List other rationale or pertinent statements and data. This action will increase the time element of this position. The Kona Community Aquatic Center served 288,403 patrons in 2003-2004, with an average of 235 hours of leave taken per employee in 2004. This measure will help maintain safer levels of lifeguard/patron ratio. Additionally, this increase will eliminate single lifeguard staffing at closing, reduce single lifeguard coverage by more than SO% and reduce single lifeguard coverage from 25.5 hours to 12.5 hours per week. DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. Q13R COUNTY OF HAWAII Dept. Parks & Recreation POSITION DESCRIPTION FORM Div. or Bur. Aquatics Type: Civil Service (X) Exempt Section Permanent (X) Temporary Geog. Loc. Kona Full Time O Part-Time (X) './t`~ - l 2. FOR CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: Date By Authority Date Director of Personnel 3. DUTIES OF THE POSITION list each duty assigned to the position separately. Arrange these duties in Ioglcal order beginning with those performed most frequently and followed by those performed occasionally. Be clear, wmplete, and condse. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurced. If more space is needed, use a blank sheet and attach to this form. Show Under the general supervision of the Senior Lifeguard, the major duties include constant surveillance of of the pool complex and to perform rescues as needed. time. 1. Maintains constant surveillance of the designated pool and performs lifeguarding tasks; enforces 75P rules and regulations governing the pool usage; performs rescues and administers emergency life support measures applying immediate First Aid or CPR as needed. (1, 2, 3, 4) 2. Maintains water quality standards by checking and testing water values; operates all machinery of 5% the circulation/filtration system; maintains proper chemical standards through the use of the automated chemical feed system or by hand, and makes adjustments when needed. (1,2, 4) 3. Prepares and submits written reports: A daily log, recording daily attendance figures and any first aid, drowning or rescue incidents; submits reports on rescue and emergency care procedures 5% performed, as well as other related reports required; reports and refers all infractions to the proper authorities; and informs supervisor of all serious violations and incidents. (1,2, 4) 4. Maintains pool, buildings, locker rooms, spectator area, rest rooms and walkways, and all 5% surrounding area to assure a safe, healthful environment; vacuums pool and cleans deck daily. (1. 2, 4) 5. Attends in-service training classes when required; assists in informational instruction of Water 5% Safety; and keeps all required certifications current. (1,2, 3, 4) 6. Performs other related duties as requested. (2) 5% Note: Schedules may be subject to change as well as include additional hours as the program warrants. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 4131 Title Senior Lifeguard 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision DCS CP-1 (2/90) Lifeguard I (Pool) 3/5T (HC 4136) Kona MINIMUM QUALIFICATION REQUIREMENTS: show Training and Experience: A combination of education and experience substantially equivalent to of graduation from high school. time. Knowledge of: techniques and methods of lifesaving; techniques of emergency life support including mouth-to-mouth and cardio-pulmonary resuscitation; first aid principles and practices; artificial respiration; methods and practices of filtering and purifying swimming pool water; cleaning methods and materials and equipment used. Ability to: swim, rescue persons from the water; give first aid; recognize when ill or injured persons require professional medical care; write reports describing incidents occurring in assigned area; enforce regulations; deal tactfully and effectively with the public; read and follow written instructions. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical standards deemed necessary and proper for performance of the duties. License and Certification Requirements: Possession of a current American Red Cross Lifeguard Training Certificate or equivalent; a current American Red Cross Community First Aid Certificate; a current American Heart Association BLS for Healthcare Providers Certificate or American Red Cross Cardio-Pulmonary Resuscitation (CPR) for the Professional Rescuer Certificate; and a valid State of Hawaii driver's license (Class 3) or any other valid comparable driver's license. 6. Present Class Lifeguard I (Pooh 1/2T Pay Grade SR-11 7. REQUESTED ACTION New Position-Initial Allocation ( )Changes in Duties and Responsibilities-Reallocation (X) Redescripbon-Review Effective Date Requested Class Allocation Lifeguard I (Pool) 3/5T Pay Grade SR-11 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Rhonda Hilton Employee's Signature Date Y1/,~~ps 9. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. General b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12 Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind and length in years: See attached Knowledge, Skills and abilities: See attached Physical Requirements: Special Effort Group Licenses or certificates required: See attached 10. CERTIFICATION OF IMMEDIATE SUP RVISOR Ice ify th the bove statements are accurate and complete. Immediate Supervisor's Signat Date 11. CERTIFICATION OF DIVISION HEAD certify that the above statements are accurate and complete. Division Head's Signa a Date CERTIFICATION OF DEPARTMENT E~EAD I certify that the above statements are accurate and complete 12. to the best of my knowledge ~ ~ , Department Head's Signature !~iCi1~,%( ' ~'c~~G'Ga~u!'~~( Date ~ ~'1,L~~ Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 4136 (ff no position number indicate "new".) a) New monthly salary $ 1,244.40 b) Present monthly salary specifically included in FY 05-06 budget (If NOT BUDGETED, INDICATE -0-) $ 1,080.00 c) Net funds required (Item "a" minus Item "b") $ 164.40 d) Remaining number of months in current fiscal year 12 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 1 .972.80 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)? County b) Funds are budgeted in account number: 010-500-5513.61-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. ~1~~'1~,~ ~s~3,_ ~r71~t5 Department Head Date DGS CP-004 (2/93J Rev. 8/94; 8/97 REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MANAGING DIRECTOR DATE: June 29,2005 'i: ; 6 FROM: DEPARTMENT: Parks and Recreation DIVISION/BRANCH: Aquatics REQUEST: ? NEW POSITION - TITLE ~,~PAY GR{~DE „J ? REALLOCATION ~ ~ •s POS.NO. CURRENT TITLE ~ ` '..PAY GRADE i PROPOSED TITLE i "PAY GRADE ® OTHER 4137 CR-11 Ichange In EiE, tronsfer, e POS. NO. URRENT TITLE PAY GRADE Change in FTE TO: Lifeguard 1 full-time COMMENTS: This action will increase the time element of this position. The Kona Community Aquatic Center has been the most utilized facility of all County of Hawai'I pools, serving more patrons annually than all other pools combined, excluding Kawamoto pool. The proposed time element upgrade will increase lifeguard coverage daily and decrease periods of single lifeguard coverage. Enhanced lifeguard coverage and staffing is especially important given the amount of 91 1 calls due to unruly patrons that this facility has been experiencing. This increase will help eliminate a single lifeguard closing the facility and will increase the personal safety of our staff. Additionally, this action will decrease short staffing situations, which occur during time of vacancies, lunch and employee leave due to illness and vacation requests. The lifeguard/patron ratio will be positively affected by the upgrade of this position. r. APPROVED ? DISAPPROVED L'~. Cr" - . - j ~ I s t75 MANAGING DIRECTOR DA E DCS CP-005 (2/93)(11/9JJ (7/01) Hawaii Couwt~u is aw Equal Opporfuwitl~ provider awd Ew.plo~uer INFORMATION FORM FOR REALLOCATION & CHANGE IN FULL-TIME EQUIVALENCY DEPARTMENT: Parks and Recreation DATE: June 29 , 2005 DIVISIONBRANCH: Aquatics CLASS TITLE POSITION PAY GRADE SALARY COST DIFF. FUND # SOURCE CURRENT Lifeguard I time 4137 SR-11 $1,122.00 010-500- 5513-61.01 PROPOSED Lifeguard Ifull-time 4137 SR-11 $2,074.00 951.50 010-500- 5513-61.01 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc). There are no new duties for this position. 2. If reallocation, list only new duties (e.g. takes dictation 40%, keeps office accounts 30%, etc). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 3. How will assignment of new duties increase efficiency/effectiveness of operations? (Use productivity measurements where possible). There are no new duties associated with the increased time element. 4. For reallocations -Explain why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in another way (i.e. short term contracts, etc.). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 5. Alternatives that were considered in lieu of the proposed changes, have technological changes been considered? There are no technological changes realized that can replace the manpower needed to perform this job. 6. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? The fimds were budgeted but the paperwork for the upgrades has not been completed. Page 2 7. List other rationale or pertinent statements and data. This action will increase the time element of this position. The Kona Community Aquatic Center served 288, 403 patrons in 2003-2004, with an average of 235 hours of leave taken per employee in 2004. This measure will help maintain safer levels of lifeguard/patron ratio. Additionally, this increase will eliminate single lifeguard staffing at closing, reduce single lifeguard coverage by more than SO% and reduce single lifeguard coverage from 25.5 hours to 12.5 hours per week. DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. 4137 COUNTY OF HAWAII Dept. Parks & Recreation POSITION DESCRIPTION FORM Div. or Bur. Aquatics Type: Civil Service (X) Exempt Section Permanent (X) Temporary Geog. Loc. Kona Full Time (X) Part-Time ( ) cinl _ „ 2. FOR CIVIL SERVICE USE ONL Allocation Class Salary Range Effective Date Approved: Date By Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these dutes In Ioglcal order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocat(on of the posltion is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. It more space is needed, use a blank sheet and attach to this farm. Show Under the general supervision of the Senior Lifeguard, the major duties include constant surveillance of of the pool complex and to perform rescues as needed. time. 1. Maintains constant surveillance of the designated pool and performs lifeguarding tasks; enforces 75% rules and regulations governing the pool usage; performs rescues and administers emergency life support measures applying immediate First Aid or CPR as needed. (1, 2, 3, 4) 2. Maintains water quality standards by checking and testing water values; operates all machinery of 5% the circulation/filtration system; maintains proper chemical standards through the use of the automated chemical feed system or by hand, and makes adjustments when needed. (1,2, 4) 3. Prepares and submits written reports: A daily log, recording daily attendance figures and any first aid, drowning or rescue incidents; submits reports on rescue and emergency care procedures 5% performed, as well as other related reports required; reports and refers all infractions to the proper authorities; and informs supervisor of all serious violations and incidents. (1,2, 4) 4. Maintains pool, buildings, locker rooms, spectator area, rest rooms and walkways, and all 5% surrounding area to assure a safe, healthful environment; vacuums pool and cleans deck daily. (1, 2, 4) 5. Attends in-service training classes when required; assists in informational instruction of Water 5% Safety; and keeps all required certifications current. (1,2, 3, 4) 6. Performs other related duties as requested. (2) 5% Note: Schedules may be subject to change as well as include additional hours as the program warrants. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 4131 Title Senior Lifeguard 5, SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision DCS CP-1 (2/90) Lifeguard I (Pool) full-time (HC 4137) Kona MINIMUM QUALIFICATION REQUIREMENTS: Show Training and Experience: A combination of education and experience substantially equivalent to of graduation from high school. time. Knowledge of: techniques and methods of lifesaving; techniques of emergency life support including mouth-to-mouth and cardio-pulmonary resuscitation; first aid principles and practices; artificial respiration; methods and practices of filtering and purifying swimming pool water; cleaning methods and materials and equipment used. Ability to: swim, rescue persons from the water; give first aid; recognize when ill or injured persons require professional medical care; write reports describing incidents occurring in assigned area; enforce regulations; deal tactfully and effectively with the public; read and follow written instructions. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical standards deemed necessary and proper for performance of the duties. License and Certification Requirements: Possession of a current American Red Cross Lifeguard Training Certificate or equivalent; a current American Red Cross Community First Aid Certificate; a current American Heart Association BLS for Healthcare Providers Certificate or American Red Cross Cardio-Pulmonary Resuscitation (CPR) for the Professional Rescuer Certificate; and a valid State of Hawaii driver's license (Class 3) or any other valid comparable driver's license. s. Present Class Lifeguard I (Pool) 1/2T Pay Grade SR-11 7. REQUESTED ACTION New Position-Initial Allocation ( )Changes in Duties and Responsibilities-Reallocation (X) Redescription-Review Effective Date Requested Class Allocation Lifeguard I (Pool) full-time Pay Grade SR-11 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Gregory Menke Employee's Signature Date f_ g. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. General b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12 Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind: Work Experience -Kind and length in years: See attached Knowledge, Skills and abilities: See attached Physical Requirements: Special Effort Group Licenses or certificates required: See attached 10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Immediate Supervisor's Signature Date t 11. CERTIFICATION OF DIVISION HEAD I certify tha the above statements are accurate and complete. Division Head's Signa Date CERTIFICATION OF DEPARTMENT,HEAD I ~ertSfy that the above statements are accurate and complete 12. to the best of my knowledge l ~ , Department Head's Signature ~z~'~i~zR- ' '~.~~~j'C'Cti«az~~ Date Distribution: Original -Civil Service, 1st Copy -Department, 2nd Copy -Employee SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1 . COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 41 ~ ~ Ilf no position number indicate "nevJ'.) a) New monthly salary $ 2,074.00 b) Present monthly salary specifically included in FY 05-06 budget )If NOT BUDGETED, INDICATE -0-) $ 1 ,122.50 c) Net funds required (Item "a" minus Item "b") $ 951.50 d) Remaining number of months in current fiscal year 12 e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 11, 418 .00 2. AVAILABILITY OF FUNDS a) Whai is the position's fund source (county, state, federal)? County b) Funds are budgeted in account number: 010-500-5513.61-011 c) Funds are available in account number: Transfer to account number: d) Request to Tansfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation _ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. -712-6 D artment Head Date DCS CP-004 (2/93J Rev. 8/94J 8/97 DEPARTMENT OF FINANCE REQUEST FOT COUNCIL ACTION DEPARTMENT: PARKS AND RECREATION DATE: June 29 , 2005 STAFF CONTACT: -Patricia Engelhard PHONE: 961-8311 A. REQUEST: Upgrade the time element for the following position: HC 4138 - Swimming pool custodian 1/2 time to Swimming pool custodian full-time B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): This action will increase the time element of this position. The proposed time element upgrade will allow for enhanced cleaning of lockers, maintenance of the pump room and monitoring of pool chemistry. This will result in increased overall health and safety standards for pool water, locker rooms and the entire facility. Employee leave compromises upkeep of the facility. The proposed increase will ensure standards are met when leave is taken and an additional ZO hours of custodial manhours a week to the current schedule SIGNED: ~~~«<<~ 7i3 e;' PATRICId G. ENGELHARD ATE Department Head Hp WPL~ L COU Kfa i5 pK E[~up~ OPpOYtuKik~ QrOVLdLY pnd ENapLp~CY REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS TO: MANAGING DIRECTOR DATE: J~Vne,29,2p05.. FROM: DEPARTMENT: Parks and Recreation DIVISION/BRANCH: Aquatics REQUEST: ? NEW POSITION ? TITLE ~ PAY GRADE , ! ? REALLOCATION POS.NO. CURRENT TITLE ~ PAY GRADE PROPOSED TITLE PAY GRADE ® OTHER Cwimminon nnnl nlct[~rlinn timP RC'-~.5 Icnange in FiE. bansfer, e~ O. CURRENT TITLE PAY GRADE Change in FTE TO\~~S~wimming pool custodian full-time COMMENTS: This action will increase the time element of this position. The proposed time element upgrade will allow for better maintenance and upkeep of the lockers, pump room and facility. The heavy usage of this facility often results in compromises to the cleanliness of the locker rooms, which generates complaints from the public. Increased custodial hours can result in better monitoring of pool water cleanliness, which increases health and safety standards. Vacancies and employee leave often affect the facility negatively in regards to cleaning, maintenance and upkeep. This upgrade can help alleviate this situation. ~ 7~s~pT E ~Lry~l~~rr~~Y h O APPROVED ? DISAPPROVED I.^ " , -w' ~~15~05 L.'-~~ - ~ MANAGING DIRECTOR DATE ~~x - Lt~s DC3GP-00'6($~3)(11/93J(7/01) ~ HpWPC C COUwtI~/ is PN. Eclua6 OPPOYtu?.itlJ/ PvOVid Gr pwd EwtP60~Cv INFORMATION FORM FOR REALLOCATION & CHANGE IN FULL-TIME EQUIVALENCY DEPARTMENT: , Parks and Recreation DATE: June 29 , 2005 DIVISIONBRANCH: Aquatics CLASS TITLE POSITION PAY GRADE SALARY COST DIFF. FUND # SOURCE CURRENT Swimming Pool Custodian 4138 BC-OS $1,152.50 010-500- time 5513-61.01 PROPOSED Swimming Pool Custodian 4138 BC-OS $2,305.00 $1,152.50 010-500- full-time SS13-61.011 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc). There are no new duties for this position. 2. If reallocation, list only new duties (e.g. takes dictation 40%, keeps office accounts 30%, etc). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 3. How will assignment of new duties increase efficiency/effectiveness of operations? (Use productivity measurements where possible). There are no new duties associated with the increased time element. 4. For reallocations -Explain why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in another way (i.e. short teen contracts, etc.). Not applicable -This is a request for increasing the time element for this position, not a reallocation. 5. Alternatives that were considered in lieu of the proposed changes, have technological changes been considered? There are no technological changes realized that can replace the manpower needed to perform this job. 6. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? The funds were budgeted but the paperwork for the upgrades has not been completed. Page 2 7. List other rationale or pertinent statements and data. This increased time element position will be used to ensure normal operations as well as maintain proper levels of cleanliness of lockers, pool water and the overall facility. KCAC serves more patrons than all other pool facilities combined, excluding Kawamoto Pool. This high usage puts an extra burden on custodians to maintain proper water chemistry, as well as keeping Zocker facilities clean. KCAC served over 288, 000 patrons last year. This high patronage necessitates more custodial man hours to maintain facility cleanliness. Additionally, increased custodial hours can help reduce repairs by allowing for proper maintenance of the pump room equipment. DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. 41 RR COUNTY OF HAWAII Dept. Parks & Recreation POSITION DESCRIPTION FORM Div. or Bur. Aquatics Type: Civil Service (X) Exempt Section Permanent (X) Temporary Geog. Loc. Kona Full Time (X) Part-Time ( ) n„~ r q ./ir 2, FOR CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: Date By Authority Date Director of Personnel 3. DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these duties In logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the enact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Show Under the general supervision of the Senior Lifeguard, the pool custodian's main responsibility is to ^io insure that the assigned pool and surrounding areas are clean, safe and meets the Health Department's of standards for public swimming pools. time. 1. Vacuums and maintains the swimming pool basin, pool deck, bleachers, office, mechanical 30% room, locker/restrooms, walkways and facility grounds/parking area. (1, 2, 3, 4) 2. Operates and maintains circulation, filtration and purification systems within a swimming pool 25% complex. (1, 2, 3, 4) 3. Performs minor maintenance and repair work as required, including but not limited to, plumbing, 10% electrical, construction and operation of valves, common practices of the building trades and the tools used. (1, 2, 3, 4) 4. Maintains proper chemical supplies to the pool purification system. (1, 2, 3, 4) 10% 5. Analyzes, adjusts, and calibrates the automatic chemical feed systems in accordance with 5% required chemical balance codes. (1, 2, 3, 4) 6. Sets up pool facility for each days activities (1, 2) 5% 7. Swim, as required, to clean pool gutters, hand brush bottom/sides of pool and retrieve objects. 5% (1,2,3,4) 8. Keeps daily records regarding the functioning of the pool systems and water quality. (1, 2, 3, 4) 5% 9. Performs other related duties, as required. (2, 4) 5% 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 4131 Title Senior Lifeguard 5, SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision DCS CP-t (2/90) 6. Present Class Swimming Pool Custodian 1/2T Pay Grade BC-05 7. REQUESTED ACTION New Position-Initial Allocation ( )Changes in Duties and Responsibilities-Reallocation ( ) Redescription-Review (X) Effective Date Requested Class Allocation Swimming Pool Custodian full-time Pay Grade BC-05 8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete. Employee's Name (Print) Chester Rabusitz Employee's Signature ~2 /"L Date ~ 9. STATEMENT OF IMMEDIATE SUPERVISOR a. Describe the nature and extent of supervision which you exercise over this position. General b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the qualifications a new employee must bring to the position rather than the qualifications of the employee who now occupies it. Education -General Basic Qualifications Necessary for Work Performance (Circle highest year) (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12 Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind: work Experience -Kind Combination of education and experience substantially equivalent to completion of the and length in years: eighth grade and some experience in custodial, groundskeeping and/or simple maintenance work, including the operation and maintenance of mechanical equipment. Ability to recognize signs of mechanical wear in pump and filtration equipment and make minor repairs thereto; make simple repairs to plumbing, electrical and wooden fixtures and apparatus; swim as required to hand brush bottom of pool; make prescribed colorometric tests of water for determining alkalinity-acidity balance; read and interpret gauges. Knowledge, Skills and Knowledge of operating principles of small water pumping systems and appurtenant abilities: equipment, methods and practices used in the minor repair and maintenance of small water pumps; methods and practices of filtering and purifying swimming pool water; construction and operation of valves; common practices of the building trades and the tools used; cleaning methods, materials and equipment. Physical Requirements: Light Effort Group Licenses or certifcates required: None 10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete. Date ~ ~ _ ; Immediate Supervisor's Signature ~ , ~ ~ ~ 11. CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete. Division Head's Signat GGr;(/`(0/Eu°-~ ~ Date CERTIFICATION OF DEPARTMENT~-IEAD I certifythat the above statements are accurate and complete 12. to the best of my knowledge ~ ~ , ° Department Head's Signature ~~t~i~_ ~ i~' ~ Date J-~ SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE 1 . COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 4138 (If no position number indicate "new".) 2,53e,.3C.~ a) New monthly salary $ ?,~o§-:oo• b) Present monthly salary specifically included in FY 05-06budget (If NOT BUDGETED, INDICATE -D-) $ 1 ,152 .50 L~P~.>3Cr c) Net funds required (Item "a" minus Item "b") $ ? d) Remaining number of months in current fiscal year 12 e) Funds required in remainder of fiscal year 16,605.60 (Items "c" x Item "d") $ °•~-s-~-;~ 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal)Z County b) Funds are budgeted in account number: 010-500-5513.61-011 c) Funds are available in account number: Transfer to account number: d) Request to Tansfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. i <~1~~«~,~ ~`Y'f-i2-05 `Dep riment Head Date DCS CP-OOd (T/9JJ Rev. 8/94; 8/97 W ~ a ~ ~ ~ as A ~ W°• ~ ~ a~ ~ ~o H pow wAw W~~ ~w F-'o0 .-.A cn ~ O ~ W W O v~d aid .io~ ~hd OAS wc,~ :.o~~ ~~H w ~ d d ~ ~ ~A Z ~ C7rn~ C7rnA ~°OA ~W a~~ a~~ a~~ ~w w w ua w w W W ~ p~~wr a O ~ A ~ A _M A M A a Q V ~i N x ~ sir-, ~ 7 a x V 1 ~i V] V] .~i V] W U ~ ¢ cn O U z~ W o , ; M O~ Vl ~ ~ ~ Q ~ ~ ~ M O~ ~ o ' aW oQ M ~ ~ ~ M .G ~ ~ O ~ .--i ~ 3 w¢ a~ a~ .ate H z ~A ~A _MA MA V .W~. N .w~. 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