HomeMy WebLinkAboutCOM 0358.004 2004-2006 O,~SY OF /,•w
40: 74
: ,,I~~;~~, Barbara Bell
Director
Harry Kim
Mayor - Nelson Ho
riF~H~w~ Deputy Director
~1.II1ITi~~I II~ ~tIfll2tit
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
25 Aupuni Street. Room 210 • Hilo, Hawar i 911720-4252 _
(SOR) 961-8083 • Fax (SOS) 961-8086 - .
email cohdem(r~co Hawaii.hi.us - - -
August 15, 2005
Ms. Virginia Isbell, Vice Chair
Hawaii County Co>mcil
25 Aupuni Street
Hilo, HI 96720
Dear Vice Chair Isbell,
In response to your letter of July 19, 2005, please find answers to your questions in bold print
following the questions below:
Sort Station and Reload Facility
1. The Department of Environmental Management (DEM) received a $1 M grant from the
State in November 2002 and also received another $4 M County CIP funds in FY 03.
Could you please reiterate and clarify the expenditures thus far on the design of the Sort
Station? How much of those funds are left? and explain what the remaining funds are
earmarked for.
The main purpose of the grant money is for the planning, design and environmental
assessment for the East Hawaii Regional Sort Station. A total of $620,544 of the
$1M state grant was spent for this purpose. To avoid lapsing the balance of June
30, 2004, the remaining approximately $378,000 was used (1) to analyze our current
Solid Waste Management systems at the Hilo Landfill through airspace analysis, (2)
landfill surveying, and (3) enhanced recycling efforts at Kea au. Of the $4M County
CIP funds, approximately $75,000 is set aside for design change orders.
Please give us a timeline or critical path schedule for your implementation plan and why
you prioritized as you did.
See attached timeline for future actions.
The three main activity areas that have been or must be performed in sequence
follow. Within each of these areas the activities have been or can be performed, to a
large degree, simultaneously.
Comm. No.
Ref. To: Presant~d
Nnwni'i County is nn equal opportunity provider and employer. Re#. l~Cte
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1. Pre-construction activities - 2004 -December, 2005:
Develop and secure final approval of EIS for East Hawaii Regional Sort
Station and hauling (completed)
East Hawaii Regional Sort Station Complex design (completed)
County review and finalization of East Hawaii Regional Sort Station
Complex design (in progress)
East Hawaii Regional Sort Station Complex construction permits -building,
NPDES, etc. (in progress)
Financing provided for East Hawaii Regional Sort Station Complex
construction (April 2003 bond float provided $4 Million)
East Hawaii Regional Sort Station Complex construction bid issuance (as
soon as funding secured, projected for mid-September)
Obtain solid waste management permit for continued S. Hilo landfill
operations from DOH (in progress)
Construction firm selection and contracting
2. During construction activities -November 2005 -December 2006:
Equipment immobilization
Construction management
Obtain solid waste management permits for East Hawaii Regional Sort
Station Complex from DOH
Road dedication
3. Start-up and operations -August -December 2006
Finalize and sign contract for recycling/redemption operations
Hire/assign County workers on East Hawaii Regional Sort Station Complex
Simultaneous to the activities for the East Hawaii Regional Sort Station Complex ,
bid and contract documents will be developed for a Waste Reduction Technology
Facility. These will proceed on their own timelines as rapidly as possible.
1. Pre-construction activities for Waste Reduction Technology Facility -July
2005 - December 2006
Make key County decisions
Develop and issue RFP
Evaluate proposals and negotiate contract
2. Construction and Operation -Begin January 2007 (Private contractor to
provide timetable)
Environmental Assessment
Permitting
Construction
Training and operation
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2. The layout of the Sort Station Complex , as shown in the final EIS, is a concern. The
main purpose of this planned complex is to functionally replace the Hilo Landfill and
handle approximately 200 Tons of refuse/day until a major waste reduction facility can
be brought on board.
Although the main purpose of the East Hawaii Regional Sort Station Complex is to
replace the Hilo Landfill, relieving commercial trash haulers from having to drive
their waste to Pu'uanahulu for disposal, it also replaces the aging and congested
Hilo Transfer Station trash chutes.
Please explain why the central focus (FEIS Summary 2/04, p.N) on this facility is the
recycling/reuse/education facilities? Shouldn't the prime focus be to immediately pursue
utility work, site work and construct the reload facility?
The Final Environmental Impact Statement (FEIS) for the East Hawaii Regional
Sort Station states that the Sort Station is a central part of the County's recycling
and resource recovery campaign, not that the central focus of the facility is for
recycling, reuse and education, and we standby that statement. This does not
detract from the urgency to immediately pursue site preparation, utilities and
infrastructure as well as the reload building. This urgency is reflected in the fact
that these items are included in the first two phases of the East Hawaii Regional
Sort Station Complex that we are presently seeking to fund.
The focus of our efforts is on creating an integrated facility that maximizes
diversion from any landfill while providing a convenient site for commercial and
residential entities to dispose of their rubbish. These two goals must be developed
hand-in-hand. There is an urgency to get the reload building constructed because of
the eventual closure of the Hilo Landfill, and that is why the CIP appropriation bill
for Phase II of the Sort Station has been resubmitted for your approval.
3. The present site plan, or layout, of the Sort Station Complex appears to force vehicles
from the scale area directly to the recycle/reuse/educational area. Considering that
residential vehicles, commercial vehicles and county transfer trailers will all be heading
for the reload facility there appears to be numerous conflict points between these various
motor vehicles and those that want to drop off recyclables.
Understanding that some of the vehicles must return to the scale after depositing their
loads at the reload facility and exit the complex, please explain:
A) Why this vehicle flow pattern forces so many vehicle conflicts in order to lead all
vehicles past the recycling area.
The current site layout is attached. From your question, it appears you may
have been referring to an earlier version. There are two facilities drawn that
are not a part of the Sort Station Complex funding request. The Future WRT
(Waste Reduction Facility) and the Maintenance Facility are placed to show
there is ample space for both facilities. It is possible for either facility to be
placed in either location.
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The vehicle flow pattern gives residential vehicles their own lane, separated
from the commercial and County vehicles after the scale house. Commercial
and County vehicles bypass the Recycling Center while residential vehicles
may elect to proceed directly to the reload building, or may go to the
recycling center and then to the reload building. Residential traffic may also
go only to the recycling center. We believe, with ample signage, this affords
the best mix of convenience and safety.
Routing of the residential vehicles through the recycling area is done for the
convenience of residential vehicles with recyclable waste. As public
awareness and education is increased, it is projected that the majority of
residential vehicles visiting the Sort Station Complex would have some form
of recyclable material.
B) Why you are sacrificing vehicle safety and convenience in favor of recycling
education and reuse, knowing this is not the major function of the complex.
The vehicle routing helps separate residential vehicles from large commercial
and County vehicles in order to enhance safety by not mixing incompatible
traffic and by keeping many residential vehicles away from operational
activities. The Department does not feel that safety is sacrificed in favor of
recycling education and re-use.
Landfill diversion is a key component of the East Hawaii Regional Sort
Station Complex and the department is confident that vehicle safety is more
than adequate in the current plan.
4. Please explain why this (Sort Station Complex) was not placed together with the major
functional facilities:
We are unsure exactly what you are requesting but we offer the following:
The complex was designed with the following constraints in mind:
(A) The Brownfields sites. During the design process, the Brownfields areas
were identified through soil sampling. This necessitated accommodations to
the design.
(B) Old quarry sites are prevalent in the area. The grade differences were taken
into account to keep costs of cut and fill to a minimum.
A) The scale;
The scale is placed at the entrance for control of revenues. The scale and
reload facility works together and should become operational at the same
time.
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B) The Reload Facility;
It was placed between the quarries because it was the best location for the
function of all the other components of the complex.
C) The Transfer Station;
It remains at its present location.
D) A set-a-side area for the Waste Reduction Facility;
Per the most recent Waste Reduction Technology Request For Proposals, an
area adjacent to the East Hawaii Regional Sort Station Complex was offered
to prospective vendors. The area identified is located between the Hilo
Landfill and the Sort Station Complex and is currently being leased by
Kiyosaki Tractors, Inc. Another possible site is the large Brownfields area,
closer to the existing SW baseyard and to the left of the chutes as you enter
the existing site.
E) The Vehicle Maintenance Facility;
The Equipment Maintenance Facility, while a part of the Sort Station
Complex, is a separate Capital project and is identified in the CH' budget for
a future year. Division needs can be facilitated by having the Equipment
Maintenance Facility in close proximity to the reload building.
F) Employee Baseyard Facility.
Depending on needs identified in the future, the existing baseyard could stay
in the same location or move closer to the other elements of the Sort Station
Complex. It is impossible to place the bulk of the Sort Station Complex next
to the existing baseyard because identified Brownfields areas are adjacent to
the existing baseyard.
5. Could you explain why the education/commodity collection/reuse area, the green waste
collection area and the scrap metal processing area were not all placed together away
from the prime functioning facilities?
These are critical elements to our landfill diversion programs. They are placed
conveniently for the public's use.
With so many perceived flaws in the Sort Station Complex layout, is there any reason
why itcannot be re-designed before any site work is started?
We have not identified flaws in the current design. The current design provides for
commercial trash haulers to enter at the scale house and proceed directly to the
reload building. Residential customers have a bypass lane at the scale, have the
option of driving through the recycling area to conveniently drop off their
recyclable items or proceeding directly to the reload building to dispose of their
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trash. The traffic pattern balances convenience with safety, and will facilitate the
overall operations of the complex.
The Department considers construction of the East Hawaii Regional Sort Station
Complex as an urgent critical necessity to minimize the impact to traffic on the
island since in the event of closure of the Hilo Landfill, as indicated in the Final
Environmental Impact Statement, approximately 90 round trips (Section 4.4.1.6)
could be required from East Hawaii to the West Hawaii Landfill whereas a
maximum of 17 round trips (Section 4.4.].3.1) would be required with the Sort
Station Complex.
Who did the design work on the Complex layout?
[IRS Corporation, Engineering consultants, specializing in municipal public works
projects.
6. Please explain your rp OCCSS for placing all of the energy and resources together to:
A) Bring utilities to the site;
B) Commencing site work at the Complex;
C) Installing the scale; and
D) Constructing the Reload Station or Transfer Station.
All of these services will be performed by the construction contractor, and overseen
by the County's construction management team. They are included within the
construction bid document's scope of work. You are welcome to review the Bid
Specifications at our office.
7. The Final Environmental Impact Statement Summary mentions that the (Sort Station
Complex) will provide continuous, convenient and cost effective service on an interim
basis. The same document also mentions that the Sort Station Complex would provide a
central processing facility for the County's island-wide recycling efforts. Please explain
these statements.
One of the primary functions of the Sort Station Complex is to initially provide an
interim method for disposal of waste for East Hawai i residents between the time
the Hilo Landfill closes and a waste reduction technology facility is opened, if there
is such an interim period.
Another function is to provide space for private recycling contractors to process and
ship recyclable materials collected from all parts of the island. Also, being able to
pull out recyclables from rich loads directly off of the tipping floor at the reload
building supports island-wide recycling efforts.
Though it is expected that a waste reduction technology facility will modify the
initial function, the reload building will continue to be iu use. Depending on the
technology selected, modifications could include mechanical equipment such as
magnets to pull ferrous metal, air blowers for paper, screens to let specifically sized
items fall through, and conveyor belts to move the items. The design of the reload
building is simple and generic enough that such modifications could be made
without major difficulties. The community recycling center will stay in place.
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8. If additional funds were to be appropriated for the Sort Station Complex, please explain
how these funds will be spent and a time line or schedule for having the scale and Reload
Facility in operation.
Please provide a schedule for design, contract award, equipment ordering and
construction.
See attached timeline for future actions.
Hilo Landfill Closure
9. Based on your latest statement that the Hilo Landfill date of closure is March 2006 (8
months from now), please explain your plan for disposing of approximately 200 tans of
refuse presently being deposited in the Hilo Landfill, assuming that the scale and Reload
Facility are not completed within that 8-month time frame.
As of June 2004, the need became obvious for a back up plan in case current
planning efforts were not realized. We are working on a contingency plan to
transport trash in existing lower-capacity transfer trailers to Pu'uanahulu. This
way, existing commercial haulers will not have to haul to West Hawaii. While this
will help the commercial haulers, it will not mitigate the traffic impacts of long
hauling the way having an operational reload building could.
The Solid Waste Division is currently in the process of preparing a permit
application for a limited vertical expansion of the Hilo Landfill. The draft
engineering assessment of this action indicates it is feasible on the technical issues.
Slope stability and seismic issues have been satisfactorily addressed to allow the
proposed expansion. From the County's Update to the Integrated Solid Waste
Management Plan and Environmental Impact Statement Tor the East Hawai i
Regional Sort Station, upon closure of the Hilo Landfill and in the absence of a
reload building (or other permitted solid waste management facility), all waste
currently being received at the Hilo Landfill will be diverted to the West Hawai i
Sanitary Landfill.
10. Referring to the CIP Budget under South Hilo Sanitary Landfill Closure, what is the
status of the $750,000 prior year funding for Design/Survey?
This project has not been funded as of yet and therefore no expenditures have been
made.
11. The Final Environmental Impact Study (p. 7) states that discussions with the DOH
indicate that the Hilo Landfill maybe kept in operation for another 2 or 3 years.
Testimony by the Administration on June 29, 2005 claimed that the use of the Hilo
Landfill could be extended for 2 '/z years. The West Hawaii Today's article on June 30,
2005 stated that:
A) The DOH's projected closure date is March 2006; and
B) The County of Hawaii had not vet applied for an operation permit "Extension"
for the Hilo landfill.
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C) Has the County of Hawaii applied for an "Extension"?
The State Department of Health has no projected closure date. The operating
permit for the South Hilo Sanitary Landfill is based on capacity. The current
March 2006 estimate of when that capacity will be used is based on current fill rates
and periodic surveys. The estimate is updated periodically; it could change.
The Solid Waste Division is currently in the process of preparing a permit
application for a limited vertical expansion of the Hilo Landfill. The permit
application requires back up data. An engineering assessment, as well as an
Environmental Assessment, is required. Both documents are being prepared with
the assistance of consultants and are expected by the end of the year. Upon
completion of these requirements, the application for extension will be filed with the
Department of Health.
Please provide us with a clarification on what the County's plan is to extend the life of
the Hilo Landfill and whether or not it is even probable based on the DOH's less-than-
favorable view of the County's past non-action.
The County will propose a vertical expansion involving steepening the existing
landfill slopes up to the current permitted maximum elevation. In regards to the
probability of this permit application being accepted, please refer to the Larry Lau
(State Department of Health) letter to Mayor Harry I{im, dated June 23, 2005.
While there is no guarantee of state approval, the County expects that by presenting
a thorough application supported by engineering and environmental studies, along
with evidence of real progress on the plan they approved and a commitment to
dealing responsibly with our solid waste, there is a decent chance of obtaining an
extension.
Diversion Goals
12. The FEIS states that the County's diversion goal has been set at 45 per cent (45%) by the
year 2014. Please explain how the DEM arrived at a 45% waste stream diversion goal
solely on recycling and resource recovery.
This goal was set in accordance with State goals and County goals established in the
Update to the Integrated Solid Waste Management Plan (ISWMP.) The Final
Environmental Impact Statement actually reduces those referenced goals from 50%
to a 45% diversion, given our waste disposal statistics in Hawai i County where
approximately 40% of waste landfilled comes from residential transfer station
trailers and the rest from commercially hauled and commercially generated
rubbish. The goal of 45% was established based on the waste composition study in
the ISWMP and the feasibility of recovering recyclable paper fibers, construction &
demolition (C&D) materials, glass, plastic, e-waste, paints, and organic matter
including greenwaste, biosolids, food scraps, and used cooking oil. Whether the goal
is reached in five years or ten years, or some time frame in between, it is something
we strive for.
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If your conclusions are based on assumptions, what are your assumptions?
A) With the present scenario of an ever-increasing island-wide waste stream, please
explain how you are going to reach the diversion goal of 45% in the year 2014.
We have increased our diversion rate from less than 13% to 19.8% in FY 04-
05, in just three years. Efforts are underway to expand paper fiber recycling,
bottle bill diversion, enhance residential transfer stations to provide recycling
options, pursue mandates requiring businesses to recycle paper fibers/glass
and ban tires at the landfill. Increased tip fees and the recently adopted
commercial greenwaste tip fee sends signals to resorts to conduct on-site
composting/recovery of green and organic matter while encouraging large
box stores to backhaul cardboard/plastic packaging to the mainland.
Inclusion of vendor yards Tor processing recyclables at the East Hawaii
Regional Sort Station Complex, including a Construction and Demolition
debris recovery yard, could optimistically result in approaching 45%
diversion by 2014.
13. Is the 45% diversion goal for the entire island's waste stream? How many tons does this
equate to in the year 2014?
Yes, this diversion goal is for the entire island. If we average the growth in
landfilled waste tonnage over the last 2 years, we see a 14% per annum increase.
Historically from 1993 through 2003, the increase averaged only 4%. We can
assume the current increase of the last 2 years won't continue at that rate, but likely
won't return to the previous 4% rate of increase.
At a projected average oT 7% annual rate of growth, the amount of rubbish
generated in 2004-OS will double by 2014-15. This provides the most likely outcome
over the next 10 years given the economic indicators currently available for Hawaii
Island (building permits, job growth, population growth etc.) With an average of
7% annual rate of growth over the next 10 years, the waste tonnage in FY 2014-15
will be 560,000 tons island-wide. 45% of that is 252,000 tons/year.
A) The updated 1SWMP indicates an 80 per cent (80%) waste stream reduction rate
by the year 2014. Please explain how the County expects to reach this goal of
diverting approximately 500 tons of refuse per day and where it will go.
For East Hawaii, the projected 80% reduction is expected to be realized
when a waste reduction technology facility is in operation. If a waste
reduction technology facility is Tast tracked, it may be operational before
2014.
B) Although we are concentrating on the solid waste problem in East Hawaii, please
inform us whether similar waste reduction technologies are planned for
installation at the West Hawaii Landfill to help reach the island-wide waste
reduction goal of 80% in 2014.
Waste reduction for greenwaste composting, scrap metal recovery, and other
recyclables is already being pursued for West Hawaii. A design contract has
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been let and meetings with Waste Management already conducted relating to
development of acreage set aside for materials recovery at the West Hawaii
Sanitary Landfill. Funds are requested in the CIP budget. The reluctance to
include trucking between East and West Hawaii has driven the focus on
waste reduction technology procurement for East Hawaii at this time. In the
future, we will consider the necessity for a waste reduction technology facility
in West Hawaii.
14. The FEIS states that green waste and sludge may also require transportation to West
Hawaii. Why would green waste and sludge be transported to West Hawaii?
Greenwaste will not be transported to West Hawaii. The current price agreement
entered into with EKO Composting systems effective July 1, 2005, changes the
original intention to truck greenwaste from East to West Hawai i. Only greenwaste
generated in West Hawai i will be composted at the proposed facility at West
Hawai i Sanitary Landfill. Biosolids, sometimes referred to as sludge, are required
for the proprietary composting technology employed by EKO systems. Only the
East Hawai i Wastewater Treatment Plant produces appropriately treated biosolids
for inclusion into compost. The amount of biosolids trucked from East to West
Hawaii will require 1-2 truckloads per week, thus the overall projections of cross-
island traffic generated for the EIS are overstated.
Integrated Solid Waste Management Plan
15. Please explain the status of the Component Implementation Schedule found in the
updated ISWMP.
The County has been proceeding on the great majority of the 63 line items in the
implementation schedule in Table ES-1 and on page 93. Though items have been
initiated, there have been delays iu completing some items. Without identifying
each line item, we provide the following summary:
Source Reduction, Re-use and Recycling Program: These programs have been
proceeding well. Some items, such as Construction & Demolition diversion
programs and, in part, the transfer station redesign, are contingent upon completion
of the East Hawaii Regional Sort Station Complex, and have been delayed
accordingly. At the same time, the County's beverage container redemption system,
unanticipated at the time of the Update, has proceeded.
Sort Station Complex: The environmental assessment for the East Hawaii
Regional Sort Station Complex has been completed and the design and bidding
documents have been proceeding. As you know, there have been some delays in that
schedule due to the Council's direction to more rapidly implement a waste reduction
technology facility and the questions about building the reload facility. The bids for
construction will be issued this summer if approval of funding is given for Phase II,
which includes the reload facility.
Waste Reduction Facility: An initial procurement process was initiated in 2004, but
unfortunately it did not result in the selection of a vendor. A second process is now
being implemented. Thus this project has been delayed but is still proceeding
forward.
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Close South Hilo Landfill: Through effective management we have been able to
extend the life of the landfill beyond that expected at the time of the Update. Thus
the closure actions have been extended. The Department is currently working to
gain additional capacity at the landfill.
Administration: These items have not been addressed and are mostly long-term
programs.
Special Waste Program: Programs for scrap metals and auto hulks are being
managed. Other programs such as those for household hazardous waste, cooking
ail, electronic waste and tires have been proceeding.
16. The updated ISWMP also mentions improvements to rural transfer stations for residential
and commercial recycling, organic composting, etc. Please explain the approximate cost
for transfer station enhancements, including construction, equipment, security services,
and operational manpower.
The major elements of the Transfer Station Repair and Enhancement plans are:
A. To determine a reasonable level of service for all self-haul homeowners for
trash disposal as well as Bottle Bill redemption, bulky items & white goods,
greenwaste, reuse items for other residents, as well as traditional recyclables.
87% of single-family residents self-haul to one of our 21 Transfer Stations.
B. Enhanced services to be provided were prioritized by service area population,
district population, average annual tonnage, % increase/decrease in tonnage
in last 4 years, and parcel size.
A) Would these initial costs be a county responsibility?
Yes, as long as the County continues to operate these facilities. Costs will vary
depending on each transfer station.
B) Would the enhanced stations be leased for operation so the County could recover
some funds through lease payments?
Leasing has not been contemplated. If Pay-As-You-Go type programs, where
residents pay to dispose of their trash, were initiated, a concession, or a lease,
could work well. We would discover to what extent a vendor would pay or
charge the County by going through a procurement process.
C) Please explain the plan for operation of these enhanced transfer stations.
See enclosed Transfer Station Repair Plan and Appendix E, the Transfer Station
Enhancement Plan.
17. Refemng to the CIP budget under Rural Transfer Stations Replacement/Enhancement,
what is the status of the $900,000 prior year funding for Planning, Design/Survey?
This project has not been funded as of yet, therefore no expenditures have been
made against this appropriation. The County does, however, have a Community
Development Block Grant for $250,000 which is being used for transfer station
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repair and enhancement design and construction services. Part of the design is to
enhance the Transfer Stations for more convenient recycling, reuse, redemption,
bulky & white goods, and greenwaste at five transfer stations. $50,000 of this grant
has been set aside for design and construction management services. $200,000 has
been set aside for minor repairs and enhancements proposed for the Waiohinu,
Glenwood, Kalapana, Pahoa and Papaikou Transfer Stations. The bid for this work
is scheduled to go out this month.
18. In your March 30, 2005 written testimony to the Council Committee on Finance, you
stated that you were using $250,000 of grant funds to perform maintenance and repair at
five (5) Transfer Stations. Please explain:
A) What Transfer Stations were repaired in FY O5;
The CDBG grant funds are allocated for the Waio`hinu, Glenwood,
Kalapana, Pahoa and Papaikou transfer stations. $23,338.00 has been spent
to date for design and bid documents.
B) What was the cost of repairs;
No funding has been spent to date on repairs. See 17.
C) What was repaired;
No funding has been spent to date on repairs. See 17.
D) Why were grant fwlds used for this purpose?
Transfer station repairs in these areas of the County qualified for CDBG
funding. Application was submitted for this specific purpose and approved
by the funding agency.
19. Your Operating Budget included $225,000 in funds for repairs to facilities in FY 04 and
another $285,000 for FY 06. Please explain how much of last year's internal budget
funds were used to:
A) Repair, maintain and/or enhance any of the County's 21 transfer stations;
In FY04-O5, $5,731.90 was spent on facility repairs of which $3,529.18 was
used for transfer station repair.
B) Which Transfer Stations were the recipients of such funds;
Hilo $1,]37.13
Kealakehe $169.87
Keauhou $193.16
Paauilo $1,257.34
Papaikou $73.72
Puako $193.04
Waiea $394.30
Waimea $110.62
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C) What Transfer Stations are planned for repair/enhancements in FY 06?
Please refer to Transfer Station Repair Plan.
Roadways and DLNR Leases
20. What is the status of having the necessary DLNR leases for the Sort Station Complex and
appurtenant facilities being turned over to the County? Are all of the present lessees
aware of the County's plan to utilize their leases?
All leases have been secured. We have communicated with the lessees from time to
time in an informal manner. We have promised to give them as much notice as
possible.
21. The FEIS shows the alignment of Leilani Street crossing the existing 40-foot deep Glover
quarry. Knowing that a 6" waterline for the Sort Station Complex will be within the road
alignment, please explain whether this new alignment is a logical part of the final plan.
As indicated in the FEIS, a timetable for construction of the proposed roadway and
funding for the project has not been determined. The final determination of the
feasibility of the new alignment in relation to the East Hawaii Regional Sort Station
Complex project would be dependent on DLNR's efforts in establishing the
proposed industrial park in the area.
Recycline
22. Understanding that over $1 million in contracts have been spent over the past 10 - 12
years for recycling education/information outreach programs and, after two years of
aggressive recycling with a Recycling Coordinator and an ever-increasing budget, there
does not appear to have been an effect on decreasing the island's waste stream, please
explain why the present actions (with increasing expenditures directed toward recycling)
are not reaching their goals.
In FY 02, the diversion rate was 12.65%. In FY O5, the diversion rate was 19.8%.
The recycling programs that operated for the previous 10 years have been revised,
new programs added in the last 2 years since the hiring of the recycling coordinator,
and the results are just now starting to be measured. It should also be noted that a
significant portion of the recycling program dollars are from state, federal and
private sector grants. All funding to develop transfer station recycling centers,
redemption centers, transfer station enhancements, glass recycling, Recycling
Specialist II positions, used motor oil recycling as well as some of the computer
recycling has been accomplished through grants. Grant amounts received in the
last 2 years are as follows: $250,000 in CDBG grant funds (for Transfer Station
repair as well as recycling enhancements), $3,000 in State/EPA funds for mock
redemption program, $10,000 in Dell grant funds, and $20,000 from DBEDT. In
addition, we received $250,000 from the State for bottle bill implementation in
Hawai i County in FY 2004-05 and $750,000 for FY 2005-06. This is in addition to
state glass ADF grant funds and Used Residential Motor Oil recycling grants which
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had previously supported recycling efforts prior to the hiring of the recycling
coordinator. The success of the Kea'au project funded through an EPA grant to
HIEDB/County resulted in two additional years of funding from the EPA with
which Kealakehe transfer station recycling center was established and a community
recycling center at Waimea transfer station is being pursued.
23. [n your written testimony before the Council Committee on Finance of March 30, 2005,
you identified a projected 48,000 ton recycle or reuse diversion from our landfills in FY
O5. Please explain if the diversion figure was reached and what percentage of the total
tonnage claim was scrap metal and green waste. Not counting these two commodities,
then what would the island-wise recycling rate be?
We have just received all the tonnage (invoices) submitted for recycling for FY 04-
05. The total recycled tonnage is 55,478 tons. Roughly 15% of the recyclables
tonnage is scrap metal and approximately 60% is greenwaste.
24. Since metal/automobiles are banned from the landfills, should this commodity be used in
the calculations of a landfill diversion rate?
All materials diverted from landfill are used to compute diversion rates as diversion
includes all waste streams, not selective waste streams. The Fact that automobiles
are banned doesn't mean metal is entirely absent from the waste stream entering
landfills. The waste composition study conducted in 2001 shows that 8.8% of the
waste entering the Hilo landfill was metal. Our goal in landfill management is to
drive the amount of metal entering landfills to zero. To state a partial recycling rate
without metal would not allow us to compare our metrics with other municipalities
as diversion rates are based on the total waste stream.
Disaster Debris
25. Considering the critical situation of the Hilo Landfill space what plans are in place for a
disaster debris collection and holding area should a major flood, humcane or tsunami
occur?
Refer to the "County of Hawaii -Disaster Debris Action Manual", prepared by
Harding ESE and dated December 18, 2001, located in the Department of
Environmental Management Office, Room 210.
Special Waste
26. What provisions, if any, are being made for special waste (presently being deposited into
the Hilo Landfill, i.e., dead animals, animal and fish renderings, confidential documents,
outdated merchandise disposal, old drug evidence, etc.) when the Sort Station Complex
is up and running?
-14-
Special waste (such as dead animals and fish renderings) and special handling waste
(such as confidential documents and old drug evidence) will not be accepted at the
East Hawaii Regional Sort Station Complex. According to our last waste
composition analysis these materials represent less than 1 % of commercial loads.
These materials will continue to be accepted at the West Hawai i Sanitary Landfill.
Manasement of Budget
27. In your March 30, 2005 written testimony before the Council Committee on Finance you
identified an increasing waste stream, traffic congestion, staff shortages, employee
absences, etc., as the main reasons for an exorbitant amount of Solid Waste Division
overtime. Please explain what management techniques you have used to cut your
overtime costs.
In response to the increased tonnage and associated workload, the Division has
requested additional personnel (refer to 2006 organizational chart). In FY OS-06
Council approved a combined total of 10 new positions for Kona and Kohala. Each
baseyard received three new Equipment Operator IIIs and two Transfer Station
Attendants.
28. In your same testimony, you were aware of increasing solid waste tonnage being
generated in West Hawaii over three years ago and the possible need for additional
employees to handle the waste. Please explain how many vacant positions and how
many new positions have been filled in FY OS in West Hawaii to handle the increased
solid waste in that area.
For West Hawaii Landfill in FY 04-05, two new Equipment Operator IIIs and two
new Transfer Station Attendant positions were established. The two SW Transfer
Station Attendant positions were filled. Two existing staff were placed on
temporary assignments to perform the Equipment Operator III duties. An internal
recruitment is scheduled for October'OS to permanently fill the two new Equipment
Operator III positions.
In FY 04-05, there was only one vacancy at the West Hawai i Landfill. It was a
Scale Attendant position and it was filled.
29. Explain approximately how much money was used during FY OS in overtime charges
island wide and more specifically in West Hawaii and East Hawaii.
In FY04-OS $466,000 was spent on overtime. Because the Solid Waste Division must
operate 365 days a year, it is important to note that a certain portion of this expense
is uncontrollable due to the overtime rates that apply to those employees who are
required to work on the holidays. The breakdown of overtime paid by baseyard
with the absolute minimum amount of required Holiday pay split out is as follows:
-15-
Baseyard Overtime Holiday Pay Total Overtime #Empooyees
Hilo $171,945 $31,704 $203,649 30
Kohala 77,350 21,686 99,036 11
Kona 75,055 18,130 93,185 11
Kau 9,885 2,800 12,685 2
Pu`uanahulu 49,059 8,386 57,445 10
TOTALS $383,294 $82,706 $466,000 64
30. Please comment on whether the overtime costs of approximately $35,000 per month for
the Solid Waste Division in FY OS is a result of increased tonnage and traffic congestion
(as mentioned) or a reflection of a more serious problem within the ranks of the
employees.
We believe increased tonnages, traffic congestion as well as some issues beyond our
control such as union contract requirements regarding "baseyard seniority" and the
high cost of living in West Hawaii for the baseyard employees are all contributing
factors in the Division's overtime costs. At the Kona baseyard, only one employee
lives in Kona. Most live in Honoka'a or even farther away, so when they are called
out to work in Kona, their work day and travel time are mandated by the union
contract is greater than if they lived in closer proximity to their place of work.
Kohala has been providing support to the Kona baseyard when they are short
staffed.
Has an investigation into the overtime charges been made to determine if fraudulent
claims are evident?
Supervisors assign overtime as necessary and are responsible for monitoring
overtime activities. Daily logs are prepared for each baseyard certifying the
number of hours worked by each employee.
[f no investigation has been made, how do you determine that all overtime claims are
legitimate?
See above.
How are you managing this critical expenditure?
The Solid Waste Division manages its labor in order to ensure public and worker
health and safety and to comply with DOH permits for each solid waste
management facility. Management coordinates changes in field conditions and
labor shortages in order to maintain minimum levels of service. Additional
personnel will be needed in order to match the increases in tonnages and traffic.
-16-
T hope this answers your questions sufficiently. Please advise if you need further clarification.
~i ~i~~
Barbara Bell
DIRECTOR
enclosures
cc: Harry Kim, Mayor Stacy Higa, Council Chair
Dora Beck, TS Section Chief Michael Dworsky, SWD Chief
Eileen O'Ilora-Weir, Recycling Programs Coordinator
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LINDA LINGLE ~ 1 1 CHIYOME I. FUKINO, M.D.
GOVEHNO0. OF NAWFII ~ pIRECT00. OF HEALTH
°.P~
m.yp, WAF
STATE OF HAWAII
DEPARTMENT OF HEALTH h~°vro of°az°,el°~a
P.O. Box 3378 F"°'
HONOLULU, HAWAII 96801-3378
June 23, 2005 S0630LKI
The Honorable Harry Kim, Mayor
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Mayor Kim:
SUBJECT: Delayed Action on the Implementation of East Hawaii's Solid Waste
Management Plans
I understand, based on my staff's discussions with Ms. Barbara Bell, Director of the
County of Hawaii (County), Department of Environmental Management (DEM), that the
County estimates that the South Hilo Sanitary Landfill will reach its current design
capacity in March 2006, and the County has not begun implementation of any plan to
manage East Hawaii's waste after this date. This raises serious concerns.
In the Department of Health's (DOH) letter to you dated January 25, 2001, DOH noted
that "future plans for East Hawaii's solid waste management activities have remained a
pending issue since 1996; meanwhile, landfill capacity is being consumed." I
understand that the County is reviewing the current landfill design to investigate the
opportunity to achieve additional capacity through steepening the landfill slopes, which
would require both static and seismic stability analyses. DOH has previously informed
the County that any additional extension of the landfill will require that a solid waste
management permit application be completed and submitted to DOH for review and
approval. Per our January 25, 2001, correspondence, DOH expected to see
implementation of its proposed solid waste management plans before issuance of a
new landfill permit. The issuance of a new or modified landfill permit requires significant
review by DOH and is not achieved quickly.
In accordance with Hawaii Revised Statutes (HRS) Chapter 342G, the County
developed an updated Integrated Solid Waste Management Plan (ISWMP), which was
adopted by the Hawaii County Council in December 2002. The planning process took
into consideration a range of options in addressing the impact of the South Hilo Sanitary
Landfill closure on the waste management needs of the County. DOH concurred with
the conclusions drawn in the updated ISWMP by approving it in April 2003. The
The Honorable Harry Kim
June 23, 2005
Page 2
updated ISWMP concluded that the sort station is critical to maintaining an efficient and
compliant solid waste management system. It represents the best balance of short-
term needs (waste diversion, long haul capabilities) and longer-term options for
implementing enhanced waste reduction technologies.
The ISWMP identified a schedule for the design and construction of a sort station, which
was to be completed by mid-2004. The timing of the opening of the sort station and
diversion activities was critical due to the imminent closure of the South Hilo Landfill.
According to the ISWMP, 18 to 24 months is needed for the design, permitting and
construction of the facility, yet we understand that the proposed sort station has not yet
been fully funded for construction, nor are there alternative plans for the management of
East Hawaii's waste. Continued inaction by the County will result in the lack of any
acceptable management options for East Hawaii's waste other than long hauling waste
to the West Hawaii Sanitary Landfill.
In DOH's letter dated January 25, 2001, DOH indicated that the solid waste
management permit that had been issued to the County had expired on March 1, 1996,
and that the County has been operating on an administrative extension on the basis that
the County has been notifying the state of impending closure since that time. It appears
as though DOH and the County have no other choice but to re-enter the permitting
process with the intent of establishing a definitive expiration date that will coincide with
the expected date the facility reaches capacity, which is currently March 2006.
As you are aware, DOH entered into a Consent Agreement with the County in 2003 for
solid waste violations at the South Hilo Sanitary Landfill, which included a penalty
amount of $57,450. The violations included stormwater management issues, which
remain a significant problem for the landfill. We anticipate that continued operation of
the landfill and any proposed expansions will require significant design, construction
and/or operational changes, which may also incur significant costs. Since there is
minimal opportunities for any additional vertical expansions at the South Hilo Landfill,
lateral expansions, which will require liner system and leachate collection and
management systems, will also require adequate design and construction time, in
addition to the time needed for all of the required permits. We do not believe that the
remaining nine months is sufficient to complete this work.
Therefore, delaying the implementation of the county's planned solid waste
management systems, such as the sort station, may leave the County with no solid
waste management options for East Hawaii, besides hauling. As it is, we are already
uncertain that the County has adequate landfill capacity to keep the landfill in operation
during the proposed construction period of the sort station. DOH may not continue to
allow the operation of the South Hilo Sanitary Landfill as currently designed and
operated beyond the current capacity limits. We are treating actual landfill heights
The Honorable Harry Kim
June 23, 2005
Page 3
above permit limits as a serious compliance matter in Honolulu. It is in the County's
best interest to move forward with the timely implementation of its solid waste
management plan.
Please feel free to call me at (808) 586-4424 with any questions regarding this letter.
Sincerely,
/'~r ti i - ~i.~
LAURENCE K. LAU_..
Deputy Director for Environmental Health
c: Ms. Barbara Bell, Director for Environmental Management, County of Hawaii
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
SOLID WASTE DIVISION
COUNII' OF HAWAII - 108 RAILROAD AVENUE HILO, HI 96720
fIIIA (808)961-8339 WAIMEA(808)887-3018 KONA(808)327-3507
Transfer Station Repair Plan
County of Hawaii
:October 2004
Prepared By:
County of Hawaii
Department of Environmental Management
Solid Waste Division
108 Railroad Street, 2nd Floor
Hilo, Hawaii 96720
„
Contents
1. Introduction .......................................................................................................................1
1.1. Site Location and Description ......................................................................................1
1.2. Project Background .....................................................................................................4
1.3. Project Purpose ...........................................................................................................5
1.4. Responsible Agency ....................................................................................................5
1.5. Project Organization ....................................................................................................5
1.6. Previous Investigations ................................................................................................6
2. Project Objective ...............................................................................................................6
2.1. Site Prioritization .........................................................................................................6
2.2. Scope of Work ............................................................................................................6
2.3. Schedule .....................................................................................................................8
2.4. Detailed Cost Estimate ........9
List of Figures
Figure 1 Site Locations Map
List of Tables
Table 1 Project Team
List of Appendices
Appendix A: OEQC Exemption List
Appendix B: DOH Solid Waste Management Permit for Convenience Centers
Appendix C: COH Site Characteristics for Existing Convenience Centers (Transfer Stations)
Appendix D: Solid Waste Division Information Sheet (March 2004)
Appendix E: 5-Year Plan for Transfer Station Enhancements
Appendix F: Sample Transfer Station Inspection Record
Appendix G: "Community Development Block Grant -Special Conditions"
Appendix H: Solid Waste Division Drawing Inventory
1. Introduction
The County of Hawaii Department of Environmental Management (DEM) through the Solid
Waste Division (SWD) operates and maintains, either by County personnel or by contracted
services, all County of Hawaii solid waste collection and disposal facilities. These facilities
include, but are not limited to, two (2) active landfills and twenty-one (21) transfer stations.
Additionally, the SWD provides island-wide hauling operations between the two (2) active
landfills (South Hilo and West Hawaii Sanitary Landfills) and the transfer stations. The SWD
maintains operations baseyards in South Hilo, Waimea, and Kealakehe, Kona. The island-wide
duties are handled with a work force of approximately seventy (70) employees working three
hundred and sixty-five (365) days a year.
This Transfer Station Repair Plan (TSRP) was prepared to incorporate various project
documents and work plans into a single document that describes the tasks necessary to support
repair and enhancement efforts. The activities outlined in this TSRP constitutes maintenance
work and is therefore exempt from the preparation of an environmental assessment under the
authority of Chapter 343, HRS; Chapter 200, Title 11, HAR. A copy of the State of Hawaii Office
of Environmental Quality Control exemption list is included in Appendix A. Twenty (20) of the
twenty-one (21) transfer stations are currently being operated through Solid Waste Management
Permits issued by the State of Hawaii Department of Health (Permit Numbers CC-0008-02 to
CC-0027-02). The transfer station located in Milolii is currently awaiting approval by the State of
Hawaii Department of Land and Natural Resources for a zoning Gearance as a permanent solid
waste collection facility. The State of Hawaii recognizes each transfer station as a
"convenience center" since each facility is permitted to receive no more than 40 tons of waste
per day. A copy of the Solid Waste Management Permit for Convenience Centers is included in
Appendix B.
This TSRP describes the work that will be performed to restore and improve various transfer
stations located throughout the County. This TSRP is divided into two (2) sections, including
this introduction. Section 1 provides the site background information and Section 2 describes
the project objective.
1.1. Site Locations and Descriptions
There are currently twenty-one (21) transfer stations or "convenience centers" operating within
the County of Hawaii, covering all nine (9) districts of the Big Island. Solid waste collected at
these facilities is transported by SWD personnel to either the South Hilo Sanitary Landfill or the
West Hawaii Sanitary Landfill for disposal. A site locations map identifying the locations of all
current and proposed County solid waste management facilities is included in Figure 1. A "Site
Characteristics for Existing Convenience Centers (Transfer Stations) -County of Hawaii'
spreadsheet is included in Appendix C.
Each transfer station accepts only residential refuse, which is collected in seventy-five (75)
cubic yard capacity compactor trailers Currently East Hawaii (Pahala to Honomu) waste is
transported to the South Hilo Sanitary Landfill and West Hawaii (Waiohinuu to Waimea) and
Northeast Hawaii (Laupahoehoe to Honokaa) waste is transported to the West Hawaii Sanitary
COH-SWD 1
Landfill. Commercial waste and hazardous waste are prohibited at all transfer stations. A list of
County transfer station prohibited waste for is included Appendix D.
Nine (9) of the County's busiest transfer stations are partially staffed with private security guards
during a normal twelve (12) hour operation day. Eight (8) of these transfer stations are gated.
The gated transfer stations are located in Kealakehe/Kailua, Keauhou, Puako, Waimea,
Honokaa, Papaikou, Hilo and Kea'au. The transfer station in Pahoa is currently not gated but is
partially staffed with a private security guard. The other twelve (12) transfer stations are open to
local residents from sunrise to sunset.
All but seven (7) of the transfer stations have stationary hydraulic compaction units that are
used to operate the compactor trailers. The other transfer stations utilize portable compactor
units situated on SWD pick-up trucks. These mobile units are used at all stations during
emergencies or when the stationary units are out of service for maintenance. Refuse is
compacted at each of the transfer stations three (3) to four (4) times per day by roving SWD
transfer station attendants. The Milolii transfer station has aroll-off container which is hauled
twice a week by a private contractor to the West Hawaii Sanitary Landfill.
Transfer station attendants maintain the transfer station's cleanliness and reduce the refuse
volume in the compactor trailers. The transfer station attendants and security guards report any
unusual occurrences and also periodically monitor refuse haulers for disposal of prohibited
materials at the transfer stations. Dust, litter and vectors are minimized due to daily custodial
activities and the continual transport of the refuse filled compactor trailers to the landfills.
Transport of compactor trailers to the landfills is not necessarily dependent on the load weight.
Transportation cyctes vary from once a day per trailer for the heavily used Hilo transfer station
to about once every three (3) to four (4) days at the Kalapana transfer station.
Refuse fires at the transfer stations have occurred due to public carelessness (or vandalism) in
dumping lighted cigarettes, hot coals or exploding fireworks within the compactor trailers.
Response time by the County Fire Department and SWD personnel has been effective in
minimizing extensive damage and restricting fires to the compactor trailers and chutes.
Transfer stations in Kealakehe/Kailua, Keauhou, Waimea, Laupahoehoe, Honokaa,
Ka'auhuhu/Hawi, Puako, Kea'au and Hilo have an onsite water supply.
Several of the transfer stations are used by private recyclers or local community groups for
collection of select materials. A cert'rfied contractor conducts household hazardous waste
collection events bi-annually (June/December) at the Hilo and Kealakehe/Kailua transfer
stations. The SWD intends to enhance all transfer stations in order to increase recycling
opportunities throughout the County. These enhancements will include the establishment of
additional recycling bins and collection facilities at all transfer stations. A copy of the current "5-
Year Plan for Transfer Station Enhancements" is included in Appendix E.
COH-SWD 2
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Figure 1. Site Locations Map
COH-SWD 3
1.2. Project Background
The South Hilo Sanitary Landfill is estimated to close in 2006. Efforts to extend the life of this
solid waste management facility incude increasing recycing and diversion efforts to minimize
the amount of waste disposed at all County landfills. These efforts include (but are not limited
to) enhancement of all transfer stations to include additional recycling opportunities for all
County residents. The SWD has determined that some of the transfer station's repair work may
need to be performed either prior to or concurrent with proposed enhancements. Many of the
transfer stations have significantly degraded due to abuse by refuse haulers, vandalism,
inclement weather, and limited maintenance. In an effort to determine the means for supporting
repair efforts, the SWD determined that additional resources are required in order to adequately
address worker/public health and safety and environmental issues. A copy of a sample SWD
Transfer Station Inspection Record is included in Appendix F,
The DEM was recently awarded a $250,000 Community Development Block Grant (CDBG) for
repair and enhancement of five (5) transfer stations located in economically depressed areas of
the County. Elements of the CDBG funds will require stringent procurement and reporting
requirements that must be incorporated into associated consulting and construction contracts.
A copy of the "Community Development Block Grant -Special Conditions" is included in
Appendix G. The transfer stations provided for within the CDBG funds include Waiohinu,
Kalapana, Glenwood, Pahoa and Papaikou.
Additionally, the SWD has requested funding for extensive transfer station repairs through the
County Capital Improvement Program. Funding for limited repairs at transfer stations is
included in the SWD annual budgets. On June 2, 2004 the County Council approved a
resolution approving the SWD FY2004-2005 Budget and Capital Improvement Program
proposals for transfer station repairs/replacement. The SWD has included a budget of
$135,000.00 for repairs at County transfer stations during FY2004-2005.
Local residents are currently using the transfer stations as their primary location for disposing
household refuse. Site traffic varies widely throughout a normal operation day. It is not
uncommon for transfer station security guards to undertake traffic control responsibilities.
Additionally, some sites, such as Pahoa and Kalapana, are vandalized on an ongoing basis.
Recently, the SWD has noticed an increase in overnight scavenging at select non-gated transfer
stations. Signage at many transfer stations needs to be updated and standardized. Many bulky
items, such as appliances and furniture, are dumped illegally on transfer station grounds or
incorrectly into the trailers resulting in chute blockage. Additionally, many of the chute
windbreaks, designed to protect deposited refuse from inclement weather, are either severely
damaged or missing. Site drainage at all of the sites has been impacted by limited
maintenance. Fires have resulted in damage to several transfer station retaining walls,
particulariy those retaining walls constructed with timber. Many of the timber-type retaining
walls display signs of degradation and deformation.
No enforcement actions have been pursued at these facilities because the local enforcement
agency, the State of Hawaii Department of Health, has been working cooperatively with the
County to maintain compliance.
COH-SWD 4
1.3. Project Purpose
The purpose of this project is to ensure protection of worker/public health and safety and the
environment, to restore transfer station infrastructure in order to maintain ongoing solid waste
collection and to provide proposed enhanced recycling services for local residents. Upon
completion of repair/enhancement activities, SWD personnel and private contractors will
maintain all transfer stations in a manner in which future significant repair work can be avoided.
1.4. Responsible Agency
The SWD will be responsible for implementing this TSRP. Selected consultant(s) and
contractor(s) will be responsible for implementing separate elements of the TSRP.
1.5. Project Organization
This project will be coordinated and managed by the SWD Chief, Mr. Lono Tyson, who will
direct the specific repair/replacement activities performed by the SWD contractor and
consultant. Onsite health and safety shall be the responsibility of the SWD consultant and
contractor performing the various TSRP activities. As lead on the project, Mr. Tyson may be
reached at the County of Hawaii -Department of Environmental Management -Solid Waste
Division, 108 Railroad Avenue, Hilo, Hawaii, 96720 or by calling (808) 961-8515.
The following table, Table 1, provides a summary of the project team:
TABLE 1 -PROJECT TEAM
ENTITY CONTACT/ROLE RESPONSIBILITY
SWD Lono Tyson Implementation of TSRP
Division Chief
Bobby Gonsalves
Superintendent
Eileen O'Hora-Weir
Rec clin Pro ram Coordinator
CONSULTANT TBD Preparation of Inspection
SWD Consultant Project Report, Plans,
Manager Specification, Construction
Mana ement
CONTRACTOR TBD Excavation, Grading,
Project Foreman Paving, Fencing,
TBD Demolition, Transport,
SWD Contractor Project Disposal, Restoration,
Manager Pro ect Coordination
COH-SWD 5
1.6. Previous Investigations
The "County of Hawaii -Transfer Stations -Site Descriptions," prepared by Harding Lawson
Associates, and dated April 15, 1994 includes relevant information on each transfer station
including:
• Site Characteristics
• 1993 Statistical Data
• USGS Topographic Drawings
• Parcel Maps
• Layout Sketches
• Aerial Photos
Various historical drawings have been prepared in support of transfer station construction and
repair efforts. Many design and as-built drawings are unavailable. These drawings are
available for inspection at the SWD office in Hilo. A copy of the SWD drawing inventory is
included as Appendix H.
2. Project Objective
2.1. Site Prioritization
In order to address worker/public health and safety issues, environmental protection and
accommodate available funds, the transfer stations will be repaired/enhanced in the following
order: Phase I (a, b), Phase II, Phase III, and Phase IV. Note: Refer to Item 2.2 Scope of Work
below for listing of Phase I (a, b), II, III, and IV sites. The SWD reserves the right to alter the
order of repair work based on funding requirements, changed site conditions or local, State, or
Federal laws and regulations.
2.2. Scope of Work
The TSRP refers to repair and enhancement of the County transfer stations. It should be noted
that in the context of this document, repair refers to the restoration or improvement of existing
transfer station infrastructure and enhancement refers to the construction of new transfer station
infrastructure capable of supporting future solid waste management activities. For example,
restoration of a transfer station retaining wall would be considered repair work, while placement
of asphalt pavement for staging of recycling roll-off bins within a previously unpaved area would
be considered enhancement work. The repair/enhancement activities will be conducted in
accordance with the Convenience Center Permits, this TSRP, and applicable local, State and
Federal regulations.
i
this TSRP. The scope of work for the SWD consultant is as follows:
COH-SWD 6
CONSULTANT TASKS
1) Perform Detailed Site Infrastructure Inspections at County Transfer Stations
a) Phase I-a Sites:
Waiohinu Pahoa Kalapana
Glenwood Papaikou
b) Phase I-b Sites
Volcano Pahala
c) Phase II Sites:
Waimea Honoka'a
Laupahoehce Ka'auhuhu
d) Phase III Sites
Paauilo Honomu Waiea
Puako Ke'ei
e) Phase IV Sites
Kea'au Kailua-Kona Keauhou
Infrastructure inspections shall include transportation to and from the SWD consultant office,
and all associated field and office costs relative to documenting existing conditions for inclusion
in a Final Inspection Report. Infrastructure inspections shall include all site infrastructure
elements including access roads, utilities, signage, paving, retaining walls, chutes, and
fencing/gates.
2) Prepare Draft and Final Inspection Reports
Preparation of draft and final inspection reports for Phase I-a, I-b, II, III, and IV Sites (ten reports
total). Inspection reports shall summarize existing infrastructure conditions and recommended
repair work. Recommended repair work will include proposed short term and long term repairs
with associated engineer's estimate of costs. A copy of major infrastructure inspection items to
be included in the SWD consultant's Inspection Report is included as Appendix F. Additional
major infrastructure items may be included as identified by the SWD consultant.
3) Coordination Meetings
The SWD consultant may be required to attend coordination meetings at the SWD office in Hilo.
The coordination meetings are anticipated to be completed as follows:
a) Pre-Inspection Meeting: Introduction of key personnel & review project objectives
b) Post-Inspection Meeting: Review preliminary findings
c) Pre-Design Meeting: Review Final Inspection Report & Define Design Scope
d) Post-Design Meeting: Review Draft Plans & Specifications
e) Pre-Construction Meeting(s): Introduction of key personnel & review project objectives
pecia ons ruc ion ee mg s : s- ee e
4) Prepare Draft and Final Plans and Specifications
COH-SWD ~
Upon approval of the Final Inspection Reports, the SWD consultant shall prepare one set of
draft plans and specifications for each associated phase. Upon receipt of SWD comments, the
SWD consultant shall prepare final draft plans and specifications for bidding purposes. Final
draft plans and specifications shall be submitted to the SWD office no later than two weeks after
receipt of SWD comments to the draft plans and specifications.
All plans and specifications shall comply with all applicable local, State, and Federal laws and
regulations associated with work described in this TSRP, including but not limited to the
"Standard Details For Public Works Construction -Departments of Public Works of the State of
Hawaii -County of Kauai -City and County of Honolulu -County of Maui -County of Hawaii
September 1984 and the "Standard Specifications For Public Works Construction -September
1986 -Departments of Public Works of the State of Hawaii -County of Kauai -City and County
of Honolulu -County of Maui -County of Hawaii".
5) Construction Management/As-Built Drawings
The SWD consultant shall include a list of hourly rates for construction inspection artd
preparation of As-Built Drawings. Hourly rates shall include associated travel, field and office
costs to coordinate construction/design issues between the SWD, the SWD consultant and the
SWD contractor. In addition, hourly rates shall be provided for preparation of Record Drawings
or "As-Built" Drawings documenting the final construction. All Record Drawings shall be
certified by a civil engineer currently registered in the State of Hawaii.
The scope of work for the SWD contractor(s) shall be defined in the plans and specifications
prepared by the SWD consultant.
2.3. Schedule
The proposed repair/enhancement schedule is as follows:
Phase I-a/I-b: Initiate Inspections - October 2004
Prepare Plans/Specs - November 2004
Bidding - December 2004
Construction - January 2005
Submit Record Drawings - February 2005
Phase II: Initiate Inspections - November 2004
Prepare Plans/Specs - December 2004
Bidding - January 2005
Construction - February 2005
Submit Record Drawings - March 2005
Phase III: Initiate Inspections - December 2004
Prepare Plans/Specs - January 2005
Bidding - February 2005
Construction - March 2005
u mi ecor rawmgs - pn
COH-SWD 8
Phase IV: Initiate Inspections - January 2005
Prepare Plans/Specs - February 2005
Bidding - March 2005
Construction - Apri12005
Submit Record Drawings - May 2005
Initiation of new phase inspections shall not occur without prior approval from the SWD Chief.
2.4. Detailed Cost Estimate
The SWD consultant will provide a cost estimate for the individual tasks identified above. The
SWD consultant's detailed cost estimate will include individual costs for each phase (i.e.
separate cost estimates for Phase I-a, Phase I-b, etc.) and associated scope of work elements.
It is understood that the SWD consultant's cost estimates will serve as the basis for .
compensation and that all SWD consultant invoices shall apply the specified Phase/Task format
(identified in Section 2.2 above) included herein.
COH-SWD 9
APPENDIXA
OEQC Exemption List
COH-SWD
COMPREHENSIVE EXEMPTION LIST FOR THE
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
COUNTY OF HAWAII
REVISED OCTOBER 8, 2003
According to Section 11-200-8, Hawaii Administrative Rules, the Department of Environmental Management,
County of Hawaii may declare exempt the following types of actions from the requirement to prepare an
environmental assessment. The Department of Environmental Management, County of Hawaii shall not
make exemption declarations when the cumulative impact of planned successive actions in the same place,
over time, is significant, or when an action that is normally insignificant in its impact on the environment may
be significant in a particularly sensitive environment. Sensitive areas include, but are not limited to, historical,
archaeological, and cultural sites, flood plains, wetlands, beaches, coastal areas erosion-prone areas,
geologically hazardous land, critical habitats, and estuaries.
EXEMPTION CLASS 1: Operations, repairs or maintenance of existing structures, fadlities, equipment or
topographical features, involving negligide or no expansion or change of use beyond that previously existing.
1. Repair and maintenance of existing structures.
2. Acquisition of land or easements on which existing fadlities are situated.
3. Operate, repair and maintain all County automotive and construction equipment assigned to the
department.
4. Operate, repair and maintain all wastewater fadlities including sewer lines, pump stations and
treatment plant components.
5. Operate, repair and maintain all solid waste facilities including transfer stations and disposal facllity
components.
EXEMPTION CLASS 2: Replacement or reconstruction of existing structures and fadlities where the new
structure will be located generally on the same site and will have substantially the same purpose, capacity,
density, height and dimensions as the structure replaced.
1. Replacement or reconstruction of existing asphaltic concrete paved roads or of existing gravel roads by
resurtacing with asphaltic concrete pavement. The completed road will be located within the existing
right-of-way and will have substantially the same purpose, capacity and dimensions as the road prior to
construction.
2. Replacement or reconstruction of all wastewater fadlities including sewer lines, pump stations and
treatment plant components.
3. Replacement or reconstruction of all solid waste facllities inducting transfer stations and disposal fadlity
components.
4. Replacement or reconstruction of water, sewage, or other essential public utility services within the
County road rights-of-way.
on ru ion an oce ron o smg e, new, sma as dies or stru ures an e
alteration and modification of same and installation of new, small equipment and fadlities and the alteration
and modification of same inducting but not limited to: (a) single family residences not in conjunction with the
building of two (2) or more such units; (b) multi-unit structures designed for not more than four (4) dwelling
units, if not in conjunction with the building of two (2) or more such structures; (c) stores, offices and
restaurants designed for total occupant load of twenty (20) persons or less, if not in conjunction with the
Comprehensive Exemption List
Department of Environmental Management
County of Hawaii
September 10, 2003
Page 2 of 2
building of two (2) or more such slrudures; (d) water, sewage, eledrical, gas, telephone, and other essential
public utility service extensions to serve such slrudures and fatalities; and (e) accessory or appurtenant
slnrdures including garages, carports, patios, swimming pools and fences.
1. Fentang when construded in accordance with all applicable County regulations.
2. Installation of new sewer lines, pump stations and components auxiliary to existing wastewater
treatment plants.
3. Installation of solid waste convenience centers for the colledion of recyGables and reuse items and
redemption of beverage containers.
EXEMPTION CLASS 4: Minor alteration in the condttion of land, water, or vegetation.
1. Maintenance and removal of all vegetation from within existing sewer line and drainage easements as
provided for under Hawaii County Code, Sedion 10-3.
2. Maintenance and removal of vegetation in order to condud survey work.
EXEMPTION CLASS 5: Basic data colledion, research, experimental management, and resource evaluation
adivtties which do not result in a serious or major disturbance to an environmental resource.
1. Perfom7 preliminary surveys (e.g. reconnaissance, location work, level tarcutts, topographic and
hydrographic work).
EXEMPTION CLASS 6: Construdion or placement of minor slrudures accessory to existing fatalities.
1. Interior alterations involving such things as partitions, plumbing, and eledrical conveyances.
2. Installation of dry well sumps within the County right-of-way.
3. Modification of existing wastewater fatalities to inGude sewer lines, pump stations and treatment plant
components.
4. Modification of existing solid waste facilities inGuding transfer stations and disposal facility components.
5. Install wastewater facilities inGuding sewer lines, pump stations and treatment plant components.
6. Install solid waste fatalities inGuding transfer stations and disposal fatality components.
APPENDIX B
DOH Solid Waste Management Permit for Conve~nenoe Centers
Prepared by:
State of
Hawaii Deparln?e<~t of
Healfh
So6dWas6eBranch
COH-SWD
' DIS~T/R~gUTIOi.I;
' ~ o~ M~4.
= y?WD
BENJAMIN J. CAVETANO 1 BRUCE 5. ANDERSON, Ph.D., M.p,N
ancarn aF fin.
cAVEnnox OF w.w.~~ ~
' ~ 12-04-02 tl:~i3 IN
~ ~
0~~.~l~
STATE OF HAWAII
DEPARTMENT OF HEALTH FRwr.d~~b,
P. O.BOX3070 EMDrsNw
HONOIUIU, HAWAII 96801
November i5, 2002 st~o~sl_
CERTIFIED MAIL NO. 7002 0460 0001 3755 8639
RETURN RECEIPT REQUESTED
Ms. Barbara Betl, Director
Department of Environmental Management
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
-z
bear Ms. I'~~"'
SUBJECT: Renewal of Solid Waste Management Permit by Rule for
Convenience Centers, County of Hawaii
The Department of Health, Solid and Hazardous Waste Branch acknowledges receipt
of your permit renewal applications and application fees of $525.00 on May 31, 2002,
for all twenty-one convenience centers located on the island of Hawaii. We also
received the zoning clearance forms which were approved by the County Planning
Department on September 18, 2002. The zoning clearance form for Milolii
Convenience Center (Application No. CC-0028-02) is pending approval by the State
Department of Land and Natural Resources.
In accordance with the provisions of Hawaii Revised Statutes (HRS), Chapters 342H,
Solid Waste Pollution, and Hawaii Administrative Rules (HAR), Title 11, Chapter 58.1,
Solid Waste Management Control, the Department of Health hereby issues the
enclosed solid waste management permit by rule renewals for the 20 facilities listed
below. These solid waste management permits will expire on January 22, 2007.
Facili Permit Renewal Number
Keaau Convenience Center CC-0008-02
Pahoa Convenience Center CC-0009-02
Volcano Convenience Center CC-0011-02
Glenwood Convenience Center CC-0012-02
Hilo Convenience Center CC-0013-02
Honomu Convenience Center CC-0014-02
Ms. Barbara Bell
~ November 15, 2002
Page 2
Facili Permit Renewal Number
Paauilo Convenience Center CC-0015-02
Papaikou Convenience Center CC-0016-02
Laupahoehoe Convenience Center CC-0017-02
Honokaa Convenience Center CC-0018-02
Pahala Convenience Center CC-0019-02
Waiohinu Convenience Center CC-0020-02
Ka'auhuhu Convenience Center CC-0021-02
Puako Convenience Center CC-0022-02
Waimea Convenience Center CC-0023-02
Kailua Convenience Center CC-0024-02
Keauhou Convenience Center CC-0025-02
Ke'ei Convenience Center CC-0026-02
Waiea Convenience Center CC-0027-02
On July 25 and 26, 2002, the Solid and Hazardous Waste Branch of the Department
of Health conducted permit renewal inspections at all twenty one (21) convenience
centers on the island of Hawaii. These inspections were conducted to determine if
the permittee operates and maintains the facilities in compliance with the permit
requirements. The inspections were also conducted to verify the convenience center
operations as described in the county's permit renewal applications dated
May 21, 2002. Based on our observations, review of submitted applications, and
conversation with Mr. Laurence Capellas of the County Solid Waste Division, the
following items are of concern and are addressed in the permit renewals:
1. Residential refuse was unloaded directly into the trailers through chutes at the
convenience centers. Chutes that were not covered or only partially covered
were observed at Papaikou, Kaauhuhu, Kailua, Waiea, Keei, Waiohinu,
Glenwood, Keaau, Pahoa, and Kalapana convenience centers. These chutes
should be replaced with covered chutes to prevent rainwater falling directly into
trailers and to minimize rubbish blowing and falling out of the chutes. We
understand that the county is planning to construct covered and standardized
chutes for all convenience centers.
2. Recyclable material, such as glass bottles and jars, aluminum cans, plastic,
newspapers, and rags, is currently collected by private recyclers at several
convenience centers with the county's permission. These materials were
y manner a ese si es of the Time of
our inspection. Used motor oil and car batteries were not observed at any
convenience centers. As required in permit Condition #3, the county is
responsible for managing the recycling activities and addressing nuisance
Ms. Barbara Bell
November 15, 2002
Page 3
controls at these sites. Asite-specific recycling plan for additional recycling
activities shall be submitted prior to accepting recyclables.
3. White goods, scrap metal, used tires, and other bulky items, such as mattresses
and sofas, were observed at the Laupahoehoe, Paauilo, Milolii, and Kalap~a
convenience centers. Greenwaste was observed at Kaauhuhu and Warohrnu
convenience centers at the time of our inspections. We understand that the
county does not intend to collect these materials at these convenience centers.
However, the county is responsible for removing, cleaning up, and transporting
accumulated unacceptable materials to permitted solid waste facilities, prior to
causing any nuisances and the environmental problems at the convenience
centers.
The permittee may appeal to the Director of ta.,alth any of the conditions to the subject
permit. The appeal must f» ~n writing and submitted within twenty (221 days after the
receipt of this letter.
Enclosed is a receipt for the filing fees. Should you have any questions regarding this
letter, please contact Ms. Sue Liu of the Solid and Hazardous Waste Branch at
(808) 586-4226.
Sincerely,
RY L
Deputy Director
Environmental Health Administration
Enclosures: Filing Fee Receipt
Solid Waste Management Permit for Convenience Centers, County of
Hawaii Including "Permit by Rule for Certain Solid Waste Handling and
Disposal Facilities of Limited Impact" and "Additional Conditions"
cc: Laurence Capellas, Chief, Solid Waste Division, County of Hawaii
PERMITTEE: Permit Number: CC-0008-02 to
CC-0027-02
Department of Environmental Management Date of Renewal: November 15, 2002
County of Hawaii Expiration Date: January 22, 2007
Page: 1 of 4
This permit renewal is issued under the provisions of Hawaii Revised Statutes (HRS),
Chapter 342H, Solid Waste Pollution, and Hawaii Administrative Rules (HAR), Title 11,
Chapter 58.1, Solid Waste management Control. The above-named permittee is hereby
authorized to operate the facilities shown on the application and additional submittals and
other documents on file with the Department.
To Operate: 20 Convenience Centers, listed below, for collection of residential
refuse only for transport to a permitted municipal solid waste landfill.
In Accordance With: An application for permit renewal submitted by the Department of
Environmental Management, County of Hawaii, dated May 21, 2002.
Located At: Keaau Convenience Center CC-0008-02
Pahoa Convenience Center CC-0009-02
Kalapana Convenience Center CC-0010-02
Volcano Convenience Center CC-0011-02
Glenwood Convenience Center CC-0012-02
Hilo Convenience Center CC-0013-02
Honomu Convenience Center CC-0014-02
Paauilo Convenience Center CC-0015-02
Papaikou Convenience Center CC-0016-02
Laupahoehoe Convenience Center CC-0017-02
Honokaa Convenience Center CC-0018-02
Pahala Convenience Center CC-0019-02
Waiohinu Convenience Center CC-0020-02
Ka'auhuhu Convenience Center CC-0021-02
Puako Convenience Center CC-0022-02
Waimea Convenience Center CC-0023-02
Kailua Convenience Center CC-0024-02
Keauhou Convenience Center CC-0025-02
Ke'ei Convenience Center CC-0026-02
Waiea Convenience Center CC-0027-02
Subject To: HRS Chapter 342H, HAR Chapter 11-58.1, and
Permit by Rule for Certain Solid Waste Handling and Disposal
Facilities of Limited Impact and Additional Permit Conditions.
This permit supersedes permits CC-0001-97 to CC 0013-97 and CC-0015-97 to
GC-0021-97, issued in our letter of July 15, 1997.
-~.~-e,(
~ DIRECTOR OF HEALTH
PERMITTEE: Permit Number: CC-0008-02 to
CC-0027-02
Department of Environmental Management Date of Renewal: November 15, 2002
County of Hawaii Expiration Date: January 22, 2007
Page: 2 of 4
Permit by Rule for Certain Solid Waste,Handling and Disposal Facilities ct !.,invited
Impact:
Permit by rule allows facilities to operate under the conditions stated in the rules. The
Department of Environmental Management, County of Hawaii, as permittee, must comply
with the permit by rule conditions listed under items A, B, C, and D, and additional
conditions as specified below, in accordance with HAR §11-58.1-04(i)(1)(B)(iv):
Additional Permit Conditions for Each Convenience Center:
1. The facility shall be limited to the acceptance of less than 40 tons per day of
residential solid waste and transporting it to the permitted municipal solid waste
landfills. No commercial or industrial solid waste shall be accepted at the facility.
2. No infectir~~!~ defined by HAR Title 11, Chapter 104, other than household
generated, and ~ ~ _q~!:aied hazardous waste, in accordance with 40 CFR 261, may
be collected, transported, or disposed at the facility.
3. Recyclable materials such as paper, y^lass, plastic, and aluminum, if collected, shall
be stored in a safe and orderly manner at a designated area and transported to
permitted recycling facilities. Measures shall be taken to control windblown litter,
insects, odors, and vectors. Asite-specific recycling plan, addressing nuisance
controls, site holding capacity, and removal frequency shall be submitted prior to
accepting recyclables.
4. Should a Household Hazardous Waste Collection (HHWC) be conducted at a
facility, a notification of collection date, an updated operational plan, and a specific
site layout shall be submitted to the department for review and approval at least sixty
(60) days prior to the collection date. The HHWC operational plan shall include a site
cleanup plan.
5_ If the facility inadvertently accepts unacceptable wastes, the permittee shall
properly manage and dispose the unacceptable materials, in accordance with
applicable federal, state, and local laws and regulations prior to causing a
nuisance, health, or environmental threat.
6. An all-weather access. road shall be maintained into and within each facility.
7_ TYie facility shall be supervised, secured, and have a permanent sign posted at
- - .
operator, a contact in case of emergency, the hours and days of operation, and the
types of waste that are and are not accepted.
8. Incoming refuse shall be unloaded directly into the transfer bailers.
PERMITTEE: Permit Number: CC-0008-02 to
CC-0027-02
Department of Environmental Management Date of Renewal: November 15, 2002
County of Hawaii Expiration Date: January 22, 2007
Page: 3 of 4
9. All solid waste passing through the facility shall be collected, treated, recycled, or
disposed of at solid waste disposal facilities authorized by the department.
10. The trailers transporting refuse to. the solid waste management and disposal
facilities shall be fully covered with suitable covering to prevent fugitive dust and
litter.
11. Suitable means shall be provided to prevent solid waste from scattering; control
litter, odors, insects, and vectors; and minimize nuisance conditions.
12. Suitable means shall be provided to prevent and control fires, including an
emergency response plan. All incidents shall be reported and records of incidents
shall be maintained.
13. The facility shall have in place controls diverting off-site surface water from running
onto the site and containing any on-site surface water contaminated from contact
with waste material.
14. Scavenging at the facility by the general public is prohibited.
15. The permittee shall operate the facility in accordance with the application and site
plan, and in conformance with the operations narrative. Any changes and
modifications shall be submitted to the department for review.
16. The permittee shall submit an annual operation report to the department by
July 31 of each year for the preceding fiscal year (July 1 to June 30).
The annual operation report shall be submitted to:
Department of Health
Solid Waste Section
Solid and Hazardous Waste Branch
919 Ala Moana Blvd., Room 212
Honolulu, Hawaii 96814
The annual operation report shall include the following information:
a. Quantities of solid waste received by type including destination for disposal.
b. Quantities of materials recycled from the waste stream by type and
destination.
ropna e, is
sufficient.
17. Should the permittee choose to operate the facility after the expiration date, the
permittee shall submit a permit renewal application at least thirty (30) days prior to
the expiration date. The application for a renewal permit shall contain an operations
PERMITTEE: Permit Number: CC-0008-02 to
CC-0027-02
Department of Environmental Management Date of Renewal: November 15, 2002
County of Hawaii Expiration Date: January 22, 2007
Page: 4 of 4
narrative, site plan indicating the location of the operations, zoning clearance form,
and filing fee. The operations narrative should include a brief description of the
operations; quantities and types of materials accepted; waste transport frequency;
final disposition of the waste; fire, dust, litter, and vector control measures; and
recordkeeping.
18. The permittee shall notify the department in writing of its intent to close ninety (90)
days prior to final closure. The written notification shall include a closure plan and
a schedule to implement the plan of action. Fnal closure shall consist of the
removal and proper management of the accumulated solid waste from the facility.
PERMIT BY RULE FOR CERTAIN SOLID WASTE HANDLING AND
DISPOSAL FACILITIES OF LIMITED IMPACT
Permit by rule: Small, low impact solid waste management facilities such as
convenience centers, composting facilities handling not more than three thousand tons per
year of green wastes, clearing and grubbing landfills, certain agricultural landfills, and
recycling drop-off facilities shall be deemed to have a solid waste handling and disposal
permit if the following conditions are met:
A. Notification. At least thirty days prior to commencing solid waste handling activities
which are covered under a permit by rule, written notification of such activity must be
made to the director. Written notification shall be made on such forms as are
provided by the director. Persons failing to notify the director of such activities shall
be deemed to be operating without a permit. Not'rfication shall include a site plan of
appropriate scale and an operations narrative describing the proposed activity.
B. Submittal of a $25.00 application filing fee.
C- General conditions of every facility.
1. No regulated hazardous waste in accordance with 40 CFR Part 261 may be
collected, transported, or disposed at any of the facilities.
2. Nuisance control. Suitable means shall be employed to prevent solid wastes
from scattering, control of litter, odors, and vectors such as rodents and
insects.
3. Suitable means shall be provided to prevent and control fires, including an
emergency response plan when appropriate.
4. It is the responsibility of the owner and/or operator to comply with all the local
rules, regulations, and ordinances, and the director may add additional
conditions deemed appropriate.
5. Each facility shall be supervised, secured, and have a permanent sign
identifying the facility, hours and days of operation, materials accepted or not
accepted, the owner and/or operator, a person to contact, and other pertinent
information.
D. Convenience centers.
1. Only household and/or residential solid waste will be accepted.
(mar hattPriPC anri ~ r -i ~ tigg~~~,~~~
must be collected and stored in a safe and orderly manner.
-1-
Solid Waste Management Permit by Rule _
No. CC-0008-02 to CC-0027-02
Convenience Centers, Department of [nvironmental Management, County of Hawaii
E. Green wastes (landscape waste) composting facilities.
1, Composting facilities accepting only green waste, less than three thousand
tons per year, are permitted by rule unless exempted.
2 The finished compost must be sufficiently stable that it can be stored ar
applied on land without producing a nuisance.
3. The facility must control surface water run-on and run off from a tLventy-five
year, twenty-four hour storm. '
4. An annual report shall be prepared and submitted to the department,
reporting the tonnage of green waste accepted, the composted tonnage
produced, and residual disposed.
5. The department reserves the right to add additional requirements as
necessary.
F. Land clearing, grubbing, and certain agricultural landfills and inert waste landfills,
1. All persons exempted under Sectionll-58.1, 4(b)(3) and landfilliny more than
one hundred fifty tons per year shall be permitted by rule.
2. Only vraste that will not or is not likely to produce leachate of environmental
concerns shall be disposed of in the landfill. Acceptable materials for
disposal in the land clearing, grubbing, and certain agricultural landfill are
earth and earth-like products, and land clearing debris such as stumps, limbs,
and leaves. Acceptable materials for disposal in the inert waste landfill are
earth and earth-like products, concrete, cured asphalt, rocks, and bricks,
3. Materials placed in the landfill shall be generated on site and spread in layers
and compacted to the smallest practicable volume.
4. Public access to the landfills shall be limited to authorized entrances which
shall be closed when the site is not in operation.
5. The final cover shall consist of eighteen inches of earthen material to
minimize infiltration and six inches of earthen material to minimize erosion or
as approved by the director, A vegetative cover shall be placed over
the final lift, not later than one month following final placement of waste within
that lift. The vegetative cover must be maintained a minimum of a year after
the closure of the landfill.
6. A written notice of final closure must be provided to the director within one
hundred eighty (180) days of receiving the final load of material. Any site not
e e an n
violation of these rules unless properly closed. Notice of closure must include
the date of final material receipt and an accurate legal description of the
twundaries of the landfill.
-2-
Solid W ante Management Permit by nule
No. CC-0006-02 to CC-00'L'I-02
Convenionce Centers, Depadmenl of Environmental Management, County of Hawaii
7. A permanent notation of the landfill location shall be added at the bureau of
conveyances to the facility property and on any other instrument that would
normally be examined during the title search and note any land use
restrictions from the closure plan. The notation shall notify any potential
purchaser of the property that the area has been used for land clearing and
grubbing and agricultural solid waste landfills.
8. All other applicable federal, state, and local laws, rules, and ordinances,
including erosion and sediment control, and any applicable federal wetlands
permit, must be fully complied with, prior to commencement of land filling
operations.
G. Recycling drop-off and processing facilities.
1. An annual report shall be prepared and submitted to the department,
reporting the amounts and types of recyclable materials or scrap metals
received and distributed by weight. The report is due on July 31 of each year
for the preceding fiscal year.
2. Scavenging at the facility by the general public is prohibited.
3. Recycling processing facilities utilizing single source-separated material for
reuse. The single source-separated items include, but are not limited to:
cardboard, newspaper print, office paper, glass, aluminum containers,
plastics, tires, and nonferrous scrap metals.
-3-
Sotid W asie Management Permit by Rule
No. CC-OOOII-o2 to CC-0027-02
Convenience Centers, Department of Environmental Management, County of Hawaii
APPENDIX C
COH Site Charada~ for Existing Convenietx~ Centers (Transfer Slafions)
Prepared by:
('.ountyofHawai'i
Dcparhnent of Envunrmlerrtal Management
Solid Waste Division
October 2004
COH-SWD
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APPENDIX D
Inforn~ation Sheet
PnePanea by:
C.oiuityofI~awai'i
Depatlment of E?nvvnmental Management
Sofid Waste Divisor
Mareh 2:004
COH-SWD
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
SOLID R'ASTE DIVISION
COUNTY OF HAWAII - 108 RAILROAD AVENUE - HILO, FiI 96720
11I[.O (808)961-8339 WAIMEA (808) 887-3018 KONA (808) 327-3507
>Y.Y"
INFORMATION SHEET"
HOURS OF OPERATIONS: All fadlities open 7 daysNveek including all holidays (except as noted).
1. South Hilo Santary Landfill: 6:30 a. m. -4:15 p.m.
2. West Hawaii Sanitary Landfill: 7:00 a.m. - 4:15 p. m. -closed on New Year's Day, Easter, Memorial Day, July 4r', Labor Day, Iron Man
Triathlon (7/2 Day), Thanksgiving, and Christmas.
3. All Transfer Stations: Sunrise to Sunset except as noted
Hilo Transfer Station -6:30 a. m. to 5:00 p.m. Kealakehe/Kailua Transfer Station -6:30 a.m. to 6:30 p.m.
Waimea Transfer Station -6:30 a. m. to 6:30 p.m. Keauhou Transfer Station -6:30 a.m. to 6:30 p.m.
Puako Transfer Station - 630 a.m. to 6:30 p.m. Honokaa Transfer Station - 6:30 a.m. to 6:30 p.m.
Papaikou Transfer Station - 6:30 a. m. to 6:30 p. m. Kea'au Transfer Station - 6:30 a.m. to 6:30 p.m.
RULES FOR TRANSFER STATIONS:
A GENERAL RULES:
1. All materials shall be deposRed directly into the container. Waste disposed of outside of the containers constitutes littering7illegal dumping.
2. Bumpng of refuse a not permitted.
3. Scavenging is nd permitted.
8. PERMITTED MATERIALS:
i. Household refuse and shrubbery not exceeding 4 feet in length.
C. PROHIBITED MATERIALS:
1. No hazardous a rsdoadive wastes. Household Hazardous Waste Cofleclyons 2x annually at KealakeheMailua 8 Hilo transferslations.
Atlas Recyde Center 935-9328 8 329-6868 (Recyding) Hawari Metal Recyding (Oahu) 682-5610 (MetaVGreenwaste)
Big Island Scrap Metal 960.1528 (Scrap Metal) Island Recycling (Oahu) 845.7188 (Recycling)
Business Services Hawaii 958-1436 (Recycling) Orchid Isle Rubbish and Recycle 959-0475 (Cooking Oil)
EnviroServices 8 Training Center (Oahu) 53&7222 (Haz Mat) Recycle Hawafi 961-2676 (Recycling/Used Motor Oii)
Hawaii Bio-Friendly 775-7717 (Cooking Oil) UnRek Insulation (Oahu) 631-3076 (Haz Mat)
Hawaii Petroleum 961-2661 (Used Motor OiVCooking Oil) UnRek Solvent Services 935-8180 (Used Motor Oil)
2. No abandoned vehicles. Must be taken fo the County facilities located adjacent to the Kealakehe/Kallua and H~7o transfer stations.
Tire Shredder (NO WHOLE TIRES ALLOWED IN LANDFILLS)
Tires -Firestone Tire Service(KOna) 329-2488; Leo's Rubbish Serv(ce (Hilo) 9355850; Unitek Solvent Services (Hilo) 935-8180
Car Batteres - Daleco (Kona) 3294605; Interstate Batteries (Hilo) 9347256; Max's Auto Parts, Inc. (Kona) 775-7248
Car Batteries -Napa Auto Parts (Waimea) 885~iW0; Pahoa Battery and Propane 965-9499
3. No wastes from manufacturing, industrial or agricultural processes.
4. No materials from either construction or demoli0on work.
5. No asbestos waste. Asbestos waste accepted at West Hawaii Sanitary Landfill only (contact Waste Management of Hawaii @886-0940)
6. No dead animals, animal parts or other similar organic wastes.
7. Bulky items, such as mattresses shouk7 be disposed at either the South Hilo or West Hawaii Sanitary Landfills; refrigerators and stoves should
be recycled at ether Ne Kealakehe/Kailua or Hilo scrap metal sties and not disposed into our transfer station refuse containers.
D. PENALTIES: -Violators may be subject to fines up to $500 and a minimum of 20 hours of public service.
E. NO COMMERCIAL REFUSE OR COMMERCIAL HAULERS ARE ALLOWED.
LANDFILL DISPOSAL PERMITS:
t. Required for disposal of waste at both the South Hilo Sanitary Landfill in East Hawaii and at the West Hawaii Santary Landfill in Pu'uanahulu.
2. Landfill Disposal Permit Applications available at Solid Waste Division office in Hilo.
3. Allow minimum 5 working days to process all LarMfiA Disposal Permit Applications.
'In accordance with applicable Federal, State and Local laws and regulations. Local laws and regulations
include, but not limited to: Hawaii County Code, Chapter 20, Refuse and "County of Hawaii -Department of
Environmental Management- Solid Waste Division -Administrative Rules for Solid Waste Refuse Control and
Disposal Fees".
March 2004
APPENDIX E
Ti~'er Slatian Enl~x~ment Plan
Picpanvd by:
Cau~tyofHawai'i
Depart<t?ent of Envuonmeirtal Management
Solid Waste Div~von
May2ooa
COH-SWD
TRANSFER STATION
ENHANCEMENT PLAN
MtY Os yak
4~ C.. ~
-
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off Oi M~'+
SOLID WASTE DIVISION
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
COUNTY OF HAWAII
MAY 2004
County of Hawaii
Transfer Station Enhancement Plan
1. Yntroduction
1.1 Purpose
The purpose of this plan is to provide a brief description of one of the County of Hawaii's
various initiatives to improve solid waste services for residents. Transfer Station
enhancement is currently in the early stages of planning. This document is intended to
serve as a discussion point for further planning, permitting and design of the facilities.
Operation of the facilities is not covered in this Plan and is addressed in a separate
Operations Narrative to be developed by DEM.
1.2 Objectives of Transfer Station Enhancement
The Integrated Solid Waste Management Plan (ISWMP), accepted in 2002, commits the
County to increase recycling and diversion of waste from its current level of
approximately 15% towazd the State mandated level of 50%. The transfer stations will
serve a critical role in the diversion of solid waste from its landfills by providing
enhanced recycling, and reuse opportunities. The 21 transfer stations aze positioned
around the county to be convenient for residents to self-haul their waste, in lieu of
County-sponsored collection services. Recyclable materials from the rural transfer
stations will be consolidated and processed by recycling contractors at the East Hawaii
Regional Sort Station or other central facility.
The transfer station enhancements and the Sort Station are synergistic because the Sort
Station will provide a central processing area for recyclables to achieve economies of
scale. The public recycling drop-off area which is part of the Sort Station facility will
also be the largest collection of residential recyclables, based on existing transfer station
volumes and recycling participation.
After only a few mnn*hs in operation, the Pilot project at Keeau Rural Transfer Station
demonstrated the ability to divert 20% of incoming waste by providing educational
materials, community outreach and convenient recycling opportunities.
1.3 Targeted Users
The transfer station network is reserved for use by residential self-haulers. In a recent
study the County determined that 87% of its single-family residential units self-haul
waste to one of the 21 transfer stations. The transfer station system will continue to be
reserved for residential users, while commercial recyclers will be encouraged to deliver
source separated loads to the Sort Station resource recovery yards established at or near
the Sort Station by contracted recycling vendors.
1
1.4 Establishing Priorities
The County will design approximately 3 different types of recycling centers at its transfer
stations. The selection of which type will be installed at which location will be based on
the level of service at each station in order to maximize the amount of material recovered
in relation to the capital and operating expense in providing these services. The level of
service standards will be modified to consider anticipated growth rate within the area,
commuting patterns, and available land azea at the transfer stations as well as population
served and historical volume.
2. Locations
2.1 The Existing Transfer Station System
The County transfer station system is shown in Figure 1. All rural transfer statiors are
maintained and operated by county personnel. Many currently have contractor-owned
drop boxes for recycling.
2.2 Priority Sites
A transfer station enhancement priority list was developed based on the level of service
and the distribution along commuting routes to maximize recycling opportunities for all
county residents. Enhancement priorities are shown in Table 1 along with the planned
services offered at each facility. Each service to be offered is described in Section 3 of
this document.
2.3 Schedule
The schedule for transt`er station enhancements is dependent on the availability of
funding. Transfer Stations enhancements will be funded through a variety of sources
including County capital improvement funds, EPA grants specific to waste reduction and
recycling, Community Development Block Grants, and other federal grant programs.
Table 2 shows a proposed transfer station improvement schedule. This estimate is based
on favorable response from currently pending grant applications.
2
Table 1: Transfer Station Desi nated Priorit and Planned Services
Avenge ~
Station Location Priority Population Annual Reuse Bottle Bill Scrap Green 2-Stream
Served Tonnage Redemption Metal waste Recyclables
FY 00 - 03
Kailua-Kona l 21,000 8,020.65 x x x x x
Kcaa;: 1 11,700 6,379.7 x x x x x
Kahuku (Ocean View) 1 0.0 x x x x x
Hilo 1 42,000 11,803 x x x x x
Waimea 1 11,700 5,1 x x x x x
onokaa 2 5,100 3,259 x it x
'auhuhu 2 6,000 3,396 x x x
Keauhou 2 8,500 4,941 x x x
Pahoa 2 9,400 4,495 x x x
Glenwood 2 4,300 2,286 x x x
Papaikou 2 5,800 2,888 x x x
Puako 2 5,600 2,297 x x x
Waiohinu 2 3,000 2,358 x x x
Honomu 3 3,400 1,243 x
Kalapana 3 1,200 739 x
Keei 3 5,600 2,015 x
Laupahoehoe 3 ~ 1,700 1,130 x
Milolii 3 700 92 x
Paauilo 3 1,800 1,196 x
Pahala 3 1,700 1,164 x
Volcano 3 2,000 1,409 x
Waiea 3 3,300 2,055 x
Totals 155,500 68,326
3
Table 2: Transfer Station Ranks, Services and anticipated implementation date.
Traditional
Recyclables
(aluminum,
cans, paper
Redemption Bulky/White fibers, plastics, Reuse ECCectivc
Rankr Transfer Stations Center Goods Green waste lass Center Date
1 Ka'auhuhu awi x x x 2006
2Kailua-Kona Kealakehe x x x x x 2004
3 Keauhou x x x 2006
4Hilo x x x x x 2005
5 Waimea x x x* x x 2005
6Kea'au x x x x x 2004
7 Pa aikou x x x 2005
8Pahoa x x x 2005
9 Glenwood x x x 2005
lO Waiohinu x x x 2005
11 Honoka'a x x* x 2006
12 Kala ana x 2005
13 Waiea x 2006
14Puako x x x 2007
15 Volcano x 2007
16 e'ei x 2007
17Pa'auilo x 2007
18 Honomu x 2008
19 Lau hoehoe x 2008
20 Pahala x 2007
21 Milol~ 1 x 2008
ahukv HOVE-in rocess x x x x x 2005
Waikoloa (!a be Tanned x x x 2008
Totals (23 Trans erSta(ions 5 14 14 23 5
Rankings established based on parcel size, service area population, district poplua[ion, average annual
tonnage % increase/decrease in tonnage in last 4 years.
* These transfer stations are currently less than 1 acre. 1'o provide for greenwaste collections,
the County will either need to acquire additional area or have containerized collections only.
4
3e Services
3.1 Priority 1 Transfer Stations
Priority 1 sites are the lazgest and most heavily used on the island. These sites will be provided
the widest range of services in order to maximize there productivity. Priority 1 sites will have the
following services available.
Reuse Center: The purpose of a Reuse Center is to divert reusable items from the waste stream
before they become damaged or contaminated by commingled waste. The Reuse Center will
provide a managed alternative to scavenging, which was once common, but now prohibited.
Items with value such as new, undamaged, or repairable furniture, lumber, building materials,
tools, toys, kitchen utensils or lawn equipment will be taken to the Reuse Center, and accepted
by the manager rather than being disposed in the waste stream. Alternatively, persons with
interest in the material may browse reuse items while at the transfer station. The precise temps of
mate7ial re-distribution have not been determined pending a request for proposals from potential
private operators of the Reuse Centers. It is relatively certain that County personnel will not
become invowed with sale or collection of money from this source.
Deaosit Beveraee Redemption Center: Beginning In June 2005, certain beverage containers
defined in Hawaii Revised Statutes Section 342-G part 101 will be chazged a refundable deposit
upon purchase. The County will operate Redemption Centers at the five Priority 1 transfer
stations. 'The County-operated Redemption Center will accept qualifying containers and refund
the deposit to residents. Non-qualifying glass containers will also be accepted, but non-deposit
plastic, and metal container should be deposited in the traditional recycling bins. Bottles will
either be canceled. (crushed) on-site or returned to a central processing facility for cancellation
through a contractual arrangement with a qualified recycling contractor.
Greenwaste Collection: An area of at least acre will be set aside for collection of greenwaste
from residential generators. Greenwaste will be delivered free of plastic bags and other refuse.
The greenwaste collection area will be provided with a compacted soil base. No food waste,
manure, animal waste or offal will be accepted in the greenwaste collection area. It will be
deposited either in roll-off containers or on the ground. Periodically, the County or its
contractors will haul greenwaste intact or shredded to a central composting facility for
production of mulch or soil amendment. A small amount of shredded greenwaste may be
stockpiled at the site for collection by transfer station users.
Scrap Metai Collection: A separate scrap metal collection area will be provided at priority ]and
2 sites for the collection of appliances and other scrap ferrous metal. A concrete slab with curbs
will be provided for collection ofinetal. Aroll-off container will be placed on the slab for
collection of small metal parts. The metals collection slab will be long and narrow so that
appliances are stacked in one or few rows that are accessible t~forklifL_~9nlv_appliancesand _
5
metal parts from residential sources will be accepted. Vehicles will not be accepted. The
County or its contractors will periodically remove metals from the transfer stations and transport
to a central metals processing facility for recycling.
Recvclable Materials Collection Bins: Collection bins for 2-stream recycling will be placed
conveniently so that the number of stops will be minimized. The manner in which the 2-streams
of recyclable will be segregated will be decided based on proposals accepted from qualifying
recycling contractors in response to a Request for Proposal. Collection bins specified by the
County's recycling contractor will be placed at the transfer stations for collection of most typcs
of paper fibers, cazdboazd specific types of plastic, glass, aluminum and tin. The county's
contractor will pick up full bins and leave empty bins on an as-needed basis. Recyclables will be
returned to a central processing facility for sorting and shipping.
Waste Collection: Non-sorted residential waste will be collected in 40-foot County waste trailers
for transport to a central processing or disposal facility. This is the primary existing activity at
the transfer stations, and this function will not substantially change. County personnel make
regulaz visits to the transfer stations to compact the load and estimate the time remaining to
capacity. Upon reaching capacity the east side transfer stations will be transported to the East
Hawaii Regional Sort Station where loads will be inspected, recyclables pulled out, repacked and
transported to Pu'uanahulu Landfill for disposal. The west-side transfer trailers will be
transported directly to the Pu'uanahulu Landfill for disposal.
3.2 Priority 2 Transfer Stations
Priority 2 Transfer Stations will provide the following Services (as described above):
• Greenwaste Collection
• Metal Collection
• Recyclable Materials Collection
• Waste Collection
3.3 Priority 3 Transfer Stations
Priority 3 Transfer Stations will provide the following Services (as described above):
• Recyclable Materials Collection
• Waste Collection
6
4. Design Concepts
4.1 Area Requirements
• Area requirements are dependent on the services offered, property
geometry and topography. Since the transfer station system is made up
of various sized pazcels, the type of collection mechanism for
greenwaste (containerized or paved/graveled pad) may need to be
adapted to fit the space requirements.
4.2 Access/Egress
All transfer stations are currently provided with all-weather access, egress and internal roads that
correspond to County standazds.
4.3 Surface Water Control
Site development standards are used for all transfer stations. Surface water run-on controls are
currently installed to prevent stounwater from entering waste collection azeas. Priority 1 and 2
sites will be upgraded as necessary to collect stormwater from waste, greenwaste, and metal
collection areas for onsite disposal. The metals collection slab will be fitted with a sump and
drainage valve. Standing water will be exarmned for oil. if an oil sheen is present the water wil[
only be partially drained to prevent oil from escaping. Oil sheens will be absorbed using floating
oil collection pads. Stormwater will be disposed in anon-site dispersion pit.
4.4 Signage
Each transfer station will have a sign that identifies the facility, its owner, a point of contact in
case of emergency, and other information as required under HAR 11-58.1.
4.5 General Cost Estimates
The cost for developing transfer stations from their existing condition to the designated level of
service will vary widely between sites. Valid construction cost estimates cannot be completed
without further design services. Some fixed costs may be identified at this stage as a baseline for
further investigation. The estimates below aze based on standard general estimates for
construction in Hawaii, but do not include site work or preparation of the access roads. Also the
quantities shown are gencral estimates that are based on conceptual designs shown in Section 5.
These cost should not be used for budgetary purposes since tnajor cost elements are currently
unknown.
7
Estimated fixed costs fora 5-acre Priority 1 transfer stations can be made on the following
assumptions:
Design and permitting: $45,000
Site Survey = $5,000
Grubbing and grading costs =Site Specific
Redemption Center Building: Wood frame post and pier 800 sf at $80/sf = $64,000
Reuse Pavilion: 20 fr x 60 fr canvas shelter with sides = $5,000
Perimeter Fencing: 5 acres 467 fr each side at $20/linear foot = $37,340,
Internal fencing: 500 feet at $20/foot = $10,000
Asphalt paving for intemal roads and pazking: 15,000 sf at $3.50/sf = $52,500
Concrete paving for metal collection slab: 1,000 sf at $18/sf = $18,000
Dispersion pit and plumbing sub-grade drainage = $15,000
Landscaping boundaries and medians = $10,000
Signage = $5,000
Estimated faced costs for Priority 2 transfer stations can be made on the following
assumptions:
Design and permitting: $25,000
Site Survey = $3,500
Perimeter Fencing : 3 acres 361 ft each side at $20/linear foot = $28,880,
Asphalt paving for intemal roads and parking: 10,000 sf at $3.50/sf = $35,000
Concrete paving for metal collection slab: 750 sf at $18/sf = $13,500
Dispersion pit and plumbing sub-grade drainage = $12,000
Landscaping boundazies and medians = $5,000
Signage = $3,000
Estimated fixed costs for Priority 3 transfer stations can be made on the following
assumptions:
Design and permitting = $10,000
Perimeter fence based on 2 acres 295 fr each side at $20/ft = $23,600
Repair/upgrade waste chutes and retaining wall: $12,000
Install concrete pad and additional turnout area for recycling bins: $16,000
Signage = $1,500
5. Conceptual layouts
Conceptual lavouts for priority 1 and 2 tranafPr a r'on ire slaew~in ~ , t~
8
Figure 1
Location of the rural Transfer Stations within the County of Hawaii
9
l I
-
N
Hawl
MAHiIKONA Kaa Mu,~'E.
_
,4.~t HONOKAA
i >~Haaokaa
t PAAUlI,O
Puako(T/S '-'~64°?nfEA.-~ paa~illo(T/ r. LAUPAHOEHOE
AIKOIA :,1..- ' :'Laup~cehife'(T(.4
Pltuanahulu Landfill ~ ® ~ ~ ~ '
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~ ~ j' '7,rf~s'oirit~~lASy:
J
% 1 i Hlo Landfill
' -
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J a )
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r~~' w~(
S) • ®Landfill /Transfer Station (T/S) (Proposed; ~
NAALFHU
WaioFiin ('~Y$~'~,
PUBLIC FACILITIES -
LANDFILLS /TRANSFER STATIONS
so~c
County of H8\Y2il, Dcpaztaunt of Publie Wodu,
Solid Wssto Divirion
o to m so a w w ro w hides
r
SOURCE HAWAII COUNTY, HAWAII
LANDFILL -SOLID WASTE FACILITTES
EAST HA W Al l REGIONAL SORT STATION
HAWAII COUNTY
APRIL 2003 HILO, HAWAII
1~
ViW
Attachment A
Conceptual Designs for the 11 Highest Ranking Transfer Station
Enhancements
Note:
Keahou Transfer Station is scheduled for enhancement to Priority 2 status; however the
current site layout was not available at the time this plan was prepazed.
11
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12
Waste
Greenwaste
Collection
Area
(7,000 sf)
100 feet
Hawi Transfer Station
13
f'~~ ~
11 Rccyde
1
1 i
1 ~
1 ~
1 i
1 ~
1 ~
1 i
1 w~a
1
1 i
1 ~
1 ~
11 enwnste~ %
11 %
1 ~
1 j
1 i
I ~
I ~
I
I
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I I
I I
j3
I I
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I I
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I I
~ I
I j
I I
1 I
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I I
onokaa TraasFer station
14
..^..3~4.33.1.LiJ~
1
1
Greenwaste Collection
Area (30,000 sf)
9
v.re~u.
~
v
Paka CMV W411 ~
U
a
Metal Recycling .
(20,000 sf) ~ ...®wm , .a
75 ft bchvan slabs c~ o
Stormwatcr WBStC
ReteoGon
Pond Wa$t0
100 feet
Kahuku Transfer Station - UnderRromd dn'vuRe line
15
Waste
100 feet
Gray areas are paved
16
Greenwaste Collection Area (1
acre)
Mulch
Swimwaw
NCb1YO~ Paod
rite
Waste
Waste
Reuse Cwtcr
c.
RCdep~pL
CCNICf
100 fee[
Police Annex
KEALAKEIIE TRANSFER STATION KAiLUA
KONA HAWAII
17
Greewaste Collection
1 acre
O Mulch
Pond
i
a
t
Pond O
e
Bev. Redeinot
Center
Reuse area
eeau rans er fation
18
Waste Waste
e e
Greenwaste
Collection Area
(10,000 sf)
Pond
100 feet
Pahoa Transfer Station
Gray azeas aze paved
19
Gee w to
M
O
a
V
N
Z O
3
z
100 feet
Papaikou Transfer Station
r
PwA
u
h
m
Greenwaste Collection Area (.65 ~
acres)
Mulch
3 ate.
Reuse . ~ Redempt. .
. Crnter
100 feet
Waimea Transfer Station
21
Waste
c~,~k
coneceon
3000 sf
Waiohinu Transfer S[a[ion
22
APPENDIX F
Sample Tru~sfer Station Iinpection Rem?~1
P~~epanacl by:
CountyofHawai'i
De~artrnent of Env~otunental Management
Solid Was6e Divigon
COH-SWD
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
SOLID WASTE DIVISION
COUNTY OF HAWAII -SOUTH HILO SANITARY LANDFILL
S. HILO SCALEHOUSE (808) 936-8631 S.HILO BASEYARD (808) 961.8635
SOLID W ASTE DIVISION OFFICE (808) 961-8339
TRANSFER STATION INSPECTION RECORD
FACILITY: _
DATE: INSPECTION BY (PRINT NAME):`
GENERAL: (CHECK YES/NO, ADD COMMENTS FOR "NO" ANSWERS)
I) ILLEGAL DUMPING OBSERVED: ? YES ? NO COMMENTS: _
2) VANDALISM OBSERVED: ? YES ? NO COMMENTS:
WASTE COLLECTION FACILITIES: (CHECK BOX, ADD COMMENTS AS NECESSARY)
3) TRAILER STATUS: ? FULL ? LESS THAN COMMENTS:
4) RECYCLING B1N STATUS: ? FULL ? LESS THAN 'h ? NOT APPLICABLE
COMMENTS:
WASTE COLLECTION INFRASTRUCTURE: (CHECK BOX, ADD COMMENTS AS NECESSARY)
5) CERJTE STATUS: ? OK ? REPAIRS REQUIRED
COMMENTS:
6) TRAILER PAD STATUS: ? OK ? REPAIRS REQUIRED
COMMENTS:
7) PUMP HOUSE STATUS: ? OK ? REPAIRS REQUIRED
COMMENTS:
8) PUBLIC HAULER PAD STATUS: ? OK ? REPAIRS REQUIRED
COMMENTS:
9) ENTRANCE ROAD STATUS: ? OK ? REPAIRS REQUIRED
COMMENTS:
OTHER COMMENTS:
SUPERVISOR'S SIGNATURE: DATE SUBMITTED TO DIVISION OFFICE:
(C:\So6d We>te\FORMS\Trans(er $l'A Forms\Pewd¢ Inspection Rccortl.doc)
COMMUNITY DEVELOPMENT BLOCK GRANT
SPECIAL CONDITIONS
1, DEFINITIONS
p. "24 CFR, Part 570," means Part 570 of Title I Housing
and Community Development Act of 1974, as amended, of
the Code of Federal Regulations (CC'R) containing the
regulations for the CDBG Program.
g. "CDBG Program" means the Community Development Block
Grant Program authorized under 24 CFR, Part 570.
C. "CFR" means the Code of Federal Regulations.
D. "County" means the County of Hawaii, which is the
Grantee under the CDBG Program and responsible for the
administration of the CDBG Program and its regulations.
G. "HUD" means the U.S. Department of Housing and Urban
Development.
H. "OHCD" means the Office of Housing and Community
Development.
I, "Project" means the Soiid Waste Recycle Centers Design
and ConsCruction - Kalapana, Papaikou, Phaoa, Glennwood
and Waiohinu Transfer SCations Projects.
J. "Contractor" means the entity contracted to provide the
project to the County of Hawaii Environmental
Management Department.
2. PURPOSE
The purpose of this Special Conditions is to ensure that
CDBG Program funds are used in accordance with all CDBG
program requirements set forth in ?_4 CFR Part 570, which is
the regulatory document of the CDBG Program and all state
and county laws that govern Che CDBG Program, which shall
Lnclude but not be limited to t_he following:
A. Debarred and Suspended Parties.
-
- - - _ i y a- e s e an any
subcontractor or any lower tier subcontractor is noC
debarred or suspended or is otherwise excluded from or
ineligible for participation in Federal assistan~'e
Specia] Conditions -1 OI~CI)~7-07 9E3
programs under Executive Order 12549, "Debarment and
Suspension."
B. Contracting with small and minority firms, women's
business enterprise and labor surplus area firms.
The Contractor will take all necessary affirmative
steps to assure that minority firms, women's business
enterprises, and Labor surplus area firms are used when
possible. Affirmative steps shall include:
1. Placing qualified small and minority businesses
and women's business ent=erprises on solicitation
lists;
2. Assuring that small and minority business:, and
women's business enterprises are solicited
whenever they are potential sources;
3. Dividing total requirements, when economically
feasible, into smaller tasks or quantities to
permit maximum participation by small and minority
business, and women's business enterprises;
q. Establishing delivery schedules, where the
requirement permits, which encourage participation
by small and minority business, and women's
business enterprises;
5. Using the services and assistance of the Small
Business Administration and the Minority Business
Development Agency of the Department of Commerce;
and
6. Requiring the prime contractor, if subcontracts
are to be let, to take the affirmative steps
listed in paragraph (2)(A) through (E) oC Chis
section.
C. Equal Employment Opportunity
The Contractor shall comply with Executive Order 1]246
of SepCember 24, 1965, entitled "Equal Employment
Opportunity," as amended by Executive Order 1135 of
October 13, 1967, and as supplemented in Department of
Labor regulations (91 CFR Part 60) for all_contr,~ cLS
y a n d t h e i r
- awar e rn excess o v 0 by the Count
contractors or subcontractors.
Specia] Conditions -7_- OHCU/7-01-98
D. Reporting Requirements
The Contractor shall comply with the County's
requirements and regulations pertaining to reporting.
E. Patent Rights
The Contractor shall comply with the County's
requirements and regulations pertaining to patent
rights with respect to any discovery or invention which
arises or is developed in the course of or under such
contract.
F. Copyrights
The Contractor shall comply with the County's .
requirements and regulations pertaining to copyrights
and rights in data.
G. Access to Records
The County of Hawaii, HUD, the Comptroller General of
the United SCates, or any of their duly authorized
representatives shall have access to any books,
documents, papers, and records of the contractor which
are directly pertinent to this specific contract for
the purpose of making audit, examination, excerpts, and
transcriptions.
H. Retention of Records
The Contractor shall mainCain and retain aLl required
records for three years after the County make final
payments and all other pending matters are closed.
I. Breach of Agreement
In the event that the Contractor fails Co comply with
Che terms of Che agreement, or defaults, or is unable
to perform the activities under this agreement, the
County may institute appropriate legal proceedings Co
enforce the terms of the agreement or may, at the
option o1 Y_he county, terminate this agreemenC. The
Contractor shall be liable for any damages incucced by
the County i-ncluding legal costs and aCtorney's fees.
I n a d¢3 L i 4rL l~n a n v nth.~~c -r c~meciu ~ a L~v -l.~sa- -ter- - - -
County shall have Che power Lo recapture any of Che
funds paid to Contractor under this agreement.
Special Conditions -3- OHCD/~-~~-98
contracts under grants, loans and cooperaCive
agreements and that all sub-recipients shall certify
and disclose accordingly.
L. § 85.43 Enforcement
1. Remedies for noncompliance. If a contractor or
subcontractor_ materially fails to comply with any
term of an award, whether sta~_ed in a Federal
statute or regulation, an assurance, in a State
plan or application, a notice of award, or
elsewhere, the County may take one or more of the
following actions, as appropriate in the
circumstances:
a. Temporarily withhold cash payments pending
correction of the deficiency by the
contractor or subcontractor or more severe
enforcement action by the County;
b. Disallow (that is, deny both use of funds and
maGclun-g u~,:_~.- for) all or par' ,;f the c%~:~C
of the activity or action not in compliance;
c. Wholly or partly suspend or terminate the
current award for the grantee's or
snbgrantee's program;
d. Withhold further awards for the program; or
e. Take other remedies that may be legally
available.
2. Hearings, appeals. In taking an enforcement,
action, the County will. provide the contractor or
subcontractor an opportunity for such hearing,
appeal, or other administrative proceeding to
which the contractor or subcontractor i-s entitled
under any statute or regulation applicable Lo the
action involved.
3. Effects of suspension and termination. CosCs of
contractor or subcontractor resulting from
oblSgations incurred by Che contractor or
subcontractor during a suspension or after
Germination of an award are not allowable_uii1e55_._ _
- - ncy express -y au . orrzes them in
the notice of suspension or termination or
subsequently. Othr~r contractor- or subcontractor
cost:-, during sust~ension or alter LerminaCion which
Special Conditions -5- OHCf~~~1-07-9f1
are necessary and not ceasonably avoidable arc
allowable if:
a. The costs result from obligations which were
properly incurred by the contractor or
subcontractor before the effective date of
suspension or termination, are not in
anticipation of it, and, in the case of a
Lermination, are noncancellable; and
b. `Phe costs would be allowable if the award was
not suspended or er:pired normally at the end
of the funding period in which the
termination takes Effect.
4. Relationship to Debarment and Suspension.. The
enforcement remedies identified in this section,
including suspension and termination, do not
preclude contractor or subcontractor from being
subject to "Debarment and Suspension" under
E.O. 12549 (see § 85.35).
M. Termination for convenience.
Except as provided in ~ 85.43, awards may be terminated
in whole or in part only as follows:
1. By the County with the consent of the contractor
or subcontractor, in which case the two parties
shall agree upon the termination conditions,
including the effective date and, in the case of
partial termination, the portion to be terminated;
or
2. By the contractor or subcontractor upon written
notification to the County, setting forth the
reasons for such termination, the effective date,
and, in the case of partial termination, the
portion to be terminated. However, if, in the
case of a partial. termination, the County
determines that the remaining portion of the award
will noC accomplish Che purposes for which Che
award was made, the County may terminate the award
in its entirety under either ~ 85.93 or
paragraph (A) of Chis section.
Special Conditions -6- OHCD/~-~~-98
APPENDIX H
SotiawasteDivisor?
Drawing Inventory
P~t~~
County ofHawa~ i
Deparhnec?tofEnvuoi~mental Management
Solid Waste llivision
COH-SWD
COUNTY OF HAWAII
DEPT. OF ENV. MGMNT.
SOLID WASTE DIVISION
SWD MAP INVENTORY
# #
LOCATION TITLE JOB # COPIES SETS
Hilo TMK 2-1-013 1
General Location Map 7
Road Improvements S-2201 1
LF & TS Road Repair 1
Final Grading Plan 1
Finish Grading Phase 1 1
Profile - LF 1
TS Road Repair 1
S. Hilo LF Road Improvement 1
Surtace Water Systems 2
Surtace Water Management Plan 1
Topographic of Quarry & Borrow Pit Site 4
LF Landing Detail 1
Topographic of Quany 8 Borcow Pit Site - LF lift 2
Sliding Gate Instalation 1
Proposed LF Site, Exec Order #1519 1
Proposed LF & Quarry Map 1
Honoka'a TS Chute 1
TS Construction S-1800 1
Topo ra hical Honokaa Quadan le 1
Honomu Proposed TS Site 1
TS Construction S-2097 1
Prestress Planks Schedule 175 1
Prestress Wall 4
TS Site old to new site 1
Kaauhuhu TS Construction S-2238 1
Proposed TS 1
TS Construction (missing pg. 4 of 5) S-2238 1
Kailua LF Closure, Phase 2 S-3056 5
TS Security Improvements 1
Kailua LF Draft ClosurelPosl Closure Plan 1
Kailua LF Closure S-3056 1
Kailua LF 1
LF Topographical 1
TS Improvements S-2754 1
LF Closure, Phase 3 Subgrade (pg. 3 of 3 only) 55-2126-02 2
LF Closure, Phase 2 Subgrade (pg. 2 of 3 only) 55-2126-02 2
Kailua LF -survey 032393 1
LF Closure, Phase 2 Construction 5-3056 2
Kailua LF Closure - LF limits 55-2126-02 1
Overhead Line Extension 1
Sanitary Landfill Project 1
Pro osed TS Site - To o ra hical
Fire Control Plan 55-2126-02 2
LF Site Plan 1
(SWD Map Inventory/Sheetl)
COUNTY OF HAWAII
DEPT. OF ENV. MGMNT.
SOLID WASTE DIVISION
# #
LOCATION TITLE JOB fl COPIES SETS
Waimea (continued) Windbreak Detail 2
TS Improvements S-2560 1
To raphical Waimea 1
Waiohinu TS Reconstruction 5-2887 2
Various Installation of Hydraulic Power Systems S-2929 1
TMKs 7-7-006 1
7-7-005 1
Metal Refuse Chute Detail 1
Sprinkler, rubber flap, & safety chain detail 1
Standard Details -Chain Link Fence 2
Chute detail -front, top, side views 1
Pole wall and bumber wall detail 1
Misc. details 8 notes 1
Control joint, wall section, & chute attch. detail 1
Trailer/wall positioning detail 1
Prestress wall details (pg. 3 of 3 only) 1
Refuse Chute 3679 1
Misc. TS details (pg. 2 of 3 only) 1
Prestress wall details 1
65 Ton Machinery Trailer 1
Concrete Structure -Chute & Roadway Details 1
Island Map 1
Island Map - OD, TS, LF, Pvt. LF 1
Island Map -proposed, TS, closed, LF 1
Island Map -proposed, TS, pvt. LF 1
Puuanahulu Quadrangle Topographic 1
Anaehoomalu Quadrangle Topographic 1
Puu Hinai Quadrangle Topographic 1
Kiholo Quadrangle Topographic 1
Bureau of Sewers ~ Sanitation Reorganization 1
Photo Map of Hilo Urban Area, sheet 4 1
Street Map of City of Hilo 1
(SWD Map Inventory/Sheet1)
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