HomeMy WebLinkAboutCOM 0402.000 2004-2006CONSTANCE R. KIRIU
County Clerk
WILLIAM E. SMITH
Depiey Counn Clerk
County of Hawai `i
Office of the County Clerk
25 Aupuni Street _
Hilo, Hawaii 96720 -.
Telephone: (808) 961-8255 Facsimile: (808) 961-8912
tti
August 15, 2005
The Honorable Stacy I liga, Chair
And Members of the Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Aloha Council Members,
Attached, please find eleven copies of a report evaluating the Department of
Environmental Management's implementation of the Integrated Solid Waste
Management Plan. The report is an 80% product. At least one additional chapter and
possible two, along with additional exhibits, will be transmitted to the Council in the near
future.
This broad report is the result of assessing the results of active solid waste
projects and solid waste projects planned for implementation. Reviewing solid waste
operation records were very helpful in developing a clearer picture of the status of the
County's solid waste operations and are reflected in the narrative of each chapter.
I am hopeful that the conclusions found in each chapter will aid the Council in
recognizing the strong points and weaknesses in the present direction being taken by the
Department of Environmental Management. All of the conclusions and exhibits were
drawn from the Department's raw material, files and documents. Both the Director and
her Secretary were very cooperative in making these items available for review.
My thanks goes to the Council staff for their guidance. Please feel free to contact
me for clarification on any part of the report.
Deputy County Clerk
Comm. No. _
Ref. To: °jese« e
Ref. Date -AUG 16
Hawai'i County Is An Equal Opportunity Provider And Employer
REPORT TO THE HAWAII COUNTY COUNCIL
EVALUATION OF
THE DEPARTMENT OF ENVIRONMENTAL
MANAGEMENT'S IMPLEMENTATION OF THE
Integrated Solid Waste Management Plan
August 2005
TABLE OF CONTENTS
Foreword and Methodology
Overview and Questions
Chapter I — Transfer Stations
Part I — Kea'au Recycle and Reuse Demonstration Project
a) Attachment -Photographs
b) Attachment - Graph, Kea'au transfer station tonnage
C) Attachment - Graph, Kea'au, Pahoa, Glenwood
d) Attachment — Graph, Kea'au Trailer Movements
e) Attachment—Spreadsheet, Hilo scale tonnage
Part II — Second Year Operation of the Kea'au Recycling and
Reuse Center (KRRC)
a) Attachment — Photographs
b) Attachment— Spread sheet, Hilo scale tonnage
Part III - Planned Enhancements for all Transfer Stations
a) Attachment - Cost Estimate for Implementation
Chapter II — Examination of the Proposed Sort Station
Chapter III - Status of the Hilo Landfill Closure
Attachment— a) DOH Consent agreement
b) Photographs
c) Graph — Hilo Landfill Cover Material
Chapter IV - Status of the Integrated Solid Waste Management Plan
Exhibits
Exhibit A
KRRC Federal funded project at Kea`au — typical invoice
Exhibit B
KRRC Federal (USEPA) Agreements/Conditions for funding
Exhibit C
KRRC Spread sheet with tonnage and costs
Exhibit D
KRRC Contract— Recycle Hawaii and HIEDB
Exhibit E
County Waste Stream Composition Study Results
Exhibit F
County Diversion Grant spreadsheet
Exhibit G
1) Graph — Solid Waste Tonnage, East and West Hawaii
2) Graph — Solid Waste Tonnage, East Hawaii
3) Graph — Solid Waste Tonnage, West Hawaii
4) Graph — Solid Waste 'tonnage, Total Island
5) Graph — Hilo Landfill Refuse, Actual vs. FEIS Projected
Exhibit H
Recycle Hawaii proposal to run the KRRC project
FOREWORD
This broad investigation was undertaken to identify the status of the Department of
Environmental Management's (DEM) implementation of the Integrated Solid Waste
Management Plan. This study resulted in several sub -reports covering recycling, the
transfer station facilities program, the proposed Sort Station and the Hilo Landfill closure.
It attempts to identify the various activities presently being undertaken by DEM in its
effort to accomplish the objectives of the ISWMP. This investigation also attempts to
investigate and assess necessary ongoing operations and maintenance activities within the
Solid Waste Division.
OBJECTIVES Of THIS INVESTIGATION
Initiate a broad-based assessment of the demonstration program currently being
undertaken at the Kea'au Transfer Station. The purpose of this assessment is to
identify operations, activities and costs related to recycling at the Kea'au Transfer
Station's recycle and reuse yard.
Review and assess present DEM solid waste activities, which are planned to lead
to the organized and phased implementation of the ISWMP.
Review and assess the present direction of the DEM and its management of
sequenced implementation of solutions to the County's solid waste issues.
(Managed closure of the Hilo Landfill and development of the Sort Station.)
4. Identify for future review and assessment, various operational and maintenance
activities of the Solid Waste Division.
SCOPE AND METHODOLOGY
Our investigation into the Department of Environmental Management's
demonstration program at the Kea'au Transfer Station included reviewing and analyzing
documents generated from the project, contracts related to the project, and the final report
"Strategic Plan for Sustaining and Replicating the Kea'au Recycling and Reuse Center".
Knowledge of operational issues provided by the retired Solid Waste Division
Chief, also helped to understand the larger solid waste issues and how those issues were
related to this demonstration project.
The Director of Environmental Management was interviewed and provided
accessibility to files and records necessary for the project assessment. A field review of
the project site and interviews with the security guard on duty at the Kea'au Transfer
station familiar with day to day activities at the site were undertaken. Various personnel
from the Solid Waste Division were also interviewed to obtain a larger overview of the
activities of the Solid Waste Division. Engineering Plans for the proposed Sort Station
were reviewed with particular emphasis on the site placement of facilities.
REPORT SUMMARY
The Kea'au Federal Funded demonstration project, also known as the Kea'au
Recycle and Reuse Center (KRRC), claimed 920 tons of commodities diverted
from the Hilo Landfill in the first 9 months of operation. This could not be
matched with scale tickets. The Department of Environmental Management
(DEM) in the following18 months of operation could not reconcile tonnage
tickets from the Hilo Scale with claimed commodity tonnage handled by Recycle
Hawaii at KRRC.
The first nine months of the demonstration project was funded with a Federal
Grant. The County was the grantee with financial responsibility and financial
assurance. The Hawaii Island Economic Development Board (HIEDB) got paid
by the County to manage the project. HIEDB sub -contracted with Recycle
Hawaii to operate the project and Recycle Hawaii subcontracted to Business
Services Hawaii to haul away collected commodities from Kea'au. It is not clear
whether federal requirements regarding competitive bidding for contracts were
followed.
3. Approximately 123 tons of used household items were claimed to have been
diverted at the reuse facility. The tonnage claim was weighed on a bathroom type
scale. There was no way to track these claimed reuse items by Recycle Hawaii..
4. The cost of collecting commodities at the Kea'au demonstration project was over
$400 per ton. This figure was reached by dividing the total Federal grant funds,
less administrative costs, by the commodity tonnage claimed to have been
diverted from the KRRC demonstration project.
5. There was an actual increase of 100 tons per month in the scaled tonnage that
went into the Hilo Landfill from the Kea'au transfer station trailers during the first
15 months of the KRRC project.
6. There was no measurable diversion of refuse from the Hilo Landfill from this
KRRC project, although Recycle Hawaii, the operator of the project, claimed a
20% diversion of recyclable commodities from the waste stream.
7. The final report on the demonstration project, `Strategic Plan for Sustaining and
Replicating the Kea'au Recycling and Reuse Center' is misleading in its overly
optimistic interpretations of accomplishments and questionable conclusions.
8. About 60% to 70% of all materials claimed to have been collected in Kea'au were
green waste and scrap metal.
9. During the County funded portion of the Kea'au demonstration project, Recycle
Hawaii claimed almost twice as much tonnage collected than under the Federal
funded portion of the project.
10. There was no way to clearly determine whether the County's hauling contractor also
charged the County's Diversion Credit Program for the material collected at Kea'au.
This would involve getting paid for hauling the material from Kea'au and then
claiming the tonnage for a diversion payment. This was against the terms of the
HIEDB/Recycle Hawaii contract for the demonstration project.
11. Recycle Hawaii, a not-for-profit organization, has created a for-profit business at the
KRRC on County -leased land with the County's approval. The non-profit agency has
established a 'donation' system for used household items brought into the reuse area
and operates a `garage sale' type operation every two weeks to raise funds. In fiscal
year '04-'05 the organization claimed over $20,000 in income. Copies of necessary
permits for this operation could not be obtained from the Department of
Environmental Management for inspection. It is not clear how the funds from
donations and sales were spent by Recycle Hawaii.
12. The County has established a system of preset monthly payments to Recycle Hawaii
for the continuation of the KRRC project instead of payment for work accomplished.
13. The total recycling effort by the Department of Environmental Management in FY04,
not counting green waste and scrap metal, was approximately 3%. The total
recycling effort by the Department of Environmental Management in the first half of
FY05, not counting green waste and scrap metal, was approximately 5%.
14. The cost of the County's recycling program is determined by the DEM as the total
commodity tonnage divided by the total refuse placed in the island's landfills.
Because the vast majority of the claimed recycled tonnage is green waste and scrap
metal, the averaging leads to skewed results. Each commodity should stand alone as
far as tonnage and with its own costs.
15. The cost of diversion and recycling during F�11Qa ounting green waste and scrap
metal was over $2.5 million. The cost of rec ng and diversion for FY05, counting
green waste and scrap metal, was almost $3.27 million.
16. The proposed Sort Station identifies its first phase, and prime objective, as the
recycling, reuse, educational area. This is not the prime objective. The prime
objective of the centralized refuse facility should be a regional transfer station, an
employee base yard and a vehicle maintenance facility. The Sort Station should be
redesigned to separate the diversion/education from the scale and transfer station
(reload facility).
2
17. The County has placed complete dependence on the Department of Health for
approving an operational extension for the Hilo Landfill. No facilities are in place to
handle the function of the Hilo Landfill, and as such, the County will be faced with
hauling all East Hawaii refuse to the West Hawaii Landfill from each transfer station.
It is not clear whether the existing trailers, truck tractors or the existing manpower
can handle this function.
REPORT CONCLUSIONS
Kea'au Recycling and Reuse Center (KRRC)
• This demonstration project can best be described as a very expensive attraction when
measured against claimed tonnage collected. A Federal grant cost of $400,000 and a
claimed collected tonnage of 920 tons resulted in a per ton cost of approximately
$435.
• The demonstration project from April 2003 to December 2003 attracted various
commodities, including an excessive amount of green waste and scrap metal from
sources other than those that historically used the transfer stations in lower Puna.
• The project did not cause a measurable diversion of refuse from the Hilo Landfill
waste stream as claimed. Records of tonnage from the Kea'au Transfer Station
trailers actually showed an increase of refuse tonnage hauled to the Hilo landfill
during the demonstration project.
• The Department of Environmental Management was not given scale tickets or
tonnage reports during the demonstration project to match the invoices and payments.
The County was the grantee of the Federal project funds had financial responsibility
for assurance and oversight on this Federal demonstration project. There was no
assurance that federal guidelines related to competitive procurement were followed.
• There was no way to track the claimed reuse tonnage with no scale tickets and only
hand written logs. The logs were turned over for assessment two years after the
claims were made.
• Glowing reports of the project accomplishments and cost can be found in the final
project report, `Strategic Plan for Sustaining and Replicating the Kea'au Recycling
and Reuse Center'. This report should be reviewed for accuracy.
• Recycle Hawaii claimed almost twice as much tonnage collected from the KKRC
project on FY05 than the previous year. It is not clear why this occurred.
• There was no measurable diversion from the waste stream tonnage entering the Hilo
Landfill from the phase of the KKRC project following the demonstration period.
• The operators of this project began to generate income for themselves by operating a
donation and reuse sale business on County leased property. The County subsidized
Recycle Hawaii and paid them a set monthly payment without requiring
documentation as outlined in contract 2127. The contract makes specific references o
back up material required to measure monthly accomplishments
• Beside the grant from the County to Recycle Ilawaii for operating the KRRC, the
DEM also provided $24,000 for paving a portion of the site. Recycle Hawaii
generated over $20,000 in income during the post demonstration project period. It is
not clear how this money was spent.
• As in the demonstration project, there was no way to track and confirm claimed
tonnage from the reuse activity or the claimed tonnage from newspapers. Nearly two
years after the invoices were paid by the Department of Environmental Management,
the DEM finally asked for copies of scaled weight tickets.
• Recycling is very expensive and cannot stand alone without a County subsidy.
Recycling as we now experience it, does not create a measurable difference in
reducing the County's waste stream
Transfer Station Enhancement Program
The Strategic Plan for replicating the Kea'au Recycling and Reuse demonstration
project is very ambitious and will be very expensive to implement and operate. The
funding is completely dependent on the County.
The anticipated recycling accomplishments for the planned enhanced transfer stations
are not within a reasonable association with the County's Waste Composition Study.
The quantity of collected green waste and scrap metal at KRRC was not typical of the
percentage of those commodities deposited in the Hilo Landfill.
The plans for establishing enhanced and reconfigured transfer stations though out the
island are found in the study 'Strategic Plan for Sustaining, and Replicating the
Kea'au Recycling and Reuse Center.' Based on the KRRC report, these plans are not
reasonably workable or economically feasible to rate a top priority in the scope of the
Department of Environmental Management's implementation plan.
Propose Sort Station
The present layout of the Sort Station Facility should be revised. See Narrative,
Chapter
The lrtplementation of the ISWMP, in conjunction with the imminent closure
of the iI61andfill without a replacement facility or technology is a County disaster
waiting to happen.
The possible error in interpreting the intent of the ISWMP, and its mention of
intensified or aggressive recycling, may have led the Department of Environmental
Management to follow a direction away from addressing the real problems of Solid
Waste.
Closure of the Hilo Landfill
• The County has known of the mandated closure of all unlined landfills, including the
Hilo Landfill, since the early 1990's
• The County has continued to operate the Hilo Landfill with approval of the DOH
conditioned on the promise that the County work towards establishing a facility to
replace the function of the Hilo Landfill. The County has not provided for any
system to replace the Milo Landfill.
• The Department of Environmental Management has not operated the IIilo Landfill in
a conservative manner. Total airspace used in FY05 was about 250,000 cubic yards
although the Solid Waste Division reported a rate of consumption to the State
Department of Health of 179,000 cubic yards in the Consent Agreement.
• The closure of the Hilo Landfill is imminent, cannot be ignored and will cost the
County approximately $13 to $15 million in closure construction costs and continued
monitoring for another 30 years.
h'ir;��inia I,ehell
r'nrmcr7 d /ember
[V'o m/ ' - ( antral Iona
HAWAH COUNTY COUNCIL
CounlV njHalvai `t
75-5706 Manama Place, Stile 109
Railu,r-Kona. Hmrai'i 96749
July 19, 2005
Barbara Bell, Director
Department ofLnvironmental Management
Milo, I Ii. 96720
Phone No. (8 08) 3_65684
Fax No.: (808) ,'_0--1786
F-Mail:-isbelLrr m.hawaii.hi.uc
Re: Envir. Mgnrt. (EM) Special Committee Mtng 6-29-05, Final EIS (FEiS) for the Sort
Station Complex (SSC) and Integrated Solid Waste Management Plan (ISWMP)
Dear Ms. Bell:
In rcvic\> ing your testimony, budgets, and the above-mentioned documents, I do have numerous
questions to which I would appreciate your responses. As you will recall, at one of our
Committee Hearings, you stated that if we had any questions, you would be happy to answer
them_
Sort Station and Reload Facility
1. The Department of Environmental Management (DEM) received a $1 M grant fro in the
State in November 2002 and also received another $4 M County CIP funds in Fy 03. Could
you please reiterate and clarify the expenditures thus far on the design of the Sort Station?
Ilovv much of those funds are left" and explain what the remaining funds are earmarked for.
Please give us a timeline or critical path schedule for your implementation plan and %vhy you
prioritized as you did.
2. The layout of the Sort Station Complex (SSC), as shown in the final EIS, is a concern. The
main purpose of this planned complex is to functionally replace the Hilo Landfill and handle
approximately 200 Tons of refuse/day until a major waste reduction facility can be brought
on board.
Please explain why the central focus (FEIS Summary 2/04, p.IV) on this facility is the
recycling/reuse/education facilities? Shouldn't the prime focus be to immediately pursue
utility work, site work and construct the reload facility?
Barbara Bell Page 2 July 19, 2005
3. The present site plan, or layout, of the SSC appears to force vehicles from the scale area
directly to the reeve Ie/reuse/educational area. Considering that residential vehicles,
commercial vehicles and county transfer trailers will all be heading for the reload facility
there appears to be numerous conflict points between these various motor vehicles and those
that want to drop off recyclables.
t Inderstanding that some of the vehicles must return to the scale after depositing their loads
at the Reload Facility and exit the complex, please explain:
A) Why this vehicle flow pattern forces so many vehicle conflicts in order to lead all
vehicles past the recycling area.
B) Why you are sacrificing vehicle safety and convenience in favor of recycling
education and reuse, knowing this is not the major function of the complex.
4. Please explain why this (SSC) was not placed together with the major functional facilities:
A) fhe scale;
B) The Reload Facility:
C) The Transfer Station;
D) A set -a -side area for the Waste Reduction Facility:
P,) 'fhe Vehicle Maintenance Facility: and
I7) Fniployee Baseyard Facility.
5. Could you explain why the education/commodity collection/reuse area, the green waste
collection area and the scrap metal processing area were not all placed together away from
the prime functioning facilities?
With so many perceived flaws in the SSC layout, is there any reason why it cannot be re-
designed before any site work is started?
Who did the design work on the Complex layout?
6. Please explain yourrn ocess for placing all of the energy and resources together to:
A) Bring utilities to the site;
13) Commencing site work at the Complex;
C) Installing the scale: and
D) Constructing the Reload Station or Transfer Station.
7. I -he Ft -;IS Summary mentions that the (SSC) will provide continuous. convenient and cost
effective service on an interim basis. The same document also mentions that the SSC would
provide a central processing facility for the County's island -wide recycling efforts. Please
explain these statements.
8. 11 -additional funds were to be appropriated for the SSC, please explain how these funds will
he spent and a time line or schedule for having the scale and Reload Facility in operation
Pleaseprovide a schedule for design, contract award, equipment ordering and construction.
Barbara Rell Page 3 July 19. 2005
Hilo Landfill Closure
Q. Based on your latest statement that the Hilo Landfill dale of closure is March 2006 (8
months from now), please explain your plan for disposing of approximately 200 tons of
refuse presently being deposited in the Hilo 1,andfill, assuming that the scale and Reload
Facility are not completed within that 8 -month time frame.
10. Referring to the UIP Budget under South Hilo Sanitary Landfill Closure, what is the status
of the $750,000 prior year lunding for Design/Swvey?
1 I. The FI?IS (p. 7) states that discussions with the DOH indicate that the Hilo Landfill may be
kept in operation for another 2 or 3 years. Testimony by the Administration on .lune 29,
2005 claimed that the use of the Hilo Landfill could be extended for 2 '/z years. The West
HavNaii Today's article on June 30, 2005 stated that:
A 1 The DOII's projected closure date is March 2006; and
B) The County of Hawaii had not yet applied for an operation permit "Extension- for
the Hilo landfill.
Cl Has the Counh of I lawaii applied for an "Extension"?
Please provide us with a clarification on what the County's plan is to extend the life of the
Hilo Landfill and whether or not it is even probable based on the DOH's less -than -favorable
view of the County's past non -action.
Diversion Goals
12. The 1T IS states that the County's diversion goal has been set at 45 per cent (45%) by the
year 2014. Please explain how the DEM arrived at a 45% waste stream diversion goal
solely on recycling and resource recovery.
11 your conclusions are based on assumptions, what are your assumptions?
A) With the present scenario of an ever-increasing island -wide waste stream, please
explain how you are going to reach the diversion goal of 45% in the year 2014.
13. Is the 45`%, diversion <,oal for the entire island's waste stream? How many tons does this
equate to in the year 2014?
A) The. updated ISWMP indicates an 80 per cent (80%) waste stream reduction rate hN
the year 2014. Please explain how the County expects to reach this goal of diverting
approximately 500 tons of refuse per day and where it will go.
B) Although we are concentrating on the solid waste problem in East Hawaii, please
inform us whether similar waste reduction technologies are planned for installation at
the West Hawaii Landfill to help reach the island -wide waste reduction goal of 80°0
in 2014.
14. 1 he FP.iS states that green waste and sludge may also require transportation to West I lawaii.
Whv would green waste and sludge lie transported to West Hawaii?
Barbara BelI Page 4 July 19. 2005
Inteu,rated Solid Waste Management Plan
15. ]'lease explain the status of the Component Implementation Schedule found in the updated
ISWMP.
16. The updated 1SWMP also mentions improvements to rural transfer stations for residential
and commercial recycling, organic composting, etc. Please explain the approximate cost for
transfer station enhancements, including construction, equipment, security services, and
operational manpower.
A) Would these initial costs be a county responsibility?
B) Would the enhanced stations he leased for operation so the County could recover
some funds through lease payments?
C) Please explain the plan for operation of these enhanced transfer stations.
17. Referring to the C1P budget under Rural 'It-ansfer Stations Replacement/Enhancement. what
is the status of the $000,000 prior year funding for Planning, Design/Survey?
I8. In your March 30, 2005 written testimony to the Council Committee on Finance, you stated
that %°ou NN°ere using $250,000 of grant funds to perlbrm maintenance and repair at Five (5)
Transfer Stations. Please explain:
A) What Transfer Stations were repaired in FY (15:
B) What was the cost of repairs;
C) What was repaired, and
D) Why were grant funds used for this purpose?
4,5-
19. Your Operating Budget included $225,000 in funds for repairs to facilities in FY4'and
another $285,000 for FY 06. Please explain how much of last year's internal budget funds
were used to:
A) Repair, maintain and/or enhance any of the County's 21 transfer stations:
B) Which Transfer Stations were the recipients of such funds: and
C) What Transfer Stations are planned for repair/enhancements in FY 06?
Roadways and DLNR Leases
20. What is the status of -having the necessary DLNR leases for the SSC and appurtenant
facilities being turned over to the County? Are all of the present lessees aware of the
County's plan to utilize their leases?
I . The FFIS shows the alb nment of Leilani Street crossing the existing 40 -foot deep Glover
quarry. Knowing that a G' waterline for the SSC will be within the road alignment, please
explain whether this new alignment is a logical part ofthe Final plan.
Recyclinz
22. Understanding that over $1 million in contracts have been spent over the past 10 — 12 years
for rccyclina education/information/outreach programs and, after two years of aggressive
Barham Rel l Pa -e 5 July I Q. 2005
recycling with a Recvcling Coordinator and an ever-increasing budget, there does not appear
to have been an effect on decreasing the island's waste stream, please explain why the
present actions (with increasing expenditures directed toward recycling) are not reaching
their goals.
23. In your written testimony before the Council Committee. on Finance of March 30. 2005. you
identified a projected 48,000 ton recycle or reuse diversion from our landfills in FY 05.
Please explain if the diversion figure was reached and what percentage of the total tonnage
claim was scrap met I and green waste. Not counting these two commodities, then what
would the island -w recyc ling rate be?
24. Since metal/automobiles are banned from the landfills, should this commodity be used in the
calculations ofa landfill diversion rate?
Disaster Debris
25. Considering the critical situation of the Hilo landfill space what plans are in place for a
disaster debris collection and holding area should a major flood, hurricane or tsunami occur?
Special Waste
26. What provisions, if any, are being made for special waste (presently being deposited into the
Hilo Landfill, i.e., (lead animals, animal and fish renderings, confidential documents,
outdated merchandise disposal, old drug evidence, etc.) when the SSC is up and running?
Management of Budget
27_ In your March 30, 2005 written testimony before the Council Committee on Finance }'ou
identified an increasing waste stream, traffic congestion, staff shortages_ employee absences.
etc., as the main reasons for an exorbitant amount of -Solid Waste Division overtime. Please
explain what management techniques you have used to cut you[* overtime costs.
28. In your same testimony, you were aware of increasing solid waste tonnage being generated
in West Hawaii over three years ago and the possible need for additional employees to
handle the waste. Please explain how many vacant positions and how many new positions
have been filled in FY 05 in West I lawaii to handle the increased solid waste in that area.
29. Explain approximately how much money was used during FY 05 in overtimc charges island
Mde and more specifically in West I lawaii and East I lawaii.
30. Please comment on whether the overtime costs of approximately $35,000 per month for the
Solid Waste Division in FY 05 is a result of increased tannage and traffic congestion (as
mentioned) or a reflection of a more serious problem within the ranks of the employees.
Has an investigation into the overtime charges been made to determine if fraudulent claims
are evident"
Rarbara Bell Page 6 July IQ. 200�,
If no investigation has been made, how do you determine that all overtime claims are
legitimate?
f toy% arc you managing this critical expenditure?
I look forward to your responses.
Sincerely,
I lard copy to follow.
CHAPTER I
TRANSFER STATIONS
PART
Kea'au Recycling and Reuse Center
Demonstration Project (April '03 to December'03)
INTRODUCTION AND BACKGROUND
In 2002, the Hawaii Island Economic Development Board (HIEDB) and the County of
Hawaii received a $400,000 grant from the U.S. Environmental Protection Agency (EPA). The
grant was to establish and implement a community development model for renewable resource
management by upgrading solid waste transfer stations into community recycling centers. The
County entered into a contract with the Federal EPA to administer these Federal funds and
entered into a Memorandum of Understanding with HIEDB for management of the project.
HIEDB is a non-profit agency, made up of Big Island business interests and pursues economic
development on the Big Island.
The project resulted in developing and operating a demonstration recycling and reuse
project at the County's Kea'au refuse transfer station.
The County was the grantee of the project and kept $10,000 for administration. The
County had full responsibility for oversight and financial management of this Federal funded
demonstration project. The County then subcontracted with HIEDB for $390,000 to be the
project manager. HIEDB was responsible for implementing the scope of work, contracting for
services, leasing equipment, etc. HIEDB in turn kept $57,000 for their administrative costs and
subcontracted the remaining $333,000 for uses related to the Kea'au Recycling and Reuse Center
(KRRC).
Of the $333,000, 1IIEDB executed a $258,000 subcontract with Recycle Hawaii, a not for
profit 501-c corporation, to conduct the public education programs, operate the demonstration
project and pay its subcontractors. HIEDB also provided $53,908 to the Rural Community
Assistance Corporation (RCAC) to co -produce the final report on the demonstration project. The
$400,000 Federal grant identified $1,092 as miscellaneous.
Recycle Hawaii then subcontracted with Business Services Hawaii a `for-profit' business
for the use of collection roll off containers and for hauling collected commodities away from
what became known as the Kea'au Recycling and Reuse Center (KRRC). It should be noted that
the owner of Business Services Hawaii, is a Board member of Recycle Hawaii.
The County was billed monthly by HIEDB and made payments to that organization based
on their invoice. HIEDB's administrative costs and billings from their subcontractor Recycle
Hawaii, and Recycle Hawaii's subcontractors or consultants were included in the invoices.
HIEDB in turn made payments to Recycle Hawaii and Recycle Hawaii then paid their
consultants and their main subcontractor, Business Services Hawaii. (See Exhibit A)
The County had full responsibility to monitor all billings from HIEDB and assure that all
Federal, State and local laws were complied with. All invoices based on tonnage should have
been backed up with weight tickets and all contracts or subcontracts should have followed the
Federal Administration Conditions. (See attached Exhibit B) These Federal Administration
Conditions included: a) an assurance that all procurement transactions were conducted in a
manner that provides full and open competition, b) submittal of quarterly reports to the EPA
Project Officer within 30 calendar days after the end of each Federal fiscal quarter, and c)
submittal of a Financial Status Report covering the entire project period within 90 days after the
end of the project period.
The operation of the demonstration program for the Kea'au Recycling and Reuse Center
lasted about nine months (April 2003 to December 2003) until the Federal funds were exhausted.
IMPLEMENTATION of KRRC DEMONSTRATION PROJECT
Recycle Hawaii had a full time project coordinator, Nelson He, and three part time
attendants on site at the Kea'au Recycle and Reuse Center (KRRC). Nelson Ho is now the
Deputy Director of County's Department of Environmental Management. Recycle Hawaii also
sub -contracted with Business Services Hawaii (BSH) to haul away all collected commodities,
except newspaper, which went to Puna Kamalii Flowers.
According to a spreadsheet provided by the Department of Environmental Management,
Recycle Hawaii claimed that 795 tons of recyclable commodities were collected during the 9
month demonstration project. Although two spreadsheets developed by the County and Recycle
Hawaii are available, (See Exhibit C -I and C-2), no verification can be made of this tonnage
until the scale weight tickets can be reviewed. According to the provided spreadsheets, Recycle
Hawaii also claimed that 123 tons of reusable commodities that were donated by the public were
then given away or sold. Again there is no way to verify this reuse tonnage since no scale weight
tickets were ever generated for the reuse items.
The Director of Environmental Management confirmed that the scale used at the reuse
center to measure the claimed 123 tons was a bathroom type scale with no capability of
producing records. (In the final analysis, this Report to the Council Part I, can not recognize any
claimed tonnage without scale weight tickets or other veriftcation. Unconfirmed tonnage is
noted as such.)
The contract with HIEDB and Recycle Hawaii, and the contract between Recycle Hawaii
and BSH should have followed federal guidelines that required full and open competition for
procurement transactions. (See Exhibit B) The Director of Environmental Management could
not confirm that the Federal conditions were met.
2
Business Services Hawaii charged Recycle Hawaii hauling costs for commodities that
were removed from the KRRC. The hauling rates varied depending on the commodity being
hauled. A list of these charges can be found in this report. (See next page)
Recycle Hawaii charged the HIEDB a monthly fee for collecting all commodities and
managing the KRRC. Recycle Hawaii also claimed an income of $20,857.59 collected from
donations and sale of items at the reuse center during the calendar year 2004. There is no
documentation for any donations or sales during the initial 9 months of the Federal
demonstration project. The Director of Environmental Management claimed that the EPA
allowed the generation of income and the funds collected were spent on the project, however, no
confirmation of this is available.
Once collected at KRRC, the commodities were hauled by BSH either to its private
processing yard, the County's green waste operation, or the County's waste metal operation.
Following is the percentage and weight of the major commodities claimed to have been
collected, according to the spreadsheet provided by DEM.
Green waste consisted of 41% (324 tons)
Scrap metal consisted of 22% (172 tons)
Glass 16% (127 tons)
Business Services l lawaii's hauling cost for the 9 -month demonstration project was as
follows: (.See attached Exhibits C -I and C-2)
Commodity
Hauling Rates
Tonnage*
Cost
Aluminum
0
6 tons
$ 0
Green waste
$50/ton
324 tons
$ 16,177
Scrap metal
$50/ton
172 tons
$ 8,606
Cardboard
$85/ton
79 tons
$ 6,710
Glass
$240/ton
127 tons
$ 30,516
Magazines & Newspapers
$65/ton
37 tons
$ 2,421
Mixed Paper
$85/ton
7 tons
$ 613
Newspapers Only
$65/ton
26 tons
$ 1,700
White Paper
$85/ton
4 tons
$ 370
Plastic
$200,1ton
12 tons
$ 2,392
TOTALS
795 tons (claimed)
$ 69,505**
* Tonnage rounded off to the nearest ton
** Actual charges from the spreadsheet, Exhibits C-1 and C-2
Recycle Hawaii claimed through a spreadsheet that 795 tons (unconfirmed tonnage) of
various products were diverted from the waste stream during the first 9 months of the
demonstration project. This tonnage does not include the 123 tons that were claimed for the re-
use portion of the demonstration project. (See Exhibit C -I and C-2) At a cost of $400,000 in
Federal funds, a conclusion can be reached that each ton of collected commodities cost the
grant about $436. Subtracting out the $67,000 of administrative funds taken by the County and
HIEDB, a more direct cost related to KRRC on a dollar per ton (unconfirmed) basis for
collected commodities is $419.
FINAL REPORT TO THE FEDERAL EPA
The final project report for KRRC, 'Strategic Plan for Sustaining and Replicating the
Kea'au Recycling and Reuse Center', was prepared by HIEDB and the Rural Community
Assistance Corporation for the Federal EPA. In that report, HIEDB, the Rural Community
Assistance Corporation (RCAC), Recycle Hawaii and others claimed that the "... average unit
cost for all materials diverted from the landfill by KRRC was $75.68 per ton." If that statement
were true, their own figures of a 795 -ton diversion multiplied by their cost would amount to a
project cost of $60,166. The final report also claims that the tonnage collected at the
demonstration project at Kca'au "...represents a 16.34% diversion rate achieved by KRRC."
EXTRA RELATED COSTS
In the case of green waste collected and hauled away from KRRC, another $35
per ton was charged to the County by the County's green waste contractor to mulch the
commodity. In the case of scrap metal hauled away from KRRC, another $145 a ton, less a
market tonnage adjustment, was charged to the County by the County's scrap metal contractor
for processing the material and shipping it off island. These additional processing costs for the
County of approximately $11,300 for green waste and a maximum of $24,900 for scrap metal
are separate costs to the County, over the $436 per ton Federal project cost.
FINAL ANALYSIS
There is a real question whether the Department of Environmental Management, which
had financial oversight of this project and paid all invoices, monitored the invoice claims to
confirm the tonnage claimed was real. Until the Department of Environmental Management can
produce scaled tonnage weight tickets to match Recycle Hawaii's claims during the
demonstration project, the bills from HIEDB, Recycle Hawaii, and BSH appear to have been
paid without proof or documentation.
Some funds from the grant were used for site development but this is considered part of
the initial cost of the collection program. Some funds were used for educational workshops, but
results of these workshops related to claimed tonnage diverted from the waste stream are difficult
to measure. The cost per ton for hauling various commodities was included in the total cost per
ton for the collecting commodities.
DIVERSION GRANT PROGRAM
The Department of Environmental Management has various incentive programs in place
to promote the diversion of recyclable materials from the waste stream. One of these programs,
a Diversion Grant Program, is a County administered program funded by both County funds and
State funds for commodity diversion from the waste stream. This program pays a set amount to
businesses for recyclable commodity tonnage taken out of the waste stream and diverted to off -
island or approved on -island markets.
For example, fiber (paper) products are paid at a rate of $40/ton and plastics at a rate of
$160/ton, both from County funds. Glass is presently paid at a rate of $160 per ton and is State
funded but County managed.
It is not clear if the paper related material hauled away from Kea'au by Business Services
Hawaii was then claimed as a diversion credit at a cost of $40/ton to the County. Business
Services Hawaii did make a claim of 750.00 tons of paper diverted from the Landfill in the first
half of FY04 for $30,000 and another claim for 728.166 tons of paper diverted from the Landfill
in the second half of FY04 for $29,126.62. It is not clear where this claimed paper came from.
The Department of Environmental Management's records show that Kea'au Recycling
and Reuse Center did claim a diversion credit for 65.324 tons of paper at a rate of $85 per ton or
$5,552.54 in the first half of FY04. Another claim by Keaau Recycle and Reuse Center in the
same half was for 45,678 tons of paper at a rate of $65 per ton or $2,969.07. In the second half,
Kea'au Recycle and Reuse Center claimed a diversion credit of 137.372 tons of paper at a rate of
$40 per ton or $5,495.88. The first half of FY04 was during the period when the Federal grant
was subsidizing the operation of the Kea'au Recycling and Reuse Center. The second half of
FY04 was during the period when the County subsidized the project after Federal funds were
exhausted. These claims cost the County an additional approximately $14,000 in the landfill
diversion program funds attributable to the KRRC project.
For the first and second halves of FY04, the rate of payment from the County's Diversion
Credit program for paper was $40 per ton. Kea'au Recycling and Reuse Center, however was
paid a rate of $85 per ton on one claim and $65 per ton for another claim in the first quarter. In
the second quarter of FY04, KRRC was paid the standard rate of $40. These figures come from
spreadsheets provided by the Department of Environmental Management.
This claim for County diversion grant funds by KRRC, or anyone, was a direct breach of
the contract between HIEDB and Recycle Hawaii. The contract states in Item ix of the scope of
services that "... it being understood that the materials collected during the pilot project are not
eligible far diversion grant payments from the County of Hawaii. '' (See Exhibit D)
Business Services Hawaii supposedly processed the 769 tons of material to an off -island
market or an approved on -island market from April 2003 to December 2003. This tonnage
amount does not include the claimed 123 tons of reuse items or the claimed 26 tons of newspaper
that went to Puna Kamalii flowers. Weight tickets from the Hilo Landfill scale house, or any
scale, are not available at this time to reconcile this claimed tonnage from the Reuse Center,
Puna Kamalii Flowers or Business Services Hawaii. During the 9 months of the Federal funded
project or the 6 months of the County subsidized project it is not clear how these invoices were
paid for without backup information related to tonnage.
After the Federal grant funds ran out in December 2003, the County was expected to
continue funding this project. Between January 2004 and June 2004, the Department of
Environmental Management, according the Director, established a contract with Recycle Hawaii
to operate the Keaau Recycling and Reuse Center for $10,000 per month or a total of $60,000.
According to the Director of Environmental Management, the funds came out of a fund balance
in Environmental Management's operating budget. It is not clear whether a Request for Proposal
was advertised to select Recycle Hawaii to administer the post -Federally funded project at Keaau
from January 2004 to June 2004.
During the same period from January 2004 to June 2004, Recycle Hawaii was under
contract by the Department of Environmental Management for another $140,000 of County and
State grant funds. These funds were for use in the County's education program ($85,000) and a
state funded ($55,000) used motor oil collection and disposal program.
COUNTY WASTE COMPOSITION STUDY
The County's Waste Composition Study is a part of the Integrated Solid Waste
Management Plan. The study was prepared by a company called Cascadia and completed in
2000. The study found that refuse disposed of at the Hilo Landfill from rural transfer stations,
commercial waste haulers, and residential self haulers was composed of certain percentages of
various waste stream commodities. (See Exhibit E) This study found that the typical waste
stream commodities at the Hilo Landfill are about 8% metal and a little over 5% green waste.
As a comparison to the County's Waste Composition Study, the KRRC demonstration
project claimed diversion of 22% scrap metal and 41% green waste from the Keaau waste
stream.
The total tonnage deposited in the Hilo Landfill from Keaau transfer station trailers
during the 15 -month period of the Federal demonstration and County funded project (from April
2003 to June 2004) was approximately 8,079 tons. During this period, tonnage deposited in the
Hilo Landfill from the Kea'au transfer station trailers showed a steadily increasing tonnage. See
Exhibit F, the graph of Keaau Transfer Station Tonnage. From the commencement date of the
pilot project to the end of FY05, there was over a 100 ton per month increase in the Keaau
transfer station trailer tonnage deposited in the Hilo Landfill.
In the 'Strategic Plan for Sustaining and Replicating the Kea'au Recycling and Reuse
Center' document, HIEDB and RCAC claimed that during this demonstration period, tonnage
diverted by the demonstration project was about 16% of the total tonnage deposited into the Hilo
Landfill by refuse trailers from Keaau. This is misleading and contrary to the analysis of the
documents provided by the Department of Environmental Management.
2
There is ample evidence in the form of Hilo Landfill Scale tonnage reports from the
Kea'au Transfer Station to conclude that the Keaau Recycling and Reuse Center project did not
divert or diminish tonnage from the waste stream. (emphasis added) It can also be concluded that
this project attracted green waste, scrap metal and other commodities that normally would have
never entered the Keaau transfer station. A comparative charting of the Pahoa and Glenwood
Transfer Stations, those closest to Kea'au, do not show any effect of the KRRC project on the
tonnage taken to the Hilo Landfill from those stations. No claim can be made that tonnage of
commodities taken to KRRC diminished the waste stream tonnage being hauled from nearby
transfer stations. (See Exhibit G)
There is some merit to appreciate that approximately 20% of the claimed diverted
commodities from this demonstration program were made up of other than green waste, glass or
scrap metal. However, a cost of over $400 a ton for all of these separated commodities puts a
damper of any claim of success of this demonstration- program.
Business Services Hawaii was 'gifted' with these collected commodities by Recycle
Hawaii and charged the grant, through Recycle Hawaii, to haul the commodities away from
KRRC. Business Services Hawaii previously placed roll -off containers at Keaau transfer station
to collect these same commodities and hauled the roll -off containers to a processing yard at no
charge to any grant or to the County.
It may be argued that if the profit reached by Business Services Hawaii from selling the
collected commodities more than offsets the cost of hauling charges to the grant, then the grant
should be reimbursed the difference.
A follow up report on the operation of the KRRC project during FY05 will be
undertaken. This continuation report will follow and track the method of collecting
commodities, the method of claims and payment, and the method of arriving at certain
conclusions by the Grantors.
CONCLUSIONS
This demonstration project can best be described as a very expensive attraction when
measured against claimed commodity tonnage collected. The cost of commodities
collected at KRRC project, as a measurement against tonnage, was over $400 per ton.
The demonstration project from April 2003 to December 2003 attracted various
commodities, including an excessive amount of green waste and waste metal, from
sources other than those which historically deposited refuse into the Kea'au TS trailers.
Kea'au Transfer Station's steadily increasing refuse tonnage (See Exhibit F) and similar
recordings for nearby transler stations at Pahoa and Glenwood (See Exhibit G) are
evidencing this.
The project did not cause a measurable diversion of refuse from the Hilo Landfill waste
stream as claimed. Evidence of this can be seen from scale records showing steadily
increasing tonnage hauled by the County's Kea'au transfer station trailers during the
demonstration project period. (See Exhibit F) There was a definite absence of any
diminishing of the waste stream from the Kea'au Transfer Station.
4. The Department of Environmental Management could not produce a copy of scale ticket
tonnage reports during the demonstration project to match the invoices and payments.
This data is critical to verify the submitted invoices to the claimed commodity tonnage
collected by Recycle Hawaii. Spreadsheets developed by Recycle Hawaii (See Exhibit
C -I and C-2) for tonnage collected, tonnage hauled and tonnage approved for payment
by the County cannot be reconciled without matching scale ticket tonnage. The County,
as the grantee of Federal project funds. had complete financial responsibility for
assurance and oversight on this Federal demonstration project.
5. There was no way to track the claimed `reuse' items tonnage with no scale tickets or logs.
6. The glowing reports outlined overly optimistic accomplishments and questionable
conclusions on what the demonstration project actually cost. The cost to benefit
relationship between claimed recycled tonnage and costs needs to be reinterpreted. The
final report of the project `Strategic Plan for Sustaining and Replicating the Keaau
Recycling and Reuse Center' should be reviewed for accuracy.
RECOMMENDATION
It is recommended that an independent compliance audit be undertaken on the County
funded portion of the project. This audit should cover the time period from July 2004 to
June 2005.
Kea'au Recycling and Reuse Center
Apr 2003 -Dec 2003
Commodities
Tons
Percentage
Aluminum
6
1%
Cardboard
79
9%
Glass
127
14%
Greenwaste
324
35%
Old Magazines
37
4%
Mixed Paper
7
1%
Newspaper
29
3%
Plastics
12
1%
Scrapmetal
172
19%
White Paper
4
0%
797 87%
Reusable Items 122 13%
Total as of 12/31/2003 919 100%
Goal 560
Exceeding Goal 164.11%
Recycle Hawaii Operating Hours 10 AM to 5 PM
at Keaau Recycling Center
How did the reusable items get scaled at Keaau
Did not see a scale at the Keaau Recycling Center
122 tons equals to 244,000 lbs
Average weight of a refrigerator and sofa is approximately 150 lbs each
244,000 lbs / 150 lbs = 1,625 of these type of items. This over a nine (9) month period.
What kind of items were classified as reusable items?
If these items have a value where people want these items, why would the original
owner want to throw away these items.
Where is the log of this merchandise being taken by
someone from the general public. Need names and
telephone numbers to randomly audit people to confirm
reuse of an item someone else was going to dispose of
in County waste stream.
Photos were taken by James Ushipma on 5/10/2004 6:00 PM - 6:30 PM
RFP#2127-RECYCLING/REUSE CENTER-HEA'AU EXHIBIT "A" PAGE 47 of 47
E O
(O
N
V
N0
N
3
= O
_
q
p
m
W
N
m
N
m
m
O 10
J
c
P
O O
NI O
b
O
-
$a
a
p
o
T9 H
ci
44�
y
E*3
0
n
N
n
o
i O
C S F
11,
f
N
N
w
N
vi
YI
Y
F-
N
N
m E OE m
W
V
ei
0
n
W
H
W
N
m
m
m
d o
�
F
o
w
b
C7
U
6
N
m b
m
Y
K
Q
W
b
O
T�0
N
F
m
m
H
m
P
O
N
m
F
O
O
o
O
♦ P
ei
m
a
wwU
U�
Um
O
C
a
�
e
mo
��ia
�i $m
qo
an
m
w$
n$n
$urvi
v°i
man
nn$
C
N<NRNPA
Nm
()Ol
^P Nay
ONN00101
P
h c!
O
mN4
N�1�
O
�U
a
b
a
O
O
O
O
O
O
O
O
O
3
Y
3
m
n
N
O
N
R
NP
¢
tp4
P
N
N
m
N
N
tYV
N
(Oy
fV
ry
Nl
O
NW
C:
m
o
R
$
1011
O
N
W
m
a a
r
Z
=
8
N
p
01
OI
A
R
m
OI
N
b
n
U
�
Y
N
C)
fV
N
N
nl
N
6
�
W
y
z
ul
m
m
n�
o
c
c
o
0
0
0
-y
W
F
J
.9L
N
p
fp
T
R
p
Y
y
N
W
m
Y
^
W
g
u�$
W44Q
Y
N
O
N
q
O
N
n0
IF-
t0
R
F
�
U
K
o
a
ac
r:
m
0
A
q
V
F
�l
b
m
m
4U
0
G
0
0
0
0
0
0
0
j
a
E`d
E
�S
��
E�
Em
U
`�
N�my�exg�xg
xm2xg
xg$x�;xm;
e$
maamaama
N
mNsiN�m0�
N�oNIo-�
m�amaamaama�maamaa
Qg
`-
Az
E
O
=
a
O
F
RFP#2127-RECYCLING/REUSE CENTER-HEA'AU EXHIBIT "A" PAGE 47 of 47
e C C
u
3
= O
p
m
W
P
c
i bgY R
c
P
O O
NI O
b
$a
a
o
ci
44�
y
E*3
0
n
N
n
o
O
N
11,
N
w
YFl
vi
F-
$
o
W
V
ei
0
n
W
H
W
N
m
m
m
�
o
w
b
C7
U
$
N
Y
K
Q
W
b
Y
n
u
m
H
9=
(7
O
o
ei
m
wwU
U�
Um
O
C
�
e
RFP#2127-RECYCLING/REUSE CENTER-HEA'AU EXHIBIT "A" PAGE 47 of 47
O O O
N N N N N N N M N N N N
M
O
V W M N Ln O M M c0 W O
r M N
O O M O cD W M a 7 M cu W 0
O W°
rM N O O m V N I- " M M cD
O
M co CD CD
W r V
W M 7 M LO t W W N W 7 V M
N
W V M �O (D 11i W CP M CP V (n N M
O
N O lD
w
N W M n (O V M O (P a Q) Wo
oo 'D
oo�vLriv DimMDiv Lrinr�ro
e- W m W W W m W 01 W
N O
coO M W N W O W V N co W a
a N °
1� � (P
O IT
N N N N N N ON N
m M
N N
O
N W N O O I�
N °
7 7 0 LD M O>
cD o
� N
O
M o
O I� N 7
W cD
O N N
O
0
0
M M M M M M M M M M M M V V a V V V N N
m C, m �' o m �i @ a m ° m o
@ aai aUi
i2<2i <00z ]amu
j O �
C a
O m N
U c_
U (U
U N
(r
C
lei
I"
-� "'ov,
To
I
. ,To
Ck
4'
DRY
Rk O \N 010
TkAA k TNC'-1
W 1 'T Hl a 1 T
�CC-IL--E, gAWAIN s�:kI
k9, LLG0 \q 9, TotsS
scacE -VkC�L'r�
700
ell
500
c
= 400
Keaau Transfer Station Tonnage
4/03 to 6/05
a� 300
m
o 200
We
C
V Il- O M CO 0) N LO
N N
Months
0 Series
NOTE: THERE IS AN INCREASE OF TONNAGE FROM THE KEAAU TRANSFER STATION
SINCE THE KEAAU RECYCLING AND REUSE CENTER PROJECT BEGANIII
Tonnage -7/03 to 4/05 for Keaau, Pahoa
and Glenwood transfer stations
700
600
500 — —
400–s–Series1
c
-Am-- Series2
c
1�0 300 Series3
200
100
0
r r r r r ry
Months 7/03 to 4/05
NOTE: Series 1 is tonnage from the Glenwood TS
Series 2 is tonnage from the Pahoa TS
Series 3 is tonnage from the Keaau TS
Comparative effect of the Keaau TS sort program - None that can be identified
50
N
40
a�
E
d
0
w
30
0
d
E
20
Z
10
0
Keaau Transfer Station Trailer Movements
4/03 to 5/05
V r- O M O O N In M 1 7 r�
I N N N M M Co
Months
11 Series
NOTE: Trailer movements from the Kea'au Transfer Station increased during the time period of
the Kea'au Recycle and Reuse Demonstration Program reflecting additional tonnage
being taken to the Hilo Landfill.
The program did not divert any measurable amount of refuse from the waste stream
although the project claimed a 20% diversion from refuse heading to the Hilo Landfill
PART II
Kea'au Recycling and Reuse Center
Continuing Project — July '04 to June '05
INTRODUCTION AND BACKGROUND
A Federal funded demonstration project grant established the Kea'au Recycling
and Reuse Center (KRRC) at the Kea'au transfer station and allowed it to operate
between April 2003 and December 2003. (See Part 1) After the Federal funds were
exhausted, the County continued funding the project with a grant to Recycle Hawaii in
the amount of $60,000 ($10,000 a month) for the period from January 2004 to June 2004.
These funds, according to the Director of Environmental Management (DEM), came
from a fund balance in the department's operating budget.
In FY05, through an RFP and Contract 2127, the County funded Recycle Hawaii
with a grant of $142,648 to continue operating the Kea'au Recycle and Reuse Center,
These funds came from State funds delegated to the County by the Governor. It is not
clear whether these funds were CIP funds as part of a $1 million allotment given to the
County in November 2002. The contract is renewable for three additional one-year
periods at the option of the County at prices to be negotiated.
Contract 2127 mandated Recycle Hawaii to produce monthly reports with a
record of donations/revenues generated in connection with the Reuse Center. The weight
of each item diverted from the landfill for productive reuse through the Reuse Center was
also to be submitted. The weights of the reusable items were to be determined by
weighing each reusable item on a portable scale that was deemed acceptable by the
County.
Under Contract 2127, collected commodities other than the reuse items were to be
weighed on a certified scale approved by the County. In addition, collection and hauling
costs were to be invoiced on the basis of scaled weight tickets and charged at the per ton
collection and hauling rates on the final price form submitted by the contractor.
In reality, the mandates of Contract 2127 were by-passed for a simple recurring
invoice of $11,887.33 a month from Recycle Hawaii and approved for payment by the
Director of the Department of Environmental Management.
It is not clear whether the Department of Environmental Management or Recycle
Hawaii generated the spreadsheets showing tonnage and commodities collected at
KRRC.
The hauling rates and costs can be found on the spreadsheet provided by the
Department of Environmental Management and are as follows: (See Exhibit C)
$40/ton for cardboard, old magazines, mixed paper, newspaper and white paper.
$50/ton for green waste and scrap metal
$200/ton for plastics
During FY05, the County also gave Recycle Hawaii a grant of $140,000 to handle
recycling education, training, public outreach and the used oil collection program.
Approximately $55,000 of these funds were pass-through funds from the state DOH for
the used oil program. A portion of the remaining $85,000 earmarked for education was
used at KRRC.
PROJECT IMPLEMENTATION
This report covers a continuation period following the Federal and County funded
demonstration project that ended in June 2004.
Activity at the Kea'au Recycle and Reuse Center continued during the FY05
including collecting of drop off commodities and operating a reuse center. The
recyclable commodities are dropped off into roll off containers. Weather protection at
the center consists of a wooden shed and an accumulation of tents. According to
Recycle Hawaii, the collection containers and the reuse center were relocated for the
safety of vehicle traffic. The Bottle Bill Redemption Center was also added to the Reuse
Center.
The Reuse Center collects used items from the public and stores the better items
in a tent for future resale. Every two weeks or so, Recycle Hawaii holds a garage type
sale of these used household items. Donations are collected when the items are dropped
off and Recycle Hawaii collects additional funds from the sale of these used household
items. Recycle Hawaii's calendar year 2004 report claims income of $20,857.59 from
the reuse center with $12,619.64 coming from donations and $8,237.95 from sales
events.
It is not clear what portion of the 2004 calendar year funds were collected in
FY05 or how Recycle Hawaii spent these income funds. It is also not clear how the
County is allowing a private money making business venture to start up and continue to
operate. The KRRC activities are located on land leased to the County from the Shipman
Land Company for the purpose of a refuse transfer station. It is also unclear whether ther
was an accounting of these generated funds by the Department of Environmental
Management.
Traffic entering the Kca'au Transfer Station is directed past the Reuse Center and
then to the refuse trailers. According to the security guard and Solid Waste Division
employees, the rejected items from the Reuse Center are directed to the transfer station
2
trailers. When items such as sofas and mattresses receive water damage from the rain,
they are dumped into the refuse trailers along with some metal items rejected by KRRC.
During an 1 I -month period of available records under Contract 2127, from July
2004 to May 2005, Recycle Hawaii claimed 1439 tons of total diversion from KRRC. In
addition, Recycle Hawaii also claimed that a total of 49 tons of newspapers were
collected and went to Puna Kamalii Flowers, and, 157 tons of items were collected for
sale as used household items. This is a marked increase from the previously funded 9 -
month Federal demonstration project that claimed a total diversion tonnage of 769 tons,
29 tons of diverted newspapers and 123 tons of reuse items
The total claims from July 2004 to May 2005 are nearly double the claimed total
tonnage collected during the Federal funded 9 -month demonstration project from April
2003 to December 2003. This Part II investigation is 2 months longer than the
demonstration project and no special reasons could be identified for the huge increase of
claimed collected commodities under this County funded portion of the ongoing KRRC
project. Although tonnage records are available from the Hilo Landfill scale, there is no
way to confirm that the claimed tonnage loads came from KRRC. As established in Part
I of the KRRC report, claimed tonnage without weigh tickets or other verification are
noted as unconfirmed tonnage.
There were no scale tickets or logs for the claimed tonnage of newspapers and the
claimed tonnage for reuse items. It should be noted that the Director of Environmental
Management confirmed that Recycle Hawaii weighed the 157 tons of reuse items on a
bathroom type scale.
As in the case covered by Part I of the KRRC report, Recycle Hawaii is the full
time operator of the Center and subcontracted with Business Services Hawaii (BSH) for
hauling of collected commodities. These collected items are taken to either BSH's
processing yard, the County's green waste operation, or the county's scrap metal yard.
No special use permits issued from the Department of Health could be produced
by the Department of Environmental Management for the operation of the Kea'au Reuse
and Recycling Center. The Director of Environmental Management confirmed that the
KRRC project was operating under the Kea'au Transfer Station DOH permit, although
the two operations have no similarity of operation. The Director also confirmed that the
DOH permit may be modified and there are no building permits for the tents and sheds
that make up the Center because they are temporary. The Center has been operating for
over two years.
Following is a percentage and weight of the major commodities claimed to have
been collected in FY05.
Green waste consisted of 50% (709 tons)
Scrap metal consisted of 19% (297 tons)
Glass consisted of 11% (162 tons)
Cardboard consisted of 8% (118 tons)
3
Tabulations of KRRC claimed tonnage and hauling costs for FY05 are as follows:
Commodity Hauling Rates Tonnage* Costs**
Aluminum
$
0
7 tons
$ 0
Cardboard
$
40/ton
118 tons
$ 6,720
Glass
$
0
162 tons
$ 0
Green Waste
$
50/ton
709 tons
$35,450
Old Magazines
$
40/ton
87 tons
$ 3,480
Mixed Paper
$
40/ton
16 tons
$ 640
Newspaper
$
40/ton
19 tons***
$ 2,960
Plastics
$200/ton
34 tons
$ 4,800
Scrap metal
$
50/ton
297 tons
$14,850
White paper
$
40/ton
9 tons
$ 360
1,439 tons
$69,260
* Tonnage rounded off to the closest ton
** Based on the rounded tonnage
***Tonnag e went to Puna Kamalii Flowers and is not included in total
tonnage in the chart.
For the I 1 months that records were available in FY05, Recycle Hawaii claimed
an amount of 1,488 tons were collected, including 49 tons of newspaper. These figures
were taken from Recycle Hawaii's attached spreadsheet. (See Exhibit Q Based on a
1439 tonnage figure, excluding newspaper, and an 11 -month expenditure of $130,760.
the raw cost of collecting and hauling is approximately $91 per ton. There is no reliable
method to relate the cost of educational programs at KRRC on a cost per ton basis.
Funds were expended on this activity from the County's $140,000 yearly grant to
Recycle Hawaii.
EXTRA RELATED COSTS
The total tonnage claimed to have been diverted by Recycle Hawaii could not be
reconciled with the Hilo Landfill scale for the test months of February, March, April anc
May 2005. The scale records averaged about 26 tons less per month than what was
shown on the spreadsheet provide by the Department of Environmental Management.
The Department of Environmental Management reconciliation had a 26 ton
average monthly difference between the KRRC claimed tonnage and the Hilo Landfill
weight tickets. This resulted in a cost per ton expenditure of approximately $113 during
the 11 -month period. However in the case of the 709 ton claim for green waste collected
and taken to the County's processing yard, another $35 per ton must be added as an
additional cost to the County for mulching the commodity. This totals to approximately
$24,800 or $148 per ton cost to the County to collect and process green waste. In the
case of scrap metal, a $145 per ton processing contract, reduced by an adjustment factor,
can be added as an additional cost to the County.
Additional costs to the County included those items that were claimed as a
diversion credit by Business Services Hawaii (BSH). Although there was no glass
hauling costs charged to the KRRC project, the claimed 162 tons of glass may have been
claimed at a diversion rate of $160 per ton. The fiber (paper) products had an added
diversion claim cost of $40 per ton, and plastic had an added diversion cost of $160 per
ton.
FINAL ANALYSIS
This KRRC project for FY05 was operated by Recycle Hawaii and funded with a
grant from the County of Hawaii. Recycle Hawaii also generated additional funds by
accepting donations from the public for dropped off used household items and the resale
of the used household items. These income funds for Recycle Hawaii amounted to over
$20,000. There were no physical improvements to the KRRC area except for paving the
roadway to the Center. The paving cost of approximately $24,000 was covered by the
Department of Environmental Management's budget.
There is ample information to conclude that this KRRC program for FY05 had a
cost range for collecting, hauling and processing commodities from a base of
approximately $113 per ton to $148 per ton for green waste and $273 per ton for glass.
The KRRC project is an ongoing project with optional funding by the County for
another three years.
It should be noted that the County spent $1,195,565 on the island wide green
waste mulching program during FY05. The cost to the County for the Diversion Credit
Program cost the County another $310,000 in FY05. (See Attached)
It is commendable that during the period of this project, Recycle Hawaii claimed
to have nearly doubled the amount of tonnage collected as compared with the previous 15
months. It is also a positive accomplishment that almost 30% of the collectable items
were made up of other than green waste or scrap metal. However, similar to the Part I
Report on the Federal funded KRRC demonstration project, there was no identifiable
diversion or decrease in the waste stream at the Kea'au Transfer Station, although this
project claimed to have nearly doubled the total collected tonnage. (See Attachments in
Part 1)
The KRRC project is open from 10 am to 5 pm daily. The Kea'au Transfer
Station is open from 6:30 am to 6:30 pm. According to the security guard at the transfer
station, there is no oversight or control of the KRRC area from 6:30 am to 10:00 am and
from 5:00 pm to 6:30 pm. The guard and several solid waste employees have witnessed
dumping and pilfering at KRRC during these non -monitored periods.
CONCLUSIONS
Recycle Hawaii claimed almost twice as much tonnage collected in FY05 than
during the previous demonstration project. It is not clear why this occurred or if
the tonnage records were accurate. The Department of Environmental
Management could not reconcile the tonnage spread sheet claims from the
tonnage scale records.
2. This phase of the KRRC project continued to attract various commodities to the
site without a measurable decrease in the waste stream tonnage at either the
Kea'au Transfer Station, the Pahoa Transfer Station, or the Glenwood Transfer
Station. There was no measurable diversion from the waste stream entering the
Hilo Landfill from these stations.
3. The operators of this project, Recycle Hawaii, began to generate income for
themselves by operating a donation and reuse sale business on County leased
property. The County is subsidizing Recycle Hawaii and allowed invoices
without the required documentation as outlined in the contract.
4. Besides the initial grant to Recycle Hawaii to operate KRRC, the also provided
$24,000 for pavement to Recycle Hawaii's benefit, although Recycle Hawaii
generated an income of over $20,000 during this period.
5. As in Part I of KRRC, there was no way to track and confirm the claimed tonnage
from the reuse activity or the claimed tonnage for the collected newspapers.
6. Recycling is very expensive and it cannot stand alone without a County subsidy.
It does not create a measurable difference in reducing the County's waste stream.
Recycling has become the priority emphasis of DEM, regardless of the cost and
the impact on other DEM responsibilities, such as landfills and transfer stations.
7. The DEM paid invoices from Recycle Hawaii on a set monthly amount. Contract
2127 makes specific references to back up material required to measure monthly
accomplishments in tonnage and reuse items collected.
0
RECOMMENDATIONS
Undertake an audit on the Department of Environmental Management's budget
with the objective of identifying how many contracts and how much money is
being given to Recycle Hawaii, and most important. what is the measurable
benefit to the County.
Undertake an impartial team assessment of the Department of Environmental
Management to,
1) Investigate how much is being spent on recycling and what the cost to
benefit ratio is. Answer the question, a) `Why is the major emphasis
of the Department on recycling?', b) Is the emphasis on recycling
causing major problems with ignoring facility maintenance? c) Is the
emphasis on recycling causing internal morale problems within the
Solid Waste Division reflected in high absenteeism and excessive
overtime?
2) Investigate whether the function of the Recycle Coordinator can best
be utilized to take over the contracted functions of Recycle Hawaii.
3) Investigate whether the Diversion Credit program can be modified or
eliminated to allow recycling of selected products to pay their own
way. For example, if the State HI -5 program pays 5 cents for
redeeming a plastic water bottle, the County should not be involved in
paying $160 or $200 per ton as a diversion credit for plastic.
Listing of Recommendations
Improve procedures to keep accurate scale ticket tonnage and logs at the
Landfill and ensure that no alterations are made to the tickets after weight is
recorded.
2. Improve procedures to keep accurate scale tonnage records for recyclable
commodities.
3. Improve procedures for monitoring the invoice claims to confirmed
tonnage claims for recyclable commodities.
Appropriate scale must be used to accurately record and register all tonnage
for the Landfill and recyclable commodities. A bathroom scale is not an
appropriate scale.
Ensure that contracted companies do not claim recycled tonnage for
diversion credit.
Ensure that the diversion credit paid per tonnage for each commodity
during each month is assessed according to the established rates.
Ensure competitive bidding process is instituted on all contracted County of
Hawaii jobs.
Contracted companies should not be allowed to sell items on County of
Hawaii property without a contract.
9. Scrutinize the awarding of bids through the Department of Environmental
Management so that conflict of interest question could not be made.
10. Ensure that contract awards through the Department of Environmental
Management follow proper procurement procedures.
11. Review grant contracts that the Department of Environmental Management
has with other recyclers to see if the resale of reuse commodities for profit
is allowable.
12. Improve on the accountability of costs relating to education workshops, site
developments, hauling of various commodities and collecting of
commodities for the Department of Environmental Management.
SUPPLEMENTARY CONTRACT NO. 1
THIS SUPPLEMENTARY CONTRACT, made and entered into as of this 110` day
of M 41 A.D. 2005, by and between the COUNTY OF HAWAII, a municipal
DIXIE IIAOIS,
corporation duly organized and existing under the laws of the State of Hawaii, by Y
Idanvna c, `ir-�-
—I£�v1"its4�4ngex, hereinafter called the "COUNTY", and RECYCLE HAWAII, whose business 9v
address is PO Box 4847, Hilo, Hawaii 96720, hereinafter called the "CONSULTANT."
WITNESSETH:
WHEREAS, the parties hereto have entered into an Agreement dated June 29, 2004, and
numbered Contract No. 03-0331 (State CIP fund), to provide for the operation of recycling/re-
use facilities at the Kea'au Transfer Station for the Solid Waste Division, Department of
Environmental Management, County of Hawaii, hereinafter called the "PROGRAM"; and
WHEREAS, the Department of Environmental Management of the County of Hawaii
wishes to increase the original contract amount; and
WHEREAS, the Department of Environmental Management of the County of Hawai'i
wishes to allow the vendor to conduct site improvements necessary for the safe operation
of the facility as requested in the Consultant's original proposal in response to RFP NO.
2127 published May 4, 2004 and Addendum No. 1, Condition No. 1 dated May 14, 2004;
and
WHEREAS, the Department of Environmental Management of the County of Hawaii
was unable to award funds to complete proposed site improvements when issuing the
1
original contract but now has sufficient funds to award the Contractor the amount
requested; and
WHEREAS, the Department of Environmental Management of the County of Hawaii
has received a supplemental proposal from Recycle Hawaii attached herein as
Addendum "A"; and
WHEREAS, the County of Hawaii wishes to extend the contract by certifying additional
funds are available, and
WHEREAS, the parties hereto have orally agreed to a change of certain items; and
WHEREAS, the parties hereto now desire to amend the contract in writing;
NOW THEREFORE, the parties hereto agree that said contract entered into on June 29,
2004 shall be amended to include the scope of work defined in Addendum A and is
hereby modified in the following respects only.
1. This supplementary contract is for TWENTY FOUR THOUSAND AND 00/100
($24,000.00), tax inclusive.
IT IS FURTHER UNDERSTOOD AND AGREED that this Supplemental Agreement is
a supplement to the Agreement heretofore executed by the parties and shall in no way act as a
waiver of any of the conditions and obligations imposed upon the parties by the said Agreement
or the specifications attached thereto and made a part Agreement or the specifications attached
thereto and made a part thereof, and any rights which any of the parties may have by virtue of the
said Agreement are to be considered as full force and effect except as the same may have been
altered or modified by this Supplemental Agreement.
IN ALL OTHER RESPECTS, the provisions of Contract No. 03-0331, as amended, shall
govern as if this supplementary contract had not been entered into.
2
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
as of the day and year first above written.
RECOMMEND APPROVAL:
BARBARA BELL
Director of Environmental Management
APPROVED AS TO FORM
AND LEGALITY:
W��,/
Deputy Corporation Counsel
Date:
COUNTY OF Hawaii
Mayor; County of Hawaii
Mona�ing ::.'.ir.zct�r
RECYCLE HAWAII
Its
STATE OF HAWAII)
SS.
COUNTY OF HAWAII )
On this day of\an
, 2005, before me personally appeared HARRY
KIM, to me personally knownby me duly sworn, did say that he is the Mayor of the
County of Hawaii, a municipon of the State of Hawaii; that the seal affixed to the
foregoing instrument is the eal of the said County of Hawaii; that the foregoing
instrument was signed and sh f of the County of Hawaii by authority given to said
Mayor of the County of Hawion 1.3(g) of the County Charter, County of Hawaii
(1991), as amended; and saKIM ac owledged said instrument to be the free act
and deed of said County of Hawaii.
Notary Public\State of Hawaii
My commission
0
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this
/-�2-
day of2005, before me personally appeared
/�o���I -
Gu •
K�ofZ-- to me known, who,
being by me duly sworn, did say
that he/she is
the
of
RECYCLE HAWAII; that said
instrument was signed on behalf of RECYCLE HAWAII by authority of its Board of Directors;
the said %-e- acknowledged said instrument to be the free act and deed of
RECYCLE HAWAII.
r a,.am�am.
R C y,�
PRYNotary Public, State of Hawaii
2'e` = J My commission expires: a,. 10 200
jc ��� EQ�
�pF�i
5
STATE OF HAWAII )
) SS.
COUNTY OF HAWAII )
On this 1b� day of ms , 2005, before me
personally appeared DIXIE KAETSU, to me personally known, who, being by me duly
sworn, did say that she is the Managing Director of the County of Hawaii, a municipal
corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is
the corporate seal of said County of Hawaii; that the foregoing instrument was signed
and sealed in behalf of the County of Hawaii by authority given to said Mayor of the
County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000),
as amended, and assigned by the Mayor to the Managing Director pursuant to
Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said
instrument to be the free act and deed of said County of Hawaii.
JEAN IERNES
Notary Public, State of Hawaii
My commission expires: 11/1/2005
PROPOSAL FOR KRRC SITE IMPROVEMENTS -- FY 2005-2006 Page 2
At the start of FY 2004-05, Recycle Hawaii met with the County Department of
Environmental Management and all subcontract participants of the Kea'au Recycling and
Reuse Center (KRRC) to work out details for the modification to the existing site plan for
improved traffic flow, safety, and more efficient recyclable commodity collections. Site
modifications that were authorized and completed to date include the necessary grubbing,
grading and construction required to:
a) Reposition scrap metal and green waste bins for more efficient collections,
including the addition of one additional green waste bin;
b) Development of an appropriate traffic flow and adequate parking spaces to
accommodate the public's use of the recycling and reuse center, the new Arc
of Hilo's Anuenue container redemption operation (since January 2005),
access to the adjacent transfer station, and ensuring continued access to the
county transfer station facility by county personnel;
c) All deteriorating roofing tarps over the Reuse/Education Center were
replaced;
d) A tarp canopy fronting the Reuse Center was added to provide shelter from
the sun and rain to facilitate reuse loading/unloading.
The above site improvements were carred out with $5,000 funded by the County
of Hawaii in FY '04-05 with additional funds provided by the public via donations from
Recycle Hawai'i's Recycling and Reuse activities at KRRC.
Not funded in FY 2004-05 RFP was the proposed $21,000 for roadway paving
and speed bump additions requested at that time.
KRRC SITE IMPROVEMENT BUDGET—FY 2005-06
Grubbing, grading, paving, & speed bump $21,000.00
Development of limited C&D area 3,000.00
' 05-06: $24.000.00
KRRC SITE IMPROVEMENTS FY 2004-05:
Scrap metal/green waste -- /"'
excavation work and retaining
blocks installed to accommodate a = II
second green waste bin —
September, 2004.
� � p
✓. �,. P. .. ,� Err
..yt•,.� ter#
' �
r r�.�e
�.�
L!' 5 fion' 1q �m ", 11
G�;.
COUNTY OF HAWAII
CERTIFICATION OF AVAILABILITY OF FUNDS
I hereby certify that on the date of filing of this contract with the Director
of Finance, there remains an unexpended amount of
$ 24,000.00 in 085.601.5604.21.115
sufficient to cover the obligation of the County of Hawaii under this contract.
Contract Title: Supp Contr #1 to State Allotment #03-0331 - Additional
Improvements at Keaau Recycling & Reuse Center
Vendor: Recycle Hawaii
Contract No.: C.000330
Dir ctor of Finance
Date: May 18, 2005
O N M V N
000000
0 0 0 0 0 0
N N N N N N
M 0 N M V
m 0 0 0 0 0
m o 0 0 0 0
N N N N N
LL LL LL LL LL LL
y
T
A
CL
CD
r
N 0
a d
LL
d
0
L '
r
C
U N
d
E
O M
0
d
m
d Fp
d
m
N �
�
lD
C p
D
O p
d
c0
O
U) N
O C
d
E
r
W
c
� d
�
d
o
O E
E o
r
o
0 0 0 m "
Y Y Y
a u
_ C
p
C D
C C C O
m
EES
2 O�
d
N
N
d N
o E m
n
w
y
N
33
» e e o c n
O
O �
W
Un O
U O U)
a
O
N (7
O N M V N
000000
0 0 0 0 0 0
N N N N N N
M 0 N M V
m 0 0 0 0 0
m o 0 0 0 0
N N N N N
LL LL LL LL LL LL
y
T
A
CL
CD
r
N 0
a d
LL
o 0
0
L '
N
U N
O M
d Fp
n a
N �
2 2 2 m N
C p
O p
K d' of O N
U) N
O C
m m
� d
O E
E o
3 3
0 0 0 m "
Y Y Y
Y Y @
p
C C C O
m
EES
rn rn rn U0
L L �
» e e o c n
O �
cn o u>« O
C C C
(0 t0 t0 U t0 M
N 0 0]
0 0 0 0 C
N N N d
c c 3
C
O O O U
o
m
y
a a a c
oL
O.
N CA l0 00
m m m
d
U
of N N 3 O N
d U
o 0 0 3 3 3
v mcoro�
m
C
O V m M N N
M
O
O
r V W O N
(O
N
N
QN
N M V
O
Or
f00
in e»va F»c»Fn
M�
@
O N N
0
U
M O N O
V N N 7
0
coovm
o
m -
v
0
'1 rn m n
m
M
~
� � r r r V
m N n
o
M
Q1
N
M O r N r 0
p
M
C
r M V m O N
V O (D O
O
O
N M r m c p
�
E
cO tO �nm
o
Q
vcO
�
M M V n N
N
fH fA fA fA fA
�
C
O
�
H3 69 fA Ui
Y
H
(D m N
M
N
N (O N N N m
ap m 0 m
O
C
O
O N M td r
M
�
N 7 (O co N
N
h
—6
O r m M M
?
m mu�Ncn
m
d
r W T
a M M
O
aD m
O M r V N
O
E
O r N D r
r
Y
OD
E
V M r
NM
m
C
m
r
S
FO-
2
N
W V V N
c
romrDM
N
LO
o
C
M N 7
N
o
F'
co rnm
M 6 cc N
O N M V N
000000
0 0 0 0 0 0
N N N N N N
M 0 N M V
m 0 0 0 0 0
m o 0 0 0 0
N N N N N
LL LL LL LL LL LL
y
T
A
CL
CD
r
N 0
a d
LL
Q in
o 0
N
LL LL d M
n a
2 2 2 m N
O O 0 U >
U) N
m m
� d
3 3
Y Y @
N
EES
L L �
.3 v
cn o u>« O
N 0 0]
N N N d
c c 3
y
oL
L r 2 2 E
3 3 3
dCL
o 0 0 3 3 3
U
N �O U) N N
a`
N N N N N
N904N>
G
(D
N
j
N M� M m m
Or
d
N
O N N
W
r
U
M O N O
V N N 7
0
N cn
M
o
m N n
o
F'
M � L6
N
r N
M
Q
V O (D O
O
0
F
O
M M V n N
C
�MM
m
�
H3 69 fA Ui
fA
H
(D m N
M
O
Y
00
O M M r
h
p
O r m M M
?
Q
a M M M
d
a M M
O
j
O M r V N
O
N
Y
OD
E
V M r
NM
m
C
m
r
FO-
2
O
M O
LO
C
M N 7
N
o
F'
co rnm
M 6 cc N
Q in
N M V N
0 0 0 0 0
O O O O O
N N N N N
0 0 0 0 0
0 0 0 0 0
N N N N N
LL LL LL LL LL
N
N
LL LL d M
CO
2 2 2 m N
O O 0 U >
C C C (f) O
O O O Z
� d
000�nm
G C C m'y
O O O m
U
cn o u>« O
c0 r r C U
N N N d
O N O N
O O O d �
T 2 2 E
OC
O O O L
G
c C C C N
0
0 0 0 0
d
da
a a n
U
M O N O
V N N 7
O
r O
V
r N
M
Q
0
F
C
V N 0
h
m N (O O t0
w
M
H
(D m N
M
00
O M M r
m
E
o
Q
N
d
kA fA fA
M
O
Y
C
N r N M
FO-
O
M O
LO
Em
m cn
N
0
2
0
m M N
M
0
N M 0
O
N M V N
0 0 0 0 0
O O O O O
N N N N N
0 0 0 0 0
0 0 0 0 0
N N N N N
LL LL LL LL LL
Recycle Hawai ` i
P.O. Box 4847 • Hilo, Hawai'i • 96720-0847
Office Tel: (808) 969- 2012 • Fax: (808) 969- 2014
www.recyclehawaii.org info@recyclehawaii.org
INVOICE
June 13, 2005
BILLED TO:
County of Hawaii
Department of Environmental Management, Solid Waste Division
25 Aupuni Street, Room 214
Hilo, HI 96720
SUBJECT:
State Allotment #03-0331
DESCRIPTION OF SERVICES:
For goods/services received
in satisfactory condition
AppROVED:
DEPT. OF ENVIRONMENTAL MANAGEMENT
COUNTY Ot HAWAII
�� 05
For Operation of Kea au Recycling and Reuseoe apt of En
Management County of Hawaii, per RFP No 2127
PAYMENT DUE:
Payment of Eleven thousand eight hundred eighty-seven and 33/100 dollars
($11,887.33) for the month of May 2005 is due immediately upon approval of invoice.
I hereby certify that this is an original invoice.
If you need to reach me for any reason, please feel free to call 969-2012.
V)ED
O �O to V 0 0 M M V V N
n
O
m
0
M
cn
N O
O)
O N Q) N M M O n N n
o
n
O N O O) V' nN^ a N N
N M
�O
O
O
co
N
C,
fA
N
CA
N
N N M O n n tD nO)
O
N N N N N N N N N N " N N
N
�
Ql V O N O) M N n n a O N
O
� pOj O
p
N
cornnroovnOor-urn
°? Mo
O
,r;
O M (D n �n (D N V O •- m n
O' N 7
Dn'm�n
O
n
M
n
co N
D
o> n (D M lD O) O M l0 N
N V O o
O
M M
O O n O W w O 0) m O (D N
N 0 o
O�
M N M (D M OJ n M
N r- n
N
CA
O
ifJ co
o
_
co N00
O1
O O n N v a (D V Q) M (D
?al o
N
M tD
M
r
CA
N
N
n
CJ
O
NN
n O W O) O a
O M p
M�
OJ
M
CA
V O O 01 N N r- O7
N
N 7 � 01 O N r- N N O
o
N (D ('> 7
�- M N N - •-
�
N N O O �O O
o0 cD
M
O M n D1 m n
O
(O M o
O
O
M r- O O
W c
V'7 V V V QED tD �n (n (n to
O O O O O O O O O O O O
OJ a V 0 U c d a T C
�QU)0zO�12<2�
77 •M omr.,
sj
CC1 V
m
o
�\
cn
r --
N
O
LD M
m
O
n OJ
�O
O
fA
N
fA
fA
77 •M omr.,
It
7 7 w
sj
CC1 V
m
o
�\
O n
r --
O .
LD M
m
O
LO 04O
N
It
7 7 w
off!
0- FO 0
sj
N O
N
o
r-
0) M
N
O .
LD M
m
O
LO 04O
N
(ND v
o
o
u1.
r
rn
co
M
n
M
n
co N
D
\t
M M
n
o
O�
0 D
N
CA
off!
0- FO 0
U m
@ d
N
Y U
T
+ O
2 0
y 0 O O
U
N @
3 E
o �
0
0 0
C C
@ m
(.D (D
m m
N V
T
y
I
Part III
Rural Refuse Transfer Stations and the Impact of Enhancements for
Proposed Neighborhood Recycling Centers
INTRODUCTION AND BACKGROUND
The County's Integrated Solid Waste Management Plan (ISWMP) identified as
one of its many activities, establishing drop off centers for recyclable items at various
refuse transfer stations.
In 2003, through a grant from the United States Environmental Protection Agency
(USEPA), the County and Hawaii Island Economic Development Board were able to
establish a demonstration project at the Kea'au Transfer Station. This project developed
a commodity collection site for recyclable items along with a center for reuse of
household items. The collected commodities were hauled away for processing and the
household reuse items were collected with a donation and sold for a fee.
The report, Strategic Plan for Sustaining and Replicating the Kea'au Recycling
and Reuse Center (KRRC), was developed from the Kea'au demonstration project. This
report gave an overview of the demonstration project with proposals to use the `Kea'au
Model', with modifications, as a replicating guide to complete conversions of all transfer
stations to Community Recycling Centers within 10 years.
PLANNED ENHANCEMENTS POR THE TRANSFER STATIONS
Each of the twenty-one (2 1) County transfer stations were assessed as to, location
in relation to each other, surrounding population, land size of station, amount of tonnage
hauled away, etc. These findings established a rating and classification system for the
island wide transfer stations, rating each in its potential intensity of recycling. All
transfer stations were given an identification classification of Class 1, 2, 3, or 4. The
Class I station would be the largest with the most intense services and collection. Class 4
stations would be the smallest.
Because the County's transfer stations vary in size, additional acreage needed for
the Neighborhood Recycling Centers (NRC) was identified and each transfer station was
given a enhancement priority listing. The County is expected to purchase the additional
172 acres throughout the island for the needs of the Neighborhood Recycling Centers at
the County's refuse transfer stations. (Emphasis Added)
There is expected to be one Class I station in the west and the east side of the
island. Each of the designated Neighborhood Recycling Centers in Class 1 and 2 is
expected to have. a) reuse center, b) an educational center, and c) a cottage industry
incubation center.
Class 1 and 2 centers like Hilo and Kona are expected to have
1) Vehicle scales so commercial haulers can use the transfer stations,
2) A full time staff
3) Buildings and infrastructure (water and electricity)
4) Equipment such as a small fork lift, TV/VCR, floor scale, bins, signs
5) Job creation and income generation
6) Skills training
7) Disaster mitigation
The Neighborhood Centers, class 1 and 2 are required to have a Deposit Container
Redemption Center. The Class 3 facilities are to have 5 acres set aside for an Enterprise
Zone for manufacturing, scrap metal towing, scavenging of auto parts, white goods repair
and service, furniture refinishing and composting. (See Exhibit ---NCR Features by
Class)
All of the existing transfer stations are to have adequate infrastructure to handle
mixed rubbish and household recyclables drop off zone. Class 1 and 2 stations are to
have a green waste and waste metal drop off zone, along with adequate area for disaster
debris drop off zones.
The Updated Integrated Solid Waste Management Plan, Section 4.1.1.2,
Recommendations for a County Recycling Program, mentions establishing drop off
centers for recyclable material at transfer stations and reconfiguring transfer stations to
emphasize recycling. The Plan estimates that to establish drop off centers and
reconfigure the transfer stations would cost approximately $54,000.
As a comparison, the Kca'au demonstration project cost $400,000 to establish and
operate an enhanced recycling and reuse facility. The funds lasted for 9 months. A full
county subsidy for continuing the operation at the Kea'au transfer station costs $60,000
for six months and another $142,648 for the following Fiscal Year. There is a three-year
option for the County to renew that contract. "The County has opted to continue the
second year of the contract with Recycle I lawaii
CONCLUSION
The Strategic Plan for replicating the Kea'au Recycling and Reuse Demonstration
Project is very ambitious, will be very expensive to implement, and is completely
dependent on the County for funding.
2. When compared with the cost associated with the Kea'au demonstration project,
the proposed implementation and operational costs of enhanced transfer stations
around the island are not within reason.
3. The anticipated recycling accomplishments for the planned enhanced transfer
stations are not within reasonable association with the County's Waste
Composition Study. The quantity of collected green waste and scrap metal at
KRRC were not typical of the percentage of those same items being deposited in
the Hilo Landfill..
The plans for establishing enhanced and reconfigured transfer stations through out
the island for expanded recycling are described in the ISWMP and detailed in the
Strategic Plan for Sustaining and Replicating the Kea'au Recycling and Reuse
Center. These plans are not reasonably workable or economically feasible to rate
a top priority in the scope of implementation.
RECOMMENDATIONS
The County should re-evaluate the proposals for recycling found in the Updated
Integrated Solid Waste Management Plan. This evaluation should review past
results of commodity collection and the cost to the County for each commodity
collected.
Funding for the County's Diversion Grant Program should be evaluated and not
increased, as proposed in the ISWMP, to cover the cost of collecting commodities
at the transfer stations.
SEE NEXT PAGE for additional recommendations.
Cost to have Permanent County Solid Waste Transfer Station Attendant at each Transfer Station
^' County operated Transfer Stations with contracted station in Milolii
Current UPW wages as of 5/16/05
Annual Wages Hrly Rate # of workers
BC -10 Equipment Operator III $37,695.60 $18.12
BC -05 SW Transfer Station Attendant $30,430.40 $14.63
Need two (2) BC -05 at each transfer station Wages
since transfer station operate -365 days a year
Need to work 2 hr OT since each transfer
station open from 6:30 AM to 6:30 PM Overtime
Need to drive from respective baseyards Total Wages
Fringe Benefit % - 24.86%
Percentage provided by Finance Dept
Health Funds Benefits - assume
both employees at T/S - married
Total Wages for one T/S
Total Wages for 20 T/S
Other Expenditures
Need 20 new 1/2T Trucks
$25,000 each
Onetime cost every 10 years,
susequent years repairs, parts & fuel
102 Telephone
![41
19,107
13,500
109,467
2,189,348
500,000
20 cell phones $40/mox20x12 10,000
Need to communicate immediately
in the event of disputes or illegal dumping
or movement of roll -off bins/containers
109 Equipment Repairs 20,000
115 Misc Contractual Svc
Rental Portable Potties 20x$150x12 36,000
218 Fuel & Lubricants 50,000
228 Equipment Parts 5,000
235 Misc Materials & Supp
Safety shoes and misc equipment 20,000
such as rakes, weedeaters, etc.
Total Cost to have two (2) Transfer $2,830,348
Station Attendant at every County
Transfer Station
Operating Expense after 1st year $2,330,348
CHAPTER I1
EVALUATION OF THE PROPOSED SORT STATION
BACKGROUND AND FUNCTION
Necessary closure of the of the South Hilo Landfill was referenced in the
County's 1993 Integrated Solid Waste Management Plan. The County recognized the
non-compliance of the Hilo Landfill with the Federal Resource Conservation and
Recovery Act (RCRA), Subtitle `D' regulations. Closure of the landfill was tied to the
October 1993 mandate found in the Federal Law.
Closure construction of the Hilo Landfill was scheduled for 1994. However, the
County opted to apply to the Department of Health for an extension of the operating
permit for the Hilo Landfill. Ample unused volume was available on the Hilo Landfill
and the County was not financially prepared to close the Hilo landfill after the 1993
closure of the Kailua Landfill. Construction of the of a new West Hawaii Landfill at
Pu'uanahulu was also just completed in 1993. An understanding with the Department of
Health regarding the operating permit extension led the County to undertake work on a
replacement facility for the Ililo Landfill.
In 1995, a selection process was commenced to select a technology or facility to
replace the function of the Hilo Landfill after its closure. The selection called for a
vendor to construct and operate a Material Recovery Facility. This facility was to be
combined with a Long Haul Regional Transfer Station and appurtenance metal recovery
and composting facilities. The County never signed the contract.
The 1995 action was the first attempt at what is now called a `Sort Station'. The
County continued to operate the South Hilo Landfill through the 1990's and to the
present day.
The urgent situation regarding the mandated closure of the Hilo Landfill and the
need for a replacement facility was shared with the Administration during meetings in
early 2000, The Updated Integrated Solid Waste Management Plan (Updated ISWMP),
developed during this period and adopted in 2002 was driven by the need to close the
Hilo Landfill.
An appointed Solid Waste Advisory Committee (SWAG), made up of the
Department of Environmental Management's Commissioners, decided on several critical
issues that controlled the direction of the ISWMP.
The Solid Waste Advisory Committee recommended the following:
• Construct no new landfill in East Hawaii;
• Emphasize the recovery of recyclable materials at the planned East Hawaii
sort station, possibly incorporating features of a material recovery facility;
(MRF)
• Procure a waste reduction facility for the East Hawaii waste stream using
either waste -to -energy, thermal gasification, or anaerobic digestion
technology; and,
• Establish a County recycling program with a long list of elements that has the
potential to increase the waste stream diversion significantly.
SORT STATION IMPLEMENTATION
There has been some work done by the Department of Environmental
Management to begin the construction of this Sort Station facility. The siting, design and
the EIS process have been completed. The Updated Integrated Solid Waste Management
Plan schedule of project implementation identifies the bid award and permitting for the
facility to be completed in August 2004. This schedule also identifies construction of the
facility to be completed in August 2005.
The Department of Environmental Management (DEM) received a $1 million
grant from the State of Hawaii for design and the EIS. The DEM also received another
$4 million in General Obligation bonds for Capital Improvements in March 2003 for
initial funding of the `Sort Station' design.
In April 2003, contracts were executed by DEM with URS Corporation for
commencement of design of the Sort Station and the formulation of the Environmental
Documents necessary for the project. Siting of the project was identified on several
parcels between the Hilo Transfer Station and the Hilo Landfill. The plans for the Sort
Station were completed in February 2004 and the EIS document was completed in
November 2004.
All of the identified parcels for use as the `Sort Station' complex are controlled by
the State DLNR. Most of the parcels are under control of the County of Hawaii through
leases, however, several key parcels were under leases by companies other than the
County. It is not clear whether the Department of Environmental Management has
arranged for the non -County leases to be turned over to the County for the purpose of
constructing and operating the new facility.
It is not clear at this time how much of the original $5 million remains after the
completion of the Environmental Impact Statement and the Design of the Sort Station.
County records show that the $4 million CIP funds are presently on hold. The Integrated
Solid Waste Management Plan identifies the construction completion date of the Sort
Station Complex in August 2005. No preliminary work has commenced in any phase of
construction at this time.
If funding is approved for this project, permitting and construction may take 15
months. The project has been identified for implementation in several phases. The
earliest that the first phase of the Sort Station Complex can be in operation is probably
December 2006. Unfortunately, the most important of the phases, a Regional Transfer
station or `reload facility', has not been identified in the first phase of construction.
The reload facility will require equipment and manpower to operate. It is not
clear if the necessary equipment to operate the facility has been ordered or whether new
truck tractors and long haul trailers have been ordered to haul the refuse from East
Hawaii to West Hawaii.
SORT STATION LAYOUT
The layout of the Sort Station Complex is a concern. The main purpose of this
facility is to replace the function of the Hilo Landfill by accepting all waste from East
Hawaii, dumping the refuse on a tipping floor, and reloading the refuse in large trailers
for the long haul to the West Hawaii Landfill. With this purpose and function in mind,
the first phase of construction should be centered around the transfer station or reload
facility. It is not.
The central focus of the Sort Station Complex (FEIS Summary 2/04, p.IV) is the
recycling/reuse/education facility. This is an unfortunate direction and emphasis for the
County to adopt. Learned experiences from the Kea'au Recycle and Reuse Center and
the County's Diversion Grant Program, has proven that 1) recycling is very expensive,
and 2) recycling does not make a difference in reducing the volume of the waste stream
by diverting refuse.
The present layout of the Sort Station Complex appears to force vehicles from the
scale area directly to the recycle/reuse/education area. Considering that residential
vehicles, commercial vehicles and the County transfer station trailers will all be headed
for the transfer station or reload facility, it would inconvenience drivers in favor of the
recycling area. There also appears to be many conflict points between various motor
vehicles heading for the reload facility and returning to the scale with those only going to
the recycling/education area.
The layout of this facility appears to sacrifice vehicle safety and convenience in
favor of recycling, education and reuse, knowing that this is not the major function of the
facility.
The facility is supposed to be an interim facility to handle the East Hawaii waste
until an advanced waste reduction technology facility can be selected and implemented.
This may take five to seven years. There is no set-aside acreage for this high tech waste
reduction facility in the conceptual layout of the Sort Station found in the EIS.
FINAL ANALYSIS
It is unfortunate that the Department of Environmental Management has been
allowed to select and proceed in the direction of establishing recycling and reuse as the
highest priority. This can be identified in the layout of the Sort Station facilities and can
also be identified in the efforts of the Department related to the Kea'au Recycling and
Reuse Complex.
Implementation of proposed projects identified in the Integrated Solid Waste
Management Plan appear to be a problem. Very few of the scheduled events have taken
place. Construction of a facility to take the place of the function of the Hilo Landfill,
such as a regional Transfer Station, is one of the main focus points of the ISWMP. The
Hilo Landfill is ready to close and nothing has been done to construct a replacement
facility.
There was a traffic study done to identify the effects on existing roadways of long
hauling refuse from the East side to the West side of the island. However, there appears
to have been no studies undertaken of the internal traffic activity/effects within the Sort
Station Complex.
CONCLUSIONS
The present design layout of the Sort Station Facility should be revised.
2. The lack of implementation of the ISWMP, in conjunction with the imminent
closure of the Hilo Landfill without a replacement facility or technology, is a
County disaster waiting to happen.
3. A possible error in interpreting the intent of the ISWMP, and its mention of
intensified or aggressive recycling, may have led the Department of
Environmental Management to follow a direction away from addressing the real
problem of Solid Waste.
RECOMMENDATIONS
l . The site layout or placement of facilities in the Sort Station, should be redesigned.
The layout should concentrate on placing the hard facilities such as the scale, the
reload facility (transfer station), the vehicle maintenance facility, the employee
base yard facility and a set aside area for the waste reduction facility in one
nodule.
4
The site layout should gather the education/commodity drop off/reuse area, the
green waste collection and processing area and the scrap metal collection and
processing area together in an adjacent nodule.
The Department of Environmental Management should ask for the release of the
FY04 $4 million, presently on hold, for use in facility layout redesign, contracting
for bringing utilities to the site, commencing site work, and constructing the scale
and the roadways.
CHAPTER III
HILO LANDFILL OPERATION AND CLOSURE
BACKGROUND
The Hilo Landfill began operation as an official landfill in an old shallow quarry
sometime in the 1970's. Prior to that the public and commercial haulers had historically
dumped their refuse along roadways and in an open pit of an old quarry near where the
present Hilo Transfer Station is located.
With the advent of the Federal Resource Conservation and Recovery Act (RCRA)
Subtitle 'D' in the late 1980's, and an effective action date set for October 9, 1993,
serious plans began at the County level to address the landfill closure issues. Old
landfills that did not have a bottom liner were scheduled to cease accepting refuse no
later that October 9, 2003.
The County decided to construct a new lined landfill at Pu'uanahulu and to close
the old Kailua Landfill, both actions coinciding with the RCRA date. The Kailua
Landfill was at capacity.
The South Hilo Landfill did have ample capacity in 1993 so the County requested
an operational waiver and extension from the Department of Health. An extension was
granted. The operation of the Hilo Landfill fell under the guidelines of Subtitle `D' and
has been operating with ground water and landfill gas monitoring inspections.
In the late 1990's, the Landfill was still operating under an 'administrative
approval' by the DOH with the promise by the County that a replacement facility would
be constructed and the Landfill would be closed as soon as possible.
LANDFILL OPERATIONS
The Department of Health has set a date for the Hilo Landfill closure of March
2006. The County has no replacement facility to handle the function of the Hilo Landfill
or a means to haul or process approximately 228 tons of refuse daily to West Hawaii.
Nine County -operated transfer stations in East Hawaii utilizing 14 refuse trailers
under each chute haul refuse to the Hilo Landfill. The transfer stations and trailers serve
the population of East Hawaii from Honomu to Pahala. (See attached) The trailer
movements in FY05 numbered 3,793. The refuse trailers carried a total of 40,456 tons of
waste to the Hilo Landfill, averaging almost 11 tons a load. Commercial haulers and a
small percentage of residential loads brought in another 42,683 tons to the Hilo Landfill.
In FY05, the I filo Landfill took in a total of 83,139 tons of refuse for a daily
average of 228 tons per day. (See attached East Hawaii Landfill Tonnage) This
translates to almost 140,000 cubic yards of airspace. Nine years ago the average daily
tonnage taken to the Hilo Landfill was 180 tons. The average increase in East Hawaii
refuse has been moderate.
The refuse is dumped on the working pad of the landfill usually at the base of the
working face. The refuse loads are supposed to be worked with a bulldozer to segregated
white goods, tires and other objects over 4 feet long that are banned from the landfill by
operational regulations. The refuse is then pushed , stacked and compacted into the
working face with heavy compacting machines.
Incoming refuse normally has a volume -to -weight ratio ranging 300 to 600
pounds per cubic yard. The objective of the heavy machine compacting is to bring this
ratio up to about 1 150 or 1200 pounds per cubic yard or about 1.7 or 1.8 cubic yards per
ton. At this know measurement the amount of air space being used, including cover
material, can be accurately calculated.
Cover material is brought onto the landfill to fulfill daily refuse covering
requirements. This daily requirement for cover material for the Hilo Landfill is made up
of crushed rock no larger than 2 Yz inches measured in any direction and mixed with
approximately 50% fine material. This material is spread to a compacted 12 " thickness
on the top and sides of each cell daily. The working face of the cell is covered with 4" to
6" of cover material to prepare for the next day of refuse.
A cell is basically entombed and compacted refuse enclosed on all sides with
approximately 12" of compacted cover material. The contents of each cell may be the
equivalent of one day or one weeks worth of processed refuse. The reason for landfill
construction with cells is basically to isolate possible underground fires to single cells.
The ratio of cover material to refuse is a critical measure of landfill management.
A 3 or 5 part refuse volume to 1 part cover material volume is recognized as acceptable
industry standard with crushed rock. The ratio may be higher on parts of the mainland
where soil is available. Cost of cover material along with the amount of volume utilized
has a direct effect on the cost to operate the landfill.
In FY01 and FY02, the ratio of refuse to cover material was approximately 3:1
and cost averaged about $300,000. In FY04 and FY05, the ratio of refuse to cover
material measured in cubic yardage was about 1.2:1. The cost of the cover material in
both FY04 and FY05 was over $1 million.
This cover material to refuse comparison is critical to understand. Approximately
50,000 to 60,000 cubic yards of additional annual cover material was placed into the
landfill in FY04 and FY05. This operational action erased any claim by the Department
of Environmental Management, or anyone, that recycling was saving landfill airspace.
For the past two years, over 110,000 cubic yards of cover material was brought
onto the landfill that was not needed if landfill operations were managed properly. Any
2
claims of adding years to the Hilo Landfill's life by diverting refuse commodities was
canceled by the massive amounts of cover material placed on the landfill during the past
two years.
The County is under a Consent Agreement with the Department of Health for
proper operation of the Hilo landfill. Bringing massive amounts of cover material has not
solved the operational issues.
The only thing that the additional amount of cover material accomplished was to
diminish the volume of airspace available at the Hilo Landfill. In FY05, the County used
approximately 250,000 cubic yards of airspace with refuse and cover material in the
landfill.
FUTURE OPERATIONS
According to the Director of Environmental Management, the department has
recently hired an engineering consultant to analyze a proposal to increase the capacity of
the Hilo Landfill. The proposal by the Solid Waste Division was to increase the side
slope grade of the compacted refuse and increase the maximum operational height of the
landfill by about 60 teet. Increasing the grade of the side slopes of the landfill will
become a safety issue. Increasing the vertical height of operations is a possibility if the
trash trucks and refuse trailers can traverse the increased access grade up to the working
face of the landfill.
The Director has stated that a positive analysis, conclusion and recommendation
by the engineering consultant is critical to the County. The Director plans to include a
positive consultant landfill stability report from the consultants with the application to the
DOH for an operational extension for the Hilo Landfill.
It should be noted that although the County has been talking about modern
disposal technology, very little has been accomplished to bring a technology on board to
replace the function of the landfill. During the past four years that all these discussions
were going on, the County never applied to the DOH for an extension. In the meantime,
all the talk about extending the life of the Hilo Landfill by saving airspace was contrary
to the actual operations of the landfill.
,See attached photographs taken on the Hilo Landfill.
FINAL ANALYSIS
The County has sacrificed the operation of the Hilo and West Hawaii Landfills
and the collection system of transfer stations in favor the recycling programs. As a result,
the issues related to recycling, diversion and reuse were given top priority. Operation and
maintenance of the collection and disposal systems were neglected, lacked direction and
leadership. This can be seen by the lack of project planning and implementation within
the solid waste system, except for recycling related matters.
Recommendations for implementation found in the ISWMP have largely been
ignored. The County is now in the unenviable position of not having a replacement
facility/technology for the function of the Hilo Landfill when the landfill closes on March
2006.
If the Hilo Landfill is ordered to be closed by March 2006, the County will be
facing a $13 to $15 million dollar project cost for mandated closing of the Hilo Landfill.
The DOH must approve the landfill closing plans, which will consist of several layers of
gas collection soil and topsoil over an impermeable liner, with an internal gas collection
piping system, with heat and gas monitoring wells.
CONCLUSIONS
The County has known of the mandated closure of all unlined landfills, including
the Hilo Landfill since the early 1990s.
2. The County has continued operating the Hilo Landfill with the approval of the
DOH conditioned on the promise that the County work towards establishing a
facility to replace the function of the Hilo Landfill. The County has not provided
for any system to replace the Hilo Landfill.
The Department of Environmental Management has not operated the Hilo
Landfill in a conservative manner. Total airspace used in FY05 was about
250,000 cubic yards although the Solid Waste Division reported the rate of
consumption to the State Department of Health of 179,100 cubic yards in the
Consent Agreement report. See attached
4. The closure of the Hilo Landfill is imminent, cannot be ignored and will cost the
County approximately $13 to $15 million in construction costs with continued
monitoring for another 30 years.
RECOMMENDATIONS
None
SUMMARY OF SOLID WASTE TAKEN TO HILO AND WEST HAWAII LANDFILLS BY FISCAL YEARS
SUMMARY OF TONNAGE REPORTS
FISCAL YEAR 2004 - 2005
FISCAL YEAR 2003 - 2004
EAST HAWAII
COUNTY OTHER
TOTAL
EAST HI
AVG
TON/DAY
WEST HAWAII
COUNTY OTHER TOTAL
WEST HI
AVG
TON/DAY
TOTAL FOR ISLAND
COUNTY OTHER TOTAL
Jul -04
3,384
3,951
7,335
237
4,149
15,214
19,363
645
7,532
19,165
26,697
Aug -04
3,452
4,601
8,053
260
4,313
8,636
12,949
418
7,765
13,237
21,002
Sep -04
3,169
3,293
6,462
215
3,762
7,404
11,166
385
6,931
10,697
17,628
Oct -04
3,285
3,517
6,802
219
3,839
7,482
11,321
365
7,125
10,998
18,123
Nov -04
3,448
3,426
6,874
229
3,955
6,403
10,358
357
7,403
9,829
17,232
Dec -04
3,613
3,322
6,935
224
3,870
7,460
11,330
378
7,483
10,782
18,265
Jan -05
3,569
3,292
6,861
221
4,042
6,525
10,567
352
7,611
9,817
17,429
Feb -05
3,096
3,256
6,351
227
3,330
6,343
9,673
345
6,425
9,599
16,024
Mar -05
3,279
3,506
6,785
219
3,798
7,338
11,136
359
7,077
10,845
17,922
Apr -05
3,324
3,740
7,065
235
3,807
7,265
11,073
369
7,132
11,006
18,137
May -05
3,319
3,391
6,709
216
4,033
7,059
11,092
358
7,351
10,450
17,801
Jun -05
3,518
3,388
6,905
230
3,859
8,027
11,886
396
7,376
11,415
18,791
TOTAL
40,455
42,683
83,139
228
46,757
95,156
141,913
394
1 87,212
137,839
225,051
360
7,246
9,785
17,030
Jun -04
For Jul 2004, 6,849 tons brought
to W. Hi landfill
from Hilo
Burrito Project
4,192
9,742
13,934
464
7,426
12,848
For Aug 2004, 992 tons brought
to W. Hi landfill
from Hilo Burrito Project
FISCAL YEAR 2003 - 2004
TOTAL 34,833 41,197 76,031 1 208 1 39,670 63,583 103,253 1 288 1 74,
Page 1 of 4
EAST HI
WEST HI
EAST
HAWAII
AVG
WEST
HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -03
3,174
4,506
7,680
248
3,639
5,903
9,542
318
6,813
10,409
17,222
Aug -03
3,138
3,586
6,724
217
3,543
5,765
9,308
300
6,681
9,351
16,032
Sep -03
2,910
2,990
5,900
197
3,392
5,442
8,834
305
6,302
8,432
14,734
Oct -03
2,931
2,797
5,728
185
3,478
6,050
9,528
307
6,409
8,847
15,256
Nov -03
3,041
2,821
5,862
195
3,485
5,536
9,021
311
6,526
8,357
14,883
Dec -03
3,403
3,066
6,470
209
3,604
6,091
9,695
323
7,007
9,157
16,165
Jan -04
3,365
2,967
6,332
204
3,879
6,648
10,527
351
7,244
9,615
16,859
Feb -04
2,928
2,772
5,700
197
3,521
7,376
10,897
376
6,449
10,148
16,597
Mar -04
3,213
3,311
6,524
210
3,948
9,131
13,079
422
7,161
12,442
19,603
Apr -04
3,147
1,921
5,068
169
3,822
7,465
11,287
389
6,969
9,386
16,355
May -04
3,230
2,999
6,229
201
4,016
6,785
10,801
360
7,246
9,785
17,030
Jun -04
3,234
3,106
6,340
211
4,192
9,742
13,934
464
7,426
12,848
20,274
TOTAL
37,715
36,843
74,557
204
44,519
81,935
126,453
352
82,233
118,778
201,011
FISCAL YEAR 2002
- 2003
EAST HI
WEST HI
EAST HAWAII
AVG
WEST HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -02
3,069
3,388
6,457
208
3,394
5,647
9,041
301
6,463
9,035
15,498
Aug -02
2,993
3,571
6,563
212
3,417
5,157
8,575
277
6,410
8,728
15,138
Sep -02
2,824
3,261
6,085
203
3,177
4,455
7,632
263
6,001
7,716
13,716
Oct -02
2,846
2,921
5,767
186
3,154
5,469
8,623
278
6,000
8,390
14,390
Nov -02
2,763
2,518
5,281
176
3,125
5,273
8,398
290
5,888
7,791
13,679
Dec -02
3,111
5,790
8,901
287
3,341
5,115
8,456
282
6,452
10,905
17,357
Jan -03
3,043
4,525
7,568
244
3,366
5,206
8,572
286
6,409
9,731
16,140
Feb -03
2,478
3,098
5,576
199
2,935
4,935
7,870
281
5,413
8,033
13,446
Mar -03
2,813
3,364
6,177
199
3,505
5,854
9,359
302
6,318
9,218
15,536
Apr -03
2,826
2,822
5,648
188
3,269
5,527
8,796
303
6,095
8,349
14,444
May -03
3,041
2,921
5,962
192
3,386
5,408
8,794
293
6,427
8,329
14,756
Jun -03
3,027
3,019
6,046
202
3,601
5,537
9,138
305
6,628
8,556
15,184
TOTAL 34,833 41,197 76,031 1 208 1 39,670 63,583 103,253 1 288 1 74,
Page 1 of 4
SUMMARY OF SOLID WASTE TAKEN TO HILO AND WEST HAWAII LANDFILLS BY FISCAL YEARS
FISCAL YEAR 2001 - 2002
EAST HI WEST HI
EAST HAWAII AVG WEST HAWAII AVG TOTAL FOR ISLAND
NTY OTHER TOTAL I TON/DAY I COUNTY OTHER TOTAL ITON/DAYI COUNTY OTHER T
Jul -01
2,952
2,793
5,745
185
3,296
5,046
8,341
278
6,247
7,839
14,086
Aug -01
2,863
3,445
6,308
203
3,197
4,982
8,179
264
6,060
8,427
14,487
Sep -01
2,601
3,045
5,646
188
3,119
4,429
7,548
260
5,720
7,474
13,194
Oct -01
2,862
2,892
5,754
186
2,963
5,108
8,071
260
5,825
8,000
13,825
Nov -01
2,903
2,748
5,651
188
3,047
4,462
7,509
259
5,950
7,210
13,160
Dec -01
3,231
3,085
6,316
204
3,360
4,233
7,593
253
6,591
7,318
13,909
Jan -02
2,897
3,333
6,230
201
3,150
4,997
8,147
272
6,047
8,330
14,377
Feb -02
2,502
2,665
5,167
185
2,794
4,466
7,260
259
5,296
7,131
12,427
Mar -02
2,969
2,848
5,817
188
3,199
4,847
8,046
268
6,168
7,695
13,863
Apr -02
2,711
3,036
5,747
192
3,015
5,165
8,180
282
5,726
8,201
13,927
May -02
2,862
3,206
6,068
196
3,244
5,776
9,020
301
6,106
8,982
15,088
Jun -02
2,926
2,937
5,863
195
3,337
5,083
8,420
281
6,263
8,020
14,283
TOTAL 34,278 36,033 70,311 1 193 1 37,721 58,593 96,314 1 268 1 71,999 94,626 166,625
FISCAL YEAR 2000 - 2001
Page 2 of 4
EAST HI
WEST HI
EAST
HAWAII
AVG
WEST
HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -00
2,960
2,690
5,650
182
3,132
5,488
8,620
287
6,092
8,178
14,270
Aug -00
2,744
2,730
5,474
177
2,844
4,649
7,493
242
5,588
7,379
12,967
Sep -00
2,611
2,538
5,149
172
2,851
4,516
7,368
254
5,463
7,054
12,517
Oct -00
2,770
3,229
5,999
194
2,962
4,803
7,765
250
5,732
8,032
13,764
Nov -00
3,066
4,692
7,758
259
2,981
4,570
7,551
260
6,047
9,262
15,309
Dec -00
3,060
4,121
7,181
232
3,049
4,486
7,535
251
6,109
8,607
14,716
Jan -01
2,855
3,442
6,297
203
3,007
4,587
7,594
253
5,862
8,029
13,891
Feb -01
2,472
2,931
5,403
193
2,670
4,432
7,102
254
5,142
7,363
12,505
Mar -01
2,654
2,846
5,500
177
3,051
4,941
7,992
258
5,705
7,787
13,492
Apr -01
2,668
2,595
5,263
175
2,977
4,833
7,810
269
5,645
7,428
13,073
May -01
2,701
2,995
5,696
184
3,122
4,758
7,880
263
5,823
7,753
13,576
Jun -01
2,741
3,212
5,953
198
3,111
4,682
7,793
260
5,852
7,894
13,746
TOTAL
33,302
38,021
71,323
195
35,757
56,745
92,5112
258
69,059
94,766
163,825
FISCAL YEAR 1999 - 2000
EAST HI
WEST HI
EAST
HAWAII
AVG
WEST HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -99
2,537
2,814
5,351
173
2,739
4,253
6,992
233
5,276
7,067
12,343
Aug -99
2,549
2,879
5,428
175
2,752
4,988
7,740
250
5,301
7,867
13,168
Sep -99
2,356
2,706
5,062
169
2,619
4,257
6,876
237
4,975
6,963
11,938
Oct -99
2,434
2,831
5,265
170
2,612
4,333
6,945
224
5,046
7,164
12,210
Nov -99
2,471
2,604
5,075
169
2,647
4,061
6,708
231
5,118
6,665
11,783
Dec -99
2,765
2,827
5,592
180
2,889
4,845
7,734
258
5,654
7,672
13,326
Jan -00
2,695
2,491
5,186
167
2,839
4,145
6,984
233
5,534
6,636
12,170
Feb -00
2,311
2,341
4,652
166
2,684
4,243
6,927
257
4,995
6,584
11,579
Mar -00
2,380
2,814
5,194
168
2,789
4,807
7,596
245
5,169
7,621
12,790
Apr -00
2,576
2,432
5,008
167
2,697
4,574
7,271
251
5,273
7,006
12,279
May -00
2,665
2,605
5,270
170
2,904
4,664
7,568
244
5,569
7,269
12,838
Jun -00
2,658
2,915
5,573
186
3,013
4,977
7,990
266
5,671
7,892
13,563
TOTAL
30,397
32,259
62,656
172
33,184
54,147
87,331
243
63,581
86,406
149,987
Page 2 of 4
SUMMARY OF SOLID WASTE TAKEN TO HILO AND WEST HAWAII LANDFILLS BY FISCAL YEARS
Page 3 of 4
FISCAL YEAR 1998 - 1999
EAST HI
WEST HI
EAST
HAWAII
AVG
WEST
HAWAII
AVG
TOTAL FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -98
2,743
2,629
5,372
173
2,873
4,028
6,901
230
5,616
6,657
12,273
Aug -98
2,788
2,547
5,335
172
2,909
3,845
6,754
218
5,697
6,392
12,089
Sep -98
2,462
2,782
5,244
175
2,490
4,168
6,658
230
4,952
6,950
11,902
Oct -98
2,584
2,927
5,511
178
2,573
4,256
6,829
220
5,157
7,183
12,340
Nov -98
2,769
2,444
5,213
174
2,679
4,419
7,098
245
5,448
6,863
12,311
Dec -98
2,833
2,859
5,692
184
2,798
4,166
6,964
232
5,631
7,025
12,656
Jan -99
2,737
2,327
5,064
163
2,697
4,302
6,999
233
5,434
6,629
12,063
Feb -99
2,271
2,238
4,509
161
2,314
4,083
6,397
237
4,585
6,321
10,906
Mar -99
2,544
2,513
5,057
163
2,543
4,151
6,694
216
5,087
6,664
11,751
Apr -99
2,434
2,479
4,913
164
2,474
4,251
6,725
232
4,908
6,730
11,638
May -99
2,547
2,455
5,002
161
2,600
3,670
6,270
202
5,147
6,125
11,272
Jun -99
2,591
2,556
5,147
172
2,715
7,353
10,068
336
5,306
9,909
15,215
TOTAL
31,303
30,756
62,059
170
31,665
52,692
84,357
235
62,968
83,448
146,416
FISCAL YEAR 1997 - 1998
EAST HI
WEST HI
EAST HAWAII
AVG
WEST
HAWAII
AVG
TOTAL FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -97
2,907
2,754
5,661
183
2,724
3,828
6,552
218
5,631
6,582
12,213
Aug -97
2,800
2,621
5,421
175
2,809
3,729
6,538
211
5,609
6,350
11,959
Sep -97
2,567
2,674
5,241
175
2,439
3,854
6,293
217
5,006
6,528
11,534
Oct -97
2,563
3,047
5,610
181
2,424
4,478
6,902
223
4,987
7,525
12,512
Nov -97
2,591
4,294
6,885
230
2,484
3,832
6,316
218
5,075
8,126
13,201
Dec -97
2,866
2,632
5,498
177
2,677
3,844
6,521
217
5,543
6,476
12,019
Jan -98
2,701
2,529
5,230
169
2,577
4,100
6,677
223
5,278
6,629
11,907
Feb -98
2,210
2,752
4,962
177
2,242
4,718
6,960
258
4,452
7,470
11,922
Mar -98
2,478
2,346
4,824
156
2,492
3,866
6,358
205
4,970
6,212
11,182
Apr -98
2,438
2,692
5,130
171
2,500
3,940
6,440
222
4,938
6,632
11,570
May -98
2,579
2,976
5,555
179
2,587
3,752
6,339
204
5,166
6,728
11,894
Jun -98
2,643
3,399
6,042
201
2,678
3,923
6,601
220
5,321
7,322
12,643
TOTAL
31,343
34,716
66,059
181
30,633
47,864
78,497
219
61,976
82,580
144,556
FISCAL YEAR 1996 -1997
EAST HI
WEST HI
EAST HAWAII
AVG
WEST HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -96
2,738
2,606
5,344
172
2,548
3,763
6,311
210
5,286
6,369
11,655
Aug -96
2,646
2,796
5,442
176
2,447
4,006
6,453
208
5,093
6,802
11,895
Sep -96
2,454
2,533
4,987
166
2,336
3,621
5,957
205
4,790
6,154
10,944
Oct -96
2,384
2,675
5,059
163
2,323
4,193
6,516
210
4,707
6,868
11,575
Nov -96
2,507
3,094
5,601
187
2,407
4,116
6,523
225
4,914
7,210
12,124
Dec -96
2,624
2,694
5,318
172
2,555
3,851
6,406
214
5,179
6,545
11,724
Jan -97
2,576
2,532
5,108
165
2,601
4,069
6,670
222
5,177
6,601
11,778
Feb -97
2,147
2,368
4,515
161
2,246
3,661
5,907
219
4,393
6,029
10,422
Mar -97
2,381
2,685
5,066
163
2,524
3,936
6,460
208
4,905
6,621
11,526
Apr -97
2,301
2,350
4,651
155
2,361
3,934
6,295
217
4,662
6,284
10,946
May -97
2,549
2,589
5,138
166
2,539
3,832
6,371
206
5,088
6,421
11,509
Jun -97
2,440
2,335
4,775
159
2,665
3,854
6,519
217
5,105
6,189
11,294
TOTAL
29,747
31,257
61,004
167
29,552
46,836
76,388
213
59,299
78,093
137,392
Page 3 of 4
SUMMARY OF SOLID WASTE TAKEN TO HILO AND WEST HAWAII LANDFILLS BY FISCAL YEARS
FISCAL YEAR 1995 -1996
LEGEND: COUNTY = WASTE TAKEN FROM COUNTY TRANSFER STATIONS TO LANDFILLS
OTHER = WASTE TAKEN BY RESIDENTS AND COMMERCIAL HAULERS DIRECTLY TO LANDFILLS.
EAST HAWAII LANDFILL OPEN 365 DAYS A YEAR
WEST HAWAII LANDFILL OPEN 359 DAYS A YEAR
NEW YEAR, EASTER, FOURTH OF JULY, LABOR DAY, THANKSGIVING, AND CHRISTMAS
REIMBURSEMENT METHOLOGY TO WASTE MANAGEMENT INC FOR MANAGING WEST HAWAII LANDFILL
PAYMENT
EAST HI
WEST HI
PER TON
%INCR
% INCR
EAST HAWAII
% INCR
AVG
WEST
HAWAII
0.95%
AVG
TOTAL
FOR ISLAND
3.34%
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -95
3,045
3,431
6,476
209
2,446
4,183
6,629
221
5,491
7,614
13,105
Aug -95
2,602
3,305
5,907
191
2,381
3,798
6,179
199
4,983
7,103
12,086
Sep -95
2,439
3,920
6,359
212
2,136
3,550
5,686
196
4,575
7,470
12,045
Oct -95
2,498
2,834
5,332
172
2,280
3,855
6,135
198
4,778
6,689
11,467
Nov -95
2,510
2,869
5,379
179
2,232
3,695
5,927
204
4,742
6,564
11,306
Dec -95
2,735
2,694
5,429
175
2,389
4,563
6,952
232
5,124
7,257
12,381
Jan -96
2,607
2,406
5,013
162
2,317
3,783
6,100
203
4,924
6,189
11,113
Feb -96
2,294
2,373
4,667
167
2,055
3,761
5,816
215
4,349
6,134
10,483
Mar -96
2,585
2,852
5,437
175
2,351
3,686
6,037
195
4,936
6,538
11,474
Apr -96
2,449
2,535
4,984
166
2,272
3,958
6,230
215
4,721
6,493
11,214
May -96
2,474
3,046
5,520
178
2,369
3,652
6,021
194
4,843
6,698
11,541
Jun -96
2,650
2,592
5,242
175
2,403
3,331
5,734
191
5,053
5,923
10,976
TOTAL
30,888
34,857
65,745
180
27,631
45,815
73,446
205
58,519
80,672
139,191
FISCAL YEAR 1994 -1995
EAST HI
WEST HI
EAST
HAWAII
AVG
WEST
HAWAII
AVG
TOTAL
FOR ISLAND
COUNTY
OTHER
TOTAL
TON/DAY
ICOUNTY
OTHER
TOTAL
TON/DAY
COUNTY
OTHER
TOTAL
Jul -94
0
0
0
0
0
0
0
Aug -94
0
0
0
0
0
0
0
Sep -94
0
0
0
0
0
0
0
Oct -94
0
0
0
0
0
0
0
Nov -94
0
0
0
0
0
0
0
Dec -94
2,764
3,495
6,259
202
2,396
3,422
5,818
194
5,160
6,917
12,077
Jan -95
2,156
3,211
5,367
173
2,385
3,510
5,895
197
4,541
6,721
11,262
Feb -95
2,328
2,897
5,225
187
2,029
3,716
5,745
205
4,357
6,613
10,970
Mar -95
2,514
3,035
5,549
179
2,261
4,638
6,899
223
4,775
7,673
12,448
Apr -95
2,428
2,985
5,413
180
2,126
3,636
5,762
192
4,554
6,621
11,175
May -95
3,775
5,084
8,859
286
2,339
4,150
6,489
209
6,114
9,234
15,348
Jun -95
2,608
3,821
6,429
214
2,452
4,043
6,495
217
5,060
7,864
12,924
TOTAL
18,573
24,528
43,101
203
15,988
27,115
43,103
205
34,561
51,643
86,204
LEGEND: COUNTY = WASTE TAKEN FROM COUNTY TRANSFER STATIONS TO LANDFILLS
OTHER = WASTE TAKEN BY RESIDENTS AND COMMERCIAL HAULERS DIRECTLY TO LANDFILLS.
EAST HAWAII LANDFILL OPEN 365 DAYS A YEAR
WEST HAWAII LANDFILL OPEN 359 DAYS A YEAR
NEW YEAR, EASTER, FOURTH OF JULY, LABOR DAY, THANKSGIVING, AND CHRISTMAS
REIMBURSEMENT METHOLOGY TO WASTE MANAGEMENT INC FOR MANAGING WEST HAWAII LANDFILL
County of Hawaii started charging tipping fees starting in December 1994.
Page 4 of 4
PAYMENT
AVG TONS
PER TON
%INCR
% INCR
% INCR
PER DAY
YR 2002
0.95%
YR 2003
2.94%
YR 2004
3.34%
YR 2005
200-249.99
$50.92
$0.48
$51.40
$1.51
$52.91
$1.77
$54.68
250-299.99
$43.89
$0.42
$44.31
$1.30
$45.61
$1.52
$47.13
300-349.99
$37.62
$0.36
$37.98
$1.12
$39.10
$1.31
$40.41
350-399.99
$34.49
$0.33
$34.82
$1.02
$35.84
$1.20
$37.04
County of Hawaii started charging tipping fees starting in December 1994.
Page 4 of 4
oc SooTw I4'Le' Sgt'll-rN Y 1�4,NOFILL CoftsENt AG1zE, MF iT -
coRR�C-t-tvtY gC-rION PLAN SUDMMXL" RY COq.SWD j Of�ICQ 11131Zbb3
h) Planning documents (provided in tabular and graphical format) for total waste in
place, renaming waste capacity, and the rate of consumption at the South Hilo
Sanitary Landfill (Landfill) from 1998 to the estimated closure date.
Estimates of waste in-place quantities are based on the following:
1) September 2003 Aerial Topographic Survey
2) Estimate that subsurface waste extends to approximately 20 -feet dp N
below grade withii) the existing w ste-fgotprint.
3) Cover Material is approximatel 12% otal Volume /3
4) In -Place Waste Density o 120 rnds per cubic yard7�
7
Total Estimated Above Grade Waste In -Place is approximately 1,400,000 tons.
Total Estimated Below Grade Waste In -Place is approximately 600,000 tons.
Total Estimated Waste In -Place is approximately 2,000,000 tons.
In September 2003, an aerial survey was performed to generate an updated
topographic map of the Landfill. Utilizing this topographic map in comparison to
the current Closure and Post -Closure Final Grading Plan included in the
"Operations Manual - South Hilo Sanitary Landfill - Hilo, Hawaii," prepared by
Ilarding Lawson Associates, dated January 25, 2000, the SWD estimates that
approximately 320,000 cubic yards of waste capacity remains at the Landfill.
This waste volume excludes cover materials. Utilizing the information below, the
estimated closure date for the Landfill is May 2006. A copy of the Landfill's
updated topographic map is included as Attachment: 4. It is my understanding that
a copy of the current Landfill Operations Manual was submitted to DOH -
SH WB in March 2001.
Rate of Consumption Estimate
Fiscal
Year
Waste
Tonnage(')
1n -Place Waste
Volume(Z)
(Cubic Yards)
In -Place Cover
Volumet')
(Cubic Yards
Rate of Consumption
(Cubic Yards/Year)
1998-1999
62,059
103;400
53,800
157,200
1999-2000
2000_20-2001
200]-02
62,656
71 ,323
70,311
104,400
51,700
156,100
118,900 44,800
1,700
63
117,200 33,500
150,700
2002-2003
76,031
126,700
40,100
166,800
2003-2004
74,364_____T23 _
6
800
54,700
178,500
2004-2005
4 4 `5,700
2005-2006
72,767
121,300
54,700
176,000
Notes: (,p,c94y0f3,0a `r4ertrAtit�e,✓�yaY ,¢�7U�bL #-7,e>zC�
(IVY 1998-1999 through FY 2002-2003 from Attachment I. FY 2003-2004 through FY 2005-
2006 interpolated from Attachment 2.
OAssumes in-place density of 1200 pounds per cubic yard
(oAssumcs 30% volume loss during placement of daily and intermediate cover. FY 1998-1999
through FY 2002-2003 from Attachment 3. FY 2003-2004 through FY 2005-2006 assumes
annual in-place cover volume of 54,700 CY (or 150 CY/Dav (q! 365 Days).
(0.103 Correspondences\Agencies\DOH\Ili to Landfill Consent Agreement 1103 Response. doc)
i
Le" WKI F
OOKM1IM Os.YWy � f
STATE OF HAWAII
DEPARTMENT OF HEALTH
ENVIRONMENTAL MANAGEMENT DIVISION
SOLID AND HAZARDOUS WASTE BRANCH
919 ALA 4QVU BLVD. /212
�K)nIpLUW, MWAA 98814
Telephone No. (808) 586-4226
Facsimile No. (808) 566-7509
FACSIMILE REQUEST AND COVER SHEET
(Use Black or Blue Ink Only)
3/7/03
Berbara
CMDKE L HAW. LLD.
0•F4TMOi M..LIH
h
G Pori 5,0
S � (4 - 1-t I `4'-t
No. of pages (incl, cover sheat) ? 00
Office/Phone/Mail Stop:_ 1'Ax= (808) 961-8086
Steven Chung
Office/Phone/Mail
SUBJECT/MESSAGE:-
Smith Hl-lu Sanitary Landfill Consent Azrccwent
SIGNATURE OF SENDER:
NOTE: If this tran8mittal was incomplete or illegible, please call the sender's
office. Rev. 11195
N '+ „ 1 a ` c_ 'L L- (N c_ '1
LINDA LINOLE
STATE OF HAWAII
DEPARTMENT OF HEALTH
P.O.00X 3578
HONOLULU, HAWAN 968013378
March 5, 20o3
CERTIFIED MAIL N0. 7002 0460 0001 3938 9545
RETURN RECEIPT REQUESTED
Ms. Barbara Bell, Director
Department of Environmental Management
County of Hawaii
25 Aupuni Street, Room 206
Hilo, Hawaii 96720
Dear Ms. Bell:
CNIVOML L FUKINO, M.D
nFRMm. ,Ox,
n,aA[wu W"p
cwasxne
S0217AB
File: South Hilo Sanitary Landfill)
SUBJECT: South Hilo Sanitary Landfill Consent Agreement
Enclosed is an executed copy of the South Hilo Sanitary Landfill Consent Agreement. As
stated in Part V, Penalty, item numbers 14 and 15, the penalty fine in the amount of
$43,087.50 shall be due and owing within 90 days, and a detailed Supplemental
Environmental Project (SEP) proposal shall be submitted within six months of the signing of
the agreement.
To address the storm water management violation, the department is prepared to assist the
county in clarifying the solid waste and the federal rules regarding this issue. The
department is proposing to conduct a workshop at your site in July 2003, which will include
a walk-through at the landfill and a classroom session, We hope that this workshop will
clarify any misinterpretation of any applicable rules regarding the storm water management
system.
From your list of possible SEPs in your correspondence dated January 27, 2003,
"Education/training for transfer station guards (private contractor)" and "Public Education on
Illegal Dumping' are the two projects that we would consider approving. In addition, we
recommend that you consider expanding your recycling programs at the convenience
centers to increase waste diversion. Examples include (1) the inclusion of recycling bins at
additional convenience centers, (2) recyclable materials (i.e. electronics) collection events,
and (3) backyard green waste composting workshops. These SEP ideas cannot be fully
approved until a detailed proposal is submitted.
Ms. Barbara Bell
March 5, 2003
Page 2
The proposal shall include, but not limited to the following:
• detailed description of the project
• implementation schedule
• estimate of expenses
• copy of printed material that will distributed to the public
All projects shall be reviewed and approved by the department prior to commencement. The
department also requires the county to state In all printed material or presentation that the
project is being undertaken as part o! the settlement of an enforcement action with the
Department of Health.
The county shall submit a report within thirty days upon the completion of the project(s).
The report shall include the following:
• project performed
• start and and date
• record and or receipts of expenses
• project evaluation
• copies of distributed material
• sign -in sheet or list of personnel participated in the project.
As stated in the agreement, If the county chooses to provide in-kind support to carry out the
SEP, this support shall not be conducted with staff resources that are otherwise providing
normal services for the solid waste management within the county. Also, the project shall
not include any actions that will merely correct the violation and bring noncompliant issues
back into compliance with legal requirements.
Please address all correspondence to Steven Y.K. Chang, P.E., Chief, Solid and Hazardous
Waste Branch, Environmental Management Division, Hawaii State Department of Health,
919 Ala Moana Boulevard, Room 212, Honolulu, Hawaii 96814, Should you have any
questions, please call Lene Ichinotsubo or Apolla Benito of the Solid and Hazardous Waste
Branch at (808) 586-4226.
Sincerely,
STEVEN K i'AN _EF
Solid and Hazardous as1 a h
Enclosures: Consent Agreement
c: Mayor Harry Kirn, County of Hawaii
Kathleen He, Deputy Attorney General
0 COUNTY OF HAWAII 0
CONFIRMING PAYMENT AUTHORIZATION
PURCHASING DIVISION
FROM: DEM -Solid Waste Division__
(USING AGENCY)
PLEASE AUTHORIZE PAYMENT TO THIS VENDOR PER ATTACHED INVOICE(S).
VENDOR
STATE OF HI, DOH SOLID WASTE MGT
HONOLULU. HI 96814
1563SW
REQUISITION NUMBER
(if required by using agency)
DESCRIPTION AMOUNT
Inv # None 315/03 RECD 3/5/03 Penalties to be paid the State of Hawaii, Department of Health for 43,087.50
violations at the S. Hilo landfill.
DATE CONTROL NO. VENDOR NO. ACCOUNT NUMBER TOTAL AMOUNT -E
FUND DEPT. BA-SUBL OBJECT
5/23/03 C- 71066 003196 085 601 5604.02 115 43,087.50
I certify that the above services or supplies are necessary for use in this department and
that there are sufficient funds appropriated allotted, and unexpended to pay for the REFERENCE BID NO
estimated amount above set forth.
APPROVED:
DEPARTMENT HEAD OR PERSON AUTHORIZED SIGNATURE
BILL GRAY, PURCHASING AGENT
nmz x
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
SOLID WASTE DIVISION
108 RAILROAD ST
HILO, HAWAII 96720
Date: May 27, 2003
PAYABLE TO: Hawaii State Department of Health
Environmental Management Division
Solid and Hazardous Waste Branch
919 Ala Moana Boulevard, Room 210
Honolulu, Hawaii 96814
FOR: South Hilo Sanitary Landfill Penalties for violations
of Section 11-58.1-01, Hawaii Administrative Rule
(HAR) assessed to the Department of
Environmental Management, County of Hawaii by
the Hawaii State Department of Health.
Consent Agreement between the Department of Health, State of
Hawaii (DOH) and the County of Hawaii, Department of
Environmental Management, Solid Waste Division (County) to pay
penalties for violations of Section 11-58,1-01, Hawaii Administrative
Rules.
County of Hawaii will undertake supplemental environmental projects
as outlined in Paragraph 15, Section V.
The reduced fine owed to the State is $43,087.50.
TOTAL DUE $43,087.50
Account No.: 085-601-5604.02-115
Req No: 1563SW
C.P.A. No: C-71066 *"ovED
eY
", V✓ LU.J, 'NU.�10i I".ICU
CONSENT AGREEMENT
BETWEEN THE HAWAII STATE DEPARTMENT OF HEALTH
AND THE COUNTY OF HAWAII, DEPARTMENT OF ENVIRONMENTAL MANAGEMENT,
SOLID WASTE DIVISION
This Is a Consent Agreement (Agreement) between the Department of Health, State of
Hawaii (DOH) and the County of Hawail, Department of Environmental Management,
Solid Waste Division (County), to ensure the Implementation of corrective action
regarding current and prior operational Issues for the South Hilo Sanitary Landfill,
and to quantify the county's responsibility relating to the payment of penalties and
the Implementation of supplemental environmental activities.
1, PARTIES BOUND
This Agreement shall apply to and be binding upon the State and the County, its agents,
successors, assigned officers, directors, and principals. The county is responsible for
carrying out all actions required by this Agreement. The signatories to this Agreement
certify that they are authorized to execute and legally bind the parties they represent to this
Agreement. The county shall give notice of this Agreement to any successors in interest
before transfer of ownership and to any contractor performing activities contemplated by
this Agreement and shall submit a copy of each such notice to the DOH. No change in
ownership or status of South Hilo Sanitary Landfill shall after the county's responsibilities
under this Agreement without written consent by the DOH,
If. $TIPULATED FA TS AND FINDING
It is agreed that:
Section 11-58.1-01, Hawaii Administrative Rule (HAR), provides: The purpose of
this chapter is to establish minimum standards governing the design, construction,
installation, operation, and maintenance of solid waste disposal, recycling,
reclamation, and transfer systems. Such standards are intended to:
(1) Prevent pollution of the drinking water supply or maters of the slate;
(2) Prevent air pollution;
(3) Prevent the spread of disease and the creation of nuisances;
(4) Protect the public health and safety;
(5) Conserve natural resources; and
(6) Preserve and enhance the beauty and quality of the environment.
2. On April 26, 2001, staff from DOH's Office of Solid Waste Management (OSWM)
conducted a compliance inspection at the South Hilo Sanitary Landfill. The
observations made by OSWM staff are listed in an inspection report dated
June 8, 2001. (Exhibit 1).
Based on the observations made during the inspection, OSWM identified several
operational deficiencies. We found that the facility had been noncompliant in several
major operational areas:
ronserA Aolr.mon1 .1.
.1iin 1 ,,,-I
a. Failure to provide storm water management control (run-on1run-off control
system). This is a violation of HAR 11-58.1-15(g). As stated in EPA's
technical guidance manual, storm water that contacts waste, including areas
that have received daily cover and have contacted waste materials, becomes
leachate and must be managed as leachate. Run-off control systems should
be designed to collect and control this run-off from the landfill. Our inspection
revealed heavy flagging and exposed waste, and surface water within the
waste footprint of the landfill. The evidence of ponding within the landfill,
where heavy flagging and exposed waste were observed, suggested that
leachate was generated. However, surface water run-off controls for the
collection and management of this leachate were not observed.
The purpose of a run-on control system is to collect and redirect surface
waters to minimize the amount of surface wafer from coming onto the landfill
and minimize leachate generation. Ponding was found at the base of the
landfill (within the landfill footprint) without intercepting ditches, swales,
berms, or other ways to redirect the water to storm water control structures.
b, Lack of daily/intermediate cover. This is a violation of HAR 11-58,1-15(b) and
Permit Condition Pan ll, Special Conditions 6. Inspection revealed heavy
flagging and exposed waste in the inactive areas.
C. Failure to control wind-blown, litter through inadequale cover of the workface,
either daily or more frequently as needed. This is a violation of
HAR 11-58.1-15(b)(1). Utter was found outside the landfill boundary. There
was no litter control near and/or around the workface.
d. Lack of hazardous waste screening at the workface and/or at the scale
house. This is a violation of HAR 11-56.1-55(a), Permit Condition Part II,
Special Condition 11(C)(2), and the facility's Operations Manual. Inspection
revealed unmanned dumping at the workface.
4. On August 7, 2001, a warning letter was sent to Mr. Laurence Capellas, Chief of the
Solid Waste Division. Department of Environmental Management, County of Hawaii,
specifying the violations and requesting a written response within thirty (30) calendar
days from the receipt of the letter.
5. On September 17, 2001, the county responded to DOH's warning letter dated
August 7, 2001. The letter included the county's response to each violation stated in
the DOH warning letter.
On October 25, 2001, DOH responded to the county's letter of September 6, 2001,
addressing stormwater management. Additionally, the letter asked whether the
county wanted to address the violations through a consent agreement or a notice of
violation.
7. On November 15, 2001, the county responded to DOH's letter dated October 25, 2001.
In the letter the county requested a meeting to discuss the alleged violation regarding
stormwater run-off and run-on at the South Hilo Landfill.
Consent Agrce..n&,t
r u .•GG ! 7Uy
•�n c. nr. uu�-> urn � i
[IHF, U( '(JS 1n:43 No_W)I) F. 0(,
B. On January 28, 20D2, a meeting was held between DOH and Hawaii County. The
county agreed to enter into a negotiated consent agreement to address the vio!ations.
9. A follow-up inspection was conducted on February 13, 2002. The inspection revealed
multiple days worth of workfaces with heavy flagging and exposed waste (no cover).
(Exhibit 2).
10. On March 25, 2002, a certified warning letter was sent to Mr. Galen Kuba, Acting
Director for the Department of Environmental Management, County of Hawaii. The
warning letter stated that violation of the lack of daily; intermediate cover which was a
violation of HAR 11-58.1-15(b) and Permit Condition Part II, Special Conditions 6; and
that the violation was a repeat violation and will be added to violations cited in our
April 2001 inspection.
III. CORRECTIVE ACTIONS
The county shall provide corrective actions for the following:
a. Storm water management requirements (run-on/run-off control system);
b. Cover material requirements;
c. Control of wind -bloom litter_ and
d. Hazardous waste screening requirements.
In order to assist the county in achieving compliance, the following documents described
In Paragraphs 11 through 15 shall be provided within sixty (60) calendar days of the
signing of this Agreement. The documents shall become part of the South Hilo
Sanitary Landfill Operations Manual after review and acceptance by the DOH. At which
time, the accepted procedures shall be fully Implemented Immediately.
11. Provide DOH with the following information based on daily and intermediate cover
planning:
All worksheets of past and future waste tonnage estimates and dailyr
intermediate cover needs with the planning time scale the county office used
frorn 1998 to this fiscal year (2001-2002).
b. All planning documents for total waste in place, remaining waste capacity, and
the rate of consumption at the South Hilo Sanitary Landfill from 1998 to the
estimated Closure date. Provide the information in tabular and graphical
format.
12. Provide DOH with all operations documents and a description or drawing of how the
county operates its workface, The document, at a minimum, shall include items such
as how the receipt of waste is controlled at the workface, the placement of waste into
the workface, cell size determination for daily incoming waste, oommere"allresidenfial
waste management, and positioning of dailylmlermediate cover material.
ConaPnl Agraor nm -3
,:; ,uy
���,��r-uuu��� wr._,+c
1IgR a"0', t0:44 Ilo.VO`. P_0'.
shall include pre -manifestation as needed for certain categories, and
procedures for managing discovered special waste. The county shall Identify
the special waste categoties. The county shall identify the person(s) at the
county solid waste division who will be knowledgeable of special waste, its
management, and be responsible for plan implementation. Explain how
technical knowledge will be provided to the designated technical person(s).
b. Waste Diversion Activities. Expansion of your existing recycling programs to
increase waste diversion. Examples would include the inclusion of recycling
bins at additional convenience centers, recyclable materials (La. electronics)
collections events, backyard greenwaste composting workshops.
c. Other environmental projects within the County of Hawaii, as approved by
DOH.
The county's submission of the proposed SEP shall be within six (6) months of the signing of
this Agreement. The completion of one or more of the above SEPs shall be within a
reasonable period of time as agreed to In the proposed SEP. If the county chooses to
provide in-kind support to carry out the SEP, this support shall not be conducted with staff
resources that are otherwise providing normal services for solid waste management within the
county. The project also shall not include any actions that will merely correct the violation and
bring noncompliant issues back into compliance with legal requirements.
VI. FORM OF PAYMENT
Tne penalty payable under section Ill (Stipulated Penalties) or section V (Penalty) shall be
paid by cashiar's check, made payable to the State Department of Health, and shall be
received at the DOH as set forth in section IX (Notification).
VII. DELAYS OR IMPEDIMENTS TQ COMPLIANCE
The county shall notify the DOH orally, as soon as feasible, and in writing within ten (10) days
of any delay or anticipated delay which does or may affect compliance with the Agreement.
The notice shall describe, in detail, the anticipated length of the delay, the precise cause(s) of
the delay, the measures taken and to be taken by the county to prevent or minimize the
delay, the time table by which those measures will be implemented, and the expected effect
on the environment of the delay. The county shall take all reasonable measures to avoid or
minimize any such delay. The burden of providing that any delay Is caused by circumstances
entirely beyond the control of the county shall rest with the county.
VIII. ENTRY AND INSPECTION
Any authorized representative of the DOH, upon presentation of credentials, may enter the
premises and/or inspect the records of South Hilo Sanitary Landfill at any time for the
purpose of monitoring compliance with the provisions of this Agreement. This provision shali
not be deemed to limit any authority the DOH otherwise has to enter and inspect.
consml Ag•eemcni .,
iHZARpCil�; I�q'a E 7 f � 586,509
p9HF 0"03
XV, COSTS
Each party shall bear its own costs and attorneys' fees.
DATED: Honolulu, Hawai'i,
APPROVAL RECOMMENDED:
BY
BARBARA BELL, Director
Department of Environmental Management
County of Hawai'i
APPROVED AS TO FORM AND LEGALITY:
Deputy C6r ora ' n Counsel
County of Hawai'i
t0-45 N0.005 F.10
STATE OF HAWAII
DEPARTMENT OF HEALTH
CHIY114I
DIRECTOR OI' 17L•'ALTH
COUNTY OF HAWAII
By ` "
HerrY-KJM DIXIE KAETSU ^ x
44ayor Managing Director
State/Ctp Notices 0 State/Ctv Notices j State/Cty Notices
m m
PUBLIC NOTICE
COUNTY OF HAWAII
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
SOLID WASTE DIVISION
As of July 151, 2005 EKO Compost has assumed the operations of the County of
Hawaii's green waste drop off and pick up area at the Hilo and Kailua-Kona Trans-
fer Stations. below is a list of materials not accepted at the green waste drop-off
sites.
Not Accepted
No Garbage Bags No Lumber
No Plastic No Rocks
No Metal No Logs Greater Than 18" In Diameter
No Glass No Logs Greater Than 5' In Length
If loads do not meet this criteria, your other option will be to dispose of your load
at the nearest county landfill. Green waste loads that do not meet acceptable re-
quirements will be charged a special handling fee of $85/load in addition to the tip
fee of $65/ton IF taken to one of the two County landfills at Hilo and Pu'uanahulu.
For more information please call the County's Recycling Coordinator at 961-8942.
(230909 Hawaii Tribune -Herald: July 28, 2005)
PUBLIC NOTICE
Department of Environmental Management
Solid Waste Division
Papaikou Transfer Station to be gated
Effective August 22, 2005, the County of Hawai'i Solid Waste Division Papaikou Trans-
fer Station in North Hilo will be gated and manned with security to ensure compliance
with operating regulations. The hours of operation will be from 6:30 a.m. to 6:30 p.m.
daily.
All Big Island transfer stations are permitted to collection of household refuse only.
Commercial haulers and large loads must take their refuse to the South Hilo and West
Hawai'i Sanitary Landfills.
(230908 Hawaii Tribune -Herald: July 28, 2005)
cl
a
r
At
�n v
a
r
At
L NWN*W,",'
Hilo Landfill Cover Material
Hilo Landfill Refuse
0 Seriesl
0 Seriesl
..
O W O'[O
Ir r Z
N'. �'N 4'l
N m'r (D
V'mlm r tD O mm M
Ni7'O of V N'M�w N
<D r O �D
O m m <O (O
O
O Nlm
M MSV
NIM
m M:N
O
W ".O
1 'O
D y
m I
CAM
VAI b'NIMiw
�_O —w h N NI—'V
N �,I V,m
N
OIVin
6
� N!O
N
A
b
M'�.lD
VIN Ni'MIn1N
r�V,N M r-'O.N w
NIM N'In
N
V'N
V N;r
V
Y ,y
m m'.M-
'
NI
m
mll
m
Cli
w
Q
.-
IN
r
A
iIQ
co
n
Q
O m V
O
m
m CO
p
CJ IN IIN
IN
m
rI
N.
0
ml
III
I V. TiT
4
II' 1
j
N'c
1
I I
1
I�'
a
ro
a
M 0
N
Q
1 !N I IINI IN
N
: N
1i
R
N N I N
N
m
p
m 'O NI
I
IN
o
N'
N I
� N',
0
O
mi
N
rn
i 1
w SIN ��
V
Q
r N N N
m
1
N: 1+1 Q N tD r: W 01 O N' O N 10 r W
W O N 17 Q N 10 r OJ 01 O r
�'I N NIN N N N NIN NI Ne7,M
N
9
r
' A
O
r
v I
T
-
y
I
L
Q
i
C
o
U U
a` d
O O
m m
0 0
a
0 0
V3 fA Ui f9 EA
O M O O O
o r �noo
O l0 N O N
r O V
o n M m ro
000 �n
N N N M
N (O O r
N m W r
3t==.
f w H U
f9 Vi f9 Y3
q WV'I
a 8$$g BgrympS$p i7i_�C
��
nNnp
atmQVGM
q� q� QNnS<
88$88
ecw�
888ro
8898$ 2
0o
eoe;
- -m
OJ
nm
8nm�non
ry
e O
m 8�8:ed�
� mt')m00
M v yy Oa m
888X80
m ory�P�
all N m d
m M
S NS Ej N 8S
e S 810 18
ow m8s� 8_g.��� 88�.sssg 8 ass�s$g oosm a 8 sa � X80 � 888$ 8880, � o
8D a ooe M iO Nv�m ry N o �� M fna o M"'�nv min g
m _ N
B`w `r°88o 88888 8888088 $ 88808088 8 8'8m ry a 8ogo8 a N88 n 880800 8000 � 0
� 8Nr
00 �oor n�odd e8°'-oaa dry vieN Omo � m m or ma o 8"' aero o
J M of N m m r'
�� dea< 88�.$ 888s.s8S s 8�g.888s � soso � � gm$mM 8 m8� o sss8 e8ss s
80 -$8 room ca8'8a maa M y � M mo me � BmNro ea' e
ae
Nmooon 0 8 00008 $ Aro 8ororo me 00r
Qw m m888 88romNo 000 88888rom
00 evmimv r -N ^8
$w Mo 0r o- 0880 8 oryo $ o m ry
�o oN88 888m�So �88889m 00 8. 8 � S oM 8 '�. 88^ �,
a " r
_a _m-m__-nma�n m�vm-_--rorro�hm`-a_mN,--_____--e
J _ Y %p nNM ryb (? CmC Oi
Of rvmO - N Mh�O rF O1 m a N O m0� � O�m N N �m mr
r N_ v f ry e ry y p VV f
m O M q r ry � � Om yy O y app N Vi vmi p W W � 0 0 m
�F �mro� nOm+NNO N �<N' `-�OeroVNuyri mm�m N O O T e �� mm N
n m N m m o
orvQ lmmm M m� ry M Mo f a ' as o f
o¢ eoMna, amn8 8N omgo m oo��mm m m om o n0o n f rv28 m B�roN p1mrvn o a
ryJ " �. inn a. °' ry mom rnNy 8, n m
oU e� mMm .omN 0 roam NMa m n ry �a8 v"' h
ry Q f ry � ry M •- N m
4Q ^ nbov m��an`m 'O ryr�m ng m8v"i m0 n o m n m
oNa ry N „' MM m N � mae m
no rvo0 m0 vow M "
8v m�ro maM - mro r N rvN a. v m a _ $o ery -
NQ
PJ oO ��m J mmm0 mron voi m,ry - n mmm ramrod Or NOOnm `y
F y < �n eOp Mmm
-a
X
W
m
Q W
J O
U ¢
N QmF W U a '-0 d m
OL Z N Kd d6m NLL W W JJ
a d¢ U m 0 m N J m Q d W LL 6 J R F d U W m VI d
Z 3 N ZNJ� > U ZFD-jRW V) mR Jd 1- J WJ>U �41m 1,1
0,- m Z W U w w o o W > a � Q 2 W F f VI w W M N OW W M Q OW W a d' N Jd oV
VIhW 1= UZ aJwQ N m UFUUQ ¢iN d ESO 2 yW E '$Q m N dLLNW U6bJ
d' R' > w LL F f/ Z a K LL �' m d b R m J W Q m d J m w JOU . an d J
(�Q d.K J000 U ¢gym dm J $aN W (WJ I dJ J 3J OW _ m
O U 3 OJ J¢ d y LL Ur OW LL yQwj J N y a p Q J 0 J m Q W O E Z a (� d O V a w W W J W m J J J d' J O
yWZJ O ZQp ZOOWbU'F= F m.mOKWOW m 4JWd 2 WOWtlZ 7mWZ S �O�ZU Zww" Z Z
o>
a.
Ju�p�ir�rc��rc�° w�`��aE 0000 w LL 0wmcw LL 9Fw z Jza�z J�mw z 5
adOw�=w¢6F¢wU r m�,d?c�u w mf JU w O OUdmo o mKu ¢ o¢��jF {ow ¢ a
U U'WUZ 2M�Za�>ddZj�WV Z K WgjOm F 4t26m Z Z LLEZm 2 7U'Wy J ZdZNZ w>mF J F
co W>NQ QOW d'wOWWW-¢JN O JJJO J- a 7W'Z- OLLOO- JW>- J WW -O LL a J O
r a moEJ d�a�dattrc¢�3ws v zu10 E mmwE o 5 souus 5 a�os d gdm�u SEs d
0 °' m oSBoa������ NrvNN�nB MBRR SA�x$ Noo N__ NNN
no
0
N
+ x w
folio -o
w
o o'.
0 0
J
°01
O 00
2
O
LL
0
id
U
3
T d
ry a
Q
i
NI
O
i
o ol
j
N pL
_
o i E
1p o
E.
oNNN
p➢
p
al
a E
�
roll
m
laa
ry Di d,.
W
O d m
U
'I
ISN
i LL'd'Q 2
��
UI
21
to Y
y
V U
Y O
y'
U
ZE
m°
v
2 E
Y
O d Nj
d m
¢
E E
OI
C
a'
u
> t
p0
°
m a C
v
a
.
fL
11 rn_K UJ LL
IN O
O.
OI
2
] �
ll J
e-
m
] Oi
li O n o N
ry
N
-01
r
j
J
o
I
0
N
+ x w
E
N
I N
° °O�
°
°O� o,
°01
O O
O
0 0
0
id
v
3
E
N
I N
I
N E
�
�I 9 LL'
id
v
3
T d
ry a
p y
o ol
j
N pL
_
o i E
O
N'
oNNN
p➢
N
I N
T
N E
�
�I 9 LL'
id
0
3
T d
ry a
p y
o ol
j
N pL
_
o i E
O
N'
oNNN
p➢
p
al
a E
�
roll
m
laa
ry Di d,.
L
II
N
'I
ISN
O
fCJ
O
¢
O
>i OQ>
Ip
d.
n0(n
O
m°
v
2 E
Y
O d Nj
O
E E
OI
N
I N
T
N E
�
�I 9 LL'
Nn
0
0
O
N'
al
a E
'o
roll
ry Di d,.
L
NI
III
'I
d.
d'
I
N
I N
T
N E
�
�I 9 LL'
Nn
0
0
O
N'
al
a E
'o
roll
ry Di d,.
L
NI
j o o,
0 0 00110 0'.0 0 0 0 0 0 0 0 0 0 0. 0.o a o 0 0
N. N E2 N ty ' ((�]
N f (a 11 al a NN[J fJ ac'(�aLJa OO NII [�a
Tv
21
i I Ili � NII [O III O,O [O III
i I o I I II III i
Q I I
LL I
0
a E� l a m Il
v m
LL
o p
Oi
C d,a _�a¢m vom m o3 mm`n N
N
0''.m v
❑
w
r
w
J
a
s
O
U
W
r
❑
1
N
r
W
_
w
W
�
h
O
U
N
N
�1
❑
r
\lJ
J
r 2
¢ O
I
❑ F
M th V ?,
O w
o 0 0 0'0 010
0 0
0 0 0 0 0 0 0 0
0 0�0 0
LL Q
th (`' QC]
M Q O
C\"li Q f2 CJ (7 M.
W Q O
(\ N 1h (\
U U
C7 N �' �'
N (O
O
¢
N
o O
,n
Z
O O OI O Oi
0
O O O
Q
Q
¢
O..O SI O O
OO O
W
O
O
N
W N
N �
IN
T �
a
_W
E rn T
d
a
v
v
E c
c
m
O)
O❑
C
r_
N v N N C O 4S
N
�
j
`m O w N
V
w
m
o
W K
o O
v o
O>_
U O O m U v Oli
C Oi N
LL C N V n O
E. 9,o ❑
3 O
v 9 u
5 m m
J❑
o_ m � v m
N O
T N n o3
U N O
c
C W N
0
3
we m
y
3
0
0
0
0
0 0 0 0 0 0 0'0
0 0'0 0 0 0 0
0 0 0 0
N
N NDN N N� N N N
N N N N N
I` N N N N
ON O
O. N O Cl M.
O m O O
Q m Q
'ml rn'�
m m m o o Q Q
m
O
�
N
W
N
o m o 1
v
S N
o v
E
a
a,m a U m w U
o
U
HAWAII
ISLAND
Economic
Development
Board
PMB-281
200 Kanoelehua Avenue
Hilo. Hawaii 96720-4648
Ph: (808) 966-5416
Fax: (808) 966-6792
INVOICE e-mail hwwwhieb.org
website: www.hiedb.org
Ref:
Date: December 12,2003
To: County of Hawaii
Environmental Mgmt.
25 Aupuni St.
Hilo, HI 96720
Attn: Barbara Bell
For: Waste Reduction and Recycling Project
Month ended: November 2003
MOU Contract No. 03051
Project period: 02/01/02 - 05/31/04
Due:
00-275
Please make check payable to:
Hawaii Island Economic Development Board
(Federal I.D. #99-0227270)
PMB 281, 200 Kanoelehua Avenue
Hilo, HI 96720-4648
Thank you.
l(W
19.020.00
MA,�R'0 E
Waste Reduction and Recycling Project
EXPENDITURE
REPORT
Month ended: November 2003
HIEDB Contract Amount:
$190,000
Project Period:
02/01/02 - 05/31/04
MOU Contract No
03051
Chant Tl):
X-97917701-0
H1EDB EIN:
99.0227270
(1) (7) ('ta (ns
CERTIFICATION: I certify that this invoice is correct and complete, that costs incurred herein
have been incurred by H fEDB and reflect the work performed for the purpose
and conditions of the prime agreement, and that reimbursement has not and
will not be received from any other Government agreement or other source of
funds.
Name & Tide: Paula 7.. Helfrich Telephone: (808) 966-5416
President
Ifawaii Island Economic Development Board
�U� ""�1 ✓ � fit l � 0 �
Signature:__— _ _ _ _ _ Date =__
Personnel
$35,748.38
- 351748.38
[E;l00.00%
Frin e Benefits
$6,500.00
-
6,500.00
00.00°
"Travel
$4,251.62
-
4,251.62
100.00%
supplies
$3,000.00
-
.i'oua O
100.00%
Other (media/ imn)
$7,500.00
-
7,500.00
100.00%
Contractual
$333,00000
19,020.00
277,430.09
8331%
'lbtals:
$390,000.00
19,020,00
334,430.09
85.75%
CERTIFICATION: I certify that this invoice is correct and complete, that costs incurred herein
have been incurred by H fEDB and reflect the work performed for the purpose
and conditions of the prime agreement, and that reimbursement has not and
will not be received from any other Government agreement or other source of
funds.
Name & Tide: Paula 7.. Helfrich Telephone: (808) 966-5416
President
Ifawaii Island Economic Development Board
�U� ""�1 ✓ � fit l � 0 �
Signature:__— _ _ _ _ _ Date =__
Recycle Hawai % i
P.O. Box 4847 • Hilo, Hawaii • 96720-0847
Office Tel: (808) 969- 2012 • Fax: (808) 969- 2014
www.recyclehawaii.org info@recyclehawaii.org
INVOICE
December 9, 2003
BILLED TO:
Hawaii Island Economic Development Board
16-700 Milo Street
Keaau, HI 96749
SUBJECT:
Agreement to Perform Services
Dated January 18, 2003
DESCRIPTION OF SERVICES:
The Design, Installation and Operation of the Keaau Pilot Recycling/Reuse Center and
Public Awareness and Outreach Activities.
PAYMENT DUE:
Payment of nineteen thousand twenty dollars and 001100 ($19,020.00) per Terms of
Payment, Part B installment ten of ten is due upon receipt of invoice.
I hereby certify that this is an original invoice.
Project Manager's Report, an actual expenditure Report and receipts through
November 30, 2003, are attached.
Note: Regarding follow-up final payments, BIRCD has not invoiced for services as yet,
and contractual obligations for the KRRC Project Manager extend through February 28,
, n, ,— - . --� r
Paul J. Bulgy arewicz
Interim Executive Director
Attachments
aeaoo
0
0
ooeoo
ooae
°000000
0
CO
m
co
r
m
m
o
0
N
m
a
m
b
m
n
N
r
v
m
v
b
a
w
of
�n
�
vi
of
vi
of
o
of
o
m
ai
o
n
o
o
In
ci
n
vi
a
In
ai
ci
d a
a O
v CO
m
c
v w
a
Wv
0
a
b
b
O
O
O
O
r
r
41
W
r
O
O
N
w
m
m
n
(7
p
V
b
IO
r
V
ro
O
O
m
N
N
N
O
tr'1
0
N
b
O
N
m
CO
N
v
m
17
N
�
Q
U
'?
E9
69
64
f�
V3
H
H
H
f9
�A
fA
f9
H
69
69
f9
19
(fl
H3
U3
ff3
U3
:A
M
y
O
i0
O
0
pl
r
IQ
N
V
m
m
O
O
m
n
b
O
b
m
r
m
m?
V
IA
m
(•j
N
O
O
O
N
O
m
Ip
Q?
d
m
b
N
t7
N
m
m
O
m
n
N
R
^
W N
O O
X
Q m
Z
H Z
p 7
f9
{9
69
to
to
N
H
H
f9
Yf
f9
fA
H
E9
U3
H3
H
69
fA
fA
fA
fA
f9
K
M
Z C
W N
d
m
10
Ifl
O
�'
m
m
10
V
OJ
V
W
N
m
m
m
P)
O
O
M
r
N
b
m
n
IO
O
O
10
O
r
I(1
l7
m
m
O
O
m
m
N
m
O
X
M
m
r
N
N?
17
O
fV
Y
b
fV
h
ai
cV
O
I-
r
V
n
N
r
D
Oi
10
O
cli
V
[p
n
b
O
n
n
N
m
m
m
c7
N
b
l0
n
O
O
w
(9 Q
d d
o a
a x
� w
m �
� �
fA
f9
d3
d3
fA
H
N
H
f9
V3
f9
fA
H
fA
69
(A
H
69
try
U3
(f3
U3
f/i
H
H
W W
U� ¢
9
0
0
0
0
0
0
0
0
0
0
0
0
o
m
o
0
0
0
0
0
0
0
0
m
°
0
0
0
0
0
0
0
0
0
0
0
o
m
o
b°
0N
W ZJ}UW7gQU
On
O
m
O
m
m
O
O
ON
O0
amanwmO`
0
O
0
m
0
0
ON
b
n
0
0
0
N
0
O
m
O
[O
N
N
tj
b
N
N
m
OnN0
U
CL
U0OO3
6C9J
f1i03
HWNi
ftA7
Hnm_
f9
NN
INA
EN9
6NO91
HnM
E0.9
F09
(H
U0N3
U0N3
60O9
i9
W
Y
C
G
J
N
c
N-°��
d
m
g
o
E
m
0
0
-
J
V
m
O
N
ro
Ol
16
L
o
m
m
o
o
0
=
w
a
w
in
a
c
in
r
w
O
a
o
ii
Ca
s
r
a
0
a
a
U
a
Q
m
IL
W
N
N
U
b
O
m
H
Cash Basis
Income
RECYCLE HAWAII
Profit & Loss Budget vs. Actual
November 2003
4004 • HIEDB
Total Income
Expense
7800 • HIEDB/KEAAU
7810•RHPERSONNEL
Educational Coordinators
EXECUTIVE DIRECTOR
PROJECT Coordinator
SITE Recycling Coordinator
TRAVEL & TRAINING
Total 7810 • RH PERSONNEL
7820 • FRINGE BENEFITS
KRRC Payroll Taxes
KRRC Medical Benefits
Total 7820 • FRINGE BENEFITS
7830 • EQUIPMENT LEASING
7840•SUPPLIES
Job/Office Supplies
KRRC Materials
Signage/Displays/Posters
Total 7840 • SUPPLIES
7850• CONTRACTUAL
Financial Management
Professional Services
Sub Contractors
Total Professional Services
Total 7850 • CONTRACTUAL
7860. OTHER -KRRC
KRRC Telephone
Total 7860 - OTHER - KRRC
7870 • Community Iniative Fund
Total 7800 - HIEDB/KEAAU
Total Expense
Net Income
KRRC TOTAL
Nov 03 Budget Nov 03 Budget
66,570.00 66,570.00 0.00
66,570.00 0.00 66,570.00 0.00
268.75
268.75
0.00
352.50
352.50
0.00
2,352.00
2,352.00
0.00
4,217.50
4,217.50
0.00
232.14
232.14
0.00
7,422.89
7,422.89
0.00
637.11
1,044.99
1,044.99
0.00
1,682.10
1,682.10
0.00
213.01
213.01
0.00
197.87
197.87
0.00
233.91
233.91
0.00
842.71
842.71
0.00
1,274.49
1,274.49
0.00
135.41
135.41
0.00
9,558.33
9,558.33
0.00
9,556.33
9,558.33
0.00
9,693.74
9,693.74
0.00
190.36
190.36
0.00
190.36
190.36
0.00
100.00
100.00
0.00
20,576.59
20,576.59
0.00
20,576.59 20,576.59
45,993.41 45,993.41
Page 1 of 1
RECYCLE HAWAII - REQUEST FOR CHECK KRRC
Expense Request Period: Dec -03
Date: 4 -Dec -03
In the Amount of : $100.00
Payable To: EAA Chapt. 1182 Requested Ely: N.Ho
161596 Pahoa Hwy
Keaau, HI 96749
Store I Payee: ITEM 1 Description Date Amount Program
Sample Items: Advertising/ Board Mtgs/Li ense/fees/Matedals/Office Supplies/Postage & Freight/Printing & Copym /relephone/rravel & Training
E: Ace Hardware Materials 4/1/2003 $30.00 Dem Outreach
tape for displays
1 Exp. Airplane Assoc. KRRC Clean Up Work 1211/03_ $100.00 KRRC
0n,1 wort dpi
2
4
C
Original receipts attached.
No Receipt Necessary
Revised 5/1/03
Total: $100,00
Approved By:
12/05/2003 09:52 BOB961 4 PECYCE HAWAII PAGE 02
Loretta Nussbaum
P.O. Box 2 • Honomu, HI 96728;
Ph! 806-963-5143
INVOICE
TO:
Recycle Hawaii, Inc.
P.O.
Box 4878
Hilo,
HI 96720
PH:
808-969-2012
Fax:
808.969-2014
RE: Kea'au Recycling & Reuse Center
Datc: November 30, 2003
Der,crlplion Amount
Event, Keikl Krafts, November 15
Monthy contracted fee
Total Due
76.00
306.25
$ 381.25
Contract # F _
Program
Line Item c� .
Approved By: _
Date: \224 ��l
12/05/2003 09:52 BOB969 ,4 PECYCE HAWAII PAGE 61
Jon Olson
13-631 Lelani Ave., Pahoa, H196778
Ph: 808-965-6093, Fax 808-965-5454
INVOICE
TO:
Recycle Hawaii, Inc.
P.O. Box 4878
Hilo, HI 96720
PH: 808-969-2012
Fax: 80$-969-2014
RE: Kea'au Recycling do Reuse Center
Date: November 30, 2000
Description -
Amount
Monthy contracted fee
306.25
Total Due $ 306.25
Contract #
Program
Line Item �
Approved By:
Date: _����
12/08/2003 11:40 009960 4
m
RECYCE HAWAII PAGE 01
iii
O - OI, +. ...Q 47
0 I m F
! �� I IQ Q Q
r
+ C5
o yryj R
n Iry MI � i
_
L
I INI/L
1�O1
w
i
dcog
I la
i
4Imo{ �...'I_...I_.
d.Vi
i I
m
Ipilnl�l�!
! 1 I�lo;mJm,
'-'•O
! •
;W'
I I
p�
I
Im
!e4�"' Iii
lol
IMS I
pNl .I
cDl I N
IQiNIWIri
�il$fl�i
ril
�Im:
,_•...hIW
•=I
�~ID
J
I i
i
I
1
vrl
IzW
!
I
W:-
UIa
ve v. 1v1F-
O:D
T
C4 N N N N N M O O W I �' Z
IoI1OI P;O
1d WULi:01 Moe 80 .�a4 Z6i0 186 898: 'Oh kdcl IIUMUH S3JIAa3S 553NISf E: WOad
IO l
I INI/L
1�O1
w
dcog
I la
d.Vi
i I
m
'-'•O
ICfG��r
N.
0
W
T
C4 N N N N N M O O W I �' Z
IoI1OI P;O
1d WULi:01 Moe 80 .�a4 Z6i0 186 898: 'Oh kdcl IIUMUH S3JIAa3S 553NISf E: WOad
BUSINESS SERVICES HAWAII
A Division Of HMP, Inc.
P.O. Box 4904
HILO, HAWAII 96720-0904
(808) 959-1436
INVOICE
11021
Re__r_y(-lg Hawaii
P-0—Bay— 4$ 4 7------
Hi1Q, Hawaii 96720
Keaau Recycling Project
Oct. 1 - Oct. 31 2003
Consulting Fee
$1000.00
10% withheld
— - ----— -----
-100.00
$900.00
'TLj )pmk�
AMOUNT
Nelson Ho COD 11/2612003 PN Production
PRICE EACH
QUANTITY ITEM CODE DESCRIPTION
237Haarditwmare/sl
um., .040, sqr, 24 x 18, whtNR, sngl.
26.00 598.00T
CYH12418A, B, C, RECYHIPKNG1824) O.00T
1um., .040, sqr. 24 x 18, whtNR, sngl, "Inserts from 0.00
ewspapers" (RECYH12418C) [Donation] 20.00T
1roPlast, 4mm, wht, 24 x 18, sngl. "Newspaper if sued 20.00
or shipping flowers" (RECYH12418C)
1ibond, 4mm, whI 24 x 48, sngl. "Green Waste, 75.00 75.00T
carp Metal" w/ arrow (RECYH12448)
1ibond, 4mm, whtNR, 42 x 24, sngl. "NO Garbage" 70.00 70.00T
CYH12448)
2s isplay frame, double -stake, powder coated black w/ 23.00 46.00T
'der,
GE tax 4.1666% 33.71
Co'tract C_
pr gram _ —
��� Line Item �--
�� qp roved By:
Da e: lD fl1 --
U"
nl aess We are ; 0 you;- leasI X842. 1`
questions.
•
LE
A
o
v
0)
o
rn
s
o
m
o
rn
C
0
Co
ai
o
ai
I
O
N
00
N
m
CC
O
(a
00
r
O
O
m
'i
EU
V
N
d a
o
o
0
0
0
d
0
L
0m0
Mm
r
O
r
O
O0
V
c
C
d
M
x
LU
0
>
o -
rm
0)
-
m
0
It
o
7
O)
LO
M
N
E
N
N
N
7
U
fA
fA
E9
EA
fA
EA
(A
O
c7
N
N
O
N
V
M
O
ch
co
N
C
LO
O
�Ei
N
r-
U
4) d
a
x
w
F»
09
<»
U)
F»
69
»
m
o
m
0
0
m
m
O
r
O
0
r
O
'
m
O
m
N6
V
0.
O
O
-
0
m
M
r
m
m—
N
(ND
co
N
>1
N
N
N
N
7
O
d
a
(»
(»
(»
(»
v0
es
00
0.0.
O
0.0.
o
0
0
0
0
0
0
_
N
O
O
O
O
N
O
m
C d
00
OO
a)
OO
E D
o
0
0
0
0
0
a)
T
m
M
M
M
M
co
N
a
(»
(a
e»
es
e»
69
(»
0
o
d
�
2
�
�
d
C
U
U
Q
y
C0
D
O
0)
ow
QU
=
U
1
A
0A
r F/(;3
IcIz1103
Harry Kim
Mayor
September 30, 2002
&111xtfV af �ttiuttit
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
25 Aupuni Street, Room 208 • Hilo, Itawaii 967204252
(808) 961-8083 • Fax (808) 961-8086
HAWAII ISLAND ECONOMIC DEVELOPMENT BOARD
200 KANOELEHUA AVENUE
HILO HI 96720-4648
Barbara Bell
Director
SUBJECT: MEMORANDUM OF AGREEMENT FOR COMMUNITY RECYCLING CENTERS
Contract No.: 03051
Contract Date: September 30, 2002
Project Title: ESTABLISH AND IMPLEMENT A COMMUNITY DEVELOPMENT
MODEL BY UPGRADIONG THE COUNTY'S SOLID WASTE
TRANSFER STATIONS INTO COMMUNITY RECYCLING
CENTERS
Enclosed for your files is a fully executed copy of the subject document.
The certification as to the availability of funds to cover this contract is
attached thereon.
You are hereby authorized and instructed to proceed with the work called
for under this contract beginning September 30, 2002, and to complete by
May 31, 2004 (610 consecutive calendar days), exclusive of review time as
may be required by the County and other agencies.
Also enclosed is a poster on equal employment opportunity, which must be
posted in a conspicuous location.
It will be a distinct pleasure working with your firm. If we can be of any
service to you during the course of your work in this project, please do
not hesitate to call on us.
BARBARA BELL
Director
BB:vmht
CC: Finance Director
DPW -Fiscal
Solid Waste Division
W. H. Shipman, Ltd.
DEM
Enclosures
MEMORANDUM OF AGREEMENT FOR COMMUNITY
RECYCLING CENTERS
THIS MEMORANDUM OF AGREEMENT (MOA), is made this _3O _ day of
2002, by and between HAWAII ISLAND ECONOMIC DEVELOPMENT
BOARD (HIEDB) and the COUNTY OF HAWAII, a municipal corporation of the State of
Hawaii (County), to establish and develop a community development model for renewable
resource management by creating community recycling centers at the County's solid waste
transfer stations.
WITNESSETH:
WHEREAS, the County and HIEDB had applied for and received a $400,000.00
Environmental Protection Agency (EPA) grant (ID #x-97917701-0) to conduct a joint project in
renewable resource management to be used by the HIEDB and the County to establish and
implement a community development model by upgrading the County's solid waste transfer
stations into community recycling centers; and
WHEREAS, a community recycling center task force has been created to spearhead this
effort; and
WHEREAS, a goal of the task force is to create a workable model in East Hawaii that
can be replicated in West Hawaii; and
WHEREAS, to demonstrate and document the effectiveness of this new model, the
Kea`au Transfer Station shall be converted into a community recycling center to collect a full
range of materials likely to be recycled or used, to show the public and the County officials how
a waste stream can be reduced through an organized, concerted recycling effort; and
WHEREAS, successful completion of this project will allow the development of a
strategic plan for synchronizing with the County's integrated solid waste management plan; and
WHEREAS, the only requirements of the County at this time are to receive the funds and
provide a suitable solid waste transfer station to allow for the demonstration of this project,
which has been identified as the Kea'au Transfer Station; and
WHEREAS, the County will participate by implementing this renewable resource
recycling program should the program be successful and funding is available.
NOW, THEREFORE, it is agreed by and between the parties, that HIEDB shall:
1)
Use the $390,000.00 EPA grant to develop and demonstrate a renewable resource
recycling management program for the County.
2) Transform the Kea'au Solid Waste Transfer Station into a community recycling
center, without disruption to service of the solid waste transfer station.
3) Create a strategic plan to synchronize the new renewable resource management
plan with the County's integrated solid waste management plan.
4) Comply with the terms and conditions of Grant ID #X-97917701-0 (attached) of
the Cooperative Agreement between the County and the EPA, including assuming fiscal liability
for the proper administration of all funds provided.
5) Comply with the applicable sections of the General Requirements and Covenants
of the Department of Public Works dated July, 1972.
6) Be responsible for any cleanup and restoration of the Kea'au Transfer Station as
required by the County.
7) Indemnify and defend the County and W.H. Shipman, Ltd., their respective
officers, agents, and employees from and against any and all actions, claims, suit, damages, or
costs arising out of or resulting from the acts or omissions of HIEDB, its officers, agents,
employees, or subcontractors occurring during or in connection with the performance of
HIEDB's services under this agreement, or arising out of or resulting from breach of this
agreement by HIEDB. It is strictly understood that the County and W.H. Shipman, Ltd., and
their respective officers, agents, and employees shall in no way be held liable for any damages,
-2-
causes of action, or suits resulting from the acts or activities of HIEDB. HIEDB shall defend the
County and W.H. Shipman, Ltd. and their respective officers, agents, and employees against any
such action or claim unless the action or claim involves an act or omission solely of the County
or W.H. Shipman, Ltd. and its officers, agents, and employees.
The County shall:
1) Receive the funds from the Federal government.
2) Allow HIEDB to use the Kea`au Solid Waste Transfer Station for its
demonstration as a community recycling center.
3) If successful and funding is available, to implement the new renewable resource
manTgement plan to reduce solid waste from entering the County landfills. This agreement shall
continue until terminated by either party.
TERMINATION. Termination of this agreement may be made in whole or in part for a
reduction in funds available, or when in its sole discretion the County determines (i) that there
has been a change in the condition of the agreement upon which the grant was made; (ii) that
HIEDB has failed to adequately or satisfactorily provide the services as required; or (iii) that
other good cause exists in whole or in pari to terminate the agreement. If this agreement is
terminated, all funds not obligated prior to the notification of termination shall be immediately
returned.
TAX CLEARANCE. If required to do so, HIEDB will be required to submit to the
County a tax clearance from the Internal Revenue Service, Director of Taxation of the State of
Hawaii, and Director of Finance of the County of Hawaii.
NONDISCRIMINATION. No person performing work under this agreement, including
any subcontractors, employees or agents of HIEDB, shall engage in any discrimination that is
prohibited by applicable Federal, State, or County law.
3-
IN WITNESS WHEREOF, the parties hereto have cause these presents to be executed
the day and year first above written.
LUS
Its
APPROVED: CO OF HAWAI , I
By
BARBARA BE L, Director UI)SB
Department of Environmental Its Mayef-aging
Management
APPROVED AS TO FORM
AND LEGALITY:
GGEKLD TAKASE
Assistant Corporation Counsel
County of Hawaii
lf�7
STATE OF HAWAT , I )
) SS.
COUNTY OF HAWAI . I )
On this q4'1 day of E�-pte 1�e. _, 2002, before me appeared
�aCa -2 and tome
personally known, who, being by me duly sworn, did say that they are the d t
and _ — respectively, of HAWAI . I ISLAND ECONOMIC
DEVELOPMENT BOARD, a nonprofit organization incorporated in the State of Hawai . i, that
said instrument was signed on behalf of said organization by authority of its Board of Directors;
and that said officers acknowledged said instrument to be the free act and deed of said
organization. 1� a
Print or Type Name
Notary Public, State of Hawai . i
My Commission Expires: 11 -al--woi
-I;-
STATE OF HAWAI
SS.
COUNTY OF HAW
AI . )
On this day of
2002, before me personally appeared
HARRY KIM, to me personally \ist
ho, being by me duly sworn, did say that he is the
Mayor of the County of Hawai . ipal corporation of the State of Hawai , i, that the seal
affixed to the foregoing instrumeorporate seal of said County of Hawai. i; that the
foregoing instrument was signedd in behalf of the County of Hawai. i by authority
given to said Mayor of the County of Hawa
County of Hawai. i (1991), as amended; and
to be the free act and deed of said County of
i by Section 5-1.3(g) of the County Charter,
HARRY KIM acknowledged said instrument
i.
Print or type
Notary Public,
My Commission
-rl-
of Hawai i
;Ap
Resolution of the Board of Directors of the
Hawaii Island Economic Development Board
HAWAII
ISLAND
Economic
Development
Board
East Hawaii - Hilo
200 Kanoelehua Ave.
Suite 103-261
Hilo, HI 96720
Ph: (808) 966-5416
Fax: (808) 9666792
email'. clipper®interpac.net
West Hawaii -Kona
Kuakini Commerce Center
75-5737 Kuakini Hwy, 0207
Kailua-Kona, HI 96740
WHEREAS this Corporation enters into various contracts and agreements, and executes
various documents and instruments through its normal course of business, and
WHEREAS this Corporation has empowered its officers to execute these contracts and
agreements on behalf of the Corporation, and
WHEREAS this Corporation has appointed Paula Z. Helfrich as its president,
BE IT THEREFORE RESOLVED that Paula Z. Helfrich, in her capacity as president of
this Corporation, is authorized to execute on behalf of the Corporation, any contract or
agreement with the United State Government or the State of Hawaii or the County of
Hawaii for furnishing any products or services dealt in by said Corporation; and to
execute, deliver, and acknowledge such contracts or agreements on behalf of said
Corporation, and to execute, deliver, and acknowledge on behalf of said Corporation all
necessary bonds for the performance of such contracts or agreements.
The undersigned hereby certifies that the foregoing is a true copy of the resolution
adopted by the Board of Directors of the Corporation at a meeting of said Board held on
July 23, 1996, and entered upon the regular minute book of said Corporation, and is now
in full force and effect and that the Board of Directors of said Corporation had lawful
authority to adopt said resolution and to confer the powers thereby granted to the
individual named, who has full power and lawful authority to exercise same.
Dated: September 11, 2000 ����
By: �aGt�GriG
Barry K. Taniguchi
Chair, Board of Directors
STATE OF HAWAII )
) SS.
COUNTY OF HAWAII )
On this t� day of 2002, before me
personally appeared DIXIE KAETSU, to me personally known, who, being by me duly
sworn, did say that she is the Managing Director of the County of Hawaii, a municipal
corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is
the corporate seal of said County of Hawaii; that the foregoing instrument was signed
and sealed in behalf of the County of Hawaii by authority given to said Mayor of the
County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (1991),
as amended, and assigned by the Mayor to the Managing Director pursuant to
Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said
instrument to be the free act and deed of said County of Hawaii.
JEA VIERNES
Notary Public, State of Hawaii
My commission expires: 11/1/20
AUBor-
P
9T s�
COUNTY OF HAWAII
CERTIFICATION OF AVAILABILITY OF FUNDS
I hereby certify that on the date of filing of this contract with the
Director of Finance, there remains an unexpended amount of
$390,000.00 in 085-601-5604.29-115
sufficient to cover the obligation of the County of Hawaii under this
contract.
Contract Title: Community Recycling Centers
Vendor: Hawaii Island Economic Development Board
Contract No.: 03051
4 - �- L4aL�
irect r of Financ
Date: Sept. 26, 2002
FORM A-6 STATE OF HAWAII — DEPARTMENT OF TAXAT I.,N
(REV. 3/1998) TAX CLEARANCE APPLICATION
PLEASE TYPE OR PRINT CLEARLY
1. APPLICANT INFORMATION: (PLEASE PRINT CLEARLY)
Applicant Hawaii Island Fconomic Development Board, Inc.
Address P`1B 281, 200 Kanoelehua Ave.
zpryCode� Hilo, HI 96720-4648
DBA/
Trade Name
2- TAX IDENTIFICATION NUMBER(S):
HAWAII GENERAL EXCISE ID If 3_ _� 0 9 8 6 4 B
FEDERAL EMPLOYER ID # 9 9- 0 2 2 7 2 7 0
SOCIAL SECURITY # - -
3. APPLICANT IS A/AN: (CHECK ONLY ONE BOX)
❑ CORPORATION ❑ S CORPORATION ® TAX EXEMPT ORGANIZATION
❑ INDIVIDUAL ❑ PARTNERSHIP ❑ ESTATE ❑ TRUST
❑ LIMITED LIABILITY COMPANY ❑ LIMITED LIABILITY PARTNERSHIP
4. THE TAX CLEARANCE IS REQUIRED FOR:
ja CITY, COUNTY, OR STATE GOVERNMENT CONTRACT IN HAWAII - ❑ LIQUOR LICENSE'
❑
REAL ESTATE LICENSE
❑
CONTRACTOR LICENSE
❑ BULK SALES
❑
FINANCIAL CLOSING
❑
PROGRESS PAYMENT
❑ PERSONAL
❑
HAWAII STATE RESIDENCY
❑
FEDERALCONTRACT
❑ LOAN
❑
SUBCONTRACT
❑
OTHER
IRS APPROVAL STAMP IS FOR PURPOSES INDICATED BYASTEROC
5. NO. OF CERTIFIED COPIES REQUESTED: 161
FOR OFFICE USE ONLY
BUSINESS START DATE IN HAWAII
V iFAPPLIt(ABLE�,{
HAWAR RETURNS FILED
IF APPLICABLE
19_ 19_ 19_
APPROVED
€ 'fl,.L..t.l.. Lv�rrnk.-�
JUL 2 c 2002
7.�4 ,
per
De artmerlt of Taxation
•IRS APPROVAL STAMP
ITEINAL REVENUE S -
APPROVED
Hono;ulu
q/- -DG1f00
JUL 2 4 2002
per
W I Area Terr. 1
CERTIFIED COPY STAMP
W &IAREA 6
copy is acceptable as
�Tnis
a 5ubstitule for the original
tax clearance ccilificate issued.
Internal F�(;venue Service
Pa Z. Helfrich President
n
PRIN E PRINT SPECIFIC TITLE: Corporate
rOfficer,Partner, Individual (Sole pn808 96,541966_6792
SIGNATURE DATE TELEPHONE FAX
POWER OF ATTORNEY. If submitted by someone other than a Corporate Officer, General Partner, or Individual (Sole Proprietor), a power of attorney
(State of Hawaii Department of Taxation Form N848) must be submitted with this application. If a Tax Clearance is required from the Internal Revenue
Service, IRS Form 8821, or IRS Form 28481s also required. Applications submitted without proper authorization will be sent to the address of record with
the taxing authority. UNSIGNED APPLICATIONS WILL NOT BE PROCESSED.
'LEASE TYPE OR PRINT CLEARLY — THE FRONT PAGE OF THIS APPLICATION BECOMES THE CERTIFICATE UPON APPROVAL.
SEE PAGE 2 ON REVERSE & INSTRUCTIONS. Failure to provide required Information on page 2 of this application or as required In the separate
instructions to this application will result in a denial of the Tax Clearance request.
(Page 1 of 2)
REn sr
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
n/I REGION IX
k" � 75 Hawthorne Street
San Francisco, CA 94105
JUL 6 0 7002
Certified Mail -Return Receipt
Harry Kim
Mayor
County of Hawaii
25 Aupuni Street
Hilo, Hi 96720
Re: Grant ID 9 X-97917701-0
Program/Project Title: Special Appropriation - Waste Reduction and Recycling Project
Dear Mayor Kim:
The United States Environmental Protection Agency (EPA) is pleased to approve the
program described in the enclosed agreement. If you wish to accept this offer, please sign and
date both enclosed agreements and return one signed original to the Grants Management
Office, PMD -7, within three weeks. The agreement which is marked Recipient's Copy should
be retained for your records.
Please read the enclosed Agreement and the conditions prior to your acceptance. If
you or your staff have any questions of a programmatic nature, please contact your EPA Project
Officer. Questions relating to administrative or fiscal matters should be directed to your EPA
Grant Specialist.
Sincerely,
Jeff Scott
Director
Waste Management Division
Enclosures
cc: Galen Kuba, Co. of Hawaii (w/attach)
William Takaba, Co. of Hawaii (w/attach)
Paula Helfrich, HJEDB (w/attach)
RECD ENT1S COPY
X - 97917701 - 0 Page 1
ASSISTANCE ID NO.
U.S. ENVIRONMENTAL
PROTECTION AGENCY
DATEOF AWARD
JU�1 2 8 2D01
F PRG DOC ID AMEND#
X_ 97917701 - 0
OF ACTION
New
MAILpIuNGDA7E
JUL Q
,yTe
4 Cooperative Agreement
PAYMENT METHOD:
NACHR
:IPIENT TYPE:
Send Payment Request to:
my
Grants Management Office, PMD -7
:IPIENT: a
PAYEE:
my of Hawaii
County of Hawaii
lupuni Street
25 Aupuni Street
HI 96720
Hilo, 111 96720
99-6000567
)JECT MANAGER
EPA PROJECT OFFICER
EPA GRANT SPECIALIST l
>n Kuba
Timonie Hood
Cheryl Filart
rupuni Street
75 Hawthorne Street, WST-7
Grants Management Office, PMD -7
HI %720
San Francisco, CA 94105
E -Mail: Filan.Cheryl@epa.gov
ail:
E -Mail: Hood.Timmie@epa.gov
Phone: 415-972-3676
ane: (808) 961-8083
Phone: 415.972-3262
WECT TITL£ AND DESCRIPTION
CIAL APROPRIATION - WASTE REDUCTION AND RECYCLING PROJECT
award provides FY -02 EPM lending in the amount of 5400,000 to establish and implement a community development model for renewable resource
agement by upgrading solid waste transfer stations on the Island of Hawaii into community recycling centers. Preaward costs back to Febmary 1,
are authorized per cendAion 99.
/F --PERIOD
PROJECT PERIOD
TOTAL BUDGET PERIOD COST
TOTAL PROJECT PERIOD COST
1 ? - 05131/2004
02/01121X12 - OSf31/2004
S40D,rJ00.00
5400000.00
"E: The Agreement must be completed in duplicate and the Original returned to the appropriate Grants Management Office listed below,
within 3 calendar weeks after receipt or within any extension of time as may be granted by EPA. Receipt of a written refusal or
failure to retum the property executed document within the prescribed time, may result in the withdrawal of the offer by the Agency.
Any change to the Agreement by the Recipient subsequent to the document being signed by the EPA Award Official, which the
Award Official determines to materially alter the Agreement, shall void the Agreement
OFFER AND ACCEPTANCE
The United States, acting by and through the U.S. Environmental Protection Agency (EPA), hereby offers
Assistance/Amendment to the - County of Hawaii for 100.00 % of all approved costs
incurred up to and not exceeding 5400,000 for the support of approved budget period effort described in application
(including all application modifications) cited in the Project Title and Description above, signed 0412512002
included herein by reference.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
;AN17ATION 1 ADDRESS ORGANIZATION I ADDRESS
, Region 9 -
. EPA, Region 9 U.S7Htthome
nts Management Office. PMD -7 Waanagement Dension
iawthome Street 75 StreetFrancisco,
CA 94105 Sacisco, CA 94105
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
4ATURE O ARD QFFICIA�?
TYPED NAME AND TITLE
Je I Scott, Director, Waste Management Division
DAT
71
This agreement is s o applicable U.S. Environmental Protection Agency statutory provisions and assistance regulations. In
accepting this aw or amendment and any payments made pursuant thereto, (1) the undersigned represents that he is duly
authorized to ad on behalf of the recipient organization, and (2) the recipient agrees (a) that the award is subject to the applicable
provisions of 40 CFR Chapter 1, Subchapter B and of the provisions of this agreement (and all attachments), and (b) that
acceptance of any payments constitutes an agreement by the payee that the amounts, it any found by EPA to have been overpaid
will be refunded or credited in full to EPA.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION
IATURE
TYPED NAME AND TITLE
DATE
Harry Kim Mayor
EPA Funding Information X-97917701-0 Paget
FUNDS
FORMER AWARD
THIS ACTION
AMENDED TOTAL
4 Amount This Action
$
$ 400,000
$ 400,000
Ik m4(ind Amount
S
E 0
E 0
upended Prior Year Balance
E
$ 0
$ 0
ier Federal Funds
$�
$01
$ 0
:ipient Contribution
[e Contribution
$T
$1
$ 01
-- -
.al Conw buGon
$�
g p
9
.er Contribution
$ 0
S1,
)wable Project Cost
j OT
$ 400,D00
$ 400,000
tante Program (CFOA)
Statutory Authority
Regulatory Authority
5 - Surveys - Studies - Investigations - Sped
Solid Waste Disposal Ad: Sec, 8001
40 CFR PART 31
Fiscal
Site Name
DCN
I FY
I Approp.
Code
Budget
Organ¢ation
PRC
Object
Class
Site/Project
Cost
Organization
Obligation I
Deobligation
JPR104
0203
B
09JOQG7
40503D
4183
-
-
400,000
400,000
Budget Summary Page
X - 97917701 - 0 Page 3
f Table A - Object Class Category
(Non -construction)
Total Approved Allowable
Budget Period Cost
1. Personnel
$6.250
2 -Fringe Benefits
$3.750
3.Travel
$0
4. Equipment
SO
5 Supplies
r. Contractual
— $390 000
7. Construction _
� $0
B. Other
�9. Total Direct Charges
10Indirect Costs: % Base -
$400000
$0
11. Total (Share: Recipient 0.00% Federal 100 00
_
12 Total Approved Assistance Amount
L3. Program Income
X - 97917701 - 0 Page 4
Administrative Conditions
1. An interim Financial Status Report (FSR), Standard Form 269A (Rev. 7/97), covering the period from
"projecUbudget period start date" to September 30 of each calendar year shall be submitted to the Grants
Management Office, PMD -7, no later than December 31 of the same calendar year. The initial FSR is
due December 31, 2002. The FSR covering the entire project period shall be submitted within 90 days
after the end of the project period (40 CFR Part 31.23(b)).
2 The recipient shall comply with the Single Audit Act and the reporting requirements set forth in OMB
Circular A-133
3 The recipient agrees to complete and submit to the Grants Management Office, PMD -7, a MBENVBE
Utilization Report (EPA Form 5700-52A), within 30 days after the end of the Federal fiscal year, i e_, by
October 30 of each calendar year. Negative reports are required_
4. In accordance with EPA's Program for Utilization of Small, Minority and Women's Business
Enterprises in procurement under Federal assistance programs, the recipient agrees to:
a) Accept the applicable FY 2002 "fair share" goals negotiated with EPA by the Hawaii Department
of Health as follows -
MIA NEEMNAM
Construction
50%
4%
Supplies
21%
2%
Services
29%
7%
Equipment
27%
2%
If the recipient does not want to rely on the applicable State's MBE/ BE "fair share" goals, the recipient
agrees to submit proposed MBEM/BE "fair share" goals based on availability of qualified minority and
women -owned businesses to do work in the relevant market for construction, services, supplies, and
equipment.
"Fair share" objectives must be submitted to Joe Ochab, PMD -1, within 30 days of award and approved by
EPA no later than 30 days thereafter.
b) Ensure to the fullest extent possible that at least the applicable "fair share" objective (see a)
above) of Federal funds for prime contracts for supplies, construction, equipment or services are made
available to organizations owned or controlled by socially and economically disadvantaged individuals,
women and historically black colleges and universities.
C) Include in its bid documents applicable "fair share" objectives (see a) above)and require all of its
prime contractors to include in their bid documents for subcontracts thenegotiated fair share percentages.
d) Follow the six affirmative steps stated in 40 CFR Section 30 44(b), Section 31.36(e), Section
35.3145(d), or Section 35.6580(a), as appropriate.
e) In the event race and/or gender neutral efforts prove to be inadequate to achieve a fair share
objective for MBEANBEs, the recipient agrees to notify EPA in advance of any race and/or gender
conscious action it plans to lake to more closely achieve the fair share objective.
I) Until the recipient has completed its fair share negotiations with EPA, it agrees to apply the main
State agency's fair share objectives Once the recipient has completed its fair share negotiations with
EPA, it will apply those objectives. The recipient also agrees to include in its bid documents the applicable
FY -2002 "fair Share" objectives and require all of its prime contractors to include in their bid documents for
subcontracts the applicable FY 2002 "fair share" percentages and to comply with paragraphs (c) through
(e) above.
5. The cost principles of OMB Circular A-87 are applicable to this award. Since there are no indirect
costs included in the assistance budget, they are not allowable under this Assistance Agreement.
6. In accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the recipient agrees that it will
not use project funds, including the Federal and non -Federal share, to engage in lobbying the Federal
Govemment or in litigation against the United States. The recipient's Chief Executive Officer agrees to
provide either EPA Form 5700-53, Lobbying and Litigation Certificate, or a written statement certifying that
none of the funds have been used to engage in the lobbying of the Federal Government or in litigation
against the United States. The certification is due 90 days after the end of the project period and shall be
submitted with the final Financial Status Report
7. Pursuant to EPA Order 1000.25, dated January 24, 1990, the recipient agrees to use recycled paper
for all reports which are prepared as a part of this agreement and delivered to EPA. This requirement
does not apply to Standard Forms. These forms are printed on recycled paper as available through the
General Services Administration
8. The recipient shall ensure that all procurement transactions are conducted in a manner which provides
for full and open competition consistent with the minimum standards set forth in 40 CFR 31.36. Per 40
CFR Part 31.360), EPA will limit its participation in the salary rate (excluding overhead) paid to individual
consultants retained by recipients or by a recipient's contractors or subcontractors to the maximum daily
rate for a GS -18, which is equivalent to level 4 of the Executive Schedule, to be adjusted annually. As of
January 1, 2002 the daily salary rale is $498.32. Subagreements with firms for services which are
awarded using the procurement requirements in this part are not affected by this limitation.
9. Preaward costs estimated at $6,300 have been approved back to February 1, 2002, in accordance
with the recipient's Application for Federal Assistance dated April 25, 2002, and EPA's letter dated June
25, 2002.
Programmatic Conditions
10. The recipient shall submit quarterly progress reports to the EPA Project Officer within 30 calendar
days after the end of each Federal fiscal quarter (October 30, January 30, April 30, and July 30). These
reports should include a discussion of the activities conducted during the quarter and progress towards
milestones, problems encountered and their resolution, and activifies planned for the next quarter. In
addition, quarterly reports should identify any special EPA assistance needed, as well as provide a
financial accounting of costs incurred during the quarter and cumulative project costs by task -
Within 90 days of the end of the project period, the recipient must submit a final report documenting
project activities over the entire project period and the recipient's achievements with respect to the
project's purposes and objectives_
11 _ All outreach materials, including press releases, brochures, and other materials prepared by the
grantee will clearly state that this project is made possible in part by funding from the U -S. Environmental
Protection Agency Region 9.
12. All written materials will be printed on recycled paper with a minimum of 30% postconsumer recycled
content, and all outreach materials will reference the use of recycled paper (i.e., "Printed on 50%
postconsumer recycled paper")_
End of Document
wi
W
e o e
I
ol
IMPUCI
moij pa
a2zuuo U01163S
't
iajsuu.11 neva}[
aaguuol asnaH
gulpOmd leloL
small alqesnaa
—
—
—
—
—
—
-
�Jf
;7'
iadvd aj!qM
'T
07
h
Z7
6'J
69
Z#'8 T# smseld
ifl
69
M
Ci
vNi
vi
rl:
XluoiadidsmaN
i3
s9
.iadtj paxi
v
ea
.iadedsmaN
y.
'I
T saluizesuN
I
alsCA&Malo
'l,
69
:2
7
7V
M
n
p.iroqpjuj
2w
S
2
r:
tunnituniV
ss
<
>
z
6 0
76 0
wi
W
e o e
I
ol
e
d E O
m
N
Q
N
b
m
n
r
01
$e
yy
O d
� J
N
m
N
Ip
Cl
m
n
m
N
N
B9
d
Nm
Z
bb
N
b
m
v
c m
p
mm
Q
v
N
M
N
N
N
O
N
N
b
E d
d
r0
E c
a o
m
r
a
G
6
�
r
TE N
b
O
O
N
m
n
O^«
d
O �
p
T
N N
OI
�O O
N 4)
cO
QI
m N
CR T
Q
Q
p n
N
0
m m
fp
�O W
m
O 1�
N
n Q
n
n n
�p
O
m
EJ
N
Q N
N N
Ol
N (7
M
Ot N
M
N N
N
f7
l+]
`
N
n
N M
N
„'
'q
O
Fp
O
m
N
m
Z
w
»
N
y
O
O
(V
W
r
� W
�
N
�O
M
N
D✓
m
<
N
m
M
O
o
N
m
�;
F
ate»
p
W
Q
N
M
N
N
N
(n
N
(n
M1�NI
b
U
Q
P
W
E
U)
W
o
0
0
0
0
6
p.•
d
a a
r
cfJ
� O
^
x
a
m
o
m
m
o
M
rn
J
Dr Z
O\
N
(O
C
N
Q
Y]
(7
m
Q
N
U
N
}
a
Op»
W
d
yy
d
N
M
M
Q
Q
Q
M
Q
M
ID
ff n
m
Q
N
N
�
t9
p
m
O
<O
T
Q
`m
m
V
0
N
�
O
a
1of
co
n
m
aU
S
1s
0
L
d
U
p
p
E
�
m
co
ao
r
n
n
n
m
c U
O
O
O
o
0
o
O
O
O
«
d
n4
m
ENm`
E
`m
E
`m
E
`d
E
.d.
`uE
vE
E.
n
O O
Y y
Y
y
Y
d
Y
H
Y d
Y
d
Y
H
Y
N`mEu
y
Y
d
V[
S
C J
S C
O
S
o
o
0
o
o
w
o
y
o
q
q
o
O
O
Q
f
O
Q
m
Z
0
O
O
b" f
f
x
v
d E O
❑ '� J
O
> 10
N
5 U m
p N O
N
F
N
2
O
e
1`l
o
N
e
17
N
m
N
v
N
o
N
o
N
yy
N
e
O
N
N
N
o
W
M
N
e
O
N
a
N
o
17
N
M
N
N
N
M
N
e
Of
N
N
N
e
N
N
ID
IOD
e
N
46
m
tM0
e
N
O
N
�
N
a m v
N
c
F EU
Z
N
N
W
DI
O
r
tD
O
N
M
N
O
r
'' T S
O
a
O
O
01
N
o
m
O
O
m
O
N
N
O
m
m
o
o
r
r
m
n
r
N
V
N
O+
mm
O
V
�
N
N
N
o
O
r
(")
Q+
m
m
m
10
m
m
o
vlo
--rim
mvv
wv�ri
aiam�v�
civr
ova
oci
ui
vriv
n
vo
rvm
n
OU
D
�
111
o
F.
w
w
d
o
N
M
m
N
n
m
r
m
m
r
r
m
m
r
r
3
w
ww
m
O+
N
(O
N
V
m
n
tD
m
(O
N
v
N
N
N
M
N
N
N
N
m
M
n
N
17
N
N
N
U
Q
w
N
a
N
N
N
N
n
[+l
R
<
M
M
M
V
n
a
y
F
d p
w
S
w
w
Z
Z
W
n'5
a
M
co
m
m
m
m
N
m
r
N
V
�:.
m � I
J
v
e
o
v
v
v
v
ri
ci
v
v
o
0
N
N
N
LLJ
3
j
Z
w
V
w
H
N
m
M
m
M
m
M
r
o
m
M
N
a a
m
r
r
o O
�
v
x
j
Z
2kJl
w
w
m
m
o
m
N
N
r
n
ID
o
m
o
V
m Z z
'" O
o
r
m,
v
N
m
m
co
a
r
m
o
r
m
r
m
�
ro
N
r
n
ro
N
m
ao
ri
ri
Nd
LU
oow
j
»»
N
M
n
s
v
v
m
N
o
n
m
o
m
m
n
N
m
ID
In
m
Q
d
J
W
9
w
w
�
w
w
"O
n
M
M
N
O
O
m
(p
O
m
N
r
m
m
N
m
m
m
O
N
m
N
m
n
r
O V
0 U
O
0
m`
U
w
E
m
v
m
v
v
m
M
r
r
N
a
cD
m
J
Um
m
N
aD
r
r
m
r
m
m
r
m
r
C
E
O
O
O
O
O
O
O
O
O
O
O
O
J �
Q
'fl
w
w
u
m
ry
N
m
C
C
C
C
C
C
C
u
mC
C
C
C
C
N
`
E
m
E
m
E
m
E
v
E
m
E
m
E
v
E
v
E
v
E
a
E
m
E
S
d
J=
J=
J=
J=
J=
C
y o
G
(n
J
N
!n
J
N
fn
J
W
N
(n
J
N
fn
C
J
N
In
C
J
N
(7
C
J
N
(n
C
J
N
fn
C
J
N
UJ
C
J
J=
N
(n
C
J
J
N
pl
N
a
c
m._o
mdm
mam
mam
m
am
mam
mam
m
mw
m
mm
m
am
m
ammammnm-c
`w
pE0U
QoU
o
a
oLLd
a
0
v
0
a
a
vv
v0m
DU
0
0J
0
Vpm
m
m
m
nc
E
Z
❑O
o
o¢
U>
i
v
J
O
C N d
O� O
Vi H
C
H
W
z
�
f
M
m
N
N
N
O
m
N
r
m
N
C
m
N
O
O
O
O
O
O
O
N
N
N
m
l0
p
O
O
N
O1
N
O
m
N
r
Q
m
N
O
O
O
O
O
O
O
O O
O
O O
O
O
O
O
O
O
O O
O
FO
U
N
N
Q
�
r
�
O
F
w
w
ry
O
O
O
O
O
N�
a J
o,c
�3
0�
3
w
w
w
m
o
m
ri
N
o
N
m
m
N
N
N
N
m
N
N
O
O
E
N
M
N
N
r
r
N
Q
{n
U
p
V1
w
w
w
G
W
N
F
W
O
m
m
O
N
m
CJ
N
N
N
N
G
W
N W
r
r
W
x
n
n
e
o
vNi
m
m
U
n
(O
N
N
Q
N
b
m
Of
W
3
r
fn
z
w
w
w
W
`d
o
rn
m
N
N
m
M
m
�
m
Q
moos
�
a a
N
d
x
J
rnZ
o
10
1
o
n
m
m
1 1 1
p p
w
w
w
Qd
N
M
Y
M
m
v
m
e
m
N
o
m
o
m
a
y
mo
_
w
w
w
a
M
o
m
m
N
M
r
v
o
0
o
r
m
o
0
U
p
N
N
N
a O
vNi
N
U
w
w
w
E
N
m
m
m
m
m
co
Q
E
�
N
Qw
w
w
u
N
q
N
C
d
=
d
=
N
=
d
c
N
=
d
=
N
c
N
= d
= N
=
.d
N
c
N
=
v
O
O1
d
C
d
C
C
C
d
E
d
E
d
E
d
E
d
E
d
E
d
E
N
E W
E d
E
d
E
N
E
d
Z
d
�U
dU
dU
dU
dU
dU
dU
dU
dU
dU
dU
a
O C
G
=
N
C
N
J
x
N
C
N
J
x
N
C
NN
J
S
C
m
J
x
N
C
N
J
x
N
C
N
J
S
N
C
N
J
S
N
C�
S
Cm
x
C
m O
C
m
J
d
m
J
d
m
J
N
m
J
d
4J
J
d
m
J
d
m
J
d
m
J d
(7
J d
m
J
d
m
J
d
m J
d
8
Q
N
N
ocv0
0
0
o
0
oLL
III
J
=
Q
fn
p
Z
❑
0
0
h
U
i -
i
AGREEMENT
This Agreement is entered into this 1e._day of 0700.3 ,
2003, by and between Recycle Hawaii, a Hawaii Corporation, herein referred to as
"Contractor", by its President, Bob Klotz, and the Hawaii Island Economic
Development Board, Inc„ a Hawaii corporation "Corporation".
Whereas, the Corporation is organized to conduct, sponsor, promote and
otherwise engage in economic development programs on the island of Hawaii, and
Corporation desires to retain Contractor to assist Corporation in the achievement of its
purposes, and
Whereas, the Corporation desires to engage a contractor to transform the existing
Keaau Solid Waste Transfer station into a community recycling center and promote it to
the public, and
Whereas, the Contactor, understanding and accepting the conditions set forth
herein, desires to be retained by Corporation.
Now, therefore, the Parties agree as follows:
SCOPE OF SERVICES
A. DESIGN, INSTALLATION, OPERATION
In consideration of the compensation to be paid to it, the Contractor, at its own cost, shall
design, install, and operate a pilot community recycling and reuse center at the
existing Keaau transfer station, and more particularly shall be responsible,
financially and otherwise, for all aspects of the pilot recycling and reuse project,
including:
i. Site preparation and design in accordance with a Corporation approved sketch
plan.
ii. Leasing of required equipment.
iii. Furnishing of a temporary shelter for collection and exchange of reusable
materials. The Corporation will assist by soliciting a weatherproof storage
container from a local company.
iv. Furnishing of a temporary shelter for public education activities and displays.
V. Furnishing of temporary means to shelter site users and sensitive materials
from inclement weather.
vi. Subcontracting for required services, such as site preparation and materials
hauling.
vii. Collection and processing, and education on the re -use of materials.
viii. Handling all hazardous and problematic materials, such as pesticides and
other chemicals, automotive batteries, used tires, and used cooking oil may
not be accepted at the pilot recycling and reuse project site. The contractor
must implement measures, such as visual screening of incoming loads,
signage, and education, to avoid accepting such materials.
ix. Maintaining records of activities and results, it being understood that materials
collected during this pilot project are not eligible for diversion grant payments
--� from the County of Hawaii. The contractors and all subcontractors shall
implement procedures for keeping materials collected during this project
separate from any materials that are eligible for diversion grant payments. All
materials must be used on island, with proof of their use, or shipped off island,
with proof of their shipping.
x. Keeping complete and accurate records on types and quantities (by weight) of
recyclable and reusable materials collected, disposition of all materials, any
products created from recycled materials and the disposition of those
products, and public education efforts. These records are to be provided to the
Corporation monthly.
xi. Maintaining the site in a safe and clean condition.
xii. Performing final site cleanup as directed by the Corporation.
B. PUBLIC AWARENESS TASKS
The Contractor will be responsible for the following duties as a part of the public
awareness portion of this contract:
i. Develop copy with the Corporation for promotional materials, including
flyers, one brochure, a minimum, but not limited to twelve press releases, up
to twelve radio spots, and up to twelve announcements on the Contractor's
web site. See the tasks described below for specific requirements for
promotional materials.
ii. Promote the demonstration project in advance throughout Puna District, by
developing camera-ready copy of a flyer. The Contractor will also develop an
educational brochure for the public and distribute 1000 tri -fold brochures
(printed on 8.5" x 11" recyclable paper) at the Keaau transfer station.
iii. Develop a signage program to inform the Puna District residents about proper
preparation of recyclable and reusable materials, layout of the temporarily
enhanced transfer station, and proper placement of materials at the transfer
station, and times of operation / collection.
iv. Encourage greater participation in the ongoing project through three quarterly
progress reports on results to date. Copy for monthly progress reports shall be
made and provided to the Corporation to produce 5000 one-page (8.5" x 1 I")
7
flyers for dissemination at the Keaau transfer station. Contractor shall work
with the Corporation to produce one press release, one radio spot, and an
announcement on the contractor's web site each month of the project.
V. Conduct educational events on recycling at the site to promote the project.
vi. Prepare and maintain at the transfer station, for the duration of the
demonstration project, a display on value-added recycling opportunities.
Relate the display to materials being collected during the demonstration
project. The Contractor will solicit the community for suitable shelter to house
the display. The Contractor shall be responsible for furnishing all materials,
equipment, and other items integral to the display itself.
vii. Document, with color photographs and video, key activities and milestones
during the project and work with the Corporation on planning for key
activities that shall include the grand opening ceremony and the closing
ceremony for broadcast on the Corporation's monthly TV program on Na Leo
public access television.
viii. Following the closing event, provide camera-ready copy of results of the
demonstration project in terms of types and quantities of materials recycled
and re -used. The Corporation will be responsible for replication of such
results. The report shall be made through a press release, distribution of 5000
one-page (8.5" x 11 ") flyers at the Keaau transfer station, one radio spot, and
an announcement on the contractor's web site.
ix. Provide the Corporation with 1 original and 1 copy (bound) of a final report
and one electronic copy of the report in Microsoft Word for Windows. The
final report shall detail all of the contractor's activities, including quantities of
letters, flyers, brochures, press releases, radio spots, and web site
announcements produced during the project.
X. Print all printed materials be printed on and labeled, "Printed on XX% Post
consumer Recycled Paper" and should include a minimum of 30% post
consumer content, as required by the U. S. Environmental Protection Agency
(USEPA), the funding agency for this project. Grant funded materials must
also state, "Funded in part by a grant from the U.S. Environmental Protection
Agency." All grant -funded print materials must be reviewed by USEPA
Region D{ prior to printing.
2. COMPENSATION
The Contractor shall be paid the sum of TWO HUNDRED SEVENTY EIGHT
THOUSAND ($278,000.00) for the Contractor to make payments to subcontractors and
otherwise perform all duties set forth herein to transform the Kea'au Solid Waste Transfer
Station into a community recycling center and promote it to the public. It is understood
that 10% or $27,800.00 shall be retained by the Corporation, pending satisfactory
completion and fulfillment of all obligations by its Contractor.
3. TERMS OF PAYMENT
Payment shall be made by the Corportion to the Contractor, subject to the following
conditions:
A. SIXTY THOUSAND DOLLARS ($60,000.00) within 30 days after the execution
of this contract and upon the prior receipt of an original invoice for said amount
and an approved design for the Kea'au Transfer site by Corporation. An Activities
timeline / report will also be required.
B. NINETEEN THOUSAND AND TWENTY DOLLARS ($19,020.00) monthly for
ten months, upon receipt of an original invoice for said amount together with
satisfactory submission of monthly written progress reports, time sheets and
documentation.
C. TWENTY SEVEN THOUSAND AND EIGHT HUNDRED DOLLARS
($27,800.00) upon receipt of an original invoice together with a final report
incorporating an annual summary of achievements and recommendations.
4. BONDS AND ASSURANCES
The Contractor shall:
A. Complete all work within a period of three hundred ninety-five (395) consecutive
calendar days, from the contract date, which shall include sixty (60) calendar days
for site preparation and mobilization and sixty (60) calendar days for site cleanup
and demobilization. Corporation expects the pilot community recycling and reuse
project at the Keaau transfer station to accept materials from the public for two
hundred seventy (270) consecutive calendar days or until a targeted 560 tons of
recycled material is collected, whichever comes first. All work specified in the
Scope of Work shall be completed during the term of the contract, unless an
extension for good cause is requested in writing to the Corporation and granted.
B. Produce proof of and maintain, at all times, insurance coverage, including general
liability insurance in a company licensed in Hawaii in an amount not less than
$1,000,000, with Corporation as an additional insured, and worker's
compensation. It is understood this is not a contract of employment and that no
persons working on the project shall be an employee of the Corporation.
C. Defend and hold harmless the County of Hawaii, Hawaii Island Economic
Development Board, and W. H. Shipman Ltd. against all losses, damages,
injuries, and deaths, except those arising from the sole misconduct of the County
of Hawaii, Hawaii Island Economic Development Board, or W. H. Shipman Ltd.
D. Complete all work described in Contractor's proposals for Public Awareness and
Involvement Services, dated September 30, 2002, and Design, Installation, and
Operation of a Pilot Community Recycling and Reuse Center at the Kca'au
Transfer Station, dated, October 29, 2002, both of which are attached hereto, with
modified budgets as revised December 18, 2002 and made a part of this contract
as agreed upon by both parties at a December 3, 2002 meeting and are contained
herein as "EXHIBIT A" and "EXHIBIT B".
E. Shall comply with all requirements put forth in OMB Circular A-110 and 40 CFR
Ch. 1 (7-1-00 edition.), included in the Contractor's Procurement Policy and
contained herein as "EXHIBIT C". As defined and required by OMB Circular A-
110 and 40 CFR Ch.l (7-1-00 edition) to ensure competitive pricing and cost -
effective procurement of goods and services, competitive bids must be obtained
on additional future purchases with an anticipated cost of $25,000 or greater.
F. Shall allow the Corporation, the Federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives,
access to any books, documents, papers and records of the Contractor which are
directly pertinent to this program for the purpose of making audits, examinations,
excerpts and transcriptions.
5. CORPORATION SHALL:
A. Be responsible for providing recycled paper and duplicating copies of flyers,
progress reports, and final report.
B. Be responsible for conducting an initial mass mailing to all households and
businesses in the Puna District to promote the project. The Corporation will be
responsible for conducting the mass mailing and providing copies for
dissemination.
C. Be responsible for conducting opening and closing events.
D. Be responsible for submitting all press releases and radio announcements, which
shall be developed with assistance from the Contractor.
E. Reserve the right to suspend or terminate the contract in the event of
nonperformance of the contractor, or the presence of hazardous or unhealthy
conditions on the project site which could threaten the successful completion of
this pilot project, or any other reason with cause.
In view of the above, the parties execute this contract by their signatures, on the dates
below, to be effective as of the date first above written.
CORPORATION - HIEDB
(Signature)
Rnhorta F_ Chi
(Print Name)
(Print Title)
.tan. 17, 2003
(Date)
CONTRACTOR - RECYCLE HAWAII
(Signature)
e
(Print Name)
(Print Title)
Notary:
State of Hawaii
County of Hawaii
On this 18th day of January, 2003, before me appeared Robert W. Klotz. to me personally
known who, being duly sworn (or affirmed), did say that he is the president of Recycle Hawaii
and that the instrument was signed on behalf of Recycle Hawaii by authority of its board of
directors and Robert W, Klotz acknowledged the instrument to be the free act and deed of the
Recycle Hawaii.
rr
Notary Public
••'NO TA4 j' Printed Name
* i * My commission expires: 3a was
0
I
County OfHawai 'i
Final EIS
environmental impact statement will be based on the assumption that the South
Hilo Landfill will close on the last day of 2006
In the most recent waste composition study (June 2001) approximately 67,000
tons per year of waste was disposed in the South Hilo Landfill. This represents
approximately 43% of the total waste disposed within the county. The origin of
waste disposed in the South Hilo Landfill is:
• 48% of the total is from 9 of the 21 rural transfer stations,
38% of the total is from commercial waste haulers,
• 14% of the total is from residential self -haulers
A detailed description of the waste composition disposed in the South Hilo
Landfill is included in Table 2.2.
Table 2.2: Waste Stream Volume And Composition Disposed In The South
Hiln Landfill. 2000.
a `tg D sort ho _
Paper
m: I1 eFT
15,724
lot
23.5
Cardboard
5,556
8.3
Bas
313
0.5
Newspaper
1,673
2.5
White ledger
687
1
Colored ledger
76
0.1
Computer
27
0
Office
653
1
Magazines
852
1.3
Directories
61
0.1
Miscellaneous
21060
3.1
Other Paper
3,768
5.6
Glass
1,985
3.0
Clear containers
747
1.1
_Green containers
570
0.9
Brown containers
522
0.8
Other containers
12
0
Flat glass
52
0.1
Other Glass
82
0.1
Metal
5,888
8.7
Tin cans
613
0.9
White goods
611
0.9
Ferrous
2,702
4.0
Aluminum cans
286
0.4
Non-ferrous
216
0.3
Other metal
1,459
2.2
Plastic
5,677
8.4
0
County OfHawai'i
Final LS
#2 containers
337
0.5
41 containers
411
0.6
Other containers
215
0.3
Film
1,842
2.7
Durable
1,161
1.7
Other plastic
1712
2.6
Organics
20,351
30.4
Food
10,402
15.5
Leaves and grass
1,119
1.7
Prunin s
2,502
3.7
Stumps
0
_
0
Crop residues
0
0
Manure
0
0
Textiles
1,456
2.2
Other organics
4,872
7.3
Construction and Demolition
12,143
18.1
Treated lumber
2,153
3.2
Concrete
710
1.1
Asphalt paving
944
1.4
Asphalt roofing
182
0.3
Clean lumber
5,956
8.9
board
291
0.4
-Gypsum
Rocks and soil
138
0.2
Other C&D debris
Household Hazardous
1,769
221
2.6
0.3
Paint
38
0.1
Vehicle fluids
22
0
Oil
0
0
Batteries
77
0.1
Other hazardous
84
0.1
Special Waste
4,176
6.4
Ash
14
0
sludge
146
0.2
-Sewage
Industrial sludge
1,414
2.1
Treated medical
137
0.2
items
1,713
2.6
-Bult
Tires
809
1.2
Otherspecial
88
0.1
Waste not otherwise listed
860
1.3
TOTAL
67,025
100
Source: Contained in Integrated Solid Waste Management Plan for the County ofHawai'i,
Harding ESE, 2002 from Cascadia Consulting Group, June 2001. The full report is available at
httP:11www.Hawaii-county.com/directorv/dir envmng.htm#dir_solidwaste.
10
n\
,
N
v c�
N o 0
y d N
LL o
a 0'
F �
to O
N
r N
O O
O m
W R
Q
Z
Q
Z
w
r
N
r
at
a
O
r
O
N
R
w
N
to
V
00
N
tD
tD
N
C1
f9
M
N
t0
O
O
N
r
d'
N
V)
N
M
O
T
O
M
tD
N
w
M
[D
O
(D
`
O
M
N
r
N
eri
N
OO
N
r,-:
N
O
be
N
t
O
N
M
6)
a
N
O
O
w
O
m
N
D7
N
=
F
W
N
O
V
W
E
E
O
>
N
v c�
N o 0
y d N
LL o
a 0'
F �
to O
N
r N
O O
O m
W R
Q
Z
Q
Z
w
r
N
r
at
a
O
r
O
N
R
w
N
to
V
00
N
tD
tD
N
C1
f9
M
N
t0
O
O
N
r
d'
N
V)
N
M
O
T
O
M
tD
N
w
M
[D
O
(D
`
O
M
N
r
N
eri
N
OO
N
r,-:
N
O
be
N
t
O
N
M
6)
a
N
O
O
w
O
m
N
D7
N
O
Lo
t0
tD
fA
O
N
6
N
a
7
w
M
O
OJ
ID
M
O
O
00
N
N
<D
to
O
D)
M
O
O
O
r
M
M
fA
O
O?
a
N
O
O
O
0
tKJ
ffl
N
N
tD
a
N
N
00
O
r
r
tO
w
O
O
to
N
N
M
N
N
a0
W
r
(O
w
r
N
W
1D
r
M
-e
O
O
O
r
N
w
Ot
O
OD
r
7
to
e
r
tD
M
O
00
M
O
N
N
r
w
t0
to
N
N
N
O
�
Ot
O
O
r
N
w
1D
r
0u0
N
a
O
T
O
co
N
w
N V
N
N
O
cD
r
r
tD
O
x
0
O
0
O
0
O
00
a0
co—
w——
W
Z
M
M
.�
to
O
V
Q)
N
r
V
V
14
to
w
t0
N
t0
r
tD
N
N
O
N
O
O
D1
to
Ol
to
H
m
n
tD
O�
0�
a0
m
M
N
I-
O..
Q
Q
Q
z
a
Q
_
S
W
_
U
p
Z
tD
M�
V
N
r
O
a
N
M
0
fD
N
O
tD
O
N
M
M
N
N
N=}=
U.
w
LL
0
CL
Q
rLL
N m
t0
-
tm
Lu
0
0
m
H
�F 0
O
N
U
_
w
wen
t»ea
to
t»tn
tfl�
»us
w69
z
U
Z
Z>
O
N
C)
0)
tD
r
0
O
r
M
O
w
w
=Q
=O
p
Z
NQ
C
Ol .-
r
.-
CO
N
O
O
V
00
O
M
'Q
w
O
O
N
r
U
O'
0
W
S
r N
O1 N
�f
t0
m
tD
N
N
tD
M
N
N
(D
tD
N
O
O
r
co
'4
I
N
O
M
N
to
r
uJ
00 't
m
M
O
tD
tD
N
to
Z
W
J
Z
Z
W
Q
O
0
0
7
7 0
Z
0M0
.-
(D
N
U.
rn
O
i
0
>
>0
>U�
Z
p~
J
p
J
J
0
LL
K
O
Z
C
V
0
U
W
g
>>,oIx
u
O
p
Q
rn
D;
H
Ix
ZZ
J
N
+
m
J
J
0
���
U
}
O
w
u
Z
d
c
m
W
W
p
p
f
w
D
E
E
g
6~.
O
U
N
J+
Z
i
i
r
i
v'S
O`
O
'O
O
Q
J
Q
J
u
y
C♦
4
v
a
N
a
O
W
Z
N
W
v
N
i0
C
C
tp
O
p
O
0
?m
.N
r=
2
U
E
x
'�
°
C9
m
f0
N
O
Xk
O
t
W
U
A
W
L
O
.�.
J
O
�
o
CD
(D
a
E
aci
3
Q
`3
c
U
w
m>>�
�'
w
E
c
o
n
a
m_
O
�-
w
w
C7
v
w
U
U
J
m
a
U
C7
w
<o
m
a
U
a
m
In
O
O
N
4
O
O
N
U.
O
O
Lo
O
O
O
O
LD
O
L()
L!)
O
O
N
O
LO
M
O
O
e
,
O
M
M
�
r-
4
4
O
M
N
O
O
N
6
O
N
I-�
N
O
N
I--
N
O
O
M
In
V
M
(D
I
O
N
O
(D
O
N
D)
(D
Q
00
w
O
U
O
rn
Ld
N
ao
rl
ao
O
rn
O
G)
Q)
r
M
LD
m
Z
--i
Q
Q
N
G
N
D7
r-
LO
6
N
r
(3i
O
O
M
rl-
N
r-�
r-
LO
.-^
LO
N
N
O
V
M
O
00
V
Ln
N
Ln
N
L!)
N
LO
N
U)
N
V
M
m
M
r
N
Q
Z
w
N
3
W
m
`r
o
o)
0
L
0
0
U
0
0
>
Z
0
b'
n�
o
C
0
J
(i
o
-
2
LO
o
Q
o
LO
0
C
Y
Y
0
0
00
0
0
0
0
Ln
o
0
0
o
w
O
Ln
0
0
M
o
0�
o
0
o
rn
o
(D
o
o
(Ii
(D
o
o
v
0
0
0
0
U)
(D
D)
O
M
00
O
0
0)
G
U
OD
W
N
Ln
d
N
N
M
00
CO
(D
m
Q
a
=
HE
N
C
4)
LO
N
(D
LO
-
00
LO
M
°°
M
O
Lr)
r
r
Cl)m
ao
W
>
v
o
O1
v
gq
O0.
0
UO
O
v
o
z
0
0
o
0
(CO
-)
LD
0
0
w2
Ln
0
N
Ln
0
`
Q
Lo
9
@
2�
Ln
o
7
Y
@ U
N 0) OJ
221"
CL a o
N (`0 U
U U -a
(n (n N
"0 17 S
C C
(6 (0 co
_N fn m
O) O)
Fn 0] Q
o oQ
U U S N
N `4 W
CL
U U U m
m m W
czC
r o E
vv _N
'm NY Y
E E C O
n a E
m m N
m m �
u u >
N N
v v Z
z z
C C C 0
_O _O 00
N
0000
0) m O (h
V V O (\D
V 'Y (D O
(fl to —
Q
Q
2
Q W
Q Q
= S cif
ui
3:w�w
LO
0
O
N
00
I
N
N
IA
O
LO
V?
cq
7
C?
ti
(D
N9
00
w,
y
0
O
O
L6
000
(A
I
r
00
cam-
M
(I)
M
N
V
M
fl-
V
(D
O
N
M
P�
N
r
00
V
O
Q
Z
coN
m
W)
M
—
Q
2
H
C
O
d
E
(o
L
000,
i
r
(f)
M
N
N
O
't
r
O
M
(D
r-
N
n
O
N
00CN
m
N
N
Z
O
LU
w
0
0
r'
0
I
0
N
0
co
0
M
M"t
0
O
0
O
V
0
O
Co
LO
0
O
c)
Y
Y
0
0
0
0
0
0
0
0
0
fl-
d'
(D
(D
ti
O
(n
n
fop
O
m
N
N
"-
000
O
(co
N
(N
N
00
0�0
O
N
N
N
0
Q
L±
N
'.."
00
00
00
O
N
V
O
V
r
(D
(D
M
LO
Q
^
N
C
0
(n
N
(D
N
N
(3)
00
CJ
0)
f�
00
N
O
(n
�
�
N
V
Lf)
O
r
M
M
2
E
7
(.D
O
m
00
CO
=
LU
9
y
V
o
�I
o!
m
V
0
O\
V'
0
�
N
(O
0
�
Ln
0
O
-t
LO
0
(O
O
Lf)
C)
M
N
(n
LOLO
o U
N S
O 2'
M Y
O
e-
O
O
O
O
�I
0
LO
0
O
N
00
I
N
N
IA
a
J
a
0
a
D
0
W
LO
O
O
N
1
Iq
0
O
N
LL
J J
Q Q
H H
W W
q:R q2
L.L LL
U U
U) U)
voTap
0 0
U U
C C
OMW
ie
��
00
O O
00
00
C: c
0 0
--
00
N N
V> ul�
LO
0
0
N
00
co
a)
N
N
U1
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
N
O
N
U
M
M
N
N-
O
U
i
N
N
LO
to
Q
O
o
a
o
0
E
W
>
LO
0
w
o
0
0000000(00
to
0
0
0
o
O'i
o
O
rn
0
m
N
O
to
O
Lj
N
U
..
Q
C
N
N
L6
to
LE
w
Lo
y
o
i
v
C)
0
LO
0
0
N
00
co
a)
N
N
U1
Q
LO
CD
N O
J N
Q�
C<
0
aN
oU-
a
a
N N
O_ O_ @
L LL.
0) (9 C Q
L L VJ
0 0 7 W
U U N U
(L9 N=5
O O m W
UU-(n
>Q U)
> U)
QW
= Z
W U)
J co
U m
} ..
U oL
W
� m
0 C
O O
L) C)
T
0 O
U
C C C C
0 0 0 O
O O O O
0000
O O O O
"T It V N
69 EA(A,
69
0
0
N
co
W
d
h
m
-'A
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
v
O
a.i
C
O
V
O
O
O
O
O
�t
`
O
O
O
O
O
r
r
M
Q
m
co
ri
(o
to
_
F -C
W
O
O
O
OD
O
OLo Lo
p
N
M
cn
to
t0
00
0AL
L
O
V00'
N;
O
O
It
u7
O
O
O
00
O
(O
O
N
N
O
N
V
O
OO
(O
O
(D
(O
U)
co
O
0)
O
O
O
O
,
ti
N
,
N
(D
Q
00
V
0)
�
OD
V
ui
O
M
�r
O
v
00
N
00
,
r`
(Y)
N
r,
v
O
_
Q
O
U
�'
(pl
Z
N
Cd
-
O
r
Q
2
'
Q0O
liJv
H
O
(O
(O
'�t
N
O O
N O
(D O
f_ O
m
00
1,-
CD
O
V
(O
O
O
N
I,
M
N
O
m
N
O
M
(O
O
M
00
r
N
M
O
r,
0)
N
V
r
m
p
(Y5
O
01
O
N
0)
O (00
Z
r-
N
E
1>1
C;
2
N
N- N
N
N
N
C
C
C
C
C
N
C
N
F-
Q
F-
c�
z
O
O)
J
L
y
o
—
E
@
a
N
L 3
N co
U a`ni
c Z
L in
O N
(o
Q m
t
F-
U
c
aD
0@
L
(�
m
Q
T
N
off
06
t0 U)
�
-o
�
"O
0
`
3
o
=
E
co
7
a¢
LcoaS
N
Q)
U
L
O)
�
(_Na
@
ai
Z
U)
c
0
m-1
m
L
O
c
;
N
L
73
o
(6
N
'o
L
0¢
i
0
�
CO
m
U Y
Y Y
}
W
R'
a
0
0
N
co
W
d
h
m
-'A
Ca
G
J
a
U)
0
a.
U)
Ei
U
H
U)
J
M
0
O
N
4
O
O
N
LL
.^. 0)
U C
12 O
ct Z e
O i
O o
U o
N � o
C o
(n O
m U 0
0
Q
W
J b9
U
}
U Q
W
� Q
`o =
U U)
m Q
c W
0
U
o_
e
s
0
0
O
U
Y
0
0
0
N
co
co
N
Ln
N
O
O
O
O
U
j
C
(
O
a
_
i
2
U)
E
2
LLI
0
�>
d
A
Q
7
o
m
7
Q
o
a
O
CO
U
O
�
0
O
Z
v
0
0)
0
In
0
N
Lo
0
N
LL
Ln
0
m
0
Q
m
0
(D
uo
0
j
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
w
0
0
0
0
0
0
0
a
o
v
o
0
o
v
o
o
o
o
v
ri
«,
m0
o
v
N
�
�
N
m
0
O
O
U
N
t0
Q
a
2
�
00
00
O
�
LO
rn
Ln
m
N
M
WO
>
O
Q
7
')
V
a
Q
V
a
to
O
O
>
Z
U
O�
C
CD
_p
LL
O
�
Q
O
M
2-5
C
m
to
U
y
a
0
0
0
N
co
co
N
Ln
N
LO
O
O
N
d'
O
O
N
}
LL
N ()
OO
.O .O
co m
00
U U
(0 (0
O O
C C
00
I
O O
O O
O o
69 �
Q �
Q Q
UJ
w3:
LO
O
0
N
00
I
N
N
a�
R
l0
O
(O
O
T
(D
O
U')
O
N
y
(D
N
00
—
a
U
(ri
LO
o
a
N
j
C
M
O
N
W
w
f� O
00
T
Q�
E
O
>
O
O
O
N
M
O
NO
(O
00
N
c
T
T
co
M
O
�7
N
M
Q
U
Q
Q
W
C
N
r
M
N
In
M
IV
(p
(D
E
0
>
N
J
m
V)
N
c
c
2
N
N
0
F-
N
N
—
0
Z
0
U
J
ly
06
Ir
0
U
W
L/
L
O
>
�
T
LL
o
LL
of
a
J
O
C7
Z
o
m
o
m
Y
m
m
m
O
3
_
0
L)
O
3
i
a
O
U
LO
O
0
N
00
I
N
N
a�
R
LO
0
0
N
4
O
O
N
LLL
._
7 (L) :-
0
C 3
j U 2
m N
C
O U .0
@ N 0)
C X 07
O NN
U m U)
Q c
7
O m
U
07
C a
O
U a
2
O
U
O
f
a 7C3 -0
C C C
O O O
a n 0 -
OD
M 00 O
00,
O O O
(9 (n (n
LU j W
LO
0
0
N
co
co
N
0
(D
O
O
O
O
O
(O
Cn
(D
O
(n
O
O
O
N
rn
o
�
N
0
117
M
17
Cd
Q
U
d
N
O^0
Q
x
LO
O
M
O
00
N
m
L
N
LO
h
O
W
_
D1
co
N
00
O
3
r
O
>
O
O
(D
(D
O
O
N
O
N
V
(D
O
h
r
y
O
LO
P-
V
V'
W
CA
O
0n
n
.-
r
m
O
U
N
(D
N
Q
a
x
N
O
M
CO
M
Q
M
V
O
7
M
V
N
W
y
(MD
"t
(OD
N
(ND
M
00
-
M
N
E
7
�
J
='"O
"O
'O
Q
(6
O
�
O c
C
c
x
f -
0
0
Z
J
U
U
W
co
N
N
N
in
0
_a
2
p
c
C
2
J
(D
U
(1))
N,
U
�
U
m
N
Z
CO .0
Z
m
U
00
(f)
L
Lia)
(D
cn
O @
=
O
Q
m
U Q
02,
U
LO
0
0
N
co
co
N
0
LO
O
0
N
4
O
O
N
}
LL
U U
m m
c c
H H
a.] M-.
N ()
(D N
U U
) N
0 0
O O
C: c
W W
00
U U
N (`0
C C
s.
U U
c c
0 0
K.
Ca
CG
G
J
a
0
a
J
O
0
H
0
2
LLQ
O
O
N
O
0
N
LL
A
A
c c
00
0
0
N
co
W
N
m
'o
N
0
0
N
LL
7
ti
0
O
co
0
U
0
O
u
c c
0 0
U)
O
E
a
M
W
N
7
O
E
LO
0
0
N
W
a
d
IA
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
N
O
O
O
00
C6
O
Lo
j
Lo
0
N
O
N
N
C6
Cd
Q
M
v
2
y
7
U)
W
U')O
O
O
O
0
�
O
OO
O O O
O
O
O
O
O
O
O
0
o
o O o
o
o
o
o
0
0
0
0000�0000000
0
y
O
O
O
U7
L
U
j
O
O
Q
O
O
CD
0
O
Q
O
M
E
Q
o
LU
>
o
O
N
Q
co
IL
O
IL
-JI
LO
0
0
N
W
a
d
IA
V/
J
Q
O
aLO
C)
Ei 5
N
W
O
Z N
W
U LL
W
J
U
�W
1.6
LU
N
W
w
W
Q Z
�U
Q Z
2
W
J U =
U m 0
U 0 W °
� U
0
U
C
O
U
Q j
Q Q
H H
C/) CO
W
W
c
3
O
v
in
O
W
O
�
I
I
0000lo;o001,0oo0
Q
7 7
0)
U 0 0)
@
OJ
d
f9 j
Za
WQ��
Oojo00001CC)
v
CR
CILQ C
�.� CD
(D
co
c
r
0
0'0 0
0 0 0 0
0
0
0 o
n
.,
00
00 00 00
00 00 00 00
00
00
00400
!O
0
L6
LO ri'I ori
Ln -) ori LO
-)
Lo
Lo Lfi
rn
-
N
OI'O O'O
r�,�
�'��
OII�N
O
ti
0) 00 00
N' f� C
M N
[O
O N
M
M
O
TT i T
T T T
T T
T
T T
M
T
O
n
r
Cd
(n
0
LLI
I I
la
0)
�I� �'� �I�'LnILO
0
OOp00�000
03
LO Lo
0
U) Lo
O
O
H
U SI Nj
@
N
Q
70) O O)
�CrnOI�N
Z0LLQ��
Ld
O)
I
1;
�ILL
c
3
LO
O
Cl
N
O
O
N
LLL
W
iol
H
LOA
c c
0 0
0
0
N
W
00
N
y
N
419
O
O
O
O
O
O
O
O
O
N
O
W
O
(D
O
O
O
<t
O
00
O
N
O
(D
O
t0
O
O
O
O
(O
M
CO
CO
N
Lo
Lo
O>
Ln
N
r-
M
O
VM
,
M
N
O
M
V
Lo
Lo
to
(O
I�
L
Q
Q
O
v
OO
m
W
M
to
LO
N
M
m
M
M
M
M
_
H
ELLI
M
M
lzr
V
't
Lo
LO
M
>°
d
�qLo�LoLoLOLo
00000000
°
o
-1
2
U-
U-
a
o
i
o
�
'
o
o
U
i
a
Q
C
o
o
o
S
m
E
N
Q
W
o
>
:;
fC
o
—'
v
Q
01
Q
v
Q
Q
u
o
U
O
v
0
>
z
v
0
U
o
0
c
`D
0
(�
0
0
Q CL
0
m
n
0
C
0
0
0
N
W
00
N
y
N
419
Ca
v/
W
F—
Q
LU
r
V
a
CO
O
CL
w
ujw
LO
FE
L
CD
o d
N �
4 �
o�
o0
N
LL o
U
O O
U) N
O O
(0 N
a
Q
Qa
2 2
U) U)
LU
W 3:
LO
0
0
N
I
W
N
y
d
Id
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
00
O
O
O
O
O
0
y
O
O
O
O
O
O
O
U
ui
)ri
ori
ui
ui
L
o
-
m
O
W
r
N
LO
U
M
_
cl)
; ('J
N
O
F^
E
e -
6
W
In
Ln
U)
m
m
y
0
0
0
C)
Q
O
U-
Q
O
O
O
O'
O
O
O
O
O
O
O
O
0
0
0
0
0
0
0
0
0
0
0
0
O
O
O
O
O
O
O
O
O
O
O
O
y
O
O
O
O
O
O
O
O
Ln
O
CO
DSII
O
(h
r
Q
NC
0)'
Ln
N
L
O
C
r
T
w
N
LO
M
0
M
fM
N
N
O
H
E
r
Q
O
W
>
Lr)
LO
LO
Lr)
N
Ln
w
O
O
Q
O
O
O
c
m`
a
Mc
--)
LL
Q
LO
0
0
N
I
W
N
y
d
Id
E m
M
D D
N N
D D
N
(O'
N
V'I
0''
(DI
OI
OI
N'
O.
O
V
r
y/1
O
I �
''I
V I
N
V!
p.
m
li
NI
n�
0)
co
N
cn
Q
Q
O
O
(D
N
r-
O
O
Q
Q
Q
U
Z
Z
N.
N'
(")
7
CO
Ml
01
Q7
Z
Z
Nm
III
7
m
I'i
li
r
=
EA
to
69
EAl
EA'',
EAI
EA
EA
e9
EA:,
6q
EA
to
fA
H
fq
WM
D)
(D
N':
LO
O
t`
N
N
O
O
O
C
.-
N
2
�
r, -:,N
71
M
V
U0
M
P
M
r
N
'
O
N,
7
M
�I
N
n
I O
'',
�I
O'
N
.--
M'
OI
(D
0),
�-'.
N
�',
O
7
M
h
co
N
Cl)
M
N
EO
W
Q
O
co
N
N
t,
co
,
O
`�
10
N
E
N
(D
V
N'
Z
fD
f`
T
M
C14
01
M
t
>
' _
^
,A
''.
O
m
N
N
(D
O
O)',
(D�
N
O.
Lu
Z
M
V
O,
m
O'
O�
(D
M
Q
Q
Q
H
O
N,,
O
V
NI
N
N
MI
M
OI
M
y
Q
Q
O'.
O'
N'I
O
"'
�
N
co
M
N'I
M
(D
O)
U'
I-
n
O
O
Q
Q
Q
Q'
V
Z
Z'..
lf')
OIC
M
M
c-
N
�'i
M
M
M
S
S
S
Z
=V
Q
N
O
O
O
r
M'
h
Of
LL
LL
LL
0
4
°o
0}00y
I
W
O_
E
6'AA
Z
Z
Z
�
U
F-
'
N
7
fQn
C
r'
O
-7
r
Lo
C04d
N
NI
l
O
M
0
0
0
O
W
O
NI
OI
N
Ln
O
0
N
N'
V
1"
O)
o]
M
V
r
O
N
Ai
N
M'O
M
O
U
U
U
-
M'
co!
Q
O
N,
r
lD
CD
r
Z
J
Z
Z
N:
N
Z
cs
t-
M
N
-'r
0
LL
0
0
i
°
>
�'�I''
�_z>
_
0
J
-..O
�
J
D
0
J
z
z
Z
�
= 1
w
��
IS)
'.+
=R
�
� I
V
U
1
N'
i'
Q
m
m
Lu
LLI
I
E
7
z
�°
>
jl
@i
O
z
Q
+
0
0
0
-°
o
06
U
o
J
CL
w
�'
aorc��I
NII
a
°'
U~
o
.D
�I
N'
�',
m
�I
m'I
w
W
Z
fA
D
U
Ox
�I
OI
'Ocu
y
J
J
,v
3:,
N
NI
E
_
W�N
r_ml'
Ii5(o
QH
m
JI
0,
.I
EONUSY
' V
N
O
=S
m
L
'
I
00'OO
'
J
U
0
JU (7
2
1
U)ll
m.
n
U
0�
0
LL
CN
M
U
N
M
V
(O
O
n
N
O
O
J
I,'I
E m
M
D D
N N
D D
(nU)
U U
U) C/)
U) N
V) h
C C
N .N
7 �
m m
6 (0
• -'
Z Z
■
U U
a�
N
Y
y c c
00
N O
�o
o'
U to
U �
� m
c
Y Y V) W
Q = Q =
CO C/) U) U)
Q w Q w
w3:w_;�
CD
0
0
0i
o
oio
0
0
0i,o'i0,0,
0
of
o,
O'
o
o
C)
O
O'
O'
O
U
I
I
Q
c(O
C
I
O
m li
O
fD
Q
�
I
=
d
I
LU
0
w
O
Q
Q
p0) CL,
CAjO
rt,
O'
U i
zr:
O
Z'cl
v''
O
c l
O'
C
L
0
.L]
LL:I�
LO
0
M
Lni
p
Q,
LO
O
m
Lo
O
C
o'
O
0
N'
0
O'
0
o
0 I
O
CDI
N'
oio
O
(Di
0
O,
0,
O
0
O
0
O
0
of
o!
LO
o
o'
o'�
r
o
Oi
of
O.
o
o
(O
N
r
0
M
7
Q
c
0
W',
co
o
0i
C;
LU
O
>
'
m
.�+
O
7
�.
O
Q
O,
C/1
of
v
O,
Q
Z
vI
O.
N
cl
nI
o
�',
OI
LL
O
in
O,
LO
O
Lo
O
H
N
a
yWei
� N
CQ d
C
J �
O
CL
oLo
� o
W
CL o
N
LL
U) :=
0
0 0 3
0 0 N
O O .V
0 L N
i (n
C C N
O O N
U U a�
c
O
m
(6
0.
0
O
U
I
00r=
0 0 0
0 0 0
vv�
01) 6q
LO
0
a�
0
o
0
o;�
vl
0
o
0
oi,o
0
0
of
0
o,00,'oloo
0
0
o
o O'
0
oi,
0
olo
o
v
U
N
N
N
in
W
N
0
N
PI
.-
O,
o
I
n
o
00
v
co
O
O'
"!,
(o
N'.
O
v
O
Oi
of
I ,
LO
O'
co
�'
OI
OI
o,
OI
O
of
O
O
oil
O,
O
of
O
O i
o
OIC
0
o,
O
0
o
(O
(M
v
..
OJ
O
O
I,-
N
00
U)
m
r
O'i
N
co
T
Q
O
U
r
V'
p
O
r
O
Q
O
o
°
O'
of�
O
W
�'
N
N
O'.
LOT
Cd
O' ,
U -)c
N
r
0
-0
-0
!Q
2
Ni
N,
N
r
r
N
r
C
NI
C
N
NI
C
Ni
C
N
C
N
F-
Q
�
I
z_
O'
N
J
0
U
>1
L>)
O
v
>
3li
o'
LL '
NII
N
L
wl'
aci
U
OT
�U)
LNjN
N
cn
Qlm'J
N1rSn
�'
,U,
m
.
�.,
0''
U'
N
a
L',
cn'
'..
4
CL)
°
Holl
�I,m
N
o.
L
0
3i
of
LL
N
YI
N''
d1Q,m
a;l
acil
U
eco
U
N.
Of
(n
3
=I
ani''
y
o,
U'
1O
0'
0
NI
-0
D
m-0
gl
L
(n
Q
w
W
n
a
LO
0
a�
I
>- N
Q m
C �
D
M
a=
a n
(n T
u%
O
Q N
J 4
C� o
N
LL
C C
` a) N
�S
C N
O U .V
o T Z
co N a)
C � �
O NN
U co U)
Q C
N
o m
U @
a7
C
O
U d
2
0
U
N
C
I
—Ca1
_0 70 _0
C C C
:3 7 7
a a a
cncoo
000
O O O
2 2 Q
S
W w w
Z
w
oW !0O
�
1
0oI
O
'o
O
O
o'
01
�co
T
�
I
=
y
LUN
3
y
d
E
to
v
L
i
O
co,
m i
M
�A
o
N
o
0
>
O
O �
co
O'
O
O
fD
v
o'
m
C)
O
ol,
r
O'
N
7
O'�
O'
O
6
w
�'I
�'
O
W
U)
O
O
O
toI
�
I
PI
M
Q
U
N
co'
3
=
I
Qin
W
V
O,
00 CO
O
m j
O
V
V
O
to
O,
NI
tp
co
N
N
I
>
I
m
NI
wll
Ci
N',
CI
NII
CI
C\1
J
O
F-
0 0
I
I
Z
I
J
i
U
U
W
O
4)
>
w?:
C
U
C:
C
TI
U)
_m
MI
'I
SL>-
(DI
LI
Z'
co,
d
(n
O I
a)l
aiI
m
jM
C (D'I
_7,
C
O
>,
NI
c
m
2
N I
U)
N
a)
a�
=3
7
N
U)
J
Ve
Q
m
UI
QI
LO
0
m
RtT
0
O
N
M
0
0
N
LL
N
kiL
``•A
rj-'1
V
k.j Tv
L i
00 11
Q
co
V71
O
N
Q N
O j
00 11
Q
co
V71
O
O
O
O
O
O
<D
co
Z
(D
(D
N
,
M'
O
O)'
O
471
O
O
a
0
a
a
01
O'
01
V
(01�
r'
O
OI,
N,
N'
O
O
Z
O
Z
Z
O
T
I
1'
O
O
W
01
Lo
N
O'
lD
r
O'
O,
O
N
N
VA
li
� i1
N
V
h
� i
�''
''.
!
O
1i O
O
C
Yi
Q
CD''.
t
Lo
Lo
�1
r7'
V'
10
T
O
O
M
N
=
EAI'I
fA
W9
VY
69
V)
613
EA
lH
dj
EA
EA
fR
IA
H
N
N
o
47
Q
(f)
I�
O
u7
O
In
n
N
A
O
N
W
W'
Z
(D
N'
N
Q)
O'
r-
O)
O.
N
O
P
Cl)
T
W
W
O
co
LO
(01
cn
Ln
Lr)
4U
r,
rill
4)'
_
!1
_
O
N
O
CD
A
A
rO
M
O
N''
N
(MO
t0
.^--
7
t,
r
co
00
I*
O
EW
N
M
V
O
'',
L
N
h
T
(7
T
M
O
M
3
T
N
N
O
>
''.
60W
O
ll�O
(D
O
O) I
O
Nj
7'
C)
O
O�
O
N
Q
Q
Q
Q
Z
Z
Z
Z
N
(D
N
O
O
C\!
O)1
O
O
O
(f7
O
O
Z
Iw—
n
O)
O'
O
WI
O)1
Oi
O
W.
N'
I O'
O
O
O
O
3
3
U)
O) I
V'
N'
7
oO
ONO
(Q1
O
O
O
O
V)
U
O
It
N
LO
W
S
S
S
Q
N
W
�I
m
V
u01
LL
LL
LL
O
a
N
N
0
0
0
T
w
O
_
b9
efll
K3
H3
tA,
(»
tiT
(»11
(»�I
E»
Z
Z
Z
>
U
W
OM
Q
(D
M'
N'I
47I
M
O
n
O
M
7>>
O
Z
Z
�-CO
C\j
00
VI
�
N
N
N
0
N
0
0
0
O
co
N.
M
N!
W
N
(D
Oli
M
NI
Z
J
Z
co
(D
1-I
Cl)
O)
(D
O)1
1
fOT'1
O
E
MII
M'
n
D.
o
N
T
N
n
T
V)
LL
(n
0
>
7
� RI
i
0
U
O
o l
'1
11
LU
W
Z
w
w
>
>
>
J
Z
Q
O
LU
w
J
U>>
@
U
V
O
@
* 1
@
D
O
w
W
E,
�
�'
E
O
+
ZO
F
1@I>
_
O`
J
J
Q
O
o1
01
'00` 1
0
°�
U
U
J
1
di
d
O 0
LL
O.
.N-.
0)
N'
O
D
U
cl
0,
O'
U
�,
r
2
7
0
Q
W
Q I
U
O.
a23
0
-0
O-0
,J
}
J
W
@
��I,
N
>II
W,
O
w
H
0I
Yk
Oj
SII
t.
�.
J
Q
@I
C
7''
Q
USI
@.
@.
7'
C
O
~
F
O
1
_C
r
@
N.0
0
E
0
7
01
.@.
O
N
y
Y
N
0
N
O
N
Z
H
O
O
U)
O1
NI
@
N.,
@I
00
@
N
2
N
Q
J
JLL II
,_.,�
_
N 1
M
}�
N
Mrt
lO
O
iI
W
1
O)
Q
1
1
�
Q N
a
J
a.
G
U
H
U)
J
CL
O
O
N
M
O
O
N
LL
LU
Q z
�O
Q z
_L�
W
0
J U C
}CU O
U C
w (j o
CD.
0
O 0N
2
C
O ER
U
LO
0
0
I
o
c
..
0
S
g
I
0
o
d
cn
3
''
(4
O O Q o O
—'' m a- w >
N U'! O
Q 0 01 z
Ali CO
U CI
N' COO
l C)
; 0I o
�
Co
LL I
7 CD CF'
C:) o
O_ O 7
0
O
0
O
0
O
0
O
0
O
0
O
0l
O
OI
O
o
O
0
O
0
O
0
O
0
O
N
O)
m
O)
It
00
O
O
O
V
N
r
It
(D
O
r
O
m
N
LO
O
M
It
r
O
p
N
O
U
V
U')
V
co
tY
—
Q
0
(D
m
O
m
v
N
N
m
O
m
o
r
O
cv
r
(o
o
r
N
m
r
n
(o
N
m
v
N
(D
ti
N
U)
r
N
P�
o
m
O
0
N
Q
H
N
E
m
N
w
>
❑
Q
0
U
O
z
o
C
--5LL
0
0
0
C
:3
V
;
A
a
LO
0
c�
CG
C
cn c)
J C
Q N
N M
0 C
M N
Cl) >-
6
6 LL
ItLU
IL
O O
U U
C C
O O
Lo Lr)
O co
U
Y
00
C
0
q-
{
m
0
a�
W
W
O
O
O
V
O
O
O
O
O
O
O
O
O
O
P
ct
O
O
O
O
O
O
o
O
O
O
r
00
G
C,
vo
O N
0
0
0
o
Cl)
o
Q
O
o
0
o
r
ti
_
Q
U
O
N
Z
M
2
W
y
.0
4)
E
M
M
M
p
�
Z
N
T
0
>
+„
N
O
N
6
N
N
O
(D
L6
m
,I-
O
O
O
O
O
O
O
O
(D
N
co,
m
r
O
m
<t
0
W
-tt
m
N
m
LO
r`
O
m
(D
m
O
�t
00
r --It
r
O
m
(D
N
(D
CD
N
r
Q
(D
Nr•
LO
Ln
r
N
O
O
O
O
N
(D
m
M
W
V
O
O
0)
N
m
N
Q
U
N
O
CY)N
r
In
N
O
O
Z
r
L
p
N
r
Q
Q(D
W
N
0
O
Mm
117
O
co
N
(D
n
O
O
O
O
n
n
O
o
O
O
N
r`
O
Itt
M
N
(D
(D
V
N
M
LO
co
co
r`
(D
LO
7
o
co
V
�
Lo
(D
o
M
m
V
to
(D
r
o0
N
�
Q
Z
N
co
co
M
O
N
U)
N
N
Lo
O
m
V
CO
N
r-
M
r`
M
W
N
N
O
a)
N
N '4
il
NC '
C'
N,
C'
N;i
Ni
N
N
N
0
Z
D
G
d
a)
C
J
U
d
i
�i
O
LL
mU)
Y
d
0
U
mm
w+�
Q.
m!
a)
U
c
.N
O
m
i
a)
LSI
�''
t
m
F
SII
L
Coco .
m
cli
m
J
"i
It
m'
061
Q
U
O
�i
06
�Q�I
Wj
Of
�'
m
N
Y
U
O I
�',
06
Dy
C I
a),
�'
�I
m
41I
Y
LL
m
Y
c
7'.
d
lI
(D
U
aril
�'
m
._.
Q'
Co
I
a)
O
Cn
co
c'
in
7
0o
`'.
O
�i
r
m
f-'
m
L
m
J
U
Q
�'
D I
.O
�'
o
L
�.
O
a),
(L
m
06
Q
C)
N
5
C
cr
cu
m
a)
Y
W
LU
W
CL
d
Lil
q-
{
m
0
a�
W
W
Q
L
C0
J
O
CL
U)
0
Q
J
O
O
N
M
O
O
N
LL
V) U)
=5 D
0 \0
00
0 U
2 2
C C
O O
Cl)
0
0
N
U
Y
aQ
W N
Q W
W
C)
v
O
of
o,
of
o
(n
0
o
0
o
o
rn
N
O
O
00,
O
O
O
0
0
0,
Cl)
Q
U
v
`t
rn
2
y
W
.0
� i
O
LO
co
O
CY)
LO
M
7
I
OI
('
It
00
O
cl
OI
O
O
OI
L6I
O
�I
O',
M
00
N
O,,
000'
N�
00
O
t0
004
(O
N
O
N'
00
N
N
N
Q
S
Q4
W000
N
(0
mli
N
(Di
O
O
co
v
T*—
(00
N;
v'
It
r-
Lo,
Loo
N
o'ol
O
I�
W
L
NSI
to
N
N
N
nj
=
N
NI
N
0
I
F
O
i
C
py
N
Q
m
. 0
N
C
m.
a) �
m
�'
=1
U1
0
C
U i
0
j„
�
w'
0
ON
icn'
200'
N
Q'
�
31
2
N
0
U
CL)LI
Ci
m
N
3
�
T
U.
U
}
U
W
y
Q
J
0
Total SW Tonnage, East and West
Hawaii, COH
160,000
140,000
120,000
100,000
80,000
~ 60,000
1 2 3 4 5 6 7 8 9 10 11
Years 94/95 to 04/05
NOTE Series 1 is East Hawaii
Series 2 is West Hawaii
Note the huge growth in West Hawaii refuse
Year 1 is the last half of the fiscal year, from Dec 1994 to June 1995
0 Series1
■ Series2
East Hawaii -County Hauling vs Private
Hauling
45,000
40,000
35,000
25,000
0 20,000
~ 15,000
1 2 3 4 5 6 7 8 9 10 11
YEARS 94/95 TO 04/05
NOTE Series 1 is County hauling to the Hilo Landfill
Series 2 is Commercial hauling to the Hilo Landfill
Year 1 is the last half of the fiscal year, from Dec 1994 to June 1995
CHART #2
El Series1
■ Series2
West Hawaii- County Hauling vs. Private
Haulers
70,000
a� 60,000
50,000
1�0 40,000
30,000
20,000
10,000
0
1 2 3 4 5 6 7 8 9 10 11
Years 94/95 to 04/05
NOTE Series 1 is County hauling to the West Hawaii Landfill
Series 2 is Commercial hauling to the West Hawaii Landfill
Year 1 is the last half of the fiscal year, from Dec 1994 to June 1995
CHART #3
FlSeries1
■ Series2
Total Island SW Tonnage, East Hawaii,
West Hawaii, and Total
250,000
200,000
a� 150,000
F° 100,000
50,000
A
1 2 3 4 5 6 7 8 9 10 11
Years 94/95 to 04/05
NOTE Series 1 is East Hawaii Refuse
Series 2 is West Hawaii Refuse
Series 3 is the total island refuse tonnage
Year 1 is the last half of the fiscal year, from Dec 1994 to June 1995
CHART #4
El Series1
■ Series2
❑ Series3
d 70000
Ia
M
= 60000
c
O
50000
T
L
40000
}
�0 30000
r
O
�- 20000
10000
G7
Hilo Refuse - REAL vs PROJECTED
co Ln rl- rn CI) LO 1- am
FY '94= 95 to 2014
NOTE.
Series 1 is actual tonnage
Seires 2 is projected Tonnage (FEIS-Table 2.6)
0 Seriesl
■ Series2
Recycle Hawaii - Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
PROJECT DESCRIPTION:
The Keaau Recycling and Reuse Center (KRRC) was developed under an EPA grant procured
to design, develop and operate a demonstration project at the Keaau transfer station. The pilot
project awarded to and managed by Recycle Hawaii during fiscal year 2003-04 received
overwhelming support from the community and resulted in more than 1,000 tons of recyclable
and reusable materials being diverted from the Hilo landfill. Information acquired during the
demonstration project can now be used to guide the County in source reduction, reuse
opportunities and aggressive recycling, and resource management education. The temporarily
enhanced Keaau Recycling and Reuse Center used during the demonstration project provided
a basis for designing permanent, replicable convenience centers for implementation at County
transfer stations, and continues its operations as managed by Recycle Hawaii through June 30,
2004, under a supplemental grant from the County of Hawaii. During the nine-month pilot
project and beyond, the facility has demonstrated an ability to dim close to 20 percent of
incoming waste from the Hilo landfill. f
The objectives Mdressed in the continued operational stage of this project are:
1) To continue to operate and maintain in a clean and safe condition a recycling and reuse
center on approximately 3 acres of land set aside at the Kea au Transfer Station for use
as a recycling/reuse convenience center,
2) To document all recyclable materials diverted from the Hilo landfill including information
as to end-use of all materials collected, and to report within one working day any
abandoned hazardous materials to the County Solid Waste Management Division and
security guard on duty,
3) Provide 7 days/week collection, pickup and delivery of green waste, non -vehicular scrap
metal excluding refrigerators and other appliances requiring special handling, paper
fibers including newspaper, glossies and catalogues, white (office) paper, mixed paper,
and cardboard, glass, aluminum, and plastics #1 & #2 within the hours of regular transfer
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
station open hours (between 6:30 a.m. and 6:30 p.m.),
4) To provide necessary signage for traffic flow and recyclable materials preparation and
proper disposal.
5) To ensure safe ingress and egress at the site, traffic control, and marked parking stalls
and walkways to recycling bins.
6) To operate a reusable materials exchange for furniture, office equipment, toys,
recreational items, household appliances, garden/farm items, tools, books,
clothing/fabric, construction materials accessible to the public daily for the acquisition,
purchase or trade of reusable items.
7) To promote and provide public outreach and hands-on workshops and information on
island wide recycling opportunities by providing hands-on education about preparation of
recyclables and reuse opportunities including backyard composting, recycled glass
mosaics, furniture repair, landscaping with recyclable materials, etc.
8) To maintain a log of telephone inquiries from the public via use of a cellular phone at the
site. (See Appendix 7 — Incoming Phone Log) — KRRC Cell. # 895-6815.
9) To provide and maintain a portable rest room at the site for use by staff,
10)To obtain all necessary County, State, and federal permits and approvals pertinent to the
above listed work requirements and activities.
11) To provide a site Emergency Action and Evacuation Plan before commencement of
operations. (See Appendix #6 — KRRC Emergency and Evacuation Plan)
12) To ensure that personnel have proper customer service and safety training, and that all
safety and other facilities and equipment required meet State OSHA regulations and are
in good working order.
K
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
METHODOLOGY:
Project Goals:
The operations of the Keaau Recycling and Reuse Center will continue to be done in a manner
that:
• maximizes community involvement,
• educates consumers in ways to reduce, reuse, and recycle resources,
• promotes new businesses and job creation from reusing materials as inputs to value-
added products, and
• provides for a convenient, one-stop method for the residents to dispose of their solid
waste.
The project described in this proposal sets a goal of increasing the diversion rate from the
current 20% to 30%hof the potentially recyclable waste from the Keaau transfer station away
from the Hilo landfill through recycling and reuse education and re -design of the facility of safety
and efficiency.
Additional materials will be diverted from the landfill through reuse/exchange, refurbishing, and
low-tech recycling of materials for use as inputs to value-added products. The amount of
material successfully diverted from the landfill in this manner will be quantified in terms of
tonnage and qualified in terms of the types of materials successfully diverted from the landfill
and the end uses for the diverted materials.
Coalition Approach:
Recycle Hawaii, a nonprofit 501 (c) 3 educational organization has been promoting public
awareness of solid waste management issues on the Island of Hawaii for 14 years. As a unity -
based, membership organization, Recycle Hawaii has strong ties with the for-profit
3
Recycle Hawaii - Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
recycling businesses operating in the County and State of Hawaii. The organization also works
under contract to the County of Hawaii, Department of Environmental Management conducting
public outreach and administering the used residential motor oil program, which is funded by the
Department of Health, Solid and Hazardous Waste Division. Recycle Hawaii also works
closely with the Department of Education providing hands-on educational presentations in the
islands' schools and administering the annual School Recycling Challenge. As the sponsor of
the annual Trash Art Show, Recycle Hawaii has strong ties with the islands' artists, crafts
people, and artisans, many of whom focus on the reuse of materials as a basis for functional
and nonfunctional art.
Given Recycle Hawai'i's role in promoting reduction, reuse and recycling of our sold waste
stream, it is only natural that the organization would take the lead in developing a collaborative
approach to designing, installing and operating the Keaau Community Recycling and Reuse
Center as a demonstration project. A coalition has been developed of nonprofit organizations
and for profit businesses all of which have established track records in providing services to our
local communities and promoting public awareness of appropriate solid waste management
strategies. With the collaboration of the Arc of Hilo, who will lend its vocational training
expertise and placement of workers with disabilities to this project, Business Services of Hawaii,
one of the two largest recycling businesses on the island, Puna Kamali'i Flowers, Inc., an
employment training facility for mentally challenged people, Peak Creations, an innovator in
recycled glass, Loretta Nussbaum, an art instructor focusing on the creation of functional art
from recycled materials, Tim Lloyd a self-employed agriculturalist and tropical horticulturist, and
Hawaii Rainbow Worms run by Piper Seldon, Master Recycler and Compost Specialist, Recycle
Hawaii has pulled together a competent team to administer this project. These organizations,
businesses, and individuals will subcontract their services to accomplish all aspects of the
proposed project, and Recycle Hawaii will provide the core personnel who will manage
operations, supervise volunteer and contract personnel, conduct recycling operations on site,
and consolidate data for reporting to the County Department of Environmental Management.
0
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
In addition, other experts in the field, community organizations, and recycling businesses not
formally mentioned in this proposal will be able to participate in this project by subcontracting
specific recycling and resource management lectures, workshop events and/or demonstrations
upon submittal to Recycle Hawaii of an appropriate proposal, lesson plan, and cost breakdown.
With the considerable expertise provided by this strong coalition of organizations, businesses,
and community members, it is anticipated that the result of this project will be a community -
supported recycling/reuse convenience center that promotes better management of our solid
waste stream, improves the appearance of the Keaau transfer station, and attracts community
participation through education on source reduction, recycling and reuse opportunities.
ACTION PLAN:
1) Meet with the County Department of Environmental Management, the primary recycling
subcontractor and all other subcontract participants to work out details for the modification to
the existing site plan for improved traffic flow, safety, and more efficient recyclable
commodity collections to be based on lessons learned under the FY 2003-04 pilot project
experience and subsequent supplemental funded operations to date. Once the plan is
approved, site modifications and mobilization will include:
a) Repositioning of scrap metal and green waste bins for more efficient collections,
including the addition of one more green waste bin,
b) Construct any fencing as needed for security reasons,
c) Develop an appropriate traffic flow that accommodates use of the recycling center
and provides access to county facilities for county personnel,
d) Locate receptacles for collectables ensuring that any sensitive materials such as
reuse collections are under cover,
e) Develop the site to provide sufficient space and shelter for sorting,
f) Improve roadway conditions via paving and install speed bumps as needed.
5
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
Commence operations and ongoing education.
a) Recycle Hawaii will provide on-site personnel to educate the public about
preparing items for recycling, dealing with hazardous materials, and identifying
reuse opportunities,
b) Recycle Hawaii will subcontract with Arc of Hilo for peak period assistance in
monitoring both green waste and scrap metal bins with the goal of preventing
contamination by unwanted items in respective bins, and for other maintenance,
landscaping, and/or other operational tasks as needed,
C) Recycle Hawaii will collaborate with the subcontractor artists/educators to host
educational events and develop educational materials for dissemination relating
to but not limited to:
i. end uses of materials recycled in this project,
ii. composting of green waste,
iii. small engine maintenance and conversion to alternative fuels,
iv. refurbishing used items such as furniture and/or bicycles for reuse,
v. ways to reduce household waste,
vi. low tech recycling of container glass into glass tiles for countertops
and walls and mosaics,
vii. making handmade paper from discarded mixed paper,
viii. opportunities for reuse of diverted materials such as computer
components and other electronic equipment, and
ix. entrepreneurial opportunities relating to reuse.
d) Recycle Hawaii will subcontract with Business Services of Hawaii for collection,
removal, measuring, and recycling or aluminum, scrap metal, office paper, mixed
paper, cardboard, glass, and plastic (#t and #2). Removal of recycled materials
will be done according to the terms of the contract between Recycle Hawaii and
eubcontractor. Materials will be collected in roll -off containers supplied by the
9
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
subcontractor, which will be removed when full. Containers will be weighed
V using the County weight scale facilities and a ticket issued for data collection
purposes. Data on quantities collected (by weight) will be supplied monthly to
the Recycle Hawaii for monthly reporting and publication.
e) Recycle Hawaii will subcontract with Puna Kamali'i Flowers, Inc. for collection,
removal, measuring, and recycling of newspaper. Puna Kamali'i Flowers, Inc. is
a licensed education center for the mentally challenged and train employees and
other students in proper sorting and processing of newspaper into shreds for the
local floral industry. Removal of recycled materials will be done according to the
terms of the contract between Recycle Hawaii and the subcontractor.
Newspaper will be collected in containers supplied by the subcontractor and will
be emptied on a regular basis. The subcontractor will be responsible for
transporting newspaper to the County weight scale for measuring tonnage. This
end use has certain quality constraints an approximately 20% of the recycled
newspaper cannot be used in the production of shreds. The subcontractor will
agree to divert any recycled newspaper not used in their business/training center
from the Hilo landfill by seeking alternative recycling opportunities. Once the
recycled newspaper has been removed from the Keaau Community Recycling
and Reuse Center by the subcontractor, the unusable portion may not be
returned to the center to avoid double counting.
f) Recycle Hawaii will subcontract with Business Services of Hawaii to collect and
process magazines, which may be recycled along with newspaper. The process
will be the same as with other paper products as discussed above.
g) Operator will subcontract with Business Services of Hawaii to collect and process
books, which will first be made available to the public at the reuse/exchange
center and kept for 15 days before recycling.
7
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
h) Recycle Hawaii will be responsible for recycling printer ink jet and toner
cartridges, and used cellular phones.
i) On a monthly basis Business Services Hawaii will provide scaled weight receipts
for each recycled commodity, Puna Kamali'l Flowers will provide weights for
recycled newspaper, and Recycle Hawaii will provide weights of items diverted
from the landfill via the Reuse Center.
2) Reuse Center — Items to serve as source of revenue to Recycle Hawaii — Est. $1,000/mo.
a. All items with potential for reuse will be accepted and logged in by type and
date.
b. A database will be established to track items.
c. Items in working condition will be offered for sale at nominal prices or
distributed to the public in return for a donation towards support for recycling
island wide programs, on an ongoing basis during regular operating hours.
d. Items for reuse will be sheltered (if necessary) and inventoried in a manner
the public may access.
e. Items that are not reused within 15 days will first be made available for
remanufacturing opportunities.
f. Items which have no alternative use will be directed to the landfill
g. Data will be collected to determine which types of goods are most
successfully diverted from the landfill.
3) During the last thirty (30) days of the final contract period, Recycle Hawaii and all
subcontractors will demobilize and clean the facility and County -owned property used during
the project. All equipment, structures, and facilities not existing on the sites at the beginning
of the contract period shall be removed by Recycle Hawaii, unless agreed by County in
writing. The site shall be graded to the approximate contours existing at the beginning of
the contract period, or other mutually agreed upon contours. All trash will be removed from
the site and disposed of in accordance with contract provisions.
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
4) If awarded the contract, Recycle Hawaii will show proof of general liability insurance, with
minimum limits of not less than THREE HUNDRED THOUSAND DOLLARS ($300,000) for
bodily injury or death per person and not less than FIFTY THOUSAND ($50,000) per
occurrence for property damage.
5) If awarded the contract, Recycle Hawaii will conduct its activities as not to endanger any
person; and shall indemnify, save and hold harmless the County and all of its officers,
agents, and employees, from any and all claims for losses, injuries, damages, and liabilities
to persons or property occasioned wholly or in part by acts or omissions of the Recycle
Hawaii, its agents, officers, employees, or any persons under the control of the Recycle
Hawaii.
6) Arc of Hilo as a subcontractor will provide a supported work team of 2 — 3 part-time
individuals with disabilities to assist Recycle Hawai'I staff in the prevention of contamination
of commodity bins and other duties as assigned. It is proposed that Arc will augment 1.5
staff members at KRRC from Wednesday through Sunday (the busiest days) for a combined
total of a maximum of 40 paid hours per week. An Arc of Hilo staff member will be present
at the site and will work with these employees to assist them in performing their jobs.
Support team members salaries are not paid by this program; however, the support team
supervisor will be subcontracted at $6.25/hour for 40 hours per week. See Appendix 12 for
the Arc of Hilo proposal. This proposal serves as a vocational training experience for Arc of
Hilo employees with disabilities.
M
Recycle Hawaii - Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
TASKS and TIME LINE:
#
Task Description
1
2"
3'
4
5
6
7
8
9
10
11
12
13
1
Monthly Accounting
2
Modify site layout per
recommendations for safety and
efficiency -mobilization
3
Collection of organic materials
4
Collection of scrap metal
5
Collection of aluminum beverage
cans
6
Collection of corrugated
cardboard
7
Collection of newspaper
8
Collection of glossies &
catalogues
9
Collection of office paper
10
Collection of mixed paper
11
Collection of glass
12
Collection of #1 plastic
13
Collection of #2 plastic
14
Reuse collection and exchange
15
Recycling and reuse education
16
Operate and maintain recycling
and reuse site
17
Collect, measure, & recycle
books
18
Collect, measure, & recycle
magazines
19
Collect, measure, & recycle
printer ink jet and toner
cartridges and cell phones
20
Clean-up and de -mobilization
21
Meetings with County DEM &
subcontractors as needed
10
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
OPERATIONAL DETAILS:
Staff:
Recycle Hawai'i's Executive Director will be responsible for providing oversight for this project,
attend all meetings of the project stakeholders, and review and edit all reports relating to the
project. Monthly meetings with County DEM and subcontractors or as needed will provide a
forum for dealing with operational issues and for making any necessary modifications to the
action plan and/or projected budget provided herein. Consensus decision-making will be used
to direct this coalition approach.
Recycle Hawai is three educational coordinators will assist the project through the review of
proposed educational workshop training materials, development of appropriate signage,
assistance with general site operation logistics and promotion, and training to site operators in
safety procedures necessary to comply with all county, state and federal requirements relating
to the recycling and reuse of materials.
Recycle Hawaii already has in place the following three staffers currently running operations at
KRRC:
Project Manager.
A full time temporary position (13 months) shall include the following duties:
• Represent the Recycle Hawaii at all meetings with County DEM, subcontractors, and
community participants, and County SWM employees and security guards,
• Organize educational activities and special events,
• Oversee all aspects of site operations,
• Operate equipment as needed,
• Collect and compile monthly data on diverted materials to provide to County DEM for
dissemination to the public,
• Direct and participate in ongoing site development and beautification,
• Be the point of contact for the public to interact with the project,
• Supervise Recycling Coordinators,
11
Recycle Hawaii - Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
• Develop, install and maintain appropriate signage and displays,
• Coordinate drop-offs of containers for recycling, and
• Develop and maintain a tracking system for reuse/exchange program.
Recycling Coordinators:
Two (2) part-time positions (16 hours/week for 52 weeks) shall have the following duties:
• Provide hands-on education to the public in sorting recyclables, handling household
hazardous waste, reuse/exchange opportunities, and waste reduction strategies,
• Inspect all green waste for contamination before disposal on site,
• Ensure signage is adequate, legible, and properly maintained,
• Maintain inventory in the reuse/exchange center,
• Assist in educational workshops and provide educational demonstrations to the public,
• Disseminate educational materials provided by the Public Awareness Contractor to the
public,
• Assist subcontractors in dropping off and removing containers,
• Landscape and beautify the site and ensure the site is kept clean, and
• Provide security for the site
One (1) part-time position (25 hours/week for 48 weeks) will have the following duties:
Perform on-site work required by Business Services of Hawaii to maintain collection
containers, prepare materials for recycling, and remove unacceptable materials,
• Disseminate educational materials provided by the Public Awareness Contractor to the
public,
• Assist subcontractors in dropping off and removing containers, and in assigning duties
to Arc of Hilo supported work teams.
• Landscape and beautify the site and ensure the site is kept clean, and
• Operate large equipment.
12
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
Other presenters:
Experts in the field, community organizations, or members of the general public will be able to
present recycling and resource management lectures, workshops, and/or demonstrations
pending submission to Recycle Hawaii and approval of a budget, lesson plan, and background
qualifications.
Hours of Operation:
Keaau transfer station and hours of operation are from 6:30am to 6:30pm, seven (7) days a
week. The Kea'au Recycling and Reuse Center will be open from 9 a.m. to 5 p.m, daily. Arc of
Hilo employees will provide, at no cost to this project, workers who will monitor green waste and
scrap metal bins during peak periods of operations to assist Recycle Hawaii personnel in
preventing unnecessary contamination of the respective commodities. Supervised Arc of Hilo
employees will be available on at peak periods (Wednesday -• Sunday) and as -needed for
other operational tasks such as road safety, maintenance, landscaping, and weighing of reuse
items.
Equipment:
Recycle Hawaii has already invested in equipment needed to continue the project. Equipment
that may be needed that is not already on site will be leased for use on the site. An existing
rental agreement for the portable toilet will be extended for the duration of the project.
Permitting requirements:
The County of Hawaii currently holds or will obtain general solid waste operating permits for the
Kea au Transfer Station for the collection of all recyclables specified in this proposal. The
current permit may be extended to include additional recyclable items for collection such as
scrap metal, green waste, and plastics, provided no processing is conducted on site. Recycle
Hawaii will obtain any additional County, State or federal permits required to conduct the sale of
reuse items or other activities that may require a fee for services to the public.
14
Recycle Hawaii — Proposal for the Operation of a Recycling and Reuse Facility at the Keaau Transfer Station
budget follows (See Appendix 11) and is provided to clarify costs associated with administration,
operational expenses, site preparation, and recycling of materials.
REVENUE FROM REUSE ITEMS
Recycle Hawaii proposes to accept donations as well as offer reuse items for sale to support its
educational programs. We estimate approximately $12,000 in revenues to be realized over the
course of a year.
16