HomeMy WebLinkAboutCOM 0431.000 2004-2006 ~tV Ut N7
Harry Kim ~ William Takaba
la;l
,tlnror D~recror
- Nancy E. Crawford
~i ••:i•`• Deport U~rewor
County of Hawaii
Finance Department
'_i Aupuni tiireet. Rnum I I8 • Ihlu-Hawaii 9h72U
(808)96L8234 • Pax (80R1961-%2d8
September 2, 2005 ~ _
Stacy K. Higa, Chairman and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street -
Hilo, Hawaii 96720
Re: Resolution Creating Positions
Enclosed is a resolution creating three (3) Police Radio Dispatcher III (Temporary)
positions for the Communications Dispatch Section within the Hawaii County Police
Department. In order to provide proper one on one training and close supervision of the
newly hired Police Radio Dispatcher I staff, additional Police Radio Dispatcher III
(Temporary) positions are needed. The creation of these new positions will also allow
the department to temporarily compensate employees who take on the added
responsibility of providing training and close supervision to the entry level dispatchers
as well as providing refresher training for newly hired Radio Dispatcher II positions or
remedial training as needed.
If there a-r~,a~,n~y questions, please do not hesitate to call the Police Department.
William Takaba
Director of Finance
APPROVED:
U~(NO r,
Harry Kim
~ Mayor
Enc.
cc: Police Comm. No. y3)
~ Rmn. lb6-O5~ Ref. To: FC.
Rat, Dare _SEP 7 ~nn5
Hawai7 County is an Equal Opportunity Provider and Employer
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• _ 5j.
Harry Kim Lawrence K. Mahuna
Mu7~or Police Chief
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~Tf'Y~'Mj•'j1
Harry S. Kubojiri
Deputy Police Chief
County of Hawaii
POLICE DEPARTMENT
749 Kapiolani Strew • Hilo, Ilawaii 96720-7998
(808) 935-3311 E'ax (HUH) 9fi L8869
August 31, 2005
TO: GARY TA RA, BUDGET OFFICER
FROM: CE K. MAHUNA, POLICE CHIEF
SUBJECT: CREATION OF THREE POLICE RADIO DISPATCHER III TEMP POSITIONS
Attached please find the Managing Director's approval to create three additional
temporary Police Radio Dispatcher III positions for our department. Your expeditious
forwarding of this request to the County Council will be greatly appreciated, as we
currently have five employees in training, and only three current Police Radio Dispatcher
III positions.
By copy of this memo, we will forward a copy to Joney Nitahara at Civil Service for her
information.
Thank you.
Attachment
Cc: Joney Nitahara, Civil Service
Samuel Thomas, Jr. Major
Duane Rapoza, Police Lieutenant
Kay Nishibayashi, Finance
'fluweil Counle i. an Ey ual Opportunely Pnnidcr and Employer"
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
T0: MANAGING DIRECTOR DATE: July 5, 2005
FROM: DEPARTMENT: Police
DIVISION/BRANCH: Administration -Technical Services Dispatch
REQUEST:
® NEW POSITION (3) Police Radio Clispatcher III TFMp ca-i4
TITLE
PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE
PAY GRADE
PROPOSED TTfLE
PAY GRADE
? OTHER
(change in FTE, transfer, etc.) POS. NO. CURRENT TITLE
PAY GRADE
COMMENTS:
With the high turnover of Police Radio Dispatchers, we are constantly in a training mode. With
potentially three additional entry level vacancies, plus the already existing three vacancies, at a
minimum, we need to have six trainers. Due to the complexity, high stress, and immediate
response needed to respond, newly hired Police Radio Dispatcher I (trainee level) need to have
close supervision. The creation of three additional Police Radio Dispatcher III level positions
will allow the department to temporarily compensate employees who take on the added
responsibility of training, evaluating, counseling, and recommending continued employment for
staff assigned. In addition, this class will also train any Police Radio Dispatchers Its from other
jurisdictions who transfer or current staff who require refresher training. Funding is only being
requested for the TA difference between the Police Radio Dispatcher II (SR-17) and III (SR-19)
rate of pay.
JUL - 6 2005
A /
U APPROVED ? DISAPPROVED
~ ~ AU6 1 5 2005
MANAGING DIRECTOR DATE
DCS CP-005 (2/93)(11/93)(7/01)
NEW POSITION INFORMATION FORM
Department: Police Date: July 5, 2005
Division/Branch: Technical Services -Communications Dispatch
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source De t.
Police Radio Dispatcher III TEMP SR-19 $ 262 diff County 3
per
osition
l . Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Additional positions and high turnover has resulted in a projection of more than three
entry level Police Radio Dispatcher I level employees being hired at one time. We
currently are in the process of hiring four new dispatchers, and with the additional
positions and anticipated retirement, project hiring three additional employees. As
they will all serve a minimum of 6 months initial prok~ationary period, each
employees will need to shadow with a trainer. We currently have only three Police
Radio Dispatcher III TEMP positions to provide the one on one training and therefore,
need the additional positions to compensate the other staff who will be needed to
teach the new employees.
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
Our current staff of three Supervising Police Radio Dispatchers already have their
hands full with the day to day coverage, as well as supervision. Continuous
changes to schedules due to staffing shortages results in much time spent on the
console as well as paperwork.
The Sergeant and Lieutenant are very involved in the day-to-day operation, but we
are currently in a transition period with a newly appointed Lieutenant from June 16,
2005. Therefore, it is not feasible to assign any of these duties to these higher level
positions.
New Position Form
Page 2
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
Provide the necessary training on a one-to-one basis that will ensure proper training, and
equitable opportunities and compensation for the dispatchers who are willing to take on
the additional responsibility and work.
4. Alternatives that were considered in lieu of new position. (Have technological changes
been considered?)
None, really, as already discussed above, it is not feasible to assign day to day training to
the other positions.
5. Why were manpower needs not planned through budgetary process?
We did not anticipate the departure and retirement of several employees and the
additional positions being granted by the Council during the regular budgetary process.
6. List other rationale or pertinent statements and data:
We would only request the funding for the Temporary Assignment differential since the
base salary is in our budget. For three positions projected at Step F ,this would result in a
total of $8,646 for the 1 1 remaining months of the current fiscal.
DCS CP-002 (2/93J
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DEPARTMENT OF CIVIL SERVICE LOCATION
1. Position No. COUNTY OF HAWAII Dept. Police
POSITION DESCRIPTION FORM Div. or Bur. Tech Svcs
Type: Civil Service (X) Exempt ( ) Section Dispatch
Permanent ( ) Temporary (X) Geog. Loc. S. Hilo
Full Time (X) Part-Time ( )
2. FOR CIVIL SERVICE USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Personnel
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoitl the use of vague or general terms. Give an estimate of the average
amount or time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and
ihP P.Yaft Ita1P. Wt1P.n thP.SP. fhannP.S OCCI IfIP.It Ir mnfP G°afP IF nP.PdP.ft IISP, a hlanl( shoot and attarh to thin form
Under the GAneral supervision of the Supervising, Pp1~c~l~adio,Dispaichec,.theP.olice.Badio-Dispatcher III (-TEMP) Show
well conduct daily training and provide close supervision to the entry level Police Radio Dispatcher I class, as well as
provide refresher training for newly hired Police Radio Dispatcher Its or remedial training as needed. of time.
1) Conducts training and supervises in police communication operations to include crime classification and coding;
the utilization of radio dispatching equipment; classroom instruction on telecommunication policies, procedures,
tasks and services; provides practical emergency telecommunication experience and skills; provides individual on
the job instructions to trainees under routine and emergency situations; provides training in the use of Computer Aid
Dispatch System (CADS), Resource Management System (RMS), as well as operating the National Criminal 70%
Information Center (NCIC), Criminal Justice Inquiry System (CJIS), Juvenile Justice Inquiry System (JJIS), and the
State Driver's License database systems to secure information. (1,2,3,4)
2) Prepares training materials and conducts in-service training classes for existing personnel and Police Officer
recruits; assists new personnel in the familiarization of the Communication section operational requirements. May
provide refresher training for inter-governmental transfers or employees needing remedial training. (1,2,3,4) 15%
3) Performs all duties of the Police Radio Dispatcher II when shorthanded, including the monitoring of the consoles 10%
for the various districts. (2,3,4)
4) Performs other related duties such as, but not limited to, counseling; preparing job performance reports;
attending meetings; preparing memos and documenting training issues; and keeping abreast of changes in the
computers, programs, etc. (2,4) 5%
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 3636, 3637, 3700 Title Supervising Police Radio Dispatcher
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
acs cl=-t cuso)
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocadon (X ) Changes in Duties and Responsibilities-Reallocation ( ) Redescnpdon-Review EflectNe Dab
Requested Class Allocation Police Radio Dispatcher III TEMP Pay Grade SR-19
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print; of Vacant
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifcations absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications anew emplo ee must brio to the position rather than.;tgec}ualifications-ofthe-em to ee-who now occu ies it-. - -
Education -General Basic Qualifications Necessary for Work Performance
Circle hi hest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 70 11 12
S ecfal or Professional: Colle a 1 2 3 4 1 2 3 4 Kind:
Work Experience -Kind
and length in years: See attached
Knowledge, Skills and
abilities:
See Attached
Physical Requirements: See Attached
Licenses or certificates required:
See attached
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature Date JUL - 6 2005
11. CERTIFICATION OF DIVISION HEAD I certify hove statements are accurate and complete.
pivision Head's Signature Date JUL - 6 7r1~5
12. CERTIFICATION OF DEPARTME AD certify at t above statements are accurate and complete to
the best of my knowledge JUL - 6 2005
Department Head's Signatur ~ Date
Distribution: Original -Civil Service, 1st Copy - epartment, 2nd - mployee
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Creation of Three PRD III TEMP POSITIONS -based on Step F
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new".)
a) New monthly salary $ 3,456
b) Present monthly salary specifically included in
FY OS-06 budget (If NOT BUDGETED, INDICATE -0-) $ 3,194
c) Net funds required (Item "a" minus Item "b") $ 262
d) Remaining number of months in current fiscal year 11
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 2,882 x 3=8646
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.81
c) Funds are available in account number:
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-91 1-591 1.70-341 Provision for Reallocation
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used for
the classification action as requested.
JUI_ - g 7nft5
Depar` me Hea Date
DCS CP-004 (2/93J Rev. 8/94; 8/97