HomeMy WebLinkAboutCOM 0082.019 2004-2006 OONtV Os ryw9
Harry Kim " G~; Lawrence K. Mahuna
' Police Chief
L1m'or~
a.
, ~ Harry S. Kubojiri
j9Ff OF~M~`~• Deputy Police ('hief
County of Hawaii
November 4, 2005 POLICE DEPARTMENT
J49 Kapiolani Sheet • Hilo, Hawaii 96720-7998
(808)935-3311 • Fax (808)961-8869 -
TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
VIA DEANNA SAK~O,~ONTROLLER
FROM E k. MAHUNA, POLICE CHIEF
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 05-86, Section 7(1)
Name of Grant Program: Click It or Ticket Basketball Tournament
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee Department/Agency: County Police Department
Grant No. OP06-05(02-H-02)
Amount of Grant: $12,700.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5216.12, 3303.34
Grant Period: October 1, 2005 -September 30, 2006
To reduce fatalities and injuries to occupants
aged 17 and under. This will be accomplished
by increasing the seatbelt usage rate of youth
Purpose of Grant: and teens ages 4-17.
If final report required by grantor? yes
Notification Attached: yes
Comm. No. 1 F
Ref. To:
Ref. Dote 1`I~~ ~
APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE
FOR SCP-SO USE ONLY
PART I
(Applicant to Complete) Pnje~,t Number: OP06-OS (02-H-07
1. APPLICANT (Nana and Address) 7~it le: !{C pD CCOT BASKETBALL TOORt:AMENT
Ha w.iii County police -)e par[men
349 Kapiolani 9txeet Stanford Area
Hilo,, Hawaii 9h77.0
2. AGENCY UNIT (Name and Address) ctfective Date: 10-01-OS
Hawaii Cou^ty Police Dec~artmeni
399 Kaoi u]ar:i Street, ::-lilo, Hai. r~ii 96720 Fe aeral Funds Obl i-gated $
3. DURATION E'Y Fc. r.ds A.d dzndum YES _p10
(Ylo rt h, Day, Year)
A. ~r ant Period 3. ?roject ?eri od ger.ef't of STATE COONTY
Fr :gym: 1I'-C1-OS From: 10-O1-OS ~ -
09-30-d6 Tc: 09-30-06
4. LOCATION OF PROJECT 5a. Type of Application (Check Appropriate Item(s)
Hawaii County Police Dapar trnen[ x Initial Revision Continuati c,n
349 Kapio~ani Street
Hilc, Hawaii 9672D Sb. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A 'Che project objectives are tc•.
;educe fatal ivies and injuries to front seat occupants, and rear seat occupants aged
=7 ar,d ucdec, of mot o'r veL Lcle collisions by improving awareness of state laws.
8. BUDGET (Schedule B)
SA. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services 53200.OC $ $
(2; Consultant Services $0 $ $
(3) Commodities S850C.OC $ a
(9) Other Direct/Indire~-t Cosh $1000.OC $ ~
TOTAL ESTIMATED COSTS (Inc. Nor.-E'ed. Sha re) $12,700.00 $ $
BB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
Federal (100 of TC~F.L) $12,"700.00 SHARE WILL BE PROVIDED
(2) Fpplicant Aqe
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undecsignetl that a xei mbursement grant rev ei ved as a
result of Lh rs application is' subjec'. to Public Law 89-564 (Highway Safety Act of 19661 and all adm~r.ist rative
cequietions Noce rning grants establrshei 'op the V.S. Department of 9'r ansportatron and the State of Hawaci. It i=
e;_p res=ly ay re cd that this p~o~ect cor s'. itutes .m oCf rcial part of Che !Iawair hli ghway Safety Proq ram antl that said
appl .c nt ..yon ~9 u l m_et tho cequirem r~.5s s Sot ~o rth h rein the v.: ~i ny accompanying s~~hedules A, B,C b D, whi.h a~e~
inc:ocr~ra ed pee. it and n.a ~e pa~_ ~i pp LCa'-ion. .,athoxi at. o- proceed 4n th this Highway Safety Pc of pct is
zcauesi ed.
11A. PROJECT DIRECTOR 11H. AUTHO ING FIC AL OF AGENCY UNIT
Siyn-ature Siynatuxe_
Name Har rl o ' !BOJI K1 Name +h'~-E2°z-~~~~ ~TSU
'I'i L1~~ A::f LNG PJLICE CHIEF :itla -N}r'4i~PR~~~N9 DFre[Y~ir
~yire Date
'Po b_ prepared by appl'cant, u_~~ sc para t_e sheets as rE q~tix ed. t"oim HS 3-71 Rev. 7/17!00
STATF, OF HAWAII )
SS.
COUNTY OF HAWAII )
On this 14th day of October 2005, before me personally appeared DIXIE
KAETSU, to me personalty known, who, being by me duly sworn, did say that she is the
Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii;
that the seal affixed to the foregoing instrument is the corporate seal of said County of
Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of
Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the
County Charter, County o1 Hawaii (2000), as amended, and assigned by the Mayor to the
Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE
KAETSU acknowledged said instrument to be the free act artd deed of said County of Hawaii.
•
CATH CORREIA
Notary ublic, State of Hawaii
My commission expires: 10/13/06
p~.r~'~ CpR~
. F
•apTq,gr.9
s' AU B L~~
f
OF FtP
IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
DEPU~.,~ C rporatio ounsel
EXHIBIT II
SCHEDULE A
SCHEDULE A
HCPD CLICK I1' OR TICKET PROGRAM
OP06-OS (02-H-02)
MISSION/GOAL
The goal of this project is to reduce fatalities and injuries to front seat occupants, and rear
seat occupants aged 17 and under, of motor vehicle collisions. "Phis will be accomplished
by increasing the seat belt usage rate of youth and teens ages 4-17 while passengers in the
back seat of a motor vehicle by increasing awareness of the state laws.
STRATEGIES
L Conduct two "Click It or TickeP' 3 on 3 Basketball Tournaments (one in East and one
in West I [awaii) for youth aged 6 through 18. Each event to run three days.
2. Have the participation of about 600 youth and attendance of about 1200 people at the
two events.
3. Obtain about 1000 pledges from youth and adults to wear their seat belts and ensure
that all occupants of vehicles operated by them are seat belted.
4. Issue 1000 "Click It or TickeP' t-shirts promoting seat belt use to all participants and
volunteers of the event.
Issue about 300 customized "Click It or Ticket" medals to placing teams in each age
division.
6. Conduct "('lick It or "Picket" presentations throughout the events.
7. Involve community and student volunteers in assisting with the tournaments.
8. Coordinate a cooperative media event to be held during the tournaments, to include
Keiki car-seat checkpoint, booster-seat educational presentation and enforcement
projects to be conducted to coincide with the tournaments.
9. Tournaments to be held on or about the "Click It or TickeP' mobilizations.
10. Partnerships with the Department of Education, Keiki Injury Prevention Coalition,
Department of PIealth, HA"I'CH, High School Key Clubs, and community
organizations will be formed to coordinate and facilitate these tournaments.
1 L Identify organizations and opportunities to make this a self-sufficient event.
SOLUTION/IMPLEMF,NTATI ON
A community coalition will be Cormed to assist in the coordination and implementation of
die events. Awards and t-shirts will be designed, ordered and distributed. Officials and
scorekeepers will be hind and supplemented by vohmteers. Facilities will be rented to
hold the events.
EVALUATION
The number of youth participants, persons in attendance, awards and t-shirts distributed,
presentations made, seatbelt use pledges obtained, and partnerships established will be
tracked to determine if quantitive measures were obtained.
fhe bacl<seat seatbelt usage rates after the projects will be compared to previous swvey
results to determine if increased awareness resulted in increased usage rates.
EXHIBIT III
SCHEDULE B
SCHEDULE B
HCPD CLICK IT OR TICKET PROGRAM
OP06-OS (02-H-02)
~(~PERSONAL SERVICES ~ _
Cmployee Salaries and Benefits $3200.00*
Basketball Officials and Scarekeepers
$8.00 per game x 400 games
(2) CONSULTANT SEKVICES $0
3) COMMODITIES _ $0
1~-shirts _ 1000 t-shirts i~ 6.00 per t-shirt _ $7000.00*
Awards '`Click [t or TickeP' custom medals (300 medals @ $1500.00*
$5.00 per medal).
- -
(4) OTHER DIRECT COSTS
Facility Use Use fee of gymnasium facility $500.00 per event. $1000.00*
- ~ -
TOTAL PKOJECT COST: $12,700.00*
EXHIBIT IV
SCHEDULE C
SCHEDULE C
RCPD CLICK I"C OR TICKET PROGRAM
OP06-OS (02-I-I-02)
MILESTONES
Month Activity
October 2005 Establish community coalition to coordinate events,
including facili.y reservations, t-shirt design contest,
advertisement of event, ordering of t-shirts and medals,
scheduling and registration.
January-April 2006 Coordination of "Click It or Ticket" tournaments to be held
in East and West Hawaii.
May 2006 "Click It or Ticket" 3 on 3 Basketball Tournaments to be
held in East and West Hawaii during national mobilization.
Seat belt and booster seat projects and presentations to be
held in conjunction with tournament.
June 2006 Meeting of community coalition to review event.
EXHIBIT V
SCHEDULE D
SCHEDULE D
Agreement of Understanding & Compliance
Project Number: OP06-05(02-H-OZ)
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as'Btate," and the Governmental Unit named in this
application, hereinafter referred ro as "ApplicanC"
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal fiords to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon applicatimi and approval by STATE and the UNITED STATb'S
DEPARTMENT OF TRANSPOR"fA'FION, and
WHEREAS, STA"fE is obligated to reimburse the U]`IITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICAN"f has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERA"PION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by S'L'ATE and the LIMITED STATES DEPARTMENT OF
TRANSPORTATTON, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. 'Cho
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Ploor C~.verings Draperies
Coat Rad<s Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
11. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall irnmediately notify the STATE iP
any equipment purchased under this project ceases to be used in the manner as set forth by the
project agreement. In such event, APPLICANT further agrees to either give credit to the project
cost or to another active Highway Safety project for the residual value of such equipment in an
amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, ere. without the express written approval of
the STATE.
C. It is muhtally agreed and promised that the APPLICANT shall maintain or cause to be maintained
Cor its useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section I2 (a) of the (latch Act [5 U.S.C. I I SK (a)].
IV. F,qual Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.SC. 794),
and the Age Discrimination Act of 1975, the APPLICANT, as a condition [o receiving approval of
this application submitted under [he Highway Safety Act of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
further agrees that, as a condition to receiving approval of this application, i[ will be subject to,
and will comply with, "Title V 1 of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Part 8, which
have been adopted by the Department of Transportation, and hereinafter referred to as the
Regulations), to the end that, in accordance with [he Act and the Regulations, no person in the
United States shall on the ground of race, cu~or, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARTMEN'C OF T RANSPORTATION may take any or all of these following actions.
(I) Cancel, terminate, ur suspend in whole or in part the agreement, contract, or other arrangement
with respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under
the program with respect to which the failure or refitsal occurred until satisfactory assurance of
tuntre compliance has been received from the applicant agency.
V. Nomduplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT hus no ongoing or completed projects
under agreement with any other Federal fur: source which duplicate or overlap any work
contemplated or described in this project.
13. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federa] grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grurt fiord expenditures.
C. It is further mutually agreed and wrdErstood that the APPLICANT shall reimburse
the STA"CE OF' HAWA[I for any such duplicate expenditures For which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VI. Projact Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but not restricted to: The sale of real or personal property
royalties received ffom copyrights and patents, sale of publications or from personal or incidental
services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable
and NHTSA/FHWA Order 460-4/7510.1.
Vll. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of the Slate or applicant agency; however, provisions should be made to obtain for the
United Stales Government, the Slate Governments and their political subdivisions aroyalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting [his proposal, the prospective {ower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined [hat the prospective
lower tier participant knowingly renderod an erroneous certification, in addition to other
remedies available to [he Federal government, Che department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. 'rhe prospective lower tier participant shall provide immediate written notice to the person to
which this proposd is submitted if at any time the prospective lower tier participant learns
dear ids certificution was erroneous when submitted or has become erroneous by reason of
changed circumstances.
d. The terms covered transtctioq "debarred;' °suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded,° as used in this clause, have the meanings set out in the Definition
and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal [hat, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded fi~om
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant frrther agrees by submitting this proposal that is it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower -['ier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is no[
proposed for debarment under 48 CFR Part subpart 9.4, debarred,
suspended, ineligible, or voltmtarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing container{ in the foregoing sha0 be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required [o exceed [hat which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFK Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal govermnent, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debannen[, declared
ineligible, or voluntariy excluded from participation in this transaction by any Federal
department or agency.
3. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined
in ~19 CFR Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under this agreement. Consequently, the
MBE requirements oF49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 ('FR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard, all recipients or
contractors shall udce all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal
requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for at least three years aNer the
date of the final expenditure report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authm~ization [o proceed as set forth in PART II (2) of this application.
PART II (Safe Community Prograr~~ - Safety Office to complete)
Project Number: OP06-OS (02-fi-O1)
1. ADD F.NDUM (For MVSO Use On1y1
2. AGREEMENT AND AUTHORIZATION 'PO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/OS
B. Federal Fund Obligated 12,700.00
C. Approval D e r~O/~~ 6~`
D. Signature ~ ~
E. Name Go don K.K. Hong
F. Title High Safety Manger