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HomeMy WebLinkAboutCOM 0082.020 2004-2006 ONSY'OF H4tL 4°''~ '4'~ Lawrence K. Mahun.t Harry Kim - ^ ,tilnL,c~. • ~ Police Chief ' ~ ~darry S. Kubojiri @j,'~~'woMOw: P~ 'Q~'e'oF'HPa+ Deputy Police Chiej Coun~}r of ~iaw~ii November 4, 2005 POLICE DEPARTMENT , 349 Kapiolani Street • Hilo, Hawaii 96720-3998 (808) 935-3311 Fax (808) 961-8869 TO : A~STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS 4 VIA ~ EANNA SAK CONTROLLER _ FROM -LAW E K. M NA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 05-86, Section 7(1) Name of Grant Program: Roadblock Program State Department of Transportation Public Federal or State Grantor: Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: AL06-02(01-H-02) Amount of Grant: $62,700.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5216.15, 3303.42 Grant Period: October 1, 2005 -September 30, 2006 To reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant Purpose of Grant: deterrence against drunk driving. If final report required by grantor? yes Notification Attached: yes ~oel~. ~9®> ~ ~ Ref. li ®a y~~`~ Ref. L~cste APPLICATION FOR HIGHWAY SAFETY PROJEC'C REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Prc;ect Mambei: AL06-02 (Ol-H-02) 1. APPLICANT (Name anus 9ddressl 'Pl t:e: HCPD Roadbloc~ Program Hawaii County Police ~~~pa rtment 399 Kapio!aru `Atreet 3ta ndard Area Hilo, Hawaii 9672') 2. AGENCY UNIT (Name and Address) Effective Date: 10--0~-OS Hawaii County Fol ice Department 399 Kap'_o1an: Street, !1ilo, Hawaii 96720 Federal Funds Obliga~-ed ; EY ^unds Addendum YES NO 3. DURATION (Month, Day, Year) A. Grant Pc riod 3. Peoj~,ct Period Benefit cP STMT P: COON'CY From: 1C-Ol-:)'i From: LO-U:-OS To: 09-30 -~;6 To: 09-30-C6 4. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item(s) Hawaii County Police Cc^partmEnt x Initial _Revision Continuation 399 Kapiolani Street Hi Lo, Hawaii 96720 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedu-.e A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A ^he project objer_tives are to reduce the number of alcohol related Fatalities and injuries, increase public awareness, and provide a constant deterrence against drunk driviny. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $37,800.00 (2) Consultant Services $9000.00 (3) Commodities $1.2,200.00 (9) Other Direct/Indirect Costs $8,700.00 TOTAL ESTIMATED COSTS (Inc. Non-ued. Share) $62,700.00 8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 of TOTAL) $62, 700.00 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE See Schedule D, attached) 11. ACCEPTANCE OF CONDITIONS. Ct i5 undo[stood and agreed by the undersigned that a ceimk»es ement grant re~'e~vetl as a reside o, this application is sabject to Public Law 89-564 (Hi.ghway Safety Act of 1966) and all admz nistcaCive cegulaiions gove rni m7 grants established by the U.S. Dep aztment o£ Transportation and the State of Hawaii. It expressly agreed that this pco'lect cons:itures an oEf icia' part of the Flawaii Hignway Safety Program and that said applicant agency wil: mi=et Ch C- re quireme its as set forth herein, inclujvy accompanying schedules A, B,C a D, which are incorpcra ted her eiu .,nd um de a pact of t~is application. Autho rizatio~,i to proceed with this Highway Safety ?coj ect ~s request=d. 11A. PROJEC DIRECTOR 11B. AUTH ZING FFICIAL OF AGENCY UNZT Siyn~tux Signature Na~ae H71R RY C~BOJIR Name '1f'1~-~i dfii~i-v ~E 1~A~15~ Tit1t FICTING POL[CF. C4IF'L~' Title .M '1Vl~BM9nu~~+W DiYecjNr Dar-e Cate 4 ~j To be prepa*_ed by applicant, us~~ separate shore*s as required. Eorm liS 3-71 Rev. 7/i9,'OG STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this loth day of October 2005, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. CATHY .CORREIA Notary blic, State of Hawaii My commission expires: 10/13/06 N~ r. cO,pRF P1~ i '~pTAq~9 t s it' AU B ``C ST9~ O~NP~P`` IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: p~(p ~ ° orporat Counsel EXHIBIT I APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEivIENT GRANT HCPD Roadblock Program AL06-02(01-H-02) EXHIBIT II SCHEDULE A SCHEDULE A HCPD Roadf lock Program AL06-02(01-H-02) MISSION/GOAL I~he goal of this program is to reduce the number of alcohol related traffic fatalities and injuries, to increase public awareness, and to provide a constant deterrence against impaired driving by conducting impaired driving roadblocks ou our highways. STRATEGIES L Conc(uct 52/12 Impaired Driving Program. 2. Establish about 75 unpaired driving roadblocks with grant funds and 30 impaired driving roadblocks with county funds, establishing roadblocks on all major holidays. 3. Affect about 50 arrests for impaired driving at grant funded roadblocks and 20 arrests at county funded roadblocks. 4. Affect approximately 50 arrests for other violations at grant funded roadblocks and 20 arrests for other violations at county funded roadblocks. 5. [slue about 250 citations for violations at grant funded roadblocks and 100 citations at county funded roadblocks. 6. Screen an estimated 20,000 vehicles while at grant-funded roadblocks and 7,000 vehicles at county funded roadblocks. 7. Purchase two Intoxilyzer SOOOEN units for use by 'Crrffic Enforcement Unit officers and patrol officers. 8. Implement five day training session by CMI Inc. personnel Training to be on Intoxilyzer SQQOEN and 8000 units. Training to be made available to all county police departments. 9. Implement training and procedures for use of the Intoxilyzer 8000 in Hawaii County. 10. Attend Lifesavers traffic safety conference, Traffic Records Forum, annual Drug Alcohol Impaired Driving (DRE) Seminar and Ibur quarterly Statewide 'T'raffic Commanders Meetings. "The Statewide Traffic Commanders Coalition has agreed that DUI deterrence and the use of impaired driving roadblocks should be ecordinated statewide. SOLUTION/IMPLEMENTATION Police personnel, on overtime, will conduct impaired driving roadblocks to supplement the enforcement efforts currently conducted by our llepartment. The 52/12 impaired driving enforcement program, modeled throughout the state, will be implemented in I Iawaii County. Officers will attend the Lifesavers Conference, Traffic Records Forum, DRE Conference, and Statewide 'Craffic Commanders Meetings to remain knowledgeable of successful programs, models and best practices, identify new and innovative strategies to reduce traffic deaths and injuries, and to coordinate enforcement efforts on a statewide level and to coincide with National campaigns. Intoxilyzer SOOOEN units will be purchased to provide Traffic Enforcement Unit officers and patrol officers conducting impaired driving roadblocks with immediate back up to the Intoilyzer 8000 breath testing instruments, thereby increasing the accuracy of their breath testing results at the time of initially observed impairment. CMI staff will provide training in the Intoxilyzer SOOOEN and 8000 units. This training session will be made available to all county police. Additionally, equipment will be purchased to improve alcohol related fatal crash investigations and prosecutions. EVALUATION The amount of grant funded impaired driving roadblocks will be tracked to determine if quantitive measures were obtained. Impaired driving arrests, other arrests, citations issued, equipment purchased and training attended will also be tracked. Statistics of impaired driving arrests, fatal crashes, fatalities and alcohol related fatal crashes and fatalities would be reviewed to determine the effect of this concentrated enforcement. EXHI~3IT III SCHEDULE B SCHEDULE B HCPD Roadblock Program AL06-02 (O1-H-02) ~I) PERSONAL SERVICES _ _ _ employee Salaries and Benefits $37,800.00* One Police Sergeant and three Police OYficers • Salaries and Wages ($04.00 per roadblock) o $28.00 x 4 officers s 3 hours x 1.5 = $504.00 - - - -f----- ~1ir and Surface Travel anal Per Diem • Travel-Lifesavers Conference (Out of State Travel) $2500.00* • ~~ravel-Traffic Kecords Torum (Out of State Travel) $2500.00* • 1Yave1-DRF. Conference (Out of State Travel) $2500.00* • "travel-Statewide Traffic Commanders Meetings $1200.00* (2 Officers x 3 trips x $150.00 = $1200.00) (2 CONSULTANT SERVICES _ • CMI Inc. personnel to rovide Intoxilyzer training ~ $4000.00 (3) COMMODITIES _ • 2 ("two) Intoxilyzer SOOOEN units cr, $6_100.00 each _ $12,200.00 ~_OTHER D(RECT/INDIRECT COSTS _ _ _ TOTAL PROJECT COST:_ $62,700.00* EXHIBIT IV SCHEDULE C SCHEDULF. C fICPD Roadblock Program AL06-02 (01-H-02) MILESTONES Month Activity 52/12 impaired driving enforcement program to be conducted throughout fiscal year. At least one impaired driving roadblock will be established in each of the 52 weeks of the year, for all twelve months of the year. October-December 2005 Conduct grant and county funded impaired driving roadblocks, roadblocks to be scheduled during all major holidays. Purchase equipment to improve impaired driving roadblock program and alcohol related fatal crash investigations. Attend Statewide Traffic Commanders Meeting. December 2005 National Drunk & Drugged Driving Prevention Month and You Drink & Drive You Lose Campaign. January-March 2006 Conduct grant and county funded impaired driving roadblocks, roadblocks to be scheduled dtuing all major holidays. Attend Lifesavers Conference. Attend Statewide Traffic Commanders Meeting. April-June 2006 Conduct grant and county funded impaired driving roadblocks, ro-~dblacks to be. scheduled during all major holidays. Attend Statewide Traffic Commanders Meeting. June-July 2006 National You Drink & Drive You Lose Campaign. Attend Traffic Records Forum. .1uly-September 2006 Conduct grant and county funded impaired driving roadblocks, roadblocks to be scheduled during all major holidays. Attend Statewide Traftc Commanders Meeting. Attend DRE C~~nfereuce EXHIBIT V SCHEDULE D SCIfEDULE D Agreement of Understanding & Compliance Projetl Number: A1,06-02 (OI-H-02) THIS AGREEME,N"f made and entered into by and between the SCAT'E OF HAWAII by and through its Director of Transportation, hereinnfter referred to as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant." W I IEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STA"fE for approved highway safety projects, and ~UHEREAS_ STATE may make said tiuids available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSI'ORTA"('ION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its fiords for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PRO!V11SES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shah obligate said Federal funds to APPLICAN"f'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditui~s for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Piling Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STA"fE shall have the right to withhold airy installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. 1[. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the S"fA~fE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to .mother active Highway Safety project for the residual value oFsuch equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed b~~ STATE. 6. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the S"GATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause io be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 1 18K (a)]. N. Equal Opportunity A. II is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safety Ac[ of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT father agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Tide VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d to 20004-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to [he Regulations of the Department of Commerce (Title l5, Code of Federal Regulations, Part 8, which have been adopted by the Department of'Frasportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin he excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the .APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARI'MtiMC OF TRANSPORTATION may take any or all of these following actions. (I) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refiisal occurred; and Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failuro or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Non-duplication of Grant Fund Expenditures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exchtde any such duplication of grant fiord expenditures. C It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF H,4WAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted m: "I~he sale of real or personal property royalties received floor copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular ~~-87 (FMC 74-7) or A-21, as applicable and NHTSNFHWA Order AG0.417S 10.1. VII. Copyrights and Patents A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States Government, [he State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license [o use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any arCicle or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIIL Certification Regarding Debarment and Suspension A. Instructions for Certification L By signing and submitting this proposal, the prospective lower tier participant is providing the certification cet out below. 2. "fhe certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entere.l into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the ('ederal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns [hat its certification was erroneous when submitted or has become erroneous by reason of changed circurnatances. 4. The terms covered transaction, "debarred," "suspended," "ineligible; ~ "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded;' as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal dtat. should the proposed covered transaction be entered into, i[ shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpar[ 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which [his transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include this clause tided "Certification F.egarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant iu a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily exchtded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibi]ity of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in the foregoing shall be consG'ued to require establishment of a system of records in order to render in good faith the certification required by this clause. "Fhe knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactiuns authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded liom participation in [his transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered'fransnctions I . The prospective lower tier participant ce.tifies, by submission of this proposal, that neither it nor its principals is presently deban~ed, suspended, proposed for debarment, declared ineliglble, or voluntarily excluded from participation in this transaction by any Federal deparunentoragency. 3. Where the prospective luwer tier participant is unable to ceirtify to any of the statements in this certification, such prospective participa.~ts shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements I[ is [he policy of the Department of Transportation that minority business enterprises, as defined in 4) CPR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement Consequently, the MBE requirements of 49 CPR Part ?3 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 C'FR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal fiords provided under this agreement, fn this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin_ or sex in the award and performance of SOT-assisted contracts. XL Requirements A. It is mutually agreed and promised that Che applicant shall follow the State and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. Atl project expenditure records are to be retained for at least three years after the date of the final expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STA I E and [he APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART 11 (2) of this application. PART II (Safe Community Program - Safety Office to complete) Project Number: AL06-02 (O1-H-02) 7. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZA`T`ION 'PO PROCEED by State Official Responsible to Governor for Administration of the Stale Highway Safety Program. A. Effective Date 10/1/OS B. Federal Fun ~ 0 lig/a`te~d 62, 740.00 C. Apprevat e/ Z~ D. Si.gnatu~l / E. Name Go r~l n K. ~n~7 - F. 'Pule Highway Safety Mana r