HomeMy WebLinkAboutCOM 0082.020 2004-2006 ONSY'OF H4tL
4°''~ '4'~ Lawrence K. Mahun.t
Harry Kim - ^
,tilnL,c~. • ~ Police Chief
' ~ ~darry S. Kubojiri
@j,'~~'woMOw: P~
'Q~'e'oF'HPa+ Deputy Police Chiej
Coun~}r of ~iaw~ii
November 4, 2005 POLICE DEPARTMENT ,
349 Kapiolani Street • Hilo, Hawaii 96720-3998
(808) 935-3311 Fax (808) 961-8869
TO : A~STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
4
VIA ~ EANNA SAK CONTROLLER _
FROM -LAW E K. M NA, POLICE CHIEF
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 05-86, Section 7(1)
Name of Grant Program: Roadblock Program
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee Department/Agency: County Police Department
Grant No.: AL06-02(01-H-02)
Amount of Grant: $62,700.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5216.15, 3303.42
Grant Period: October 1, 2005 -September 30, 2006
To reduce the number of alcohol related
fatalities and injuries, increase public
awareness, and provide a constant
Purpose of Grant: deterrence against drunk driving.
If final report required by grantor? yes
Notification Attached: yes
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APPLICATION FOR HIGHWAY SAFETY PROJEC'C REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE
FOR SCP-SO USE ONLY
PART I
(Applicant to Complete) Prc;ect Mambei: AL06-02 (Ol-H-02)
1. APPLICANT (Name anus 9ddressl 'Pl t:e: HCPD Roadbloc~ Program
Hawaii County Police ~~~pa rtment
399 Kapio!aru `Atreet 3ta ndard Area
Hilo, Hawaii 9672')
2. AGENCY UNIT (Name and Address) Effective Date: 10--0~-OS
Hawaii County Fol ice Department
399 Kap'_o1an: Street, !1ilo, Hawaii 96720 Federal Funds Obliga~-ed ;
EY ^unds Addendum YES NO
3. DURATION (Month, Day, Year)
A. Grant Pc riod 3. Peoj~,ct Period Benefit cP STMT P: COON'CY
From: 1C-Ol-:)'i From: LO-U:-OS
To: 09-30 -~;6 To: 09-30-C6
4. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item(s)
Hawaii County Police Cc^partmEnt x Initial _Revision Continuation
399 Kapiolani Street
Hi Lo, Hawaii 96720 5b. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedu-.e A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A ^he project objer_tives are to
reduce the number of alcohol related Fatalities and injuries, increase public
awareness, and provide a constant deterrence against drunk driviny.
8. BUDGET (Schedule B)
8A. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services $37,800.00
(2) Consultant Services $9000.00
(3) Commodities $1.2,200.00
(9) Other Direct/Indirect Costs $8,700.00
TOTAL ESTIMATED COSTS (Inc. Non-ued. Share) $62,700.00
8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
(1) Federal (100 of TOTAL) $62, 700.00 SHARE WILL BE PROVIDED
(2) Applicant Age
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE See Schedule D, attached)
11. ACCEPTANCE OF CONDITIONS. Ct i5 undo[stood and agreed by the undersigned that a ceimk»es ement grant re~'e~vetl as a
reside o, this application is sabject to Public Law 89-564 (Hi.ghway Safety Act of 1966) and all admz nistcaCive
cegulaiions gove rni m7 grants established by the U.S. Dep aztment o£ Transportation and the State of Hawaii. It
expressly agreed that this pco'lect cons:itures an oEf icia' part of the Flawaii Hignway Safety Program and that said
applicant agency wil: mi=et Ch C- re quireme its as set forth herein, inclujvy accompanying schedules A, B,C a D, which are
incorpcra ted her eiu .,nd um de a pact of t~is application. Autho rizatio~,i to proceed with this Highway Safety ?coj ect ~s
request=d.
11A. PROJEC DIRECTOR 11B. AUTH ZING FFICIAL OF AGENCY UNZT
Siyn~tux Signature
Na~ae H71R RY C~BOJIR Name '1f'1~-~i dfii~i-v ~E 1~A~15~
Tit1t FICTING POL[CF. C4IF'L~' Title .M '1Vl~BM9nu~~+W DiYecjNr
Dar-e Cate 4 ~j
To be prepa*_ed by applicant, us~~ separate shore*s as required. Eorm liS 3-71 Rev. 7/i9,'OG
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this loth day of October 2005, before me personally appeared DIXIE
KAETSU, to me personally known, who, being by me duly sworn, did say that she is the
Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii;
that the seal affixed to the foregoing instrument is the corporate seal of said County of
Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of
Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the
County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the
Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE
KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii.
CATHY .CORREIA
Notary blic, State of Hawaii
My commission expires: 10/13/06
N~ r. cO,pRF
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IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
p~(p ~ ° orporat Counsel
EXHIBIT I
APPLICATION FOR HIGHWAY SAFETY PROJECT
REIMBURSEivIENT GRANT
HCPD Roadblock Program
AL06-02(01-H-02)
EXHIBIT II
SCHEDULE A
SCHEDULE A
HCPD Roadf lock Program
AL06-02(01-H-02)
MISSION/GOAL
I~he goal of this program is to reduce the number of alcohol related traffic fatalities and
injuries, to increase public awareness, and to provide a constant deterrence against
impaired driving by conducting impaired driving roadblocks ou our highways.
STRATEGIES
L Conc(uct 52/12 Impaired Driving Program.
2. Establish about 75 unpaired driving roadblocks with grant funds and 30 impaired
driving roadblocks with county funds, establishing roadblocks on all major holidays.
3. Affect about 50 arrests for impaired driving at grant funded roadblocks and 20 arrests
at county funded roadblocks.
4. Affect approximately 50 arrests for other violations at grant funded roadblocks and 20
arrests for other violations at county funded roadblocks.
5. [slue about 250 citations for violations at grant funded roadblocks and 100 citations
at county funded roadblocks.
6. Screen an estimated 20,000 vehicles while at grant-funded roadblocks and 7,000
vehicles at county funded roadblocks.
7. Purchase two Intoxilyzer SOOOEN units for use by 'Crrffic Enforcement Unit officers
and patrol officers.
8. Implement five day training session by CMI Inc. personnel Training to be on
Intoxilyzer SQQOEN and 8000 units. Training to be made available to all county
police departments.
9. Implement training and procedures for use of the Intoxilyzer 8000 in Hawaii County.
10. Attend Lifesavers traffic safety conference, Traffic Records Forum, annual Drug
Alcohol Impaired Driving (DRE) Seminar and Ibur quarterly Statewide 'T'raffic
Commanders Meetings.
"The Statewide Traffic Commanders Coalition has agreed that DUI deterrence and the use
of impaired driving roadblocks should be ecordinated statewide.
SOLUTION/IMPLEMENTATION
Police personnel, on overtime, will conduct impaired driving roadblocks to supplement
the enforcement efforts currently conducted by our llepartment. The 52/12 impaired
driving enforcement program, modeled throughout the state, will be implemented in
I Iawaii County.
Officers will attend the Lifesavers Conference, Traffic Records Forum, DRE Conference,
and Statewide 'Craffic Commanders Meetings to remain knowledgeable of successful
programs, models and best practices, identify new and innovative strategies to reduce
traffic deaths and injuries, and to coordinate enforcement efforts on a statewide level and
to coincide with National campaigns.
Intoxilyzer SOOOEN units will be purchased to provide Traffic Enforcement Unit officers
and patrol officers conducting impaired driving roadblocks with immediate back up to the
Intoilyzer 8000 breath testing instruments, thereby increasing the accuracy of their breath
testing results at the time of initially observed impairment.
CMI staff will provide training in the Intoxilyzer SOOOEN and 8000 units. This training
session will be made available to all county police.
Additionally, equipment will be purchased to improve alcohol related fatal crash
investigations and prosecutions.
EVALUATION
The amount of grant funded impaired driving roadblocks will be tracked to determine if
quantitive measures were obtained. Impaired driving arrests, other arrests, citations
issued, equipment purchased and training attended will also be tracked. Statistics of
impaired driving arrests, fatal crashes, fatalities and alcohol related fatal crashes and
fatalities would be reviewed to determine the effect of this concentrated enforcement.
EXHI~3IT III
SCHEDULE B
SCHEDULE B
HCPD Roadblock Program
AL06-02 (O1-H-02)
~I) PERSONAL SERVICES _ _ _
employee Salaries and Benefits $37,800.00*
One Police Sergeant and three Police OYficers
• Salaries and Wages ($04.00 per roadblock)
o $28.00 x 4 officers s 3 hours x 1.5 = $504.00
- - - -f-----
~1ir and Surface Travel anal Per Diem
• Travel-Lifesavers Conference (Out of State Travel) $2500.00*
• ~~ravel-Traffic Kecords Torum (Out of State Travel) $2500.00*
• 1Yave1-DRF. Conference (Out of State Travel) $2500.00*
• "travel-Statewide Traffic Commanders Meetings $1200.00*
(2 Officers x 3 trips x $150.00 = $1200.00)
(2 CONSULTANT SERVICES _
• CMI Inc. personnel to rovide Intoxilyzer training ~ $4000.00
(3) COMMODITIES _
• 2 ("two) Intoxilyzer SOOOEN units cr, $6_100.00 each _ $12,200.00
~_OTHER D(RECT/INDIRECT COSTS _ _ _
TOTAL PROJECT COST:_ $62,700.00*
EXHIBIT IV
SCHEDULE C
SCHEDULF. C
fICPD Roadblock Program
AL06-02 (01-H-02)
MILESTONES
Month Activity
52/12 impaired driving enforcement program to be conducted throughout fiscal year. At
least one impaired driving roadblock will be established in each of the 52 weeks of the
year, for all twelve months of the year.
October-December 2005 Conduct grant and county funded impaired driving
roadblocks, roadblocks to be scheduled during all major
holidays. Purchase equipment to improve impaired driving
roadblock program and alcohol related fatal crash
investigations. Attend Statewide Traffic Commanders
Meeting.
December 2005 National Drunk & Drugged Driving Prevention Month and
You Drink & Drive You Lose Campaign.
January-March 2006 Conduct grant and county funded impaired driving
roadblocks, roadblocks to be scheduled dtuing all major
holidays. Attend Lifesavers Conference. Attend Statewide
Traffic Commanders Meeting.
April-June 2006 Conduct grant and county funded impaired driving
roadblocks, ro-~dblacks to be. scheduled during all major
holidays. Attend Statewide Traffic Commanders Meeting.
June-July 2006 National You Drink & Drive You Lose Campaign. Attend
Traffic Records Forum.
.1uly-September 2006 Conduct grant and county funded impaired driving
roadblocks, roadblocks to be scheduled during all major
holidays. Attend Statewide Traftc Commanders Meeting.
Attend DRE C~~nfereuce
EXHIBIT V
SCHEDULE D
SCIfEDULE D
Agreement of Understanding & Compliance
Projetl Number: A1,06-02 (OI-H-02)
THIS AGREEME,N"f made and entered into by and between the SCAT'E OF HAWAII by and through its
Director of Transportation, hereinnfter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant."
W I IEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STA"fE for approved highway safety projects, and
~UHEREAS_ STATE may make said tiuids available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSI'ORTA"('ION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its fiords for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PRO!V11SES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
1. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by STATE and the UNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shah obligate said Federal funds to
APPLICAN"f'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditui~s for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Piling Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STA"fE shall have the right to withhold airy installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
1[. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the S"fA~fE if
any equipment purchased under this project ceases to be used in the manner as set forth by the
project agreement. In such event, APPLICANT further agrees to either give credit to the project
cost or to .mother active Highway Safety project for the residual value oFsuch equipment in an
amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as
directed b~~ STATE.
6. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the S"GATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause io be maintained
for its useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 1 18K (a)].
N. Equal Opportunity
A. II is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
this application submitted under the Highway Safety Ac[ of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
father agrees that, as a condition to receiving approval of this application, it will be subject to,
and will comply with, Tide VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d to
20004-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to [he
Regulations of the Department of Commerce (Title l5, Code of Federal Regulations, Part 8, which
have been adopted by the Department of'Frasportation, and hereinafter referred to as the
Regulations), to the end that, in accordance with the Act and the Regulations, no person in the
United States shall on the ground of race, color, creed, sex, handicap, age, or national origin he
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the .APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARI'MtiMC OF TRANSPORTATION may take any or all of these following actions.
(I) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement
with respect to which the failure or refiisal occurred; and
Refrain from extending any further Federal financial assistance to the applicant agency under
the program with respect to which the failuro or refusal occurred until satisfactory assurance of
future compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exchtde any such
duplication of grant fiord expenditures.
C It is further mutually agreed and understood that the APPLICANT shall reimburse
the STATE OF H,4WAII for any such duplicate expenditures for which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but not restricted m: "I~he sale of real or personal property
royalties received floor copyrights and patents, sale of publications or from personal or incidental
services, to the project in accordance with OMB Circular ~~-87 (FMC 74-7) or A-21, as applicable
and NHTSNFHWA Order AG0.417S 10.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of the State or applicant agency; however, provisions should be made to obtain for the
United States Government, [he State Governments and their political subdivisions aroyalty-free
nonexclusive, and irrevocable license [o use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any arCicle or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIIL Certification Regarding Debarment and Suspension
A. Instructions for Certification
L By signing and submitting this proposal, the prospective lower tier participant is providing the
certification cet out below.
2. "fhe certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entere.l into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the ('ederal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
[hat its certification was erroneous when submitted or has become erroneous by reason of
changed circurnatances.
4. The terms covered transaction, "debarred," "suspended," "ineligible; ~ "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded;' as used in this clause, have the meanings set out in the Definition
and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal dtat. should the
proposed covered transaction be entered into, i[ shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpar[ 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which [his transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will
include this clause tided "Certification F.egarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant iu a lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily exchtded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibi]ity of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be consG'ued to require establishment of a system of
records in order to render in good faith the certification required by this clause. "Fhe
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactiuns authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded liom participation in [his transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered'fransnctions
I . The prospective lower tier participant ce.tifies, by submission of this proposal, that neither it
nor its principals is presently deban~ed, suspended, proposed for debarment, declared
ineliglble, or voluntarily excluded from participation in this transaction by any Federal
deparunentoragency.
3. Where the prospective luwer tier participant is unable to ceirtify to any of the statements in this
certification, such prospective participa.~ts shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
I[ is [he policy of the Department of Transportation that minority business enterprises, as defined
in 4) CPR Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under this agreement Consequently, the
MBE requirements of 49 CPR Part ?3 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 C'FR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal fiords provided under this agreement, fn this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin_ or
sex in the award and performance of SOT-assisted contracts.
XL Requirements
A. It is mutually agreed and promised that Che applicant shall follow the State and Federal
requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as
amended. Atl project expenditure records are to be retained for at least three years after the
date of the final expenditure report.
XII. Authorization to Proceed
A. It is mutually agreed between the STA I E and [he APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as set forth in PART 11 (2) of this application.
PART II (Safe Community Program - Safety Office to complete)
Project Number: AL06-02 (O1-H-02)
7. ADDENDUM (For MVSO Use Only)
2. AGREEMENT AND AUTHORIZA`T`ION 'PO PROCEED by State Official Responsible to Governor for
Administration of the Stale Highway Safety Program.
A. Effective Date 10/1/OS
B. Federal Fun ~ 0 lig/a`te~d 62, 740.00
C. Apprevat e/ Z~
D. Si.gnatu~l /
E. Name Go r~l n K. ~n~7 -
F. 'Pule Highway Safety Mana r