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HomeMy WebLinkAboutCOM 0082.021 2004-2006 J~tY'~F H4!Y 9' Lawrence K. Mahuna Harry Kim ~ . ~ ~y~~~%y blaror ~ Police Chiej '`f"''~~~ Harr S. Kub ar P. ojiri ~Tf'oF'w~~ Deputy Police Cliief County of ~awai i POLICE DEPARTMENT 349 Kapiolani Street • Hilo, Hawaii 96720-3998 November 4, 2005 (808) 935-331 l Fax (808) 961-8869 - TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS VIA EANNA SAKO, ONTROLLER FROM E K. MAHUNA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 05-86, Section 7(1) Name of Grant Program: HI Community Based Traffic Coordinator State Department of Transportation Public Federal or State Grantor: Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: AL06-02(02-H-01) Amount of Grant: $59,996.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5216.17; 3303.62 Grant Period: October 1, 2005 -September 30, 2006 To reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant Purpose of Grant: deterrence against impaired driving. If final report required by grantor? yes Notification Attached: yes ~®m~. RI®. ~ _ , Rif. fics: Rte, f~at~ ~ 4 2(1{15 APPLICATION FOR HIGHWAY SAFETY PKOJEC'I REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART-I (Applicant to Complete) ?reject Numher: AL06 - 02 (L-H-G1) 1. APPLICANT (Name and Address) 'Pit!e: HCPD HI COMMUNITY E3ASED TRAFFIC Hawaii County Police Department COORDINATOR 399 I<apio Lani Street Standard Area: Hilo, Hawai.I 96720 2. AGENCY UNIT (Name and Addree s) E`_fecCive Date: 10-O1-OS Hawa_i County Police Department 399 Kapiolani Street, Hi Lo, Hawaii 90770 Fed~~rai Eunds Obligated $ FY Finds Addendum Y6S NO 3. DURATION (Month, Day, Year) - A. Grant Period B. Project Period Be n~efit of STATE COUNTY From: 10-O1-CS uY om: ]0-O1-OS To: 09-30-06 Tc: 09-30-06 4. LOCATION OF PROJECT Sa. Type of Application (Check Appropriate Item(s) Hawaii. County Police Department _ x Initial Revision _ -Continuation 399 Kapiolani Sr r. eet Hiio, Hawaii 9E,~L 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to reduce the number of alcohol related fatalities and injuries, increase pub.Lic awareness, ar.d provide a constant deterrence against impaired driving. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $53,496.00 $0 (2) Consultant Services $0 $0 (3) Commodities 56500.00 $0 (4) Other Direct/Indirect- Costs $0 $0 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $59,996. L $0 BB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ of TOTAL) $59,996.07 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) 11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject Co Publi r_ Law 89-564 Highway Safety Act of 19661 and all administrative regulations yovecning grants established by the 0.5. Department of Transportation and the State of Hawaii, It rs expressly agreed that thrs project constitutes an official part of the Hawaii Hiyhway Safety Program and Chat said appLlcant ayency will meet the requirements as set forth herein, incluc~ng accompanying schedules A, 6,C & D, which are ~ncorpocated herein and wade a part of this aFplraat~on. Autho rrzatroo to proceed with this Highway Safety Pro? ect rs requested. 11A. PROJECT IRECTOR 11B. AUTHOR G OF ICIAL OF AGENCY UNIT Signature Signature Name HAR[:Y S. HOJIR Name -H~'~.-Rf~f-~a:&-~~ ~ISJ Tit'.e ACTIN, POLICE: CF:I EF' Tit 1e ~P4A-YF>P~-MaCCWging Diractpr yw~ Date Date ~ ~J 'I'n he prepac L by app Leant, use separate she~zs as re q~~ired. Form HS 3-71 [:ev. 7/19/00 STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this 14th day of October 2005, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. CATH . CORREIA Notar ublic, State of Hawaii My commission expires: 10/13/06 (,4r''Y~~ , CpR~~i aOTga~v . i s. AU B L~~,~' r-9~+e.~~~'~P~ OF HP IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: DEPUT Co ation Counsel EXHIBIT I APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT HCPD HI COMMUNITY BASED TRAFFIC COORDINATOR AL06-02 (02-H-O1) EXHIBIT II SCHEDULE A SCHEDULE A HCPD HI COMMUNITY BASED TRAFFIC COORDINATOR AL06-02 (02-H-O1) MISSION/GOAL The goal of this program is to reduce the number of alcohol, speed and seat belt non-use related traffic fatalities and injuries by providing a community based coardinator to plan and coordinate activities and be a liaison between state, county and community agencies and organizations. STRATEGIES I . Facilitate an active impaired driving prevention county [ask force as recommended by NHTSA in partnership with the community and advocates like MADD. 2. Co{laborate with government agencies, especially the Dept. of Education, to assist with the Shattered Dreams program and other educational programs such as Click It or Ticket and including seat belt and impaired driving training as part of the Health curriculum. 3. Liaison between police, community, prosecutors and judiciary on impaired driving and courts. 4. Researches grant opportunities for impaired driving programs and for ongoing support of a impaired driving task force and prevention programs. 5. Evaluate and make recommendations on how to improve the Intoxilyzer (breath testing device) program. 6. Conduct an in-depth review of the ADLRO procedures to see if they can be improved to increase conviction rates. SOL UTIO N/IMPLEMENT AT [ON A full-time coordinator will be hired to conduct these various initiatives. The coordinator will provide support to existing traffic safely groups, assist M.A.D.D. and the Shattered Dreams programs and warl< with state, county and community agencies and organizations to improve traffic safety and facilitate programs. Training will be provided to the coordinator, in the familiarization of the Intoxilyzer, and with the administrative driver license process. EVALUATION A review of the coordinator activities will be conducted to determine successes in implementing programs, contacting and involvement in government and community organizations, idenrification of impaired driving enforcement programs, grants and impravements, data development and other related activities. 'The fatal crash rates will be reviewed to determine the effect of the coordinators efforts. EXHIBIT III SCHEDULE B SCHEDULE S HCPD HI COMMUNITY BASER TRAFI~'K, COORDINATOR ALO6-02 (02-H-01) (1) PERSONAL SERVICES _ _ Employee Salaries and Benefits $53,496.00* • Community based traffic coordinator salaries and wages. Air and Surface Travel and Per Dicm $2,250.00* • Travel for training and meetings, including mileage l claims. _ _ ~(2) CONSULTANT SERVICES _ (3) COMMODITIES • Equipment and supplies $250.00* • LCD Projector $2,000.00 • Laptop Computer $2,000.00 4) OTHER DIRECT/INDIRECT COSTS _ TOTAL PROJECT COST:- $59,996.00* EXHIBIT IV SCHEDULE C SCHEliULF. C HCPD hII COMMUNITY BASED TRAFPIC COORDINATOR AL06-02 (02-H-0 I ) MILESTONES Month Activity October-December 2005 The Impaired Driving Task Force will develop a strategic plan using the NHTSA Impaired Driving Toolkit. Two evidence based strategies will he implemented by the Task Force. January-March 2006 A local marketing plan will be developed by the Task Force to inform and educate the local community of its purpose and recommendations. Two recommendations on how to streamline the ADLRO process will be made by the Traffic Coordinator after reviewing reports and court dispositions. April-June 2006 Five strategies of the marketing plan will be implemented by the Traffic Coordinator and two training topics involving HCPD and the Prosecutor's Office on Impaired Driving and Convictions will be scheduled and implemented. July-September 2006 Seven evidence based strategies will be implemented by the Impaired Driving Task Force. EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Understanding & Compliance Project Number: AL06-02(02-11-0]) TNIS AGREEMENT made and entered into by and between the S"FATE OP HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Publio Law 89-564) provides Federal funds to the STATE fur approved highway safety projects, and WHEREAS, STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by S"TATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE, is obligated to reimburse the UNITED STAT}?S DEPARTMENT OF "TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been cleaned and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds For highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMI5F,S AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS. L Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by S"FATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. I[ is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and Iixhtres -for State, local or private buildings or structures. "The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICAN"f in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. II. Property Agreement A It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cos[ or [o another active Highway Safety project for [he residual value of such equipment in an amount to be determined by [he STATE, or ro transfer or otherwise dispose of such equipment as directed by STATE. fi. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under [his project III. Application of Hatch Act A. I[ is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Ac[ [5 U.S.C- 118K (a)j. IV. Equal Opportunity A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in connection with [he subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, l'itle VI ofthe Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Ac[), and all applicable requirements pursuant to the Regula[imts of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by [he Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses [o comply with its undzrtaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OP TRANSPORTATION may take any or all of these following actions. (1) Cancel, terminate, or suspend fn whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Non-duplication of Urant FundF..xpendihtres A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate-or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or over]ap work under this project to exclude any such duplication of grant fund expendihtres. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant fiords have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicahle Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Ordcr A60-4/7510.1. V[I. Copyrights and Patents A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States Government, the State Governments and [heir political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. [t is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certitlcation Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in tl[is clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If iC is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal govet_~meni, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate wri[Cen notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have [he meanings set out in [he Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpar[ 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from parLCipation in this covered transaction, unless authorized by the depanmem or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Par[ 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained m [he foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by [his clause. The knowledge and information of a participant is not required to exceed [hat which is normally possessed by a prudent person in the ordinary course of business dealings. 4. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFK Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in [his transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension andlor debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions I. "fhe prospective lower tier participant certifies, by submission of this proposal, [hat neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal depamnent or agency- 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is the policy ofthe Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have [he maximum opportunity [o participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MBE requirements of 49 CFR Part 23 apply to [his agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal fiords provided under this agreement In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR P~ t 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance ofDOT-assisted contracts. XL Requirements A. It is mutually agreed and promised [ha[ the applicant shall follow the S[a[e and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at leas[ three years after the date of the final expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF IINDF,RSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART 3I (2) of this application. PART II (Safe Community Program - Safety Office to complete) Project Number: AL06-02 (02-H-U1) L ADDENDUM (For MVSO Ose On 1yl 2. AGREEMENT AND A[ITHORIZATZON TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date 10/1/05 B. Federal Fund Obligated $59,996.00 C. Approval D e t ~~~~f~ D. Signat re ~ II//~///// ~jI~~ E. Name do K.K. Honrl F. Title Hig a Safety Ma r.