HomeMy WebLinkAboutCOM 0082.022 2004-2006 JNSY'~F k4!Y
Harry Kim ~yl~i9s; Lawrence K. le'Iahuna
44gror ~ Police Chief
;r
•;,•p~~'':~>„;aw- Harry S. Kubojiri
r4Tf'OF~H@`~P Deputy Police Chief
County of ~iawai i
POLICE IDEP~T1VIEle1T
349 Kapiolani Street • Hilo, Hawaii 96720-3998
November 4, 2005 (808) 935-331 l Fax (808) 961-8869
.
TO STACY K. RIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
VIA EANNA SAKO CONTROLLER
FROM C K. MAHUNA, POLICE CHIEF -
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 05-86, Section 7(1)
Name of Grant Program: Seatbelt
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee Department/Agency: County Police Department
Grant No.: OP06-05(01-H-02)
Amount of Grant: $100,000.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5219.76, 3302.56
Grant Period: October 1, 2005 -September 30, 2006
To reduce fatalities and injuries to occupants
Purpose of Grant: aged 17 and under.
If final report required by grantor? yes
Notification Attached: yes
Rif. Ta
~~a~~ ~ 2®Q~
APPLICATION FOR HIGHWAY SAFETY PROJEC"I' REIMBURSEMENT GRANT
STATE OF HAWA[[ SAFE COMMirMTY PROGRAM -SAFETY OFFICE
FOR SCP-SO USE ONLY
PART Z
(Applicant to Complete) Prc'ect Number: OP06-05 (O1-F:-02)
1. APPLICANT (Name and Address! Title: HC'PD Seat He1i_
Haw~~i i to~nty e'olice Dar;a rtmenl
379 riapi~lan'_ Street Standard F.r ea
ILi Lc, :-7awa~~ 961LJ
2. AGENCY UNIT ;Name acd Addra~a) Effective Date: 10-01-05
Hawa:_ Ccuiiry Folice De=partment
399 Ka pioLani Sty-eeC, H_lo, Hao-.a i_i y6 'ZO Federal Funds Oblivated $
FY Funds Addecdum YES NO
3. DURATION (Month, D.y y, Y'ea r)
A. Grant Period H. Proj ect_ Period gen fit of STATE COON'CY
Front LO-O1-05 Fr or~i: 10-O1-OS
To: 09-30-Od To: 09-30-06
4. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item (s~
[?a wa ~~i County Pol_ce Depar tr~ent a Initial Bev ision _ Continuation
399 Kapio~~~ni St_r e~et
Hilo, i?aw~_L 96 ~1C 5b. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The E~roject objectives are to
reduce fatalities and injuries to front sea Y_ occupants, and rear seat occupants aged
l7 and under, of motor vehicle collisions by in czeasing the usage rate of seat belts.
8. BUDGET (Schedule B)
8A. COST CATEGORY Tot a]
Expenditures
Grant Period Prior Years Project ?eriod
(1) Personal Services 5100,000.00
(2) Consultant Services $0
(3) Commodities SO
(9) Other Direct/[ndirect Costs SO
TOT.A I. ES':IMATED CO S'PS (fnc. Non-Fed. Share) $100,000.00
8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
(1) ~ede•al (100 'k of TOT P.LJ 5100,000.00 SF4ARE WILL BE PROVIDED
(2) Applicant Age
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undecsl3netl that a reimbu rsemenr grant received as a
result of this application is subject to Public Law 89-569 (Highway Safety Act of 1966) and all administrative
regulations governi.nq gcanes esrabl fished by the 'J.S. Department of :xaneYo nation and the State of Hawaii. It is
expressly ayreeC [hat this project cons t. riires an offici~~ pact of th^ H.ywa~i Highway Safety Psoyram and Coat said
applicant agency wi 11 meat the xequi remen-o~ as se[ koi th herein, includinc accompanyiny schedules H, R,C a D, ~ahi eh are
_ncoipoi 3t ed h.e~c~n and me.de a part o[ this app!i~'ation. Authos~zat~on cc pro-%eeu with this Highw~ry Sa feiy 1~_o7 eet is
cegceste 3.
11A. PROJECT IRECTO 11B. AUTHO ING OFFICIAL OF AGENCY UNIT
Signature Signature
Name I!ARRY F CJI R; Name -ff#4i2fF„-[4 F24-a
Title ACTING POLICE CHLEF 'itle i~r~-~1CIWghlg D1YeC1W
Date Date
'°o be prepared by appli~ane, use separate sh ec=te as required. Form HS 3-'11 Rev. 7/14iU0
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this 14th day of October 2005, before me personally appeared DIXIE
KAETSU, to me personally known, who, being by me duly sworn, did say that she is the
Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii;
that the seal affixed to the foregoing instrument is the corporate seal of said County of
Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of
Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the
County Charter. County of Hawaii (2000), as amended, and assigned by the Mayor to the
Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE
KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii.
CATH . CORREIA
Notary ublic, State of Hawaii
My commission expires: 10/13/06
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IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
~e~u
Co oration Cou el
EXHIBIT [
APPLICATION FOR HIGHWAY SAFETY PROJECT
REIMBURSEMENT GRANT
HCPD SEAT BELT
OP06-05(01-H-02)
EXHIBIT II
SCI-IEDULE A
SCHEDULE A
HCPD Seat Belt Enforcement
OP06-05(01-H-02)
MISSION/GOAL
i~he goal of this project is to reduce fatalities and injuries to front seat occupants, and rear
seat occupants aged 17 and under, of motor vehicle collisions by increasing the usage rate
of seat belts to 97% and usage rate of seat belt by rear occupants aged l7 and under to
90%.
STRATEGIES
l . Conduct approximately 200 seatbelt checkpoints.
2. lssue ?400 citations for seatbelt and child restraint violations.
3. Issue 1,200 citations for other violations.
4. Affect 50 arrests of persons during enforcement projects.
5. Conduct media campaigns and provide public service announcements concerning seat
belt usage.
6. Participate in national "Click It or Ticket" campaign.
The Statewide "Craffic Commanders Coalition has agreed that seat belt and child restraint
enforcement should be coordinated statewide.
SOLUTION/I MPLEMENTAT[ON
Police personnel, on overtime, will conduct highly visible seat belt enforcement projects
to supplement the enforcement efforts currently conducted by our Department.
EVALUATION
The amount of grant funded projects; citations and arrests will be tracked to determine if
quantitive measures were obtained. The Hawaii Department of Transportation statewide
seat belt survey, conducted by the University of Hawaii, will be used to determine seat
belt usage rates. Statistics of seat belt usage rates in fatal crashes will he reviewed to
determine the effect of this concentrated enforcement.
EXHIBIT III
SCHETIULE B
SCHEI3ULE B
HCPD Seat Belt Enforcement
OP06-OS(OI-I-I-02)
~(I) PERSONAL SERVICES
Employee Salaries and Benefits 00,000.00*
One Police Sergeant and three Police Officers
Salaries and Wages (5336.00 per checkpoint)
o $28.00 x 4 officers x 2 hours x 1.5 = $336.00
(2) CONSULTANT SERVICES $0
(3) COMMOllITIES ~ $0
(4) OTHER DIRECT/INDIRECT COSTS $0
- - -
TOTAL PROJECT COST_ $]00,000.00*
EXHIBIT N
SCHEDULE C
SCHEDULE C
HCPD Seat Belt Enforcement
OP06-05;01-H-02)
MILESTONES
Month Activity
October-December 2005 Seat belt enforcement projects conducted island-wide.
Participation iu National "Click or Ticket" program in
November.
January-March 2006 Seat belt enforcement projects conducted island-wide.
April-June 2006 Seat belt enforcement projects conducted island-wide.
Participation it National "Click It or Ticket" program in
May.
July-September 2006 Seat belt enforcement projects conducted island-wide.
EXHIBIT V
SCHEDULE D
SCHEDULE D
Agreement of Understanding & Compiinnce
Project A'umber_ OP06-OS (01-H-02)
PHIS AGREE<utEN'f made and entered into by and between the SPATE OF 1-IAWAII by and through its
Direcror of 7"ransportation, hereinafter referred to as "State," and the Governmental Unit mined in this
application, hereinafter referred to as "Applicant."
WHEREAS, the National I lighv,ay Safety AcC of 1966 (Public Law 89-56d) provides Federal funds to the
STA~fE for approved highway safety projects, and
WHF',RBAS, STATF, may male said funds available to various stale, county or municipal agencies or
governments or political subdivisions upon application and approval by STA'CE and the UNITED SPATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, SPATE is obligated to reimburse the U~JITED STATES DEPARTMENT OP
TRANSPORTA"PION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, 1N CONSIDERAI'lON OF MUTUAL PKOMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, "fHE PARTIES AGREE AS FOLLOWS:
1. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by S'fA'fE and the UNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPI,ICANf in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineL;ible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
11. Property Agreement
A, It is mutually agreed and promised dtat the APPLICANT shall immediately notify the STATE if
any equipment purchased under this project ~~eases to be used in the manner as set forth by the
project agreement. In such event, APPLICANT further agrees to either give credit to the project
cost or to another active Flighway Safety project for the residual value of such equipment in an
amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as
directed by Sl'ATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE..
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained
for its' useful life, any equipment purchased under [his project.
ll[. Application of Hatch Act
A. I[ is mutually agreed and promised that the APPLICAN"f shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Ac; [5 U.S.C. 1 18K (a)].
IV. Equal Opportunity
A. 12 is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
[his application submitted under the Highway Safety Ac[ of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
further agrees that, as a condition to receiving approval of this application, it will be subject to,
and will comply with,'I~itle VI of the Civil tights Act of L964, 78 Stat.252, 42 U.S_C. 2000d to
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which
have been adopted by the Department of Transportation, and hereinafter referred to as the
Regulations), to the end drat, in accordance with the Act and the Regulations, no person fn the
United Statas shall on the ground of race, color, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benetits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANTC tails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARTMENT OF TRANSPORTATION may take any or all of these following actions.
(I) Cancel, terminate, or suspend in whole or in patt the agreement, contract, or other arrangement
with respect to which the failure or refusal occun~ed; and
(3) Refrain fi~om extending any further Federal tinancial assistance to the applicant agency under
the program with respect to which the failure or refusal occurred until satisfactory assurance of
future compliance has been received from the applicant agency.
V. Non-duplication of Grull Fund Expenditures
A. I[ is mutually agreed and promised that the APPLICANT has no ongoing or completed projects
under agreement wish any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse
the STA'fF, OF HAWAII for any sucn duplicate expenditures for which Federal
grant timds have been claimed and payment received as determined by State or
Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but not restricted to: The sale of real or personal property
royalties received ftom copyrights and patents, sale of publications or from personal or incidental
services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable
and N H TSAlF11 W A Order d60-4f7510.1.
Vll. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of [he State or applicant agency; however, provisions should be made to obtain for the
United States Government, the State Governments and their political subdivisions aroyalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Govermnents and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
I . By signing and submitting this proposal, the prospective lower tier participant is providing the
certiticatio? set out below.
2. The certification in this clause is n materal representation of Fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department ut agency with which this
transaction originated may pursue available remedies, including suspension and/or debannen[.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
-l. "fhe terms covered transaction, °debarred," "suspended," "ineligible,°'lower tier covered
transacton," "participant," "person,'"`primary covered transaction," "principal,° "proposal,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition
and Coverage sections of d9 CFR Part 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
'The prospective lower tier participant agrces by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible. or voluntarily excluded From
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant farther agrees by submitting this proposal that is it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a Lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or vohmtarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federa] Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Fxcep[ for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
LowerTier Covered "fransactions
I. "I'he prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals ix presently debarred, suspended, proposed Cor debarment, declared
ineligible, or voluntarily excluded from participation in [his transaction by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any ofthe st:Wtements in this
eertiticatio?, such prospective participasffs shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
h is the policy of the Deparnnent of Transportation that minority business enterprises, as defined
in 49 CPR Pan 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under this agreement. Consequently, the
MfiE requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal Yunds provided under this agreement. hh this regard, all recipients or
contractors shall tale all necessary and reasonable steps in accordance with 49
CIR Part 23 to ensure that minority business enterprises have the maximum
oppot7unity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of~race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal
requirements and guidelines se[ forth in the State of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for at least three years after the
date of the final expenditure report.
XII. Authorization to Proceed
A_ It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as set forth in PART II (2) of this application.
PART II (5aEe Community Program Safety Office to complete)
Project Number: OP06-OS (01-H -02)
1. ADDENDUM (For NIVSO Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. F.f fective Date 10/1/05
B. Federal Fun s ,Obligated $].00,000.00
C. Approval D~~ e ~
i
D. Signatu ~e
E. Name Go -on K K. ong
F. Title High y Safety Ma ag r LL//