HomeMy WebLinkAboutCOM 0082.023 2004-2006 JNtV'~F'
~4df-
~ q Lawrence K. Mahuna
Harry Kim ~~ti~
A~m~or t Police Chiej
~ ~€arry S. Kubojiri
r'9rF'oF'Hw'~r Deputy Police Chrej
County of ~iawaii
November 4, 2005 POLICE DEPART1VdENT'
349 Kapiolani Street Hilo, Hawaii 96720-3998
(808)935-3311 • Fax (808)961-8869 ,
TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
VIA DEANNA SAKO, ONTROLLER `-r`
FROM K. MAHUNA, POLICE CHIEF
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 05-86, Section 7(1)
Name of Grant Program: Speed Enforcement
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee Department/Agency: County Police Department
Grant No.: SC06-06(01-H-02)
Amount of Grant: $110,364.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5219.44, 3302.03
Grant Period: October 1, 2005 -September 30, 2006
To reduce the number of motor vehicle
collisions resulting in injuries and fatalities
Purpose of Grant: caused by speed drivers.
If final report required by grantor? yes
Notification Attached: yes
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APPLICATION FOR t11GHWAY SAFETY PROJECT REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE
FOR SCP-SO USE ONLY
PART I
(Applicant to Complete) Project []umber: SC06-06 ;01-H-021
1. APPLICANT (Na<<ie and Address} LiL_e: LiCPD Speed Enforcement
Hawaii County Folice Department
399 I<apiolani Street Sta Hoard Area
Hilt, Hawai_ 96720
2. AGENCY UNIT (CJame and Address) Effective Date: 10-01-OS
Ha wa9i County Po'. icc Department
399 Kapiclani Ft resat, Hllo, Ha~:a_i 96;20 Feacral Punds Gbligated ;
FY Funds Addendum YIt,S i'O
3. DURATION (Mont }i, Ca y, Year)
n. ,:.ant Pex-i od H. Projec_ Period 13enafit of a'%'A'C H: COUNTY
From: 1C-01-'JS Fr oa.: 10-0:-OS - _
0°-30-V6 To: C5-30-Oti
4. LOCATION OF PROJECT 5a. Type of Application (Check Appropriate Item (s)
Hawaii County Pol Lae Departmen~ Initial _ Revision Continuation
399 Kapiolanr Stccse t_
!ii1c, Hawaii 9612) 5b. REIMBURSEMENT SCHEDULE DESIRED
Montk_ly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The projecC objectives are to
reduce the number of motor vehicle collisions resi.ltirg in injuries and Pat_a liti es
caused by speeding drivers.
8. BUDGET (Schedule B)
8A. COST CATEGORY 'POtal
Expenditures
Grant Period Prior Years Project Period
(1) Personsl Services x63, 104.C0
(2) Consultant Services $0
(3) Commodities x47,260.00
(4) Other Direct/Indirect Costs 30
TOTA'? ESTIMATED COSTS (Inc. Non-?ed. °hare) 5110,361.00
8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
(1) Federal (I00 of TOiTL) $110,354.00 SHARE WILL BE PROVIDED
(2) Applicant Aae
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE 'See Schedule D, attached)
11. ACCEPTANCE OF WNDITION9. It rs understood and agreed by the undersigned that a ref mb ucsement grant received as a
result of this application sabj ect to Pob1u Law 89-564 (Highway Safety Act of 1966'. and all adnu nistrativc
regular ions gove rninq q;ants establish eel by the O.S. IJepartment of TransporCation and the State of Hawa~.. It rs
esp c~~ssLy ay re e~.i that this prn~ect cons-~tn:ee ~n officra~ part of the Hawa-i Highway .Safety Pr ogiam and that said
applic .r.r ayency wil_ m,=et the :eq ~i remea~s as stir forth herein, inclu li rg acrompan yi ng schedules A, a,C s D, which arc
inco~pc aC ed herein .ind made ~ past of ~s apF~L cation. Authorization to proceed wi[h this Ili ghway 5atety Project is
requested.
11A. PROJECT DIRECTOR 11B. AUTHOR ZI OF ICIAL OF AGENCY UNIT
Signature signature
Name HARRY K.BOJI RI Name ~`F--{4-I-P4- ~CAFTSU
Title ACTING POLICE GIL^,F Tit] e -fWkY9f8 Many g' 171fECfOf ~i
Date Date
'Co bc- prepared Lry app L~_cant, us~~ separate rhea -s as ceq~ii red. Form !iS ? /1 Rev. 1~„ 00
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this 14th day of October 2005, before me personally appeared DIXIE
KAETSU, to me personally known, who, being by me duly sworn, did say that she is the
Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii;
that the seal affixed to the foregoing instrument is the corporate seal of said County of
Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of
Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the
County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the
Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE
KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii.
CAT T. CORREIA
Notary Public, State of Hawaii
My commission expires: 10/13/06
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IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
p~+{JZY o o 'on Counsel
EXHIBIT II
SCHEDULE A
SCHEDULE A
EICPD Speed Program
SC06-06(01 -H-02 )
MISSION/GOAL
The goal of this project is w reduce the number of motor vehicle collisions resulting in
injuries and fatalities caused by speeding dri~.ers.
STRATEGIES
1. Conduct approximately I50 highly visible speed checkpoints and unmarked
inconspicuous patrol, specifically in locations Known for excessive speed violations,
and locations of recent fatal crashes. These to include Routes 130, 19, I 1 and Queen
Kaauhumanu Highway.
2. Enforcement operations targeting street or `'Outlaw" racing will be conducted in
affected districts and during during late night peak racing times. Operations to
include enforcement of regulatory traffic violations often associated with street
vehicles.
3. Issue approximately 2200 citations for speeding.
4. Issue approximately 2200 citations for other vio]ations.
5. Affect approximately 40 arrests during enforcement efforts for illegal road racing,
warrant violations, and other offenses.
6. Purchase ten hand held laser radar units.
7. Purchase nine sets of grille and dash mounted lighting devices for traffic
enforcement.
SOLUTION/IMPLEMENTATION
Police personnel, on overtime, will conduct highly visible speed enforcement to
supplement the DUI enforcement efforts currently conducted by our Department.
Intelligence of illegal road racing will be gathered to coordinate enforcement projects.
There will be statewide speed enforcement ciobilization periods
EVALUATION
the amount of grant funded projects, citations and arrests will be tracked to determine if
quantitive measures were obtained. Statistics of speed related fatal crashes will be
reviewed over a Yive year period to determine Che effect of this concentrated enforcement.
EXHIBIT III
SCHEDULE B
SCHEDULE B
HCYD Speed Program
SC06-06(01-H-02)
(1) PERSONAL SERVICES _ _
Emp]oyee Salaries and Benefits $63,104.00*
One Police Sergeant and three Police Officers
Salaries and Wages ($504.00 per checkpoint)
o $28.00 x 4 officers x 2 hours x 1.5 = $336.00
(2) CONSULTANT SERVICES ~ $0
f (3) COMMODITIES $37,000.00
• Ten hand held laser radar units
• Nine sets of grille and dash mounted lighting
devices. $10,260.00
(4) OTHER DIRECT/INDIRECT COSTS $0
TOTAL PROJECT COST_ $110,364.00*
EXHIBIT IV
SCHEDULE C
scHr:DULE c
HCPD Speed Program
SC06-06(01-H-02)
MILESTONES
Month Activity
October-December 2005 Specd enforcement and projects targeting illegal road
lacing. Purchase radar and emergency lighting equipment.
January-March 2006 Speed enforcement and projects targeting illegal road
racing.
April-June 2006 Speed enforcement and projects targeting illegal road
racing.
,luly-September 2006 Speed enforcement and projects targeting illegal road
racing.
EXHIBIT V
SCHEDULE D
SCHEDULE D
Agreement of Undec;tanding & Compliance
Project Number SC06-06(01-I I-02)
'hHIS AGREEMP:NT made and entered into by and between the S T'A~"E OF I IAWAII by and through its
Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "ApplicanC°
WHEREAS, the National Highway Safety Act of 1966 (Public Law R9-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, S"iA"fE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED S"FATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name r1PPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND O"FHER GOOD AND
VALUABLE CONSIDERATION, "THE PARTIES AGREE AS FOLLOWS:
1. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by S"FATE and the UNITED STA'T'ES DEPARTMENT OF
CRANSPORTATION, STA`CF shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as iitrnishings or fixtures, for which
reimbursement is ?ot eligible:
Dcsks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STA'CE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
IL Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notifv the STATE if
any equipment purchased under this project ceases to be used in the manner as set forth by the
project agreement. In such event, APPLICANT further agrees to either give credit to the project
cost or to another active 1-iighway Safety project for the residual value ofsuch equipment in an
amount to be determined by the STATE, or'.o transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed ?nd promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE.
C It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained
for its useful life, an} equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under [he Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)].
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and [he Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
flusher agrees that, as a condition to receiving approval of this application, it will be subject to,
and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 3000d to
2000d-d (hereinafter referred to as the Act), and all applicable requirements pursuant [o the
Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Part 8, which
have been adopted by the Department of Transportation, and hereinafter referred to as the
Regulations), to the end that, in accordance with the Act and the Regulations, no person in the
United States shall on the ground of race, color, creed, ses, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, the STATE of the UNITED STATES
DEPARTMENT OF l'RANSPORTATION ,nay take any or all of these following actions.
(I) Cancel, terminate, or suspend in whole or in part [he agreement, contract, or other an~angement
with respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under
the program with respect to which the failure or refusal occurred until satisfactory assurance of
future compliance has been received Gom the applicant agency.
V. Non-duplication of Grunt Pund Expenditures
A. II is mutually agreed and promised that the APPW CANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described iu this projcct.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this projcct to exclude any such
duplication of grant Cund expenditures.
C. It is further mutually agrecd and understood that the APPLICANT shall reimburse
the STA"I'E OF HAWAII Cor any such duplicate expenditures for which Federal
gn~ant fiords have been claimed and payment received as determined by State or
Federal audit.
VI. Project ]ncome and Applicable Credits
A. It is mutually agrecd and understood that the APPLICAN"f shall apply all proceeds or credits
generated under the project, such as but no[ restricted to: The sale of real or personal property
royalties received from copyrights and patents, sale of publications or from personal or incidental
services, to the projcct in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable
and NHTSA/FHWA Order460-4/710.1.
VII. Copyrights and Patents
A, It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of [he State or applicant agency; however, provisions should be made to obtain for the
United States Government, the State Governments and their political subdivisions aroyalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instntctions for Certification
I. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set uut below.
2. The certification in dais clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant Knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal gove~~~ment, the department or agency with which this
transaction originated may pursue available remedieti, including suspension and/or debarment.
3, The prospective lower tier participant shell provide inunediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason oC
changed circumstances.
4. The terms covered transaction, "debaiYed," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition
and Coverage sections of49 CFR Part 29. You may contact the person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction orieinated.
6. The prospective lower tier participant further agrees by submitting this proposal that is i[ will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without moditication, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the cerrification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph ~ of these instructions, if a participant in a
covered transaction knowingly enters irto a lower tier covered transaction with a person who
is proposed for debarment under 48 CFK Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded tram participation in this transaction, in addition Co other remedies
available to the Federal government, the department or agency with which this transaction
ori;inated may pursue available remedies, including Suspension and/or debarment.
IX. Certif7cation Regarding Debarment, Suspension, hleligibility and Voluntary
Exclusion -
Lower Mier Covered ~IYamactions
1 _ The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presentty debarred. ~.uspended, proposed for debarment, declared
ineligible, or voluntarily excluded fi~om participation in this transaction by any Federal
dcparnnentoragcncy.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
X. Minurity Business Enterprise Requirements
It is the policy of the Department ofTiansportation that minority business enterprises, as defined
in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under this agreement. Consequently, the
MBE requirements of 49 CPR Part 33 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in die
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. Li this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal
requirements and guidelines set forth in [he State of Ilawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for at least three years after the
date of the final expenditure report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT [ha[ this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as se[ forth in PART II (2) of this application.
PART II (Safe Conununity Program - Safety Off i.ce to complete)
Project Number: SC06-06 (O1-H-02)
1. ADDEND[IM (For MVSO Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/OS
B. Federal Fun Obligated $110,364.00
C. Approval D e ~~~1-( 9
U. Signat
F.. Name \\rdo//~ .K. Hong
F. Title Highway Safety M na r