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HomeMy WebLinkAboutCOM 0082.024 2004-2006 JNt'~'~~ M4`Y Harry Kim r~'~ ~~I w~; Lawrence K. Mahuna rLlm~or ~ Police Chief a; '•s ~ 1E~arry S. Kubojiri 4rF~oF'i+'3+ ~epurv Police Cl:ief County of Hawaii November 4, 2005 POLICE DEPAIZT'IVIEN3' 349 Kapiolani Street • Hilo, Hawaii 96720-3998 (808)935-3311 • Fax (808)961-8869 TO STACY K. RIGA, COUNCIL CHAIR AND COUNCIL MEMBERS VIA DEANNA SA O, CONTROLLER is ~ FROM CE K. MAHUNA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 05-86, Section 7(1) Name of Grant Program: Youth Deterrence State Department of Transportation Public Federal or State Grantor: Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: AL06-02(08-H-01) Amount of Grant: $33,000.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5219.42, 3302.01 Grant Period: October 1, 2005 -September 30, 2006 To reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under-aged drunk Purpose of Grant: drivers. If final report required by grantor? yes Notification Attached: yes ~®e~m. hllie Ref. Tca: Rte. ~~se~nv ~(l~ APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Pm iect vumbe r. AL06-02 (08-}I-01'. 1. APPLICANT INa:ne and Addres^-) Tit Le: HS PD Youth Deterrence Ha w<~ii County ?n lice Teparune a-- 3d9 Kapiotani 9txeet Str:: ula rd Area H.i ln, Hatda~i 95~1C 2. AGENCY UNIT fName and Address) ETfect_ive Date:10-01-OS Hawaii County Police Depart men' 349 Kapi~i oni :Ptxeet, H!~o, Hawaii 96~72C Feae ral Funds Obliya *_ed $ FF Funds Addendum YES NO 3. DURATION (North, Day, Year) A. .rant Period 3. Project Period genePit of STA'CE COONTY From: 10-C1-~JS From: 1'J-O1-05 'Pc: %9-30-06 'Po: 09-30-06 4. LOCATION OF PROJECT 5a. Type of Application (Check -Appropriate Item(s) Haw?it County Police Departmen~ x Initial Revision Continuation 399 Kapiciaui Stt-eat kilo, Hawaii 962) 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION ;Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The prcject objectives is to reduce the number of alcohol re]ated tra££ic fatalities involving the under 21 driver by appx-ehending potential under-aged drunk drivers before they operate a motor vehicle. 8. BUDGET (Schedule B) BA. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $33,000.00 (2) Consultant Services $0 (3) Commodities 9a (4~ Other D.i rect/Indirect Costs SO 'P OT11L ES'PIMATED COSTS (Inc. Non-Fed. Share) $33,000.00 BB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) federal !100 `S of TOT aL) $33,000.O~J SHARE WZLL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) 11. ACCEPTANCE OF CONDSTZONS. It Ss understood antl agreed by the undersigned that a reimbursement grant received as a result of this app'ication is subject to Public Law 89-564 (Highway Safety Act of 1966) and all admin~.s tr-~tive regulations governing qra nts established by the U. S. Department of 'Cr ansportatron and the state of Hawaii. is expressly agreed that this px o7ect constitutes an cfficia part of tFre Hawaii Highway Safety Program and 'hat rata applicant age~u.y w'1] meet the iequiremerts as set Eo rth I~erm n, includS n~3 acompanying schedules A, B,C 5 D, white are incorpoi atad he~otn aad m,~de a part of tt is application- Authorizatron to Proceed wiTh th ~s Highway Safety ?roj eat is requ es tc~d. 11A. PROJECT IRECTOR 11B. AUTHO ING OFFICIAL OF AGENCY UNIT Signature Signature Name iIARRY S. ' OJI F.I Name +FA?2-&`~ir'm- ~ KAEISU Qy 'T'itle ACTING PC LICE C.FILF Title Direct~~ Date Date 'Po be prepared by appli<~anr_, cse s~~pnrnto sheets as required. Form HS 3-/1 Re~~. ?/14~OU STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this 14th day of October 2005, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the Foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. CATH . CORREIA Notar ublic, State of Hawaii My commission expires: 10/13/06 ct+t p~NV'~ cppR~i 1 ~pTAQy+9 f •-s- Sl~~~~~r~P~ OF HP IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: DEPOT Co •ation Counsel EXHIBIT I APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEIVIENTCRANT HCPD YOUTH DETERRENCE GRANT AL06-02 (OS-H-O1) EXHIBIT II SCHEDULE A scrl>?~uT.>? A I ICPD YOUTH DETTERENCE AL06-02(08-H-01) MISSIONlGOAL The goal of this project is to reduce the number of alcohol related traffic fatalities involving the under 2] driver by apprehending potential under-aged drunk drivers before they operate a motor vehicle ~md by deterring under-aged drinking and driving. STRATEGIES 1. Use 1000 hours of overtime for enforcement efforts. 2. Affect approximately 140 arrests of persons under the age of 21 for violations of liquor laws. 3. Affect approximately 70 arrests of persons under the age of 21 for other violations. 4. Conduct approximately 30 operations targeting Rave Party incidents or large gatherings in public places. 5. Conduct enforcement during major holidays, graduation, during summer months and other periods as deemed necessary. 6. Increase contacts with youth under the age of 21. 'T'he Statewide Traffic Commanders Coalition has agreed that youth deterrence projects should be coordinated statewide. SOLUTION/[MPLEMF.NTATION Police personnel, on overtime, will conduct enforcement projects targeting Rave parties or large gatherings in public places to reduce the amount of under-aged drunk drivers on our highways and to apprehend potential under-aged drunk-drivers before they are able to operate a vehicle. EVALUATION The amount of grant-funded enforcement will be tracked to determine if quantitive maasures were obtained. Under-aged drunk driving arrests and fatal crash statistics will be reviewed over a five-year period to determine the effect of this concentrated enforcement. EXHIBIT III SCHEDULE B SCFIEtiULE B IiC'AD YOUTH DETTERI;NCE AL06-02 (08-H-01) ~ (1) PERSONAL SERVICES _ _ Employee Salaries and Benefits $33,000.00* tour Police Sergeants and Officers • Salaries and Wages ($840.00 per project) • $28.00 x 4 officers x 5 hours x 1.5=$840.00 Six Police Sergeants and Officers • Salaries and Wages ($1260.00 per project) • 28.00 x 6 officers s 5 hours x 1.5=$1260.00 Note: Number of officers and length of projects may vary based on available intelligence of larger parties, gatherings or~event~s, weather, special projects or other variables. I ~2) CONSULTAiYT SERVICES T $0 - - - (3) COMMODITIES $0 (4) OTHER D[RECT/INDIRECT COSTS ~ _ $0 TOTAL PROJECT COSTS:_ $33,000.00* EXHIBIT IV SCHEDULE C SCHEDULE C HCPD YOUTH DETTERENCE AL04-02 (08-H-01) MILESTONF_S Month Activity October-December 2005 Linder-aged drinking enforcement. Enforcement concentrated during Halloween, Thanksgiving and Chirstmas holidays and coinciding with high school holiday vacation schedules and December National You Drink & Drive You Lose Campaign. January-March 2006 Under-aged drinking enforcement. Enfiorcement concentrated during New Year's holiday and spring break and coinciding with high school holiday vacation schedules. April-June 2006 Under-aged drinking enforcement I?nforcement concentrated during graduation periods and June/July National You Drink & Drive You Lose Campaign. July-September 2006 Under-aged drinking enforcement. Enforcement concentrated during summer vacation period and June/July National You Drink & Drive You Lose Campaign. EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Understanding & Compliance Project Number: ALO6-02 (OS-H-0I) THIS AGREEMF.N"F made and entered into by and between the S PATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant.° WIIGREAS, the National Highway Safety Act of 1966 (Public Law &9-564) provides Federal funds to the STATE for approved highwa} safety projects, and WHEREAS, STATE may make said lands available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to ruimbw'se the UNITED STATES DEPARTMENT OF fRANSPORTATION out of its funds fa'~oy ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway silery projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PKOMISES ANU OTHER GOOD AND VALUABLE CONSIDERATION, i'HE PARTIES AGREF, AS FOLLOWS: i. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by S'fATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. 'fhe following are examples of items considered as furnishings or fixtures, [or which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, S'T'ATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by AVPLICANT. 11. Property Agreement A. It is mutually agreed ;utd promised that the APPLICANT shall immediately notify the STATE it any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by [he STATE, or to transfer or otherwise dispose ofsuch equipment as directed by STA'TF.- B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STAKE. C It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch .Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed 'm whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Ac' [5 U.S.C. 1 I SK (a)J. IV. Equal Opportunity A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of [his application submitted under the Highway Safety Ac[ of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regard to race. color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approva! of this application, it will he subject to, and will comply with, Title Vi of the Civil Rights Act of 1964, 78 Stat. 252, 43 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with [he Act and the Regulations, no person in the United Stares shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNffF,D STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (I) Cancel, terminate, or suspend in whole o. in part the agreement, contract, or other arrangement with respect to which the failure or retitsal occurred; and (2) Refi~ain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Non-duplication of Grant Fund GxpendiLUes A. It is mutually agreed and promised that the APPL[CANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant fiords which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF fLAWA1I for any such duplicate expenditures for which Federal grant funds have hecn claimed and payment received as determined by State or Federal audit. VL Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under [he project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NH'fSA/FHWA Order 460-4/7510.1. VII. Copyrights and Patents A. It is mutually agreed that any copyrigh[able materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United Stales Government, the State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. 'i he certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective Tower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circuma~tances d. "fhe terms covered transaction, "debarred," °suspended," "ineligible," "lower tier covered transaction," `participant," "person,° "primary covered transaction," "principal," "proposal;' and "voluntarily excluded," as used in this clause, have the meanings se[ out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be enterer' into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 44, debun~ed, suspended, declared ineligible, or voluntarily excluded Rom participation in this covered transacting unless authorized by the department or agency with which this transaction a-iginated. 6. The prospective lower tier paRicipant further agrees by submitting this proposal that is it will include this clause tilled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Mier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below. ) 7, A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in [he foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and int~rmation of a participant is no[ required to exceed that which is normally possessed by a prudent person in Thu ordinary course of business dealings. 9. Except for transactions authorized under paragraph s of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Par[ 9, subpart a.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transacting in addition to other remedies available to the Fedaral govermnent, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower "fier Covered Transactions L "fhe prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debaranen[, declared ineligible, or voluntarily excluded Rom participation in this transaction by any Federal deparnnentoragency. 2. Where the prospective lower tier purticip3nt is unable to certify to any of the statements in this ceniflcation, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements I[ is the policy of the llepartmen[ of Transportation that minority business enterprises, as defined in 49 CP'R Part 33, shall have the maximum opportunity to participate in the performance of contracts tinanced in whole or in part with Federal funds under this agreement Consequently, the MB6 requirements of 49 CPR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. Li this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CIR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance ofDOT-assisted contracts. Xl. Requirements A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after the date of [he final expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING ANp COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART II (2) of [his application. PART II (Safe Community Program - Safety Office to complete) Project Number: AL06-02 (OS-H-Ol) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date 10/1/05 B. Federal Fund Obii(gateFl $33,000.00 C. Approval D e (O /nl//~~ D. Signatu ~e - E. Name G don K K. Hone F'. Title Hig fety Ma er