HomeMy WebLinkAboutCOM 0024.020 2004-2006 t~ of M
Harry Kim •~'I•.'a William Takaba
Dtrecmr
Mayor
Nancy F,. Crawford
• n~oi~w~+ Deputy Direc~ar
County of Hawaii
Finance Department
25 Aupuni Stree[, Room 1 IS • Hlo. Hawaii 96720
(ROR) 961-8234 . Fax (808) 961-8248
December 20, 2005
Stacy K. Higa, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Higa and Members of the County Council:
SUBJECT: Transfer of Funds
November 16 through November 30, 2005
Attached is a Report of "1 ransfers Authorized showing transfers made from November 16
through November 30.2005. Copies of the approved transfer forms are attached for
reference.
if you need further information, please contact the department that requested the transfer.
Sincerely,
~.L~Cin.-<~-~c;
Deanna Sako
Controller
Attachments
Comm. No. ~ ~I•~
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Hmvui •r Cortinty rs an equal opportunity provider and employer. ~ ~ ~ ~
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: I I / 17 / OS
FISCAL PERIOD: July 1, 20 05 to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.13 1.5131.10.1 15 SPEC COUNSEL & SGTTL L[T $ 35,000.00
TOTAL: $ 35,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O10.I3 L513 L06.450 COMPU"fER EQUIP $ 35,000.00
_ _ TOTAL: $ 35,000.00__
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a database server, 2 scanners and 2 PCs. Effective January 1, 2006, the United
States Federal Court will require us to file and receive pleadings electronically. The scanners and PCs will
enab{e us to comply with this federal requirement. Tied to obtaining this equipment is document imaging which
will allow the scanning and retaining of all files electronically. Records will be stored in a secure, organized
electronic file for easy retrieval, increasing efficiency and response time to our clients. Maintenance on our
current server will expire in April 2006 and Data Systems will not be able to accommodate our increased needs
as we had planned.
Funds are available in the Sp Counsel account due to our attorneys' ahilities in limiting special counsel expenses
by examining potential contlicts closely and resolving the issues instead of retreating to hire special counsel. We
have also been for[urnate in not encountering any significant litigation that legally andlor ethically requires the
hiring ol'special counsel.
SUBMITTED BY: ~ DATE: Ngy/ 1 8 ZQ05
Department Head
##***#***f***###**h#*********###****#}**#**#***##*****##***#**#**#*#*##**####*#********#****##*#*i#*#***#*#*****#*##*
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
~~~~~4~~U° 1yuJ 21 2~~5
Signed: _ DATE: /
Director of Finance ~ ~a
!Approved _ Deferred _ Denied
Signed: DATE: I I / Z~'7 0 S
Mayor
Transfer No. 7
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