HomeMy WebLinkAboutCOM 0671.000 2004-2006 JHtY Oi ~7w
Harry Kim i`.~' Dixie Kaetsu
11o1~m- t ~ 1 h(miaging /~ireclor
:j
~ ~ Barbara J. Kossow
.a:
~~rE'o••HpN~ Depn[)~ Monagurg Dmeclor
ILIIITrifu II~ ~tl~l]MT[
2~Aupum htrccl. Ruum?I? IIJo, Ilawaii 9G~20-0252 • ~RUX]96 L8311 • Fax(%OR)461-hi?3
60N,1 7s-9706 KuaF.im I hgM+ay, Sure 103 • Ka~lua-Kona, I lawai'I 96'140
IRORl 129-i2'6 . Pa.~18U81326-io63
January 31.2006
The Honorable Stacy K Riga. Chairman,
and Members of the Hawai' i County Council
County of Hawai' i
Hilo. Hawaii 96730
Dear Chairman Higa and Members of the County Council:
SUBJEC"h: GF,NERAL FUND FUND BALANCE
Pursuant to Section 10-8 of the Hawaii County Charter relating to supplemental appropriations,
I am taking this means to certify that there is a balance of $3,727,401.95 in the General Fund fund
balance as of June 30, 2005. Due to the implementation of the Kokua Bus System this fiscal
year, we will be retlecting n loss of $232,000 in bus revenues in the Operating Budget. Atter
careful consideration of our departments/agencies fund balance requests, we propose to amend
the Operating Budget to appropriate a total of $2,526.465, leaving a balance of $968,936.95.
Available General Fund fund balance at FY end 06/30/05: $ 3J27,401.95
Less: Loss of Bus Revenues (Kokua Bus System) _ 232,000.00
Available Fund Balance: 3,495,401.95
Less: De/lurimrnlul.Need.~ 2,526,465.00
Remaining Fund Balance: $ 968,936.95
Attached is a list of fund balance proposals showing the breakdown of the appropriations and a
brief explanation on how the funds arc to be used. If you have any questions regarding any of the
piaposed departmental appropriations, please feel tree to call the contact person noted on the
attached proposals list.
Enclosed is a bill for an ordinance amending the Operating Budget by decreasing the bus
revenues b~ $23_,000, by increasing the General Pond's Fund Balance ofthc Previous Year
account by $2,758.465, and lien appropriating $2,526.465 to the various General Fund
expenditure accounts.
Also enclosed is another bill for an ordinance amending the Operating Budget to appropriate
$170,000 of the fund balance that we propose to transfer into the Housing Fund for use at the
Kawaihac Transitional Shelter and by the Hawaii Island Workforce Economic Development
Ghana (I I I W EDO).
fhe remaining $968,936.9 is available to the Council for appropriation according to its
priorities. This is done to ensure the County Council's participation and input ou the use of the
excess fund balance. Cornet. No.~~
B~IAe dl4-tea?S~ Ref. To:
Nova, ('ouNV is yin l~.q«ul Upporu~nirr l'rori.lrr «nd 6ntploi~rr DGt@
Honorable Stacy K. Higa
Page 2
January 31, 2006
Should you havr any further questions. Please feel free to call me.
Aloha,
Harry Kim
Mayor
Pnolosurc
FUND BALANCE PROPOSALS
A SUMMARY OF SELECTED DEPARTMENTAL REQUESTS
(BY CATEGORY TYPE)
Overtime:
Civil Service: $ 26,500
Civil Service has a limited staff and the additional work associated with the Fresh
Human Resources conversion has required overtime, which was not anticipated in
the original budget.
Public Works:
In order to keep up with the public's demand for services, additional overtime
funding is being requested for following Divisions:
Construction Inspection $ 21,000
Building Inspection 120,000
Electricity:
The cost of electricity has increased and additional funding is needed for the
following Departments:
Police:
Hilo $ 214,000
North Hilo 3,000
Hamakua 10,000
Waimea 9,000
Kohala 11,000
Kona 89,000
Ka`u 14,000
Puna 7,000
Parks & Recreation:
Recreation Division $ 45,000
Aquatics Division 100,000
Fuel and Lubricants:
Fuel costs for gasoline and diesel fuel have increased considerably since the
current year budget was estimated. As a result, these fuel accounts do not have
adequate funds to complete the year.
Police: $ 428,000
Fire: 110,000
i
Employee Awards:
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested by the following
Departments:
Civil Service: $ 750
Finance: 2,025
Police: 18,400
Parks & Recreation: 11,250
Public Works: 4,160
New Positions:
Property Management: $ 20,618
A Property Management Division along with staff is proposed for creation to assist
with the Public Access, Open Space, and Natural Resources Preservation
Commission and to handle the many other responsibilities related to acquisition,
management and disposal of property for the County. The funding requested
represents three months of salary and wages for a property management officer
and an account clerk.
Parks & Recreation: $ 24,460
A Park Caretaker I and Park Caretaker II position are being created to maintain the
new Lehia Beach Park (Pu`umaile). Additionally, a new Park Caretaker I (1/2T) is
being requested for Honl's Beach. The funding represents 4 month salaries for
these positions.
2
FUND BALANCE PROPOSALS
(listed in the same order as shown on the appropriation bill)
REVENUES:
Mass Transit (Contact Person: Tom Brown):
<$232,000> Bus Revenues
Loss of revenues due to the Kokua Bus System (riding the bus for free) for the Big
Island.
EXPENDITURES:
Data Systems (Contact Person: Clayton Yugawa):
$63,000 Data Systems -Equipment (Computer Equipment & Software):
Funding is requested for the replacement of 78 departmental/agencies' Personal
Computers (PC) running the Windows 95/98 operating systems. These PCs need
to be replaced, due to potential risks to the County's computer network, and need
to run a more current operating system with better functionality.
Finance (Contact Person: Nancy Crawford):
$102,025 Finance Admin & Budget - OCE:
Funds are needed for environmental assessments performed during the sale of
land. (Miscellaneous Contractual Services - $100,000).
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested. (Employee Awards -
$2,025).
$58,700 Advertising:
Increases in the number of the legal and recruiting advertising have created a
shortage in the advertising account.
Finance (Contact Person: Mike Okumoto):
$20,000 Treasury - OCE (Printing):
Funds are needed to cover for the emergency purchase of motor vehicle "titles".
Finance (Contact Person: Nancy Crawford):
$20,618 Property Management - S & W (Regular S&W
A Property Management Division along with staff is proposed for creation to assist
with the Public Access, Open Space, and Natural Resources Preservation
Commission and to handle the many other responsibilities related to acquisition,
management and disposal of property for the County. The funding requested
represents three months of salary and wages for a property management officer
and an account clerk.
$3,132 Property Management - OCE:
Funds will be needed to support the Division's and Commission's operating
expenses through the remaining months of this fiscal year.
$7,250 Property Management -Equipment:
This amount covers the equipment (desks, chairs, PCs, etc.) for the new Division.
Civil Service (Contact Person: Mike Ben):
$26,500 Civil Service - S&W (Overtime):
Civil Service has a limited staff and the additional work associated with the Fresh
Human Resources conversion has required overtime, which was not anticipated in
the original budget.
$750 Civil Service - OCE (Employee Awards):
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested.
Research & Development (Contact Person: Jane Testa):
$9,000 Research &Dev - OCE:
The new Research & Development's Kona Office will be opening soon and funds
are needed to cover for their telephone ($3,500) and electricity ($5,500) expenses.
$20,000 Research &Dev -Equipment (Misc. Equipment):
The County's Library still resides in the old office space, unable to be relocated to
the new office until new and better shelving is acquired for the periodicals and
reference materials.
2
Public Works (Contact Person: Jiro Sumada):
$75,910 Public Works Administration - OCE:
Additional Funding is requested for the following items/projects: (Miscellaneous
Contractual Services - $71,750).
Waikoloa Emergency Road Materials ($60,000):
The proposed gravel road project will connect Waikoloa Village to
the Queen Ka'ahumanu Highway. The purpose of the project is to
provide an alternate route for Waikoloa residents to evacuate the
village in the event of an emergency. The Waikoloa Community
Association will be contributing $90,000 towards the project.
Headsets for Dozer Operators for Wildland Fires ($11,000):
The headsets for dozer operators are needed to provide
communication between Fire Department and Public Works field
supervisors to effectively direct where County and private
bulldozers should cut fire breaks during wildland fire operations.
The headsets will also be used in other emergency situations by
the Fire Department to communicate with field supervisors and
dispatched field personnel.
Fire Department & DPW Incident Command System Training
750
Some of the new Highway Maintenance Division personnel need
hands on training to learn how Public Works interfaces with the Fire
Department to direct resources in response to a variety of
emergency situations. The Incident Command System (ICS)
training will allow the DPW Supervisors to practice command and
control skills in the fields under simulated emergency conditions.
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested. (Employee Awards -
$4,160).
$56,000 Automotive Division -Equipment (Miscellaneous Equipment)
Due to the EPA's April 1, 2006 deadline to implement the use of ethanol fuel,
seven (7) of the Public Works' fuel pumps are being replaced to be in compliance
with the Federal requirements.
3
Police (Contact Person: Kay Nishibavashi):
$4,000 Police Commission - OCE (Rent of Land-Bldg-Office):
The renovation of the County Building requires the Police Commission office to be
relocated.
$660,400 Police Administration Division - OCE:
The cost of electricity has increased and additional funding is needed for the Hilo
headquarters. (Electricity - $214,000).
Fuel costs for gasoline and diesel fuel have increased considerably since the
current year budget was estimated. As a result the fuel account does not have
adequate funds to complete the year. (Fuel and Lubricants - $428,000).
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested. (Employee Awards -
$18,400).
$143,000 OCE (Electricity):
The cost of electricity has increased and additional funding is needed for the
following district police stations (in appropriation number order): North Hilo
($3,000), Hamakua ($10,000), Waimea ($9,000), Kohala ($11,000), Kona
($89,000), Ka'u ($14,000), and Puna ($7,000).
Fire (Contact Person: Chief Darryl Oliveira):
$150,000 Fire Protection - OCE:
Lapsed funds are being re-appropriated for the repair of the Central Fire Station
roof. (Miscellaneous Contractual Services - $40,000).
Fuel costs for gasoline and diesel fuel have increased considerably since the
current year budget was estimated. As a result the fuel account does not have
adequate funds to complete the year. (Fuel and Lubricants - $110,000).
$264,070 Fire Protection -Equipment:
These are the County's matching funds for the 2004 and 2005 Assistance to
Firefighters Grant for the live fire training burn trailer ($162,566) and for the
emission control devices to be installed in the fire stations ($101,504), respectively.
4
Public Works (Contact Person: Jiro Sumada):
$21,000 Construction Inspection - S&W (Overtime):
In order to keep up with the public's demand for services, additional overtime
funding is being requested.
$120,000 Building Inspection - S&W (Overtime):
In order to keep up with the public's demand for services, additional overtime
funding is being requested.
$35,000 Building Inspection - OCE (Miscellaneous Contractual Services):
Funds will be used to conduct a workshop with the Public Works' staff and a
consultant to ways of improving and streamlining the Building Permit process.
$150,000 Flood Control - OCE (Miscellaneous Contractual Services):
Due to past years of insufficient funding, additional monies is being requested.
Civil Defense (Contact Person: Lanny Nakano):
$31,500 Civil Defense Agency - OCE (Equipment Repairs):
The Emergency Operation Center's air conditioning units (3 units) have exceeded
their life expectancies. One unit is currently inoperable (a loaner was provided)
with the other two units having recent repairs done.
Parks & Recreation -Elderly Activities (Contact Person: Pat Engelhard):
$7,000 RSVP - OCE (Mileage):
The IRS increased the mileage reimbursement rate in September which has
resulted in less than sufficient funds for the seniors providing volunteer services
around the island.
Parks & Recreation (Contact Person: Pat Engelhard):
$11,250 P & R Administration - OCE (Employee Awards):
Due to the increase in the amounts given towards employee's service and
retirement awards, additional funding is being requested:
$24,460 Parks Maintenance - S&W (Regular S&W):
A Park Caretaker I and Park Caretaker I I position are being created to maintain the
new Lehia Beach Park (Pu'umaile). Additionally, a new Park Caretaker I (1/2T) is
being requested for Honl's Beach. The funding represents 4 month salaries for
these positions.
5
$26,900 Parks Maintenance -Equipment (Misc. Equipment):
With the additional staff at Lehia Beach Park, comes a need for equipment. These
funds will be for the purchase of 2 weedeaters and a 3/4 Ton Pickup with Dumper.
$45,000 Recreation Division - OCE (Electricity):
The cost of electricity has increased and additional funding is needed.
$100,000 Aquatics Division - OCE (Electricity):
The cost of electricity has increased and additional funding is needed.
$25,000 Pana`ewa Zoo - OCE (Miscellaneous Contractual Services):
Funds previously appropriated towards the Primate enclosure at the zoo had
lapsed.
Miscellaneous:
$170,000 Transfer to Housing Fund: (Contact Person: Edwin Taira)
The Kawaihae Transitional Housing Shelter is in need of $36,000 to
maintain its services for this fiscal year and another $100,000 for repairs to
its shelter. $34,000 is being appropriated for the Hawaii Island Workforce
Economic Development Ohana (HIWEDO), a nonprofit organization formed
to receive funds for workforce development programs.
$75,000 Public Safety/Disaster: (Contact Person: Nancy Crawford)
This supplemental funding will be used to help replenish this fund.
6