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Home My WebLink AboutCOM 0708.000 2004-2006 +<Y Os M~ Harry Kim ~ I:'~ William'I'akaba .1 (ul'~~' U~reclor • Nancy E. Crawford i'•,; r'•~ Deputy Orreclar ~Iri oi~M~'M , , i I County of Hawaii Finance Department 25 Aupuni Street. Room I I8 Hilo, I lawaii 96720 (808)961-8234 • Fax (808)961-8248 February 16, 2006 Stacy K. Higa, Chairperson and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget The State of Hawaii Department of Transportation, through its State Planning & Research (SPR) Program, has authorized a $120,000 grant to the County of Hawaii for the preparation of the Waimea Transportation Circulation Plan. These funds, derived from the Federal Highway Administration, will be used to develop along-range regional transportation circulation plan for the Waimea region. Until the long-awaited Waimea/Kawaihae Bypass is completed, the growing congestion problem through Waimea will only get worse especially by the anticipated truck traffic generated by the harvesting of the eucaplytus trees on the Hamakua Coast heading to Kawaihae Harbor. The projects proposed in the circulation plan will mitigate some of the problems. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawaii Department of Transportation. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $120,000 Waimea Transportation Circulation Plan Grant. In order to expedite this matter and to have the consultant begin work on this project as soon as possible, the Planning Department respectfully requests a waiver from the Finance Committee and to have this bill heard at the Council meeting scheduled for March 1, 2006. If there are any questions, please do not hesitate to call the Planning Department. William Takaba Director of Finance APPROVED: co~~. tom. 108 F Harry Kim Ref. To: n t Mayor Ref. Date Enc. cc: Planning Hawaii County is an Equal Opportunity Provider and Employer ~~.ab5•ob; e~.ooaay~ Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Planning Department DATE: February 15, 2006 STAFF CONTACT: Larry Brown PHONE: 961-8288 A. REQUEST: The Planning Department has received a $120,000 federal State Planning & Research (SPR) Grant, passed through the State Department of Transportation, to develop a regional transportation circulation plan for Waimea. County matching will be a cash match of $50,000 from appropriated CIP funds. The request for Council action is to establish a revenue account to accommodate this grant and appropriate the amount as detailed below. 1. Consultant Services ($120,000 federal portion, $50,000 County CIP match, total contract amount of $170,000): To enter into a consultant services contract to prepare a regional circulation plan for Waimea. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Objectives: To identify short- and long-range projects to implement amulti-modal regional circulation plan for the Waimea area. The short-range action plan will include a prioritized list of CIP projects that can be completed within two years. The long-range implementation plan may include the development of new roadway corridors. Project Justification: Until the long-awaited Waimea/Kawaihae Bypass is completed, the growing congestion problem through Waimea will only get worse especially by the anticipated truck traffic generated by the harvesting of the eucaplytus trees on the Hamakua Coast heading to Kawaihae Harbor. The projects proposed in the circulation plan will mitigate some of the problems. See attachment for the Department of Transportation's approval of the project and commitment of funds. 7 SIGNED: ~ 1~7"zc- DATE: ~~~3~EG. Depa ent Head GRANT SUMMARY (Su lement to B-52, Re uest for Council Action T e of Grant A ro riation bein re uested: New or an additional a ro riation ® New (for this fiscal year period). OR ? Additional appropriation (to an existing grant); /s a draft agreeme~u attached' Has the original grant ~zotiftcation fieen transmitted to ? Yes ®No Council? ? Yes ? No Name of Grant Program: State Planning & Research (transportation projects) Grantor: State of Hawaii Department of Transportation County Grantee Department or Agency: Planning Department County Grantee Contact Person: Larry Brown Phone Number: 961-8288 Amount of Grant: $120,000 Grant Period (Commencement & Completion): ]0/1/OS to 9/30/06 Purpose of Grant: Waimea Transportation Circulation Plan County Match required?: ®Yes ? No If yes, Matching Amount? $50,000 Budgeted in account# : 110-599-5394.49 In-kind'? Explain: No Explanation: Will use cash match only County's personnel requirements: Amount of new position(s)? Qty: Permanent: ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: Contractual: ? Explain: Explanation: Will use private contractor procured through professional services list. Additional Comments about Grant: We originally proposed the project to DOT for $150,000 wl the 80% grant portion being $120,000. After meeting w/ the consultant, we realized the potential need for additional public meetings beyond the four that we agreed to in the fixed fee scope of work (i.e., the portion paid from the $150,000). In addition, we may need additional traffic studies based on the initial findings. We therefore decided to add $20,000 on a time and materials basis to cover these contingent additional work. Hence the current contract sum is as follows: $150,000 fixed fee + $20,000 time and materials = $170,000 ($120,000 federal grant; $50,000 County CIP). n-52 Gram tiummary Pam .STACYK. HlGA MtYOrq JAMES Y. ARAKAKI Chair & Presiding Officer ipt,` PETE HOFFMANN 1d~ FRED HOLSCHUH, DR. VIRGINIA ISBELL DONALD IKEDA r"` CHQ'r BOB JACOBSON 'A'•• 't++~~ ANGEL K. PILAGO r* •N: GARY SAFARIK HAWAI `I COUNTY COUNCIL County of Hawaii Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 February 16, 2006 Stacy K. Higa, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 265_p~, and Bill No. 234 : A Resolution authorizing the Mayor to enter into an agreement with the State of Hawaii Department of Transportation and a Bil] for an ordinance amending the Operating Budget by appropriating $120,000 for the Waimea Transportation Circulation Plan Grant. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Virginia Isbell, Chair Committee on Finance ppr_owe~'Gbate/Waive to Council: Disapproved/Date/Refer to FC: C Stacy K. Higa, hair Stacy K. Higa, Chair Hawaii County Council Hawaii County Council V I/smc Hawaii County Is An Equa/ Opportunity Provider And Employer