HomeMy WebLinkAboutREP FC 236 02/14/2006 2004-2006 REPORT OF THE
COMMITTEE ON FINANCE
DATE: February 14, 2006 Re: Comm. No. 671/Bill No. 214
PLACE: Council Chambers
TIME: 11:05 a.m.
Council Chair and Members
Hawaii County Council
Hilo, Hawaii 96720
Your Committee on Finance, to which was referred Bill No. 214, reports as follows:
Bill No. 214, transmitted jointly with Bill 215 by Director of Finance William Takaba, via Communication
No. 671, dated January 31, 2006, amends Ordinance No. OS-86, as amended, the Operating Budget, ending June
30, 2006. The amendment is as follows:
From:
3403.03 Bus Revenues General $ <232,000>
3609.10 Fund Balance From Prior Year $2,758,465
TOTAL $2,526.465
To:
010.118.51 ] 8.10 Data Systems -Equipment General $ 63,000
010.121.5121.02 Finance Admin & Budget - OCE 102,025
010.121.5123.25 Advertising 58,700
010.121.5124.02 Treasury - OCE 20,000
010.121.5129.01 Property Management - S&W 20,618
010.121.5129.02 Property Management - OCE 3,132
010.121.5129.10 Property Management- Equipment 7,250
010.151.5151.01 Civil Service - S&W 26,500
010.151.5151.02 Civil Service - OCE 750
O 10.161.5161.02 Research &Dev - OCE 9,000
010.161.5161.18 Research &Dev -Equipment 20,000
010.173.5173.02 Public Works Admin - OCE 75,9 ] 0
010.181.5181.61 Automotive Division -Equipment 56,000
010.201.5201.02 Police Commission - OCE 4,000
010.201.5203.02 Police Adm Div - OCE 660,400
010.201.5208.02 N Hilo - OCE 3,000
010.201.5209.02 Hamakua - OCE 10,000
010.201.5210.02 Waimea-OCE 9,000
010.201.5211.02 Kohala Police-OCE 11,000
010.201.5212.02 Kona Police - OCE 89,000
010.201.5213.02 Kau Police - OCE 14,000
010.201.5214.02 Puna Police - OCE 7,000
010.221.5221.02 Fire Protection - OCE 150,000
010.221.5221.10 Fire Protection -Equipment 264,070
010.231.5231.01 Constr Inspection - S&W 21,000
010.231.5232.01 Bldg Inspection - S&W 120,000
010.231.5232.02 Bldg Inspection - OCE 35,000
010.233.5233.02 Flood Control - OCE 150,000
FC REPORT NO. 236
Communication 671
Bill 211
Page 2
010.241.5241.02 Civil Defense Agency - OCE 31,500
010.481.5482.02 RSVP - OCE 7,000
010.500.5503.02 P&R Admin - OCE 1 1,250
010.500.5505.01 Parks Maintenance - S&W 24,460
010.500.5505.] 1 Parks Maintenance -Equipment 26,900
010.500.5507.02 Recreation Division - OCE 45,000
010.500.5513.62 Aquatics Pools - OCE 100,000
0 ] 0.500.5523.02 Panaewa Zoo - OCE 25,000
010.801.5801.32 Transfer to Housing Fund 170,000
010.911.5912.42 Public Safety Disaster/Emergency-G 75,000
TOTAL $2,526,465
Pursuant Yo Section ] 0-8 of the Hawaii County Charter relating to supplemental appropriations, the Mayor
certifies that there is a balance of $3,727,401.95 in the General Fund fund balance as of June 30, 2005. Due to the
implementation of the Kokua Bus Schedule this fiscal year, there will be a loss of $232,000 in bus revenues in the
Operating Budget. After careful consideration of the departments and agencies, the attached bill proposes to
appropriate $2,526,465 to various accounts, leaving a balance of $968,936.95, which is available to the Council
for appropriation according to its priorities.
The following is a summary of selected departmental requests and justification of each fund balance proposal.
REVENUES:
Mass Transit <$232,000> Bus Revenues
Loss of revenues due to the Kokua Bus System (riding the bus for free) for the
Big Island.
EXPENDITURES:
Data Systems
$63,000 Data Systems -Equipment (Computer Equpment & Software):
Funding is requested for the replacement of 78 departmentaVagencies' Personal Computers
(PC) running the Windows 95/98 operating systems. These PCs need to be replaced, due to
potential risks to the County's computer network, and need to run a more current operating
system with better functionality.
Finance
$102,025 Finance Admin & Budget - OCE:
Funds are needed for environmental assessments performed during the sale of land.
(Miscellaneous Contractual Services - $100,000).
Due to the increase in the amounts given towards employee's service and retirement awards,
additional funding is being requested. (Employee Awards - $2,025).
$58,700 Advertising:
Increases in the number of the legal and recruiting advertising have created a shortage in the
advertising account.
$20,000 Treasury - OCE (Printing):
Funds are needed to cover for the emergency purchase of motor vehicle "titles".
$20,618 Property Management- S & W (Regular S&W):
A Property Management Division along with staff is proposed for creation to assist with the
Public Access, Open Space, and Natural Resources Preservation Commission and to handle
the many other responsibilities related to acquisition, management and disposal of property
for the County. The funding requested represents three months of salary and wages for a
property management officer and an account clerk.
FC REPORT NO. 236
Communication 671
Bill 211
Page 3
Finance
$3,132 Property Management - OCE:
Funds will be needed to support the Division's and Commission's operating expenses
through the remaining months ofthis fiscal year.
$7,250 Property Management -Equipment:
This amount covers the equipment (desks, chairs, PCs, etc.) for the new Division.
Civil Service
$26,500 Civil Service - S&W (Overtime):
Civil Service has a limited staff and the additional work associated with the Fresh Human
Resources conversion has required overtime, which was not anticipated in the original
budget.
$750 Civil Service - OCE (Employee Awards):
Due to the increase in the amounts given towards employee's service and retirement awards,
additional funding is being requested.
Research & Development
$9,000 Research &Dev - OCE:
The new Research & Development's Kona Office will be opening soon and funds are needed
to cover for their telephone ($3,500) and electricity ($5,500) expenses.
$20,000 Research &Dev -Equipment (Misc. Equipment):
The County's Library still resides in the old office space, unable to be relocated to the new
office until new and better shelving is acquired for the periodicals and reference materials.
Public Works
$75,910 Public Works Administration - OCE:
Additional Funding is requested for the following items/projects: (Miscellaneous Contractual
Services - $71,750).
Waikoloa Emergencv Road Materials ($60,000):
The proposed gravel road project will connect Waikoloa Village to the Queen
Ka'ahumanu Highway. The purpose of the project is to provide an alternate route for
Waikoloa residents to evacuate the village in the event of an emergency. The Waikoloa
Community Association will be contributing $90,000 towards the project.
Headsets for Dozer Operators for Wildland Fires ($11,000):
The headsets for dozer operators are needed to provide communication between Fire
Department and Public Works field supervisors to effectively direct where County and
private bulldozers should cut fire breaks during wildland fire operations. The headsets
will also be used in other emergency situations by the Fire Department to communicate
with field supervisors and dispatched field personnel.
Fire Department & DPW Incident Command System Training ($750):
Some of the new Highway Maintenance Division personnel need hands on training to
learn how Public Works interfaces with the Fire Department to direct resources in
response to a variety of emergency situations. The Incident Command System (ICS)
training will allow the DPW Supervisors to practice command and control skills in the
fields under simulated emergency conditions.
Due to the increase in the amounts given towards employee's service and retirement awards,
additional funding is being requested. (Employee Awards - $4,160).
$56,000 Automotive Division -Equipment (Miscellaneous Equipment)
Due to the EPA's April I, 2006 deadline to implement the use of ethanol fuel, seven (7) of
the Public Works' fuel pumps are being replaced to be in compliance with the Federal
requirements.
PC REPORT NO. 236
Communication 671
Bi11211
Page 4
Police
$4,000 Police Commission - OCE (Rent of Land-Bldg-Office):
The renovation of the County Building requires the Police Commission office to be relocated.
$660,400 Police Administration Division - OCE:
The cost of electricity has increased and additional funding is needed for the Hilo
headquarters. (Electricity - $214,000).
Fuel costs for gasoline and diesel fuel have increased considerably since the current year
budget was estimated. As a result the fuel account does not have adequate funds to complete
the year. (Fuel and Lubricants - $428,000).
Due to the increase in the amounts given towards employee's service and retirement awards,
additional funding is being requested. (Employee Awards - $18,400).
$143,000 OCE (Electricity):
The cost of electricity has increased and additional funding is needed for the following
district police stations (in appropriation number order): North Hilo ($3,000), Hamakua
($10,000), Waimea ($9,000), Kohala ($11,000), Kona ($89,000), Ka`u ($14,000), and Puna
($7,000).
Fire
$150,000 Fire Protection - OCE:
Lapsed funds are being re-appropriated for the repair of the Central Fire Station roof.
(Miscellaneous Contractual Services - $40,000).
Fuel costs for gasoline and diesel fuel have increased considerably since the current year
budget was estimated. As a result the fuel account does not have adequate funds to complete
the year. (Fuel and Lubricants - $110,000).
$264,070 Fire Protection -Equipment:
These are the County's matching funds for the 2004 and 2005 Assistance to Firefighters
Grant for the live fire training burn trailer ($162,566) and for the emission control devices to
be installed in the fire stations ($101,504), respectively.
Public Works
$21,000 Construction Inspection - S&W (Overtime):
In order to keep up with the public's demand for services, additional overtime funding is
being requested.
$120,000 Building Inspection - S&W (Overtime):
In order to keep up with the public's demand for services, additional overtime funding is
being requested.
$35,000 Building Inspection - OCE (Miscellaneous Contractual Services):
Funds will be used to conduct a workshop with the Public Works' staff and a consultant to
ways of improving and streamlining the Building Permit process.
$150,000 Flood Control - OCE (Miscellaneous Contractual Services):
Due to past years of insufficient funding, additional monies is being requested.
Civil Defense
$31,500 Civil Defense Agency - OCE (Equipment Repairs):
The Emergency Operation Center's air conditioning units (3 units) have exceeded their life
expectancies. One unit is currently inoperable (a loaner was provided) with the other two
units having recent repairs done.
FC REPORT NO. 236
Communication 671
Bi11211
Page 5
Parks & Recreation -Elderly Activities
$7,000 RSVP - OCE (Mileage):
The IRS increased the mileage reimbursement rate in September which has resulted in less
than sufficient funds for the seniors providing volunteer services around the island.
Parks & Recreation
$11,250 P & R Administration - OCE (Employee Awards):
Due to the increase in the amounts given towards employee's service and retirement awards,
additional funding is being requested:
$24,460 Parks Maintenance- S&W (Regular S&W):
A Park Caretaker I and Park Caretaker II position are being created to maintain the new Lehia
Beach Park (Pu`mnaile). Additionally, a new Park Caretaker I (1/2T) is being requested for
Honl's Beach. The funding represents 4 month salaries for these positions.
$26,900 Parks Maintenance -Equipment (Misc. Equipment):
With the additional staff at Lehia Beach Park, comes a need for equipment. These funds will
he for the purchase of 2 weedeaters and a 3/4 Ton Pickup with Dumper.
$45,000 Recreation Division - OCE (Electricity):
The cost of electricity has increased and additional funding is needed.
$100,000 Aquatics Division - OCE (Electricity):
The cost of electricity has increased and additional funding is needed.
$25,000 Pana`ewa Zoo - OCE (Miscellaneous Contractual Services):
Funds previously appropriated towards the Primate enclosure at the zoo had lapsed.
Miscellaneous
$170,000 Transfer to Housing Fund: (Contact Person: Edwin Taira)
The Kawaihae Transitional Housing Shelter is in need of $36,000 to maintain its services for
this fiscal year and another $100,000 for repairs to its shelter. $34,000 is being appropriated
for the Hawaii Island Workforce Economic Development Ohana (HIWEDO), a nonprofit
organization formed to receive funds for workforce development programs.
$75,000 Public Safety/Disaster: (Contact Person: Nancy Crawford)
This supplemental funding will be used to help replenish this fund.
Your Committee on Finance is in accord with the purpose and intent of Bill No. 214 and recommends it pass first
reading.
smc
eves noes nx,e ex Respectfully submitted,
ARAKAKI X
HICA x COMMITTEE ON FINANCE
HOFFMANN X
HOLSCHUH X ~ _
IKEDA X ~
Itil.`- ~
ISBELL X
JACOBSON X VIRG IA ISBELL, CHAIR
wLACO X FC REPORT NO.~ ~236~~~,,
SAFARIK X ADOPTED: MQR