Loading...
HomeMy WebLinkAboutCOM 0082.031 2004-2006 oJNtY.op MqW Harry Kim Id~~'~~ Lawrence K. Mahuna Mnr°r c~ Police Chief b; Harry S. K qTE oi:H•j! ubojiri ~epury Police Ch~e/ County of Hawaii , November 4, 2005 POLICE DEPARTMENT 349 Kapiolani Strcet • Hilo, Hawaii 96720-3998 (808)935-3311 Fax (808)961-8869 TO STACY K. RIGA, COUNCIL CHAIR AND COUNCIL MEMBERS VIA DEANNA SA O, CONTROLLER FROM CE K. MAHUNA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 05-86, Section 7(1) Name of Grant Program: Youth Deterrence State Department of Transportation Public Federal or State Grantor: Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: AL06-02(08-H-01) Amount of Grant: $33,000.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5219.42, 3302.01 Grant Period: October 1, 2005 -September 30, 2006 To reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under-aged drunk Purpose of Grant: drivers. If final report required by grantor? yes Comm. No.~ Notification Attached: yes Ret. To: ^.~y Re#. L`ate~ t Cr~.~..~q.h LINDA LINGLE ``~^,zse ~ ",`.~,,,F$; RODNEY K. HARAGA GOVERNOR ! t DIRECTOR ~ Deputy Directors .;+ap BRUCE V. MATSUI ~'~o""®f~~,: u`od^~0 BARRV FUKUNAGA BRENNON T. MORIOKA STATE OF HAWAII BRIANH SEKIGUCHI DEPARTMENT OF TRANSPORTATION 869 PUNCH BOW L STREET tN RERLV REFER ro: HONOLULU, HAWAII 96813-5097 HWY-V 9.0710 October 27, 2005 OCT 2 ~ 2005 Police Chief Lawrence K. Mahuna ~~'n, Hawaii County Police Department ~J~' 349 Kapiolani Street Hilo, Hawaii 96720 Dear Chief Mahuna: Enclosed for your action is a copy of the approved highway safety reimbursement project No. AL06-02 (08-H-Ol), entitled "Hawaii County Police Department Youth Deterrence." A total of $33,000.00 has been obligated to the project. The grant funds will be used to reduce the number of alcohol related traffic fatalities involving drivers under the age of 21 by apprehending potential under-aged drunk drivers before they operate a motor vehicle. Progress reports must be submitted quarterly within 15 days (ending May, August and November) and a final report must be submitted within thirty days of the end of the grant period. Reimbursement claims must be submitted in accordance with the agreement (monthly or quarterly) by the 20th of the month following the claim period. - A claim must be submitted even if no expenditures were made. _ The project is subject to the audit requirements of the Office of Management and Budget (OMB) A-133, Audit of State/Local Government &Non-Profit Organizations. Note that the Department/Program Number and Title with which this project should be associated in the Schedule of Federal Assistance should be associated in the Schedule of Federal Assistance Programs section of your single agency audit report are: Department of Transportation/20.600 -State and Community Highway Safety Program. A copy of all audit reports covering the grant period must be sent to the Department of Transportation -Safe Community Program, 869 Punchbowl Street, Room 405, Honolulu, HI 96813. Chief Lawrence K. Mahuna HWY-V 9.0710 Page 2 October 27, 2005 Within 60 days of the date of project approval, the Safe Community Program should be advised of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering the period of this grant to be issued. Very truly yours, BRENNON T. MORIOKA Deputy Director-Highways Enclosure APPLICATION FOR HIGHWAY SAFETY PROJECT I2E[MBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: AL06-02 (08-H-O1) 1. APPLICANT (Name and Address) Title: HCPD Youth Deterrence Hawaii County Police Department_ 349 Kapiolani Street Standard Area AL Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date:10-O1-OS Hawaii County Police Depa rT_ment 3-19 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated $33,000.00 FY E'u nds 06 Addendum YES R NO 3. DURATION (Month, Day, Year) A. Grant Period B. Project Period Benefit of STATE g COONTY Front 10-O1-OS Erom: 10-Ol-OS To: 09-30-06 To: 09-30-06 4. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item(s) Hawaii County Police Department x Initial Revision Continuation 349 Kapiolani Street Hilo, Ha wa i.i 96720 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives is to reduce the number of alcohol related traffic fatalities involviny the under 27. driver by apprehending potential under-aged drunk drivers before they operate a motor vehicle. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $33,000.00 (21 Consultant Services $0 (3) Commodities SO (4) Other Direct/Indirect Costs $0 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $33,000.00 88. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL - (1) Federal (100 °s of TOTAL) $33,000.00 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) _ 11. ACCEPTANCE OF COFNITZONS. It is understood and agreed by the undersigned that a eeimbu rs ement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative regulations gove rnrnq grants established by the U.S. Department of Transportation and the State of Hawaii. It is expressly aq reed that this project constitutes an officio part of the Hawaii Highway Safety Program and that Bard applrcant agency will meet the requirements as set forth herein, ine Wding accompanying schedules A, B,C & D, which are into cpo ra ted herein and made a part of this application. Authorization to proceed with this Hrqhway Safety Project rs requested. 11A. PROJECT IRECTOR 11B. AUTHO ING OFFICIAL OF AGENCY UNIT Signature Signature Name HARRY S. OJIRI 'lame it-K3 Ef- ~ KAET511 ()i Title ACTING POLICE CHIEF Title DirecM~ Date Date To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/19/00 STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this 14th day of October 2005, before me personally appeazed DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. . ~ CATH . CORREIA Notar ublic, State of Hawaii My commission expires: 10/13/06 .x;tc p Fi :r~~TA a~q ! .rte-- 3 sTR~~~~r~P~ QF N~ IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: DEPOT Co ation Counsel EXHIBIT I APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT HCPD YOUTH DETERRENCE GRANT AL06-02 (08-H-O1) EXHIBIT II SCHEDULE A SCHEDULE A HCPD YOUTH DETTERENCF AL06-02(08-H-01) MISSION/GOAL The goal of this project is to reduce the number of alcohol related traffic fatalities im~olving the under 21 driver by apprehending potential under-aged drunk drivers before they operate a motor vehicle and by deterring under-aged drinking and driving. STRATEGIES 1. Use 1000 hours of overtime for enforcement efforts. 2. Affect approximately 140 arrests of persons under the age of 21 for violations of liquor laws. 3. Affect approximately 70 arrests of persons under the age oC 21 for other violations. 4. Conduct approximately 30 operations targeting Rave Party incidents or large gatherings in public places. 5. Conduct enforcement during major holidays, graduation, during summer months and other periods as deemed necessary. 6. Increase contacts with youth under the age of 21. The Statewide Traffic Commanders Coalition has agreed that youth deterrence projects should be coordinated statewide. SOLUTION/[MPLEMENTATION Police personnel, on overtime, will conduct enforcement projects targeting Rave parties or large gatherings in public places to reduce the amount of under-aged drunk drivers on our highways and to apprehend potential under-aged drunk-drivers before they are able to operate a vehicle. EVALUATION The amount of grant-funded enforcement will be tracked to determine if quantitive measures were obtained. Under-aged drunl: driving arrests and fatal crash statistics will be reviewed over afive-year period to determine the effect of this concentrated enforcement. EXHIBIT III SCHEDULE B SCHEDULE B HCPD YOUTH DETTF,RENCE AL06-02 (08-H-O1) 1) PERSONAL SERVICES Employee Salaries and Benefits $33,000.00* Pour Police Sergeants and Officers • Salaries and Wages ($840.00 per project) • $28.00 x 4 officers x 5 hours x 1.5=$840.00 Six Police Sergeants and Officers • Salaries and Wages ($1260.00 per project) • 28.00 x 6 officers x 5 hours x L5=$1250_Qn Note: Number of officers and length of projects may vary based on available intelligence of larger parties, gatherings or events, weather, s ecial rojects or other variables. 2) CONSULTANT SERVICES $0 3) COMMODITIES $0 4) OTHER DIRECT/INDIRECT COSTS $0 TOTAL PROJECT COSTS: $33,000.00* EXHIBIT IV SCHEDULE C SCHEDULE C HCPD YOUTH DE"CTERF,NCE AL04-02 (08-H-O1) MILESTONES Month Activity October-December 2005 Linder-aged drinking enforcement. Enforcement concentrated during I[alloween, Thanksgiving and Chirstmas holidays and coinciding with high school holiday vacation schedules and December National You Drink & Drive You Lose Campaign. January-March 2006 Under-aged drinking enforcement. Enforcement concentrated during New Year's holiday and spring break and coinciding with high school holiday vacation schedules. April-June 2006 Under-aged drinking enforcement. Enforcement concentrated during graduation periods and June/July National You Urink & Drive You Lose Campaign. July-September 2006 Under-aged drinking enforcement. Enforcement concentrated during summer vacation period and June/July National You Drink & Drive You Lose Campaign. EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Understanding & Compliance Project Number: AL06-02 (08-H-01) THIS AGREEMENT' made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred [o as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available [o various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unautfiorized expenditures for which federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE. CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the L3NITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, Iecal or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor C~.werings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineli?ible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. II_ Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as se[ forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for [he residual value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of EIatch Act A. It is mutually agreed and promised that [he APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Ac[ of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. I I SK (a)]. IV. Equal Opportunity A. It is mutually agreed and promised [hat pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Acl of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safely Act of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Title VI ofthe Civil Rights Ac[ of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part S, which have been adopted by the Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with [he Ac[ and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied [he benefits of, or be otherwise subjected [o discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses [o comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMF,N'f OE TRANSPORTATION may take any or all of these following actions. (I) Cancel, terminate, or suspend in whole ur in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Non-duplication of Grant Fund Expenditures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal funo source which duplicate or overlap any work contemplated or described in this project B. Il is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. [t is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit, VI. Project Income and Applicable Credits A. It is mutually agreed and understood [hat the APPLICAN"C shall apply all proceeds or credits gemaated under the project, such as but not restricted to: The sale uC real ur persunal pruperly royalties received from copyrights and patents, sale oC publications or From personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7510.1. VIL Copyrights and Patents A. It is mutually agreed [hat any copyrightable materials produced in [he course of a project may be [he property of the S[a[e or applicant agency; however, provisions should be made to obtain for the United Stales Government, [he Slate Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. V[[l. Certification Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing [he certification set out below. 2. ~Che certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the deparment or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transactioq "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be en[erec' into, it shall no[ knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by [he department or agency with which this transaction originated. - 6. The prospective lower tier participant further agrees by submitting [his proposal that is it will include this clause titled "Certitication Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction [nay rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in the foregoing shall be construed [o require establishment of a system of records in order to render in good faith [he certification required by this clause. The knowledge and information of a participant is not required [o exceed [ha[ which is normally possessed by a prudent person in [he ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in [his transaction, in addition [o other remedies available [o the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions L The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements- in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is [he policy of the Department of Transportation that minority business enterprises, as' defined in 49 CFR Part 23, shall have [he maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement Consequently, the MBE requirements of 49 CFR Part 23 apply to [his agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance ofDOT-assisted contracts. XI. Requirements A It is mutually agreed and promised that the applicant shall follow the Stale and Federal requirements and guidelines se[ forth in the S[a[e of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for a[ leas[ three years after the date of the final expenditure report. XII. Authorization to Proceed A. it is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as se[ forth in PART I[ (2) of [his application. PART II (Safe Community Program - Safety Office to complete) Project Number: AL06-02 (OS-H-O1) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration o£ the State Highway Safety Program. A. Effective Date 1011105 B. Federal Fun Obliggate $33,000.00 C. Approval.D e [b D. Signatu e ~ F. Title Hig fety Ma er E . Name G don K K . IlllllH~i~~~~o---nCCC~~'