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Home My WebLink AboutCOM 0082.032 2004-2006 4oJHYY,o• Ngw9 Harry Kim lyldta~; Lawrence K. Mahuna 31nror ~ - Police Chief a• Jj~T^Np~ Harry S. Kubojiri • or M^ t)epory~ Police C7ue~ County of Hawaii November 4, 2005 POLICE DEPARTMENT 349 Kapiolani Street Hilo, Hawaii 96720-3998 (808)935-3311 • Fax (808)961-8869 TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS VIA DEANNA SAKO, ONTROLLER FROM W K. MAHUNA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 05-86, Section 7(1) Name of Grant Program: Speed Enforcement State Department of Transportation Public Federal or State Grantor: Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: SC06-06(01-H-02) Amount of Grant: $110,364.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5219.44, 3302.03 Grant Period: October 1, 2005 -September 30, 2006 To reduce the number of motor vehicle collisions resulting in injuries and fatalities Purpose of Grant: caused by speed drivers. If final report required by grantor? yes Notification Attached: yes c«t,~,. No. $ 2.32. Ref. To: Ref. Uase Ai'e 1958 S~ LINDA LINGLE y : ; h;;, ~ RODNEY K- HARAGA GOVERNOR t ~~'~I~ DIRECTOR °s~''~~ i~ Deputy Dirycmrs `6\ vae BRUCE Y. MATSUI °y~®~aa~ua~ BARRY FUKUNAGA BRENNON T. MORIOKA STATE OF HAWAII BRIAN H. seaGUCNi DEPARTMENT OF TRANSPORTATION 869 PUNCHBOWL STREET HONOLULU, HAWAII 96813-5097 IN RERLV REFER ro: HWY-V 9.0710 October 27, 2005 OCT 2 8 2QOa Police Chief Lawrence K. Mahuna Hawaii County Police Department 349 Kapiolani Street Hilo, Hawaii 96720 Dear Chief Mahuna: Enclosed for your action is a copy of the approved highway safety reimbursement project No. SC06-06 (Ol-H-02), entitled "Hawaii County Police Department Speed Enforcement." A total of $110,364.00 has been obligated to the project. The grant funds will be used to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. Progress reports must be submitted quarterly within 15 days (ending May, August and November) and a final report must be submitted within thirty days of the end of the grant period. Reimbursement claims must be submitted in accordance with the agreement (monthly or quarterly) by the 20th of the month following the claim period. A claim must be submitted even if no expenditures were made. The project is subject to the audit requirements of the Office of Management and Budget (OMB) A-133, Audit of StateJLocal Government &Non-Profit Organizations. Note that the DepartmenUProgram Number and Title with which this project should be associated in the Schedule of Federal Assistance should be associated in the Schedule of Federal Assistance Programs section of your single agency audit report are: Department of Transporta[ionl20.600 -State and Community Highway Safety Program. A copy of all audit reports covering the grant period must be sent to the Department of Transportation -Safe Community Program, 869 Punchbowl Street, Room 405, Honolulu, HI 96813. b ' Chief Lawrence K. Mahuna HWY-V 9.0710 Page 2 October 27, 2005 Within 60 days of the date of project approval, the Safe Community Program should be advised of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering the period of this grant to be issued. Very truly yours, 1 BRENNON T. MORIOKA Deputy Director-Highways Enclosure APPLICATION FOR FHGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: SC06-06 (Ol-H-02) 1. APPLICANT (Name and Address) Title: HCPD Speed F,nforcement Hawaii County Police Department 349 Kapiolani Street Standard Area SC Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date: 10-O1-OS Hawaii County Police Department 399 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated $110,364.00 FY Funds 06 Addendum YES X NO 3. DURATION ;Month, Dd y, Year) A. Grant Period B. Project Period Benefit of STATF, ~ COONTY From: 10-O1-OS From: 10-O1-OS To: 09-30-06 To: 09-30-0~ 4. LOCATION OF PROJECT Sa. Type of Application (Check Appropriate Item(s) Hawaii County Police Department _ Initial Revision Continuation 349 Kapiolani Rtreet Hilo, Hawaii 96720 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $63,109.00 (2) Consultant Services $0 (3) Commodities $47,260.00 (4) Other Directllndirect Costs $0 TOTAL ES'PIMATEU COSTS (Inc. Non-Fed. Share) $110,369.00 - SB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL - (1) F'e de ral (100 $ of TOTAL) 5110,369.00 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE 'See Schedule D, attached) 11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a result of this applicatron is subject to Public Law 89-564 (Highway Safety Act of 1966) and all adminis[rative requla lions governing qra n[s established by [he U. S. Department of Transportation and the State of Hawaii. If is expressly ag re etl tha[ this prol ect constitutes an official part of the Hawaii Highway Safety Program and that said applicant ayen cy will meet the requirements as set forth herein, includrng accompanying schedules A, B,C 6 D, which are incorporated herern and rtiade a part of this application. Authorization to proceed with Ch is Highway Safety Peoj ect is requested. 11A. PROJECT DIRECTOR 11B. AUTHOR ZI OF ICIAL OF AGENCY UNIT Signature Signature Name HARRY K BOJIRI Name ITT- a~ ICAETS<I. Title ACTING POLICE CHI F;F Title boa ManoB ~"i pnt Date '1'v be preparad by appl rant, use scpa ra to shoes as required. Form HS 3-71 Rev. -x/14/00 STATE OF HAWAII ) SS. COi3NTY OF HAWAII ) On this 14th day of October 2005, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. CAT T. CORREIA Notary Public, State of Hawaii My commission expires: 10/13/06 R `P~,~..• ,pF :.~OTq ~~y s OF HP IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: ~~pv7i orpo 'on Counsel EXHIBIT II SCHEDULE A SCHEDULE A HCPD Spend Program SC06-06(01-H-02) MISSION/GOAL The goal of tbis project is to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding dri pers. STRATEGIES 1. Conduct approximately I50 highly visible speed checkpoints and unmarked inconspicuous patrol, specifically in locations known for excessive speed violations, and locations of recent fatal crashes. These to include Routes 130, L9, 11 and Queen Kaauhumanu Highway. 2. Enforcement operations targeting street or "Outlaw" racing will be conducted in affected districts and during during late night peak racing times. Operations to include enforcement of regulatory traffic violations often associated with street vehicles. 3. Issue approximately 2200 citations for speeding. 4. Issue approximately 2200 citations for ocher violations. 5. Affect approximately 40 arrests during enforcement efforts for illegal road racing, warrant violations, and other offenses. 6. Purchase ten hand held laser radar units. 7. Purchase nine sets of grille and dash mounted lighting devices for Uaffic enforcement. SOLUTION/IMPLEMENTATION Police personnel, on overtime, will conduct highly visible speed enforcement to supplement the DUI enforcement efforts currently conducted by our Department. Intelligence of illegal road racing will be gathered to coordinate enforcement projects. There will be statewide speed enforcement mobilization periods EVALUATION The amount of grant funded projects, citations and arrests will be tracked to determine if quantitive measures were obtained. Statistics of speed related fatal crashes will be reviewed over a five year period to determine the effect of this concentrated enforcement. EXHIBIT III SCHEDULE B SCHEDULE B HCPD Speed Program SC06-06(01-H-02) 1)PERSONALSERVICES Employee Salaries and Benefits $63,104.00* One Police Sergeant and three Police Officers • Salaries and Wages ($504.00 per checkpoint) o $28.00 x 4 officers x 2 hours x 1.5 = $336.00 (2) CONSULTANT SE.RViCF,S $0 (3) COMMODITIES $37,000.00 • Ten hand held laser radar units • Nine sets of grille and dash mounted lighting devices. $10,260.00 (4) OTHER DIRECT(INDIRECT COSTS $0 TOTAL PROJECT COST: $110,364.00* EXHIBIT IV SCHEllUL~;C SCHEDULE C HCPD Speed Program SC06-06(01-H-02) MILESTONES Month Activity October-December 2005 Speed enforcement and projects targeting illegal road racing. Purchase radar and emergency lighting equipment. January-March 2006 Speed enforcement and projects targeting illegal road racing. April-June 2006 Speed enforcement and projects targeting illegal road racing. July-September 2006 Speed enforcement and projects targeting illegal road racing. EXHIBIT V SCHEUUL~; U SCHEDULE D Agreement of Understanding & Compliance Project Number: SC06-06(01-H-02) THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Govermnental Uni[ named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STA"CE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTA"LION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WI IF,REAS, the above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. [t is' mutually agreed and promised that upon written application by APPL[CANf and approval by STATI3 and the UNITED STATES DEPARTMENT OF "fRANSPORTATION, S"FATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised [ha[ APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following are examples of items considered as furnishings or fixtures, Eor which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, S"FATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. IL Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipmenC in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project w~dl be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. II is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of [he APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section l2 (a) of the Hatch Act [5 U.S.C. l ! SK (a)]. IV. Equal Opportunity A. It is mutually agreed and promised that pursuant to [he requirements of Section 22 (a) of [he Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Ac[ of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under [he Highway Safety Ac[ of 1966, hereby gives its assurance that employment in connection with [he subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition [o receiving approval of this application, it will be subject [o, and will comply with, Title V I of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant [o the Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Part 8, which have been adopted by [he Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United Stales shall on [he ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied [he benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. II is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as se[ forth in these provisions, the STATE of the UN[TED STATES DEPARTMENT OF TRANSPORTA'T'ION ,nay take any or all of these following actions. (I) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Kefrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received fiom the applicant agency. V_ Non-duplication of Urant Fund Expenditures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. ft is further mutually agreed and understood that the APPL[CANT shall reimburse the STATE OF HAWA[[ for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or persoual property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NH"fSA/FHWA Order 460-4/7510.1. VIL Copyrights and Patents A. I[ is mutually agreed that any copyrightable materials produced in the course of a project may be [he property of the Stale or applicant agency; however, provisions should be made [o obtain for the United States Government, the Slate Govemmen[s and [heir political subdivisions aroyalty-free nonexclusive, and irrevocable license to use In any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. V[II. Certitication Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered iota [fit is later determined [hat the prospective lower tier participant knowingly rendered an erroneous certificatioq in addition to other remedies available to the Federal gove~:;:ment, the departrnent or agency with which [his transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which [his proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "debarred;' "suspended," "ineligible;' "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal;' and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person [o whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall no[ knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debared, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will inelude this clause titled °Certificatiun Regarding Debarment, Suspension, lmeligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solirta[ions for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in [he foregoing shall be construed [o require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is no[ required to exceed [ha[ which is normally possessed by a prudent person in [he ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters irto a Tower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in [his transaction, in addition to other remedies available to the Federal government, the department or agency with which [his transaction originated may pursue available remedies, including suspension andlor debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions I. The prospective lower tier participant certifies, by submission of this proposal, that neither i[ nor its principals is presently debarred. =~uspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency 2. Where the prospective lower tier participant is enable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is [he policy of the Department of Transportation [hat minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in [he performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, [he MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with . Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in [he award and performance ofDOT-assisted contracts. XI. Requirements A. II is mutually agreed and promised that [he applicant shall follow the Stale and Federal requirements and guidelines set forth in [he Stale of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after the date of the final expenditure report. X[I. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF l1NDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization [o proceed as set forth in PART 11 (2) of this application. PART II (Safe Community Program - Safety Of f.ice to complete) Project Number: SC06-06 (O1-H-02) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date 10/1/05 B. Federal Fun Obligated $r1~10,364.00 C. Approval D e ~ ® o D. Signat E. Name \rdo//~ .K. Hong F. Title HigheGay Safety M na r