HomeMy WebLinkAboutCOM 0082.035 2004-2006 OJNSY OF Nq~9
Harr}' Kim 4i;,~ Lawrence K. Mahuna
11m~or ~ Police Chief
a• C~
s; Harry S. Kubojiri
7Ff OF'N>~ DepuR' Polite Chief
County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street Hilo, Hawaii 96720-3998
November 4, 2005 (808)935-3311 Pax (808)961-8869
TO STACY K. RIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
VIA EANNA SAKO, ONTROLLER Gov
sue-/
FROM E K. MAHUNA, POLICE CHIEF
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 05-86, Section 7(1)
Name of Grant Program: HI Community Based Traffic Coordinator
State Department of Transportation Public
Federal or State Grantor: Affairs Office-Safe Community Program
County Grantee DepartmenUAgency: County Police Department
Grant No.: AL06-02(02-H-01)
Amount of Grant: $59,996.00
Amount of County Match: None
County Revenue & Expenditures Acct 010.201.5216.17; 3303.62
Grant Period: October 1, 2005 -September 30, 2006
To reduce the number of alcohol related
fatalities and injuries, increase public
awareness, and provide a constant
Purpose of Grant: deterrence against impaired driving.
If final report required by grantor? yes
Notification Attached; yes ,-omrn. t-to. ~ • 3
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LIND iJNGLE yj RODNEY K. HARAGA
GOVERNOR I DIRECTOR
Deputy Directors
'b® RRUCE V. MATSUI
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~'ew.oia"
.a~ BARRY FUKUNAGA
BRENNON T. MORIOKA
STATE OF HAWAII BRIAN H. seacucRi
DEPARTMENT OF TRANSPORTATION
869 PUNCHBOWL STREET
HONOLULU, HAWAII 96813-5097 IN RERLV REFER TO:
HWY-V 9.0710
October 27, 2005
ocT ~ s ~zta/o~
Police Chief Lawrence K. Mahuna ~ "~r
j~1N
Hawaii County Police Department lI
349 Kapiolani Street
Hilo, Hawaii 96720
Dear Chief Mahuna:
Enclosed for your action is a copy of the approved highway safety reimbursement
project No. AL06-OS (02-H-O1), entitled "Hawaii County Police Department Traffic
Coordinator." A total of $59,996.00 has been obligated to the project.
The grant funds will be used to reduce the number of alcohol related fatalities and
injuries, increase public awareness, and provide a constant deterrence against impaired
driving.
Progress reports must be submitted quarterly within 15 days (ending May, August and
November) and a final report must be submitted within thirty days of the end of the
grant period. Reimbursement claims must be submitted in accordance with the
agreement (monthly or quarterly) by the 20th of the month following the claim period.
A claim must be submitted even if no expenditures were made.
The project is subject to the audit requirements of the Office of Management and
Budget (OMB) A-133, Audit of State/L.ocal Government &Non-Profit Organizations.
Note that the DepartmenUProgram Number and Title with which this project should be
associated in the Schedule of Federal Assistance should be associated in the Schedule of
Federal Assistance Programs section of your single agency audit report are: Department
of Transportation120.600 -State and Community Highway Safety Program, A copy of
all audit reports covering the grant period must be sent to the Department of
Transportation -Safe Community Program, 869 Punchbowl Street, Room 405,
Honolulu, HI 96813.
a,~3uz
Chief Lawrence K. Mahuna HWY-V 9.0710
Page 2
October 27, 2005
Within 60 days of the date of project approval, the Safe Community Program should be advised
of your cognizant Federal audit agency and of when you anticipate the audit report(s) covering
the period of this grant to be issued.
Very truly yours,
(~~'J
BRENNON T. MORIOKA
Deputy Director-Highways
Enclosure
APPLICATION FOR HIGHWAY SAFETr PROJECT REIMBURSEMENT GRANT
STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFE"TY OFFICE,
FOR SCP-SO USE ONLY
PART I
(Applicant to Complete) Project Number: AL06 - 02 (02-H-U 1)
1. APPLICANT (Name and Address) Title: HCPD H1 COMMONITY BAS@'D TRA F'F IC
Hawaii County Police Department COORDINATOR
349 Kapiolani Street Standard Area: AL
Hilo, Hawaii 96720
2. AGENCY UNIT (Name and Address) Effective Date: 10-Ol-OS
Hawaii County Police Department
399 Kapiolani Street, Hi.l o, Hawaii 96720 Federal Funds Obligated $ 59,996.00
EY Funds pb Addendum YES X NO
3. DURATION (Month, Day, Yearl
A. Grant Period B. Project Period E3enefi.t of STATE X COUNTY
From: 10-Ol-OS Erom: 10-O1-OS
To: 09-30-06 To: 09-30-06
9. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item(s)
Hawaii County Police Department x Initial Revision --Continuation
399 Kapiolani Street
Hilo, Hawaii 9n720 5b. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to
reduce the number of alcohol related fatalities and injuries, increase public
awareness, and provide a constant deterrF xe against impel red driving.
8. BUDGET (Schedule B)
8A. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services $53,496.00 $0
(2) Consultant Services SO $0
(3) Commodities $6500.00 SO
(4) Other Direct/Indirect Costs SO SO
TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $59,996.00 $0
BB. SOURCE OF FUNDS ~ C. SPECIFY HOW NON-FEDERAL
(1) Federal (100 0 of TOTAL) $59,996.00 SHARE WILL BE PROVIDED
(2) Applicant Age
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undersigned that a reimbu rs e~eien[ grant received as a
result of this app iication rs sub)ect to Public Law 89-569 IHryhway Safety Act of 1966) and all administrative
eegulations governing grants established by the U.S. Department of Tra ns po rt a[ion and the Slate of Hawaii. It >s
expressly agreed that this project constitutes an off uial part of the Hawaii Highway Safety Program and that said
applicant agency will meet the requrremenCS as set forth herein, including accompanyrng schedu Les A, B,C 6 D, which are
incorporated herein and made a part of this applicatron. Authorization to proceed with Chrs Hi yhway Safety Pro? ect rs
requested.
11A. PROJECT IRECTOR 11H. AUTHOR G OF ICIAL OF AGENCY UNIT
Signature Signature
Name HARRY S. BOJIR Name -rrrm n_.i __TCxz'ra~ KAEiSJ
Title ACTING POLICE CH1EE Tit Le :-7i:°^z4°.-M~9~9 Directs tw
Date Uate
To be prepared by applicant, use separate she.-mss as required. Foxm HS 3-Il Rev. 7/14/00
IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
G~NL1T Co ation Counsel
EXHIBIT I
APPLICATION FOR HIGHWAY SAFETY PROJECT
REIMBURSEMENT GRANT
HCPD HI COMMUNITY BASED
TRAFFIC COORDINATOR
AL06-02 (02-H-O1)
EXHIBIT II
SCI-IEDULE A
SCHEDULE A
HCPD HI COMMUNITY BASED TRAFFIC 00012DINA'fOR
AL06-02 (02-H-O1)
MISSION/GOAL
The goal of this program is to reduce the number of alcohol, speed and seat belt non-use
related traffic fatalities and injuries by providing a community based coordinator to plan
and coordinate activities and be a liaison be~ween state, county and community agencies
and organizations.
STRATEGIES
1. Facilitate an active impaired driving prevention county task force as recommended by
NHTSA in partnership with the community and advocates like MADD.
2. Collaborate with government agencies, especially the Dept. of Education, to assist
with the Shattered Dreams program and other educational programs such as Click It
or Ticket and including seat belt and impaired driving training as part of the Health
curriculum.
3. Liaison between police, community, prosecutors and judiciary on impaired driving
and courts.
4. Researches grant opportunities for impaired driving programs and for ongoing
support of a impaired driving task force and prevention programs.
5. Evaluate and make recommendations on how to improve the Intoxilyzer (breath
testing device) program.
6. Conduct an in-depth review of the ADLRO procedures to see if they can be improved
to increase conviction rates.
SOLUTION/IMPLEMENTATION
A full-time coordinator will be hired to conduct these various initiatives. The coordinator
will provide support to existing traffic safely groups, assist M. A.D.D. and the Shattered
Dreams programs and work with state, county and community agencies and organizations
to improve traffic safety and facilitate ptvgrams. Training will be provided to the
coordinator, in the familiarization of the Intoxilyzer, and with the administrative driver
license process.
EVALUATION
A review of the coordinator activities will be conducted to determine successes in
implementing programs, contacting and involvement in government and community
organizations, identification of impaired driving enforcement programs, grants and
improvements, data development and other related activities. "the fatal crash rates will be
reviewed to determine the effect of the coordinators efforts.
EXHIBIT III
SCI-~DULE B
SCHEDULE B
HCPD HI COMMUNITY BASED TRAFFIC COORD(NtATOK
AL06-02 (02-H-O1)
(1) PERSONAL SERVICES
Employee Salaries and Benefits $53,496.00*
• Community based traffic coordinator salaries and
wages.
Air and Surface "Gravel and Per Diem $2,250.00*
• Travel for training and meetings, including mileage
claims.
2) CONSULTANT SERVICES
(3) COMMODITIES
• Equipment and supplies $250.00*
• LCD Projector $2,000.00
• Laptop Computer $2,000.00
4) OTHER DIRECT/INDIRECT COS'CS
TOTAL PROJECT COST: $59,996.00*
EXHIBIT IV
SCHEDULE C
SCHEDULE C
fICPD HI COMMUNITY BASED'CRAFFIC COORDINATOR
AL06-02(02-H-01)
MILESTONES
Month Activity
October-December 2005 The Impaired Driving "Task Force will develop a strategic
plan using the NHTSA Impaired Driving Toolkit. Two
evidence based strategies will be implemented by the Task
Force.
January-March 2006 A local marketing plan will be developed by the Task Force
to inform and educate the local community of its purpose
and recommendations. Two recommendations on how to
streamline the ADLRO process will be made by the Traffic
Coordinator after reviewing reports and court dispositions.
April-June 2006 Five strategies of the marketing plan will be implemented
by the Traffic Coordinator and two training topics involving
HCPD and the Prosecutor's Office on Impaired Driving and
Convictions will be scheduled and implemented.
July-September 2006 Seven evidence based strategies wilt be implemented by the
Impaired Driving Task Force.
EXHIBIT V
SCHEDULE D
scHEr_uLE D
Agreement of Understanding & Compliance
Project Number: AL06-02(02-H-01)
'PHIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant"
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available [o various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
"TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
fonds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERATION OF MllTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. his mutually agreed and promised that upon written application by APPLICANT
and approval by STATE and the UNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expendittires for which Federal funds have been
claimed and payment received as dei<~rmined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures until such time as
the ineligible claim is made up or corrected by APPLICANT.
IL Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall imrnediately notify the STATE if
any equipment purchased under this project ceases to be used in [he manner as set forth by the
project agreement In such even[, APPLICANT further agrees to either give credit to the project
cost or to another active Highway Safety project for the residual value of such equipment in an
amount to be determined by the STATE, or ro transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed and promised by the APPLICAN"f that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE.
C. II is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained
for its useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of [he
APPLICANT, whose principal employment is in connection with any Highway Safety project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)].
IV. Equal OppoRunity
A. It is mutually agreed and promised [hat pursuant to the requirements of Section 22 (a) of [he
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and [he Age Discrimination Act of 1975, the APPLICAN"f, as a condition to receiving approval of
this application submitted under [he Highway Safety Act of 1966, hereby gives its assurance [hat
employment in connection with the subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
further agrees that, as a condition to receiving approval of this application, it will be subject tq
and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d to
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Par[ 8, which _
have been adopted by the Department of Transportation, and hereinafter referred [o as the
Regulations), to the end that, in accordance with the Act and the Regulations, no person in the -
United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
_ discrimination under the subject Highway Safety Program or project.
B. I[ is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions, [he S'FATE of the UNITED STATES
DEPARTMENT OF TRANSPORTATION may take any or all of these following actions.
(I) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other artangement
with respect to which the failure or refusal occurred; and
(2) Refrain Crom extending any further Federal financial assistance [o the applicant agency under
the program with respect to which the failure or refusal occurred until satisfactory assurance of
tltture compliance has been received from the applicant agency,
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grant fund cxpendih[res.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse
the STATE OF HAWAII for any such duplicate expenditures for which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VL Project Income and Applicable Ca~edits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits
generated under the project, such as but not restricted [o: The sale of real or personal property
royalties received from copyrights and patents, sale of publications or from personal or incidental
services, to the project in accordance with OY1B Circular A-87 (FMC 74-7) or A-21, as applicable
and NHTSA/FH WA Order 460-4/7~ 10.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be
the property of the State or applicant agency; however, provisions should be made to obtain for the
United Stales Government, the State Governments and [heir political subdivisions aroyalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of att rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Governments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A Instructions for Certification
I By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. "fhe certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an en~oneous certification, in addition to other
remedies available to the Federal govei,;ment, the department or agency with which this
transaction originated muy pw~sue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal;' "proposal,"
and "voluntarily excluded," as used in this clause, have the meanings set out in the Def+nitiou
and Coverage sections of 49 CFR Part 29. You may contact [he person to whom this proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal [hat, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
(i. The prospective lower tier participant further agrees by submitting this proposal that is it will
include this clause [ttled "Certification Kegarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not
proposed for debarment under 48 CPR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed [o require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed [hat which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFA: Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in [his transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered Transactions
I . The prospective lower tier participant certiftes, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency_
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
eertificatioq such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
(t is the policy of the Department of Transportation that minority business enterprises, as defined
in 49 CER Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with federal funds under this agreement. Consequently, the
MBE requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and federal
requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for at least three years after the
date of the final expenditure report.
X11. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT [hat this AGREEMENT Of
IINDERSTAND[NG AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as set forth in PART II (2) of this application.
PART II (Safe Community Program - Safety Office to complete)
Project Number: AL06-02 (02-H-O1)
1. ADDENDUM (For MVSO Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/05
B. Federal Fund Obligated $59,996.00
C. Approval D e ~®~Z/~B'~
D. Signat re V
E. Name do K.K. ~on~ /
F. Title Hig a Safety Ma r