HomeMy WebLinkAboutCOM 0671.007 2004-2006
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County of Hawaii
Department of Civi[ Service
Aupuni Center a 101 Pmuifii Sttett, Suite No. 2 ~ Hiio, Hawni'i 96720-4224 a (808) 961-8361 o Fax (808) 961-8617
TIY (808) 961-8619 a e-mail w(tlrs@w.finuuii.(ri.us o Jobs Inrormatimr: Job Hotline (808) 961-8618 a e-mail: jo6s@m.hawaii.(ii.us
March 30, 2006
The Honorable Stacy Higa, Chair, and
Members of the Hawaii County Council
25 Aupuni Street
Hilo, HI 96720
Dear Chair Higa and Council Members:
Pursuant to Managing Director Dixie Kaetsu's March 24, 2006 letter to you
regarding Bill 214, General Fund -Fund Balance Appropriation, we submit the
following justification for appropriation of $26,500 to the Department of Civil
Service Salaries and Wages account 010-151-5151.01.
The new FRESH Payroll/Human Resource program has required additional work
by our staff. Completion of the additional work requires overtime that was not
anticipated in our original budget for the current fiscal year.
Four of our staff have each worked an average of five hours of overtime per
week since the beginning of the fiscal year. Our original overtime budget for the
fiscal year has been depleted. Employee compensatory time off (CTO}
balances are well above recommended numbers. We anticipate the four
employees having to continue working the five hours of overtime per week for
the remainder of the fiscal year. The $26,500 requested is the projected cost for
the overtime through June 30, 2006.
The additional work involves the auditing of position and payroll data and
subsequent entry of the data into the new FRESH system. Not completing the
additional work would have a detrimental effect on employee payroll. The result
would be incorrect payment of employee salaries Countywide and in some
instances non-payment of salaries.
The additional work has required us to shift work priorities. The new FRESH work
has become the priority, forcing staff to neglect their normal work. Crucial work
such as position classification, position reallocations, re-organizations, personnel
transactions, employee benefits (e.g., Retirement System, Flexible Spending Plan
Cemm. No. ~ /
Hawaii County is an Equaf Opportunity Provider and Empfayer. Ref. To:~ief6'"~
Ref. Uote
Council Chair Higa and Members
March 30, 2006
Page 2
Leave Sharing, Employee Union Trusf Fund), and collective bargaining reports
are not being attended to on a regular basis. Staff is now performing their
normal work on overtime.
As noted in the Managing Director's March 24 letter, we will be present at the
April 5, 2006 meeting to discuss any concerns or answer any questions you may
have.
We humbly ask for your favorable approval of our request. I can be reached at
961-8361 if you have any questions prior to the April 5, 2006 meeting.
Sincerely,
Ronald K. Takahashi
Deputy Director of Personnel
cc: Dixie Kaetsu, Managing Director
William Takaba, Director of Finance
Hawaii County is an Equal Opportunity Provider and Employer